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HomeMy WebLinkAbout10-13-2025 RM MinutesCITY COMMISSION MINUTES OCTOBER 139 2025 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, October 13, 2025, at 7:00 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Art Woodruff Vice Mayor Patrick Austin Commissioner Sheena R. Britton Commissioner Kerry S. Wiggins, Sr. Commissioner Claudia Thomas City Manager Norton N. Bonaparte, Jr. City Attorney Lindsey N. Greene City Clerk Traci Houchin Deputy City Clerk Shanna Posey CALL TO ORDER: 1) Meeting was called to order by Mayor Woodruff at 7:02 PM. CEREMONIAL MATTERS: 2) Legislative prayer by Pastor Cornelius Blue of Birthing Place Worship Center. 3) Pledge of Allegiance 4) Presentations, Proclamations and Awards: ■ Proclamation - Pints 'n Paws ■ Proclamation — Florida City Government Week October 20-26, 2025 BUSINESS OF THE COMMISSION: 5) Minutes: August 11, 2025 Regular Meeting and September 22, 2025 Work Session & Regular Meeting. CITY COMMISSION MINUTES OCTOBER 139 2025 REGULAR MEETING Commissioner Britton moved to approve the minutes as presented. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Austin Aye 6) CONSENT AGENDA: [Commission Memo 25-225] The Mayor requested to pull Consent Item K for separate consideration. Commissioner Thomas pulled Consent Item I for additional information. A. Approve an increase to Purchase Order #40848 to Carlise Thompson for additional consulting services in the amount of $60,000, not to exceed $210,000. B. Approve the disposal of three pieces of heavy equipment from the Public Works/Utilities Department to be sent to auction and sold to the highest bidder. C. Approve the low-income pool letter of agreement/intergovernmental transfer with the Agency of Health Care Administration to support the mission of the True Health organization in the amount of $10,000. D. Approve four invoices to Mike's Lawn Care for Code Enforcement lot mows and debris removal in the amount of $17,325. E. Approve funding to the Sanford Historic Trust for the 2026 Sanford Historic Trust calendar in the amount of $350 from the Economic Development Department. F. Approve the budget transfer within the Community Redevelopment Agency (CRA) for CITY COMMISSION MINUTES OCTOBER 13, 2025 REGULAR MEETING pressure washing of downtown area sidewalks, in the amount of $22,208. G. Approve the budget transfer within the Community Redevelopment Agency (CRA) for market lighting, maintenance of older lights and lighting the interiors of the entrance archways in the amount of $10,575. H. Approve the replacement of pistols with accessories, using FY 2026 Capital Improvement Project funds for the Sanford Police Department in the amount of $71,616. I. Approve the lease purchase of the remaining months of the previous lease agreement of Enterprise Fleet Management vehicles and the new lease purchase agreement for the Sanford Police Department in the amount of $141,999.20, J. Approve the purchase of twenty-five in car radios, five APXNext portable radios, and accessories from Motorola Solutions LLC for the Sanford Police Department in the amount of $199,859.85. K. Deny a special event permit application and noise permit for the `Seminole High School Homecoming Parade' from 5 — 7 PM on Thursday, October 16, 2025, with road closures from 1 — 8 PM (application received less than 60 days prior to the event). L. Approve a special event permit application with a noise and alcohol permit from 6 — 10 PM for `Biketoberfest at Shantell's' on Sunday, October 19, 2025. M. Approve a special event permit application with a noise permit from 6 — 10 PM for `Halloween on 13`h Street' on Friday, October 31, 2025, with road closures from 6 — 10 UVA CITY COMMISSION MINUTES OCTOBER 13, 2025 REGULAR MEETING N. Approve a special event permit application with a noise permit from 10 AM — Noon for the City of Sanford's `Annual Veterans Day Ceremony' at 11 AM on Tuesday, November 11, 2025, with road closures from 7 AM — 1 PM. O. Approve a special event permit application with a noise permit (from 5 — 8 PM) for `Light Up Sanford' from 6 — 8 PM on Friday, December 5, 2025, with road closures from 8 AM — 9:30 PM. P. Approve this special event permit application from Noon — 9 PM for the '36`h Annual Sanford Holiday Tour of Homes' on Saturday, December 6, 2025. Q. Approve a special event permit application with a noise permit for the City of Sanford's Annual 'Parade of Lights' from 6 — 8 PM on Saturday, December 13, 2025, with road closures from 7 AM — 10 PM. R. Approve a special event permit application with a noise and alcohol permit from 11 AM — 5 PM for the 'Central Florida Vitality Fest' on Saturday, January 3, 2026, with road closures from 9 AM — 6 PM. S. Approve a special event permit application with noise permit from 10 AM — 4 PM for the 'Dr. Martin Luther King Jr. Parade & Festival' on Monday, January 19, 2026, with road closures from 6 AM — 5 PM. T. Approve a special event permit application from 10 AM — 2 PM for the 'Severe Weather Awareness Touch -A -Truck Public Outreach' on Saturday, January 31, 2026, with road closures from 7 AM — 3 PM. CITY COMMISSION MINUTES OCTOBER 13, 2025 REGULAR MEETING U. Approve the procurement relating to IFB 24/25-19 for Debris Hauling Services to Phillips & Jordan Environmental, LLC. as a secondary vendor. V. Approve a Nunc pro Tune extension of the facility agreement between the Goldsboro Front Porch Council, Inc. and the City of Sanford for the facility located at 925 Persimmon Avenue. Commissioner Britton moved to approve the Consent Agenda Items A - H, J, and L through V. Seconded by Commissioner Thomas and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye Regarding Consent Item K, the Commission discussed approval of the late - submitted special event application for the upcoming Seminole High School Homecoming Parade. Although the deadline was missed, the Commission agreed that the parade is a valued community event. Commissioner Wiggins moved to approve Consent Item K. Seconded by Commissioner Austin and carried by vote of the Commission: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye Regarding Consent Item I, Chief Smith presented the annual vehicle procurement CITY COMMISSION MINUTES OCTOBER 13, 2025 REGULAR MEETING and lease plan for the Police Department. He explained that the department has utilized a leasing program for 8-10 years in collaboration with the Finance Department and Fleet Services, highlighting cost savings and operational efficiency compared to purchasing vehicles outright. Commissioners inquired about vehicle selection processes and cost analysis, which were confirmed to be reviewed annually for effectiveness. Commissioner Thomas moved to approve Consent Item I. Seconded by Commissioner Britton and carried by vote of the Commission: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye 8) PUBLIC HEARINGS: A. Second reading of Ordinance No. 2025-4832, modifying Chapter 14 to the Code of Ordinances to allow chickens in residential areas designated for single-family use. [Commission Memo 25-226] Legislative Matter. After a discussion with Tony Raimondo, Development Services Director, explained the ordinance changes, including grammatical corrections, replacing the annual permit fee with a one-time $50 application fee, and clarifying inspection responsibilities by code enforcement after the first year. Commissioner Austin moved to approve Ordinance No. 2025-4832 on second reading. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye CITY COMMISSION MINUTES OCTOBER 13, 2025 REGULAR MEETING Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye B. RE: 2520 Narcissus Avenue; Owners, Society of Saint Pius X Orlando, FL, Inc. 1. First reading of Ordinance No. 2025-4833, to annex 1.19 acres located at 2520 Narcissus Avenue; Owners, Society of Saint Pius X Orlando, FL, Inc.; Ad published October 8, 2025. [Commission Memo 25-227] — Legislative matter. Commissioner Britton moved to approve Commission Memo 25-227 and seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye 2. First reading of Ordinance No. 2025-4834, to amend the Future Land Use designation of Seminole County LDR, Low Density Residential to City of Sanford WDBD, Waterfront Downtown Business District on 1.19 acres located at 2520 Narcissus Avenue: Owners, Society of Saint Pius X Orlando, FL, Inc. [Commission Memo 25-228] — Legislative matter. Commissioner Britton moved to approve Commission Memo 25-228 and seconded by Commissioner Austin and carried by vote of the Commission as follows: C. CITY COMMISSION MINUTES OCTOBER 139 2025 REGULAR MEETING Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye 3. First reading of Ordinance No. 2025-4835, to rezone 1.19 acres from A-1 Agriculture (Seminole County) to AG, Agriculture (City of Sanford) located at 2520 Narcissus Avenue: Owners, Society of Saint Pius X Orlando, FL, Inc. [Commission Memo 25-229]— Quasi-judicial matter. Commissioner Britton moved to approve Commission Memo 25-229 and seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye First reading of Ordinance No. 2025-4836, amending the PD zoning of approximately 6.67 acres to modify standards for a portion of the Cedar Point PD (aka Thornbrooke) located at 133 N. White Cedar Road; Owners, Elevation Cedar Pointe LLC; Ad published October 8, 2026. [Commission Memo 25-230] — Legislative matter. Planning Director Hinson presented Ordinance No. 4836, a proposed amendment to the CITY COMMISSION MINUTES OCTOBER 13, 2025 REGULAR MEETING Cedar Point PD (Thornbrooke) covering approximately 6.67 acres. The request sought to modify commercial use allowances for parcels along SR 46 and White Cedar Road. Staff recommended denial of the White Cedar parcels due to incompatibility with adjacent single-family residential uses. The applicant's representatives, including legal counsel Mary Solic and project engineer David Evans, presented a detailed proposal. They clarified that lots 1-3 along SR 46 sought flexibility for GC2 zoning uses and conditional use requests, while lots 8-9 on White Cedar would feature 'condominium warehouses' — small, individually owned units for personal storage or small-scale business use. Commissioners raised questions regarding buffering, noise, lighting, HOA controls, and compatibility with nearby residences. Staff emphasized that condominium warehouse uses fall under industrial classification and could create intensity conflicts adjacent to residential homes. Commissioners expressed concerns about potential noise, traffic, and long-term enforcement of restrictions. Following discussion, the Commission voted to approve the amendments for parcels 1-3 along SR 46 with specific conditions: • Conditional uses require Planning and Zoning and City Commission approval. • Minimum 25-foot landscape buffer with a wall for any conditional use adjacent to residential. • Specified architectural consistency and signage requirements. CITY COMMISSION MINUTES OCTOBER 13, 2025 REGULAR MEETING Parcels 8-9 on White Cedar were approved on first reading with the requests to reconfigure the orientation of some of the buildings, have HOA docs reviewed by city staff, 35-ft buffer, install a wall, and abide by residential noise ordinance standards. Commissioner Britton moved to approve this item on Lots 1- 3 only, based on the above conditions. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye Commissioner Britton moved to approve this item on Lots 8- 9 only, based on the above conditions. Seconded by Commissioner Austin and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Ave 9) CITIZEN PARTICIPATION Mary Snipes appreciated the work done by the City to ensure her neighborhood had working streetlights. She also thanked the Parks & Rec and Museum staff. Darlene Campbell has code enforcement liens. The City Manager referred her to Mr. Tony Raimondo for further assistance. There were no other public comments. CITY COMMISSION MINUTES 10) OTHER ITEMS. OCTOBER 13, 2025 REGULAR MEETING A. Approve an increase to purchase order 4 39222, Core & Main, LP for the City's mass meter exchange project in the amount of $1,000,000. [Commission Memo 25- 231 ] Administrative matter. Commissioner Austin moved to approve this item. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye B. Approve a budget transfer for the procurement to Cathcart Construction Company — Florida, LLC for the 18" Wastewater Force Main Installation located at Airport Boulevard and Country Club Road in the amount of $7,700,000. [ Commission Memo 25-232] —Administrative matter. Commissioner Austin moved to approve this item. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye C. Approve Resolution No. 3422, amending the budget to reallocate funds received from the PFAS class action settlement in the amount of $2,201,092.78. CITY COMMISSION MINUTES OCTOBER 13, 2025 REGULAR MEETING [Commission Memo 25-233] —Administrative matter. Commissioner Austin moved to approve this item. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye D. Approve Resolution No. 3423, amending the budget and procuring services from A Budget Tree Service, Inc., Lopez Tree Farm LLC (dba Florida Plant & Tree) and Greener Grounds, LLC. in the amount of $668,528. [Commission Memo 25-234] —Administrative matter. Commissioner Austin moved to approve this item. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye E. Approve Resolution No. 3424, adopting the Purchasing Policy. [Commission Memo 25-235] —Administrative matter. Commissioner Austin moved to approve this item. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye CITY COMMISSION MINUTES OCTOBER 139 2025 REGULAR MEETING Commissioner Britton Aye Commissioner Wiggins Aye Commissioner Thomas Aye Economic Development Director Brady Lessard presented an update on the city's proposed $10,000 sponsorship of the Sanford Air Show. The sponsorship provides advertising in the event program, ad reads during both days of the air show, and ticket allocations for local students and community members. Lessard explained that the funds would come from the Economic Development budget and would serve as a marketing investment. Discussion followed on the return on investment (ROI) and the role of partnerships for public events. Concerns were raised by commissioners about the high cost of the sponsorship and the need for clearer future ROI assessments. The Mayor clarified that FAA regulations restrict airport funds from directly supporting air shows but allow sponsorships for marketing purposes. Mr. Lessard also stated that with the Federal Government shutdown, the air show was likely to not have any military presence and would be mostly civilian aircraft. Commissioner Austin moved to approve this item. Seconded by Commissioner Wiggins and carried by vote of the Commission as follows: Mayor Woodruff Aye Vice Mayor Austin Aye Commissioner Britton Nay Commissioner Wiggins Aye Commissioner Thomas Aye 10) CITY ATTORNEY' S REPORT. 11) CITY CLERK'S REPORT. CITY COMMISSION MINUTES OCTOBER 13, 2025 REGULAR MEETING 12) CITY MANAGER'S REPORT. 13) CITIZEN PARTICIPATION. 14) CITY COMMISSIONER'S REPORTS Commissioner Wiggins thanked all partners involved in the recent Men's Health Huddle event at Westside, which offered health screenings including prostate checks. The event was a success and supported by the Florida Department of Health, Seminole County agencies, and community partners. He announced upcoming community meetings at Westside and Coastline Park.. Commissioner Austin requested a formal cost study on relocating the city's water treatment facility, noting that past estimates of $100 million should be verified. The Commission discussed ongoing issues related to odor control at the plant and the need for transparency and accountability. Public Works Director Brynt Johnson provided a detailed update on the odor control systems at the wastewater treatment plant. He reported two odor control systems —one replaced and one awaiting a custom-built replacement —as well as repairs underway on the solar dryer system. All repairs are expected to be completed by the end of November. Commissioner Thomas emphasized transparency and forward planning, including a potential feasibility study for a new facility. She asked for the inventory specialist at the City treatment plant to do a full check on every item which may need to be replaced. Commissioner Britton stated that the downtown sewer smell, especially in her CITY COMMISSION MINUTES OCTOBER 139 2025 REGULAR MEETING district, is unacceptable and the City needs to stop making excuses. There being no further business, the meeting was adjourned at 9:52 PM. A/ Attest City Clerk (SP)