HomeMy WebLinkAbout636-Quality Vaults EXTENSION
OF
OPENING/CLOSING SPACES
AT SANFOI%D MONICIPAL CEMETERY
WHEREAS, the City of Sanford, Florida, a municipal corporation whose mailing address is
P.O. Box 1788, Sanford, Florida 32772-1788, bereinatier called "City", and Quality Vaults, Inc.,
whose mailing address is 751 S. Blueford Avenue, 0coce, Horida 34761, hereinaffer called
"Cornmotor", entered into a contract dated Octolaf 14, 1998, a copy of which is attached het~to, said
contract for the provision of opening/closing of grave spaces at Sanford Municipal Cemetery.
WHEREAS, in accordance with Section 25 of said Contract, City and Contractor desire to
extend said Contract for twelve (12) months at the same rates as specified in the contract.
NOW THEREFORE, in consideration of the sums of money hereinaler set forth and other
good and valuable considerations and the mutual benefits to be derived there~rom, the parties hereby
agree to the following revisions to Contract dated October 14, 1998.
I. That Sections 1 and 25 shall be revised as follows:
2. The City shall pay Contractor on monthly basis upon receipt of an
~ statement on the last business day of each month.
Services by the Contractor shall begin October 1, 1999 and end
September 30, 2000.
25. The term of tho contract is firore October 1, 1999 through
September 30, 2000. City shall have the fight to terminate and
cancel this contract in the evem the City finds that the q.a!i~r of the
service is not satisfactory to the City. City shall further have the
fight to tenninate and cancel the contract in the event of any other
breaches of the terms and provisions of the contract, and in such
event Contractor sb~ll be given thirty (30) days notice in writing.
In the evem of satisfactory performance by the Contractor, the
contract way be extended for a period not exceeding twelve (12)
additional months.
day of~..j 1999.
J~l~Doaghmy BY: Ton '
City Clerk City Manager
Witness: QUAL/TY VAULTS, INC.
¥~,Presidont
OPENING/CLOSING OF GRAVE SPACES
AT
THIS CONTRACT, made and entered into this ~ .D-Lgik~day of d}b) 1998,
by and bet~veen the CITY OF SANFORD, FLORIDA, a municipal corporation, hereinafter called
"City" and Quality Vaults, Inc., P.O. Box 770008, Winter Garden, Florida 34777-0008 hereinafter
caHed"Cointractor".
WITNESSETH:
WHEREAS, the Gty Comn,ission of the City of Sanford, Florida has accepted the bid of
Contractor to provide the service Opening/Closing of grave spaces at Sanford Municipal Cemetery.
WHEREAS, it is the desire of the parties to enter into a contract setting forth the duties and
responsibilities of the parties relative to opening/closing of grave spaces.
NOW THEREFORE, in consideration of the sums of money hereinafter set forth and other
good and valuable considerations and the mutual benefits to be derived therefrom, the parties hereby
agree to as follows:
1. Contractor agrees to provide opening/closing oF graves at the Sanford
Municipal Cemetery located at 1975 W. 251h Street, Sanford, Florida 32773
which consists of two areas: 1st. & 2nd Addition llvergreen and Lakeviexv.
2. 'The City shah pay unto the Contractor the following rates:
Open/Close Monday thru Saturday Sunday & Holidays
STANDARD
With set-up $225.00 $400.00
Without set-up $175.00 $350.00
CREMATION
With set-up $175.00 $350.00
Without set-up $ 75.00 $250.00
INFANT
With set-up $200.00 $375.00
Without set-up $I25.00 $300.00
City shall pay Contractor on a monthly basis upon receipt of an itemized
statement submitted on the last business day of each month. Services by the
Contractor shall begin October I, 1998 and end September 30, 1999.
3. Upon notification of a burial need and verification and marking of a specific
gravesite, Gty staff will notify the Contractor of this need. Except for unusual
ckcumstances the Contractor will be given at least twenty-four (24) hours prior
notice of the need for these services.
4. Contractor shall have burial space prepared and ready for interment by the
scheduled funeral service or a minimum of oxie hour before grave side services.
5. Contractor shall provide aH necessary labor, materials, tools and equipment
needed to open/close graves.
6. Contractor shall provide cribbing, grass borders, chapel tent, dropped lowering
device and a minimum of I0 chairs. Additional chairs will be provided on an
"as needed" basis at no addidonai cost to the City.
7. Contractor shall be responsible for digging the space to depth necessary to
provide 18" of ill above the vault after gravesite is covered. No mounding of
soil is permitted. Size and depth of the space w'fil be according to the
regulations of the City.
8. Contractor sha~~ be responsible for removing and repositoning ,'my headstones,
foot stones, coping, or comer markers necessary to prepare a gravesite for burial
services.
9. Contractor will prepare the site for the installation of a vault of his own or by
another approved vault company, depending on the choice of the funeral home
and the regulations set forth by the City. If the vault is from a supp/ier other
than the Contractor, that supplier will be responsible for the installation and
sealing of the vault as to the time, date, and any additional information necessary
for the service.
10. Should the Contractor have any questions or concerns about a specific gravesite
he should immediately inform the City so that appropriate action can be taken
to resolve the matter.
11. All graves are to be dug by hand. Use of a bac-khoe or other mechanical
equipment is prohibited.
12. If in the event Contractor should encounter traderground utilities or tree roots
while digging a grave he should immediately contact the City who will determine
what action to take.
13. Contractor shall discreedy stand by during each service to provide any assistance
should a mechanical device fall and to ensure expedient closing of the grave
after the funeral.
14. Contractor shall be responsible for water and irrigation pipes, hose bibs, vaults,
vault lids, headstones, foot stones, coping, comer markers and plant materials,
broken or damaged by his/her employees.
15. Contractor shall use a vault trailer to transport vault to grave site. Use of a truck
with and "A" frame is prohibited.
16. If not already done the Contractor shall within 24 hours after interment restore
the gravesite 1o its original condition. Contractor shall be responsible and use
utmost care in protecting City property. Contractor shall be solely responsible
for rectifying any and all damages including my work deemed not acceptable by
the City at no cost to the City.
17. Contractor shall secure any and aH permits and licenses necessary for the
performance of this project. Prior to commencing work copies oF these permits
and licenses must be furnished to the City of Sanford along with proof of
]Liability and Worker's Compensation Insurance coverage.
18. Contractor must provide the following insurance coverage for not less than the
amount stated or greater where required by Laws and Regulations.
Worker's Compensation:
1. State Statutory
2. Applicable Federal Statutory
3. Employer's Liability Coverage 13 $100,000/each accident for bodily
Injury by accident or disease.
$500,000. Policy limit for bodily injury by disease.
Comprehensive GeneraJ Liability:
1. Bodily iniury (includes completed operations and products Liability)
$500,000 Each Occurrence
$500,000 Annual Aggregate
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25. The term of the contract is from October 1, 1998 through September 30, 1999.
City shall have the right to terminate and cancel this contract in the event the
City finds that the quality of the service is not satisfactot3, to the City. City shal/
further have the right to terminate and cancel the contract in the event of any
other breaches of the terms and provisions of the contract, and in such event
Contractor shall be given thirty (30) days notice in wdfng. In the event of
satisfactory performance by the Contractor, the contract may be extended for
a period not exceeding twenty-four (24) additional months.
26. Any notices required or permitted hereunder shall be in writing and shall be
deemed properly made when deposited in the United States mail, postage paid,
and addressed as set forth herein, or at such other address as shah have been
specified by written notice to the other pan7 delivered in accordance herewith:
FOR THE CITY Tony VanDerworp, City Manager
City of Sanford
P.O. Box 1788
· Sanford, Florida 32772-1788
FOR THE CONTRACTOR James Tramonte, Vice President
Quality Vaults, Inc.
P.O. Box 770008
Orlando, Florida 32803
IN WITNESS WHEREOF, the City and the Contractor have caused this Contract to be
executed the day and year first above written.
Attest: CITY OF SANFORD, FLORIDA
City Clerk City Manager
Witness: QUALI2rY VAULTS, INC.
BY:
CiTY OF SANFORD AGENDA MEMORANDUM ] DATE 9-27-99
No.C - 7
SUBJECT: Extension of contract for Opening/Closin~ svaces at
Sanford Municipal Cemetery
DEPARTMENT: Recreation &Parks DMSION: Parks
AUTHORIZED BY: Mike Kirby/~l/ CONTACT Howard Jeffties EXT 5688
MOTION/RECOMMENDATION:
Recommend extension of contract for opening/closing spaces at Sanford Municipal Cemetery
from Oct. I, 1999 through September 30, 2000 with Quality Vaults, Inc.
BACKGROUND:
On October 14, 1998 the City entered into a contract with Quality Vaults for the opening/closing
of grave spaces at Sanford Municipal Cemetery. On Sept. 30, 1999 this contract is due to expire;
however in accordance with Section 25 of this contract, "In the event of satisfactory
performance by the Contractor, the contract may be extended for a period not exceeding 24
additional months." Because the Contractor has done an exceptional job staff recommends
extension of this contract for an additional 12 months, with option of extending contract next
year if there are no problems.
Reviewed by:
CM
CA
Deputy CM
Finance Dir. ~
Regular Consent d/Work Session_Briefing.__ I Other__
OPENING/CLOSING OF GRAVE SPACES
THIS CONTRACT, made and entered into thi ay of e:~:e~. 1998,
by and between the CITY OF SANFORD, FLORIDA, a municipal corporation, hereinafter called
"City" and Quality Vaults, Inc., P.O. Box 770008, Winter Garden, Florida 34777-0008 hexeinafter
catled"Contractor".
WITNESSETH:
WHEREAS, the City Commission of the City of Sanford, Florida has accepted the bid of
Contractor to provide the service Opening/Closing of grave spaces at Sanford Municipal Cemetery.
WHEREAS, it is the desire of the paxties to enter into a contract setting forth the duties and
responsibilities of the paxties relative to opening/closing of grave spaces.
NOW THEREFORE, in consideration of the sums of money hereinafter set forth and other
good and valuable considerations and the mutual benefits to be derived therefrom, the parties hereby
agree to as follows:
1. Contractor agrees to provide opening/dosing of graves at the Sanford
Municipal Cemetery located at 1975 W. 25th Street, Sanford, Florida 32773
which consists of two areas: 1st & 2nd Addition Evergreen and Lakevie~v.
2. The City shall pay unto the Contractor the following rates:
Qpen/Clo~e Monday th~ Saturday Sunday & Holidays
STANDARD
With set-up $225.00 $400.00
Without set-up $175.00 $350.00
CREMATION
With set-up $175.00 $350.00
Without set-up $ 75.00 $250.00
INFANT
With set-up $200.00 $375.00
Without set-up $125.00 $300.00
City shall pay Contractor on a monthly basis upon receipt of an itemized
statement submitted on the last business day of each month. Services by the
Contractor shall begin October I, 1998 and end September 30, 1999.
3. Upon notification of a burial need and verification and maxking of a specific
gravesite, City staff wilt notify the Contractor of this need. Except for unusual
circumsmnees the Contractor will be given at least twenty-four (24) h,ours prior
notice of the need for these services.
4. Contractor shall have burial space prepaxed and ready for interment by the
scheduled funeral semce or a minimum of one hour before grave side services.
5, Contractor shall provide all necessaxy labor, materials, tools and equipment
needed to open/dose graves.
6, Contractor shall provide cribbing, grass borders, chapel tent, dropped lowering
device and a minimum of 10 chairs. Additional chairs will be provided on an
"as needed" basis at no additional cost to the City.
7. Contractor shall be responsible for digging the space to depth necessary to
provide 18" of fill above the vault after gravesite is covered. No moundhag of
soil is permitted. Size and depth of the space will be aecotx/ing to the
regulations of the City.
8. Contractc~c shall he ~esponsible for removing and repositionlng any headstones,
foot stones, coping, or comer markets necessary to prepare a gavesite for bnri~!
services.
9. Contractor will prepare the site for the instalhtlon of a vault of his own or by
another approved vault company, depending on the choice of the funeral home
and the regulations set forth by the City. If the vault is from a supplier other
than the Contractor, that supplier will be responsible for the ins~tl~tion and
sealing of the vault as to the time, date, and any additional hfotmafion necessary
for the service.
10. Shoukl the Contractor have any questions or concerns about a specific gravesite
he should immediately inform the City so that appropriate action can be taken
to resolve the matter.
11. All graves are to be dug by hand. Use of a backhoe or other mechanical
equipment is prohibited.
12. If in the event Contractor should encounter underground utilities or tree roots
while digging a grave he should immediately comet the City who will determine
what action to take.
13. Contractor shall discreetly stand by during each service to provide any assistance
should a mechanical device fail and to ensure expedient closing of the grave
after the funeral.
14. Contractor shall be responsible for water and irrigation pipes, hose bibs, vaults,
vault lids, headstones, foot stones, coping, comer markets and plant materials,
broken or damaged by his/her employees.
15. Contractor shall use a vault trailer to transport vault to grave site. Use of a mack
with and "A" frame is prohibited.
t 6. If not already done the Contractor shall within 24 hours after interment restore
the gravesite to its original condition. Contractor shall be responsible and use
utmost care in protecting City property. Contractor shall be solely responsible
for rectifying any and all damages including any work deemed not acceptable by
the City at no cost to the City.
17. Contractor shall secure any and all permits and licenses necessary for the
performance ofthls project. Prior to commenclngwork copies of these permits
and licenses must be furnished to the City of Sanford along with proof of
Liability and Worker's Compensation Insurance coverage.
18. Contractor must provide the following insurance coverage for not tess than the
amount stated or greater where required by Laws and Regulations.
Workers Compensation:
1. State Statutory
2. Applicable Federal Statutory
3. Employer's Liability Coverage B $100,000/each accident for bodily
Injury by accident or disease.
$500,000. Policy limit for bodily injury by disease.
Conlpreh~asive General Liability;
1. Bodily injury Cmdudes completed operations and products Liability)
$500,000 Each Occurrence
$500,000 Annual Aggregate
2. Property Damage:
$1,000,000 Each occurrence
$1,000,000 Annual Aggregate
Or a combined single limit of $1,000,000
3. Personal injury, with employment exclusion deleted:
$1,000,000 Annual Aggregate
Comprehensive automobile Liability:
Bodily Injury:
$500,000 Each Person
$500,000 Each Occurrence
Property Damage:
$500,000 Each Occurrence
Or a combined single limit of $500,000
Contractors General Liability Insurance shall name the Gty of Sanfoil as
insured or additional insured, which may be accomplished by either an
endorsement of CONTRACTOR'S Comprehensive General Liability Policy or
by CONTRACTOR'S carrier issuing a separate protective liability policy.
19. The Contractor shall save and hold harmless the City of Sanford from claims
under workers compensation acts and other employee benefit acts, from claims
for damages because of bodily injury including death to his employees and all
others; and from claims for damages because of bodily injury including death
to his employees and al others; and from claims for damages to property -- any
or all of which may arise out of or result from the Contractors operations under
this contnct.
20. At the conclusion of each service the Contractor shall leave the gravesite in a
clean, safe, and acceptable manner. Under no circumstances are open,
unprotected graves penrAtted. After closing gave Contractor shall dispose of
excess soil where designated by the City.
21. Contractor shall be responsible to respond to all emegency calls regardless of
time or day. Conwactor shall furnish the telephone numbers for at least two (2)
representatives to the City's representative, and shall infoma the City's
representative any time there is a change. Emergency repairs, when necessazy,
may be made by the City without relieving the Contractor of his obligation to
perform under this contract. Contractor shall reimburse the City for all
expenses incurred.
22. After obtaining written approval from the City, Contractor may hixe qualified
subcontractors when requited to perform specialized functions or work
req,~rlng specialized equipment. All subcontractors must meet and satisfy the
same guidelines/requirements as the Contractor. Furthermore whenever
Contractor hires a subcontractor he must submit a release of lien with his next
monthly invoice.
23. The City shall reserve the right to inspect contractor's work. Work deemed
unaccepvable will be corrected by the Contractor at no cost to the City.
24. The teems and provisions of thi~ contract shall be governed by the laws of the
State of Florida. No agreement of representation unless incorporated in this
contact shall be binding upon the parties. In connection with any litigation
arising out of this contract the prevailing party shall be enti~ed to costs
including reasonable attomey's fees.
25. The term of the contract is fix~a Octobe~ 1, 1998 through September 30, 1999.
City shall have the fight to terminate and cancel this contract in the event the
City finds that the quality of the sereice is not satisfactot7 to the City. City shall
further have the right to terminate and cancel the conteact in the event of any
other breaches of the terms and provisions of the contract, and in such event
Contractor shah be given thirty (30) days notice in writing. In the event of
satisfactory performance by the Contractor, the contract may be extended for
a period not exceeding twenty-four (24) additional months.
26. Any notices requi~ed or permitted hereunder shall be in writing and shah be
deemed properly made when deposited in the United States mail, postage paid,
and addressed as set forth herein, or at such other address as shall have been
spedfled by wxitten notice to the other patty delivered in accordance herewith:
FOR THE CITY Tony VanDerworp, City Manager
City of Sanford
P.O. Box 1788
Sanfo~d, Florida 32772-1788
FOR THE CONTRACTOR James Tramonte, Vice President
Quality Vaults, Inc.
P.O. Box 770008
Orlando, Florida 32803
IN WITNESS WHEREOF, the City and the Contractor have caused this Contract to be
executed the day and year fast above written.
Attest: CITY OF SANFORD, FLORIDA
Wimess: QUALITY VAULTS, INC.
~,~ .~
MODIFICATION AND EXTENSIOI~
OF
OPENING/CLOSING OF GRAVE SPACES AT SANFORD MUNICIPAL CEMETERY
WHEREAS, the City of Sanford, Florida, a municipal corporation
whose mailing address is P.O. Box 1788, Sanford, Florida 32772-
1788, hereinafter called "City", and Quality vaults, Inc. whose
mailing address is 751 S. Blueford Avenue, Ocoee, Florida 34761,
hereinafter called "Contractor", entered into a contract dated
March 13, 1996, a copy of which is attached hereto, said contract
for the provision of opening/closing of grave spaces at Sanford
Municipal Cemetery.
WHEREAS, in accordance with Section 25 of said Contract, City
and Contractor desire to extend said Contract for twelve (12)
months.
NOW THEREFORE, in consideration of the sums of money
hereinafter set forth and other good and valuable considerations
and the mutual benefits to be derived therefrom, the parties hereby
agree to the following revisions to Contract dated March 13, 1996.
I. That Section 25 shall be revised as follows:
25. The term of the contract is from
October 1, 1997 through September
30, 1998. City shall have the right
to terminate and cancel this
contract in the event the City finds
that the quality of the service is
not satisfactory to the City. City
shall further have the right to
terminate and cancel the contract in
the event of any other breaches of
the terms and provisions of the
contract, and in such event
Contractor shall be given thirty
(30) days notice in writing.
Contract may not be extended.
IN WITNESS WHEREOF, the City and the Contractor have caused
this Modification and Extension of Opening/Closing of gr~ spaces
Scptcmbe~, 1997.
Attest: - CITY OF SANFORD, FLORIDA
City :clerk
With : QUALITY VAULTS, INC.
BY: ~'~
mes Tramonte
ident
MODIFICATION AND EXTENSION
OF
OPENING/CLOSING SPACES AT SANFORD MUNICIPAL CEMETERY
WHEREAS, the City of Sanford, Florida, a municipal corporation whose mailing
address is P.O. Box 1788, Sanford, Florida 32772-1788, hereinafter called "City", and Quality
Vaults, Inc., whose mailing address is 751 S. Blueford Avenue, Ocoee, Florida 34761,
hereinafter called "Contractor", entered into a contract dated March 13, 1996, a copy of which
is attached hereto, said contract for the provision of opening/closing of grave spaces at Sanford
Municipal Cemetery.
WHEREAS, in accordance with Section 25 of said Contract, City and Contractor
desire to extend said Contract for twelve (12) months.
NOW THEREFORE, in consideration of the sums of money hereinafter set forth and
other good and valuable considerations and the mutual benefits to be derived therefrom, the
parties hereby agree to the following revisions to Contract dated March 13, 1996.
I. That Section 25 shall be revised as follows:
25. The term of the contract is from October 1, 1996
through September 30, 1997. City shall have the
right to terminate and cancel this contract in the
event the City finds that the quality of the service
is not satisfactory to the City. City shall further
have the right to terminate and cancel the contract
in the event of any other breaches of the terms and
provisions of the contract, and in such event
Contractor shall be given thirty (30) days notice in
writing. In the event of satisfactory performance
by the Contractor, the contract may be extended
for a period not exceeding twelve (12) additional
months.
IN WITNESS WHEREOF, the City and the Contractor have caused this Modification
and Extension of Opening/Closing of grave spaces at Sanford Municipal Cemetery to be
executed the .~q -/St day of October, I996.
Attest: CITY OF SANFORD, FLORIDA
· "' BY:
Witness: QUALITY VAULTS, INC.