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HomeMy WebLinkAbout556-Cerretti Randolph .lOAN CERRETTI-RANDOLPH CONSULTING P.O. Box 941994 * MAITLAND, FLORIDA 32794-1994 Phone (407) 644-5297 Fax (407 644-3274 Project No: 95-012 AGREEMENT BETWEEN CLIENT AND LAND PLANNER/LANDSCAPE ARCHITECT FOR PROFESSIONAL SERVICES Date: April 6. 1995 Project Name: Lake Monroe Waterfront Trail - ISTEA Application, Sanford. Florida Client: City of Sanford. Florida c/o Mr. Jay Marder 300 N. Park Avenue. Sanford. Florida 32771 Phone: (407) 330-5670 Fax: (407) 330-5666 LEGAL DESCRIPTION OF SITE FURNISHED BY CLIENT: Not Applicable IS CLIENT OWNER OF RECORD: XX YES NO I. SCOPE OF SERVICES Part A - ISTEA/MPO Initial Application: 1. Meet with City and other appropriate representatives to discuss existing bike/pedestrian plans, history, list of information to be provided by the City, etc. 2.Discuss existing and proposed bike/pedestrian plans with adjaoent jurisdictions and other interested organizations. 3.Conduct site visit with appropriate City and other representatives to observe, assess and evaluate potential bike/pedestrian alignment and alternatives. 4. Conduct inventory of potential linkages, ie. parks, schools, residential, office, commercial, downtown area, governmental facilities, marina, transportation links and other recreational points of interest. Relate to existing and proposed bicycle/pedestrian trails/paths. 5. Review physical characteristics that will impact location of bike/pedestrian path, ie. vehicular traffic, topography, available width, existing structures, existing landscaping, lighting, transit stops, available utilities service, etc. 6.Create list of Opportunities and Constraints. 7. Provide Conceptual alignment, type and crossings of streets and properties for the priority bike/pedestrian path/trail for inclusion into the ISTEA application. 8. Provide Conceptual Cross Sections of different types of path segments reflecting existing conditions. 9. Prepare the ISTEA and MPO application forms for City review. City to submit approved application forms. 10.Estimated Costs Estimates. page 2 of 4 City of Sanford 95-012 Part B - ISTEA/MPO Prospectus (this Part will only be applicable should the original application receive a ranking that will allow funds to be made available. 1. Define more specific proposed alignment and design elements for the proposed Bike/Pedestrian Path, consistent with the findings from Part A above. 2. Complete the FDOT Project Prospectus in conjunction with the more finalized alignment and design. Coordinate with the City of Sanford staff. 3.Complete Estimated Cost Estimates for inclusion with the Project Prospectus. Part C - Prelhninary Design and Alignanent Recommendations and Plan This phase of services begins to analyze existing conditions, constraints and opportunities to result in producing realistic problem solving and attention to detail. The Conceptual Master Plan in Part I is expanded to reflect more detailed conditions and design criteria and input from various groups. This Plan will be a clear and valuable tool for future use in the final design and construction documents. I. Meet with the City of Sanford to discuss the Conceptual alignment to receive input and direction prior to starting Preliminary Design and Alignment Plan. 2. The preliminary Design and Alignment Plan shall include the following: a. Location of trail alignment for entire route. b. Reconfiguration of traffic flow and parking to accommodate trail alignment. c. Linkages to potential educational, historical, marina, residential, commercial, office, governmental schools, parks, zoo, hospital, etc. d. Location of site amenities such as seating, drinking fountains, restroom facilities and bike racks. e. Preliminary bridge crossing detail. f. Path Cross Sections for various conditions including limited width, expanded paving, steep slopes, etc. g. Safety Considerations: lighting, bike patrol, emergency phone pulls, first aid stops, etc. h. Preliminary road crossing and signalization detail, if applicable. i. Identify trailhead locations. 3. Meet with the City of Sanford to present completed Preliminary Design and Alignment Plan. 4. Provide colored rendering of the approved Preliminary Design and Alignment Plan. II. Additional Services - The JCR Consulting and Hoke Planning & Design firms shall be compensated for Services not included in Section I. above and may include the following: 1. Changes in or Additions to the Scope of Services defined in this Proposal at the Clients's or his representatives request. page 3 of 4 City of Sanford 95-012 2. Revisions to the Plans after completion, based on changes or other reasons beyond the control of JCR Consulting/Hoke Planning & Design. C. Out-of-Pocket Expenses: In addition to Sections I. and II. above, JCR Consulting shall be reimbursed for Out-of-Pocket Expenses of actual costs such as: aerials maps, long distance telephone calls, express deliveries, pestage, etc. Copies shall be billed at a rate of $0.25 each, fax transmissions at $0.25 per page, blueprints at $1.50 per sheet and mileage at $0.28 per mile. These expenses will be itemized on monthly invoices. All application fees, etc. shall be the responsibility of the Client. H. FEES SCHEDULE The Fee for providing the services outlined in Items I.A. above, shall be a lump sum as follows: Part A: $3,800.00 (THREE THOUSAND EIGHT HUNDRED DOLLARS). Part B: $1,900.00 (ONE THOUSAND NINE HUNDRED DOLLARS). Part C: $4,500-6,000 (FOUR THOUSAND FIVE HUNDRED TO SIX THOUSAND DOLLARS)(depending on level of detail and final trail length) Other work requested by Client, not included in Item I. above, shall be completed on an hourly basis with the following rates: Project Manager $70.00 Landscape Architect/Planner $60.00 Drafting/Computer Support $37.50 Clerical Services $25.00 JCR Consulting shall notify Client of additional services as required for completion of project. Authorization shall be required from the Client or his representative either verbally or in written form prior to beginning Additional Services. GENERAL CONSIDERATION A. The relationship of JCR Consulting/Hoke Planning & Design to the Client will be that of professional consultant. B. It is understood and agreed that the services provided under this Agreement do not include participation, whatsoever, in any litigation. C. Either party may terminate th~s Agreement by giving seven (7) days written notice. page 4 of 4 City of Sanford 95-012 D. All original drawings are the property of JCR Consulting/Hoke Planning & Design. Reproducible drawings may be provided at the request and expense of the Client. JCR Consulting/Hoke Planning & Design shall only be responsible for changes made to the reproducible drawings completed by the firms. IV. ACCEPTANCE Acceptance of this Proposal and authorization to begin work shall be deemed upon receipt of a signed copy of this Agreement. The undersigned Client, as Owner or authorized agent for the Owner of the above described real property, hereby agrees that payment, as stated, will be made for said work within 15 days from receipt of Invoice. The Invoice for the same to be mailed to the undersigned at the address set out above or is otherwise delivered. In default of such payment, the Client hereby agrees to pay all costs of collection, including reasonable attorney's fees, whether action be brought or not. The Client hereby acknowledges the unpaid invoices shall accrue interest at 11/2% per month after they have been outstanding for over 30 days. Upon cancellation by the Client prior to completion of services to be performed, JCR Consulting/Hoke Planning & Design shall be paid for all work accomplished to the date of cancellation, plus reimbursement for additional services and all out-of-pocket expenses. SIGNED BY SIGNED BY Jo n 1 City of Sanford, Florida President Authorized Representative DATE ~ 'La' C~ DATE Waterfront Steering Committee ivOR LAKE MONROE IN SANFORD April 20, 1995 TO: Sanford City-Commission VIA: William A. Simmons, City Manager FROM: Jay Murder, Director of Planning and Development~ SUBIF~T: Further Explanation of Item/P.0: Lake Monroe Riverwalk/Trail - ISTEA Enhancement Funds Application Assistance The City is again required to submit an application to receive the ISTEA Enhancement Funds in order to build the Lake Monroe Riverwalk. The already -provided proposal from JCR Consulting and HOKE Planning & Design outlines a three phase program that will assist the City towards achieving this project. The phases are outlined as follows: 1. Initial Applicatio.n - The consultant will prepare the application with previously compiled application and data provided by the City. 2. Prospectus - Required if the initial application is "ranked" after initial review. 3. Preliminary Trail Design and Alignment Plan - Provides specific design alternatives and alignments for riverwalk/bikeway design plus enables a more detailed estimation of costs. To date, the University of Florida Consensus Plan has provided broad policy direction for development in the waterfront and downtown are~k The Riverwalk application for ISTEA (federal Intermodal Surface Transportation Efficiency Act of 1991) funds is aspecific project that was generalized in the initial application submitted by the City during 1994 for the FY 2000 funding cycle. We placed 9th which is good for an initial application but not good enough for funding. The proposed services are intended to provide additional information and special expertise needed to accomplish a successful application with a higher ranking. In addition, the preliminary design of the riverwalk or trail is a necessary step independent of the ISTEA application. That will involve working with the Waterfront Master Plan Steering Committee to develop specific preliminary designs for the various distinct segments of the proposed riverwalk/trail. The Waterfront Steering Committee reviewed and endorsed this proposal at its meeting of April 19. Recommend that these services be approved by the City Commission. Funds are available in the Department of Engineering and Planning budget for Professional Services as specifically earmarked for the waterfront. Also, recommend that the City Commission adopt a resolution supporting the application. A draft resolution will be provided.