HomeMy WebLinkAbout524-SHIP Program 1993/94 SEMINOLE COUNTY/CITY OF SANFORD
INTERLOCAL SUBRECIPIENT AGREEMENT
COMMUNITY DEVELOPMENT BLOCK GRANT PROGRAM
HOME PROGRAM
SHIP PROGRAM
PROGRAM YEAR 1993-94
THIS INTERLOCAL SUBRECIPIENT AGREEMENT, entered in this
day of su~b~i~ 1994, by and between Seminole County, a
political isio~ of the State of Florida, which address is
1101 East First Street, Sanford, Florida 32771, heroin called
"COUNTY" for the use and benefit of its Community Development Block
Grant (CDBG), HOME Investment Partnerships (HOME) and State Housing
Intiatives Partnership (SHIP) Programs and the CITY of Sanford, a
municipality incorporated under the laws of th~
which address is 300 North Park Avenue, Sanford, Florida 32771,
heroin called "CITY".
WHEREAS, COUNTY has made application effective October 1,
1993, for Community Development Block Grant (CDBG) Program funds
and had entered into a contract with the U. S. Department of
Housing and Urban Development, heroin called "HUD", pursuant to
Title I of the Housing and Community Development Act of 1974 (as
amended) and implementing regulations 24 CFR Part 570;
WHEREAS, the Volusia/Seminole COUNTY HOME Consortium, herein
called "CONSORTIUM", has made application and has entered into a
contract with HUD, pursuant to 24 CFR Part 92, to implement a HOME
Investment Partnerships Program, herein called "HOME Program";
WHEREAS, the COUNTY has submitted an Affordable Housing
Assistance Plan to receive State Housing Incentives Partnership
(SHIP) Program funds;
WHERFa&S, the COUNTY desires to engage the CITY to render
certain services requisite to the accomplishment of the CDBG, HOME,
and SHIP Program goals;
WHEREAS, the COUNTY and the CITY intend to enter into an
agreement to implement a COUNTYwide Emergency Housing Repair and
Housing Rehabilitation Program;
WHEREAS, the CONSORTIUN and the CITY intend to enter into an
agreement to implement a HOME COUNTYwide Housing Rehabilitation
Program;
WHEREAS, the COUNTY has allocated CDBG funds for Housing
Rehabilitation Services for the administration of the HOME
City o~ Sanford
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Rehabilitation Program and the CDBG COUNTYwide Emergency Repair
Program and the SHIP Housing Rehabilitation Program;
WHEREAS, the CITY has requested CDBG, HOME, and SHIP Program
funds from the COUNTY for the purpose of providing eligible housing
rehabilitation or emergency housing repair services to implement
the HOME Housing Rehabilitation Program, the CDBG Emergency Housing
Repair Program, and the SHIP Housing Rehabilitation Program for the
benefit of very low income citizens of Seminole COUNTY; and
WHEREAS, this Interlocal Agreement is authorized by the
provisions of Chapters 125, 163 and 166, Florida Statutes and other
applicable law; and
NOW, THEREFORE, in consideration of the mutual covenants,
promises and representations contained herein, the parties hereto
agree as follows:
ARTICLE I. DEFINITIONS
A) "CD Administrator"~means the COUNTY's Community Development
Principal Planner.
B) "CDBG Program" means the COUNTY's Community Development Block
Grant (CDBG) Program.
C) "CDBG Regulations" means 24 CFR Part 570 and supplemental,
additional or successor provisions.
D) "CITY" means CITY of Sanford.
E) "COUNTY" means Seminole COUNTY.
F) "COUNTY Approval" means the written approval of the Planning
Director, the CD Principal Planner, or their designate.
G) "Emergency Repair Program" means the CDBG COUNTYwide Emergency
Housing Repair Program.
H) "HOME Program" means the Volusia/Seminole COUNTY HOME
Investment Partnerships Act Housing Rehabilitation Program.
I) "HOME Regulations" means 24 CFR Part 92 and supplemental,
additional or successor provisions.
J) "Housing Activities" means the funded rehabilitation and
repair activities.
K) "HUD" means the U. S. Department of Housing and Urban
Development.
City o~ San2ord
EOME/SHIP Program, FY 93/94
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L) "Planning Department" means the Director of the COUNTY's
Planning and Development Department or his designee for the
Community Development office.
M) "SHIP Program" means the COUNTY's State Housing Incentives
Partnership Program.
N) "SHIP Regulations" means Chapter 91-37 of the Florida
Administrative Code.
O) "Very Low Income" means gross household income not to exceed
fifty percent (50%) of the median family income within the
Orlando Metropolitan Statistical Area during the term of this
agreement, also known as "low income" under the CDBG
regulations described in 24 CFR 570.
P) "Low Income" means gross household income not to exceed eighty
perecent (80%) of the median family income within the Orlando
Metropolitan Statistical Area during the term of this
agreement, also known as "moderate income" under the CDBG
regulations describedin 24 CFR 570.
Q) The definitions set forth in this Agreement are applicable to
the laws, rules and regulations referred to in this Interlocal
Agreement.
ARTICLE II. STATEMENT OF WORK
A. The CITY, in a manner satisfactory to the COUNTY, shall carry
out or cause to be carried out all services described or
referred to in Exhibit "A", Scope of Services, which is
attached hereto and made a part hereof. Such services shall
be performed, except as otherwise specifically stated herein,
by persons or instrumentalities solely under the dominion and
control of the CITY.
B. The parties recognize and agree that this Interlocal Agreement
is for reimbursement of the cost of providing housing
rehabilitation services described in 24 CFR 570.202(b)(9}, 24
CFR 92.205 (a), and Chapter 91-37 of the Florida
Administrative Code; and, the parties recognize and agree that
this Interlocal Agreement is directly related to the
implementation of the CDBG Emergency Repair Program and the
housing rehabilitation strategies of the HOME and SHIP
Programs. Where housing rehabilitation services expenses are
authorized by the COUNTY, those expenses are to be
specifically itemized by the hours expended or the dollars
expended or as otherwise required by applicable laws, rules
and regulations. All hours charged by staff, and any direct
expenses shall be specifically and directly related to the
City of San~ord
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CITY's implementation of the aforementioned Housing Activities
and shall be in accordance with and consistent with all
applicable laws, rules and regulations.
ARTICLE III. PERIOD OF CONTRACT
Up to the limits of Article IV, Paragraph A hereof, the COUNTY
shall reimburse the CITY for the services described in Exhibit "A",
Scope of Services, and performed by the CITY prior to June 1, 1995.
All such services, whether performed before or after the execution
of this Agreement, shall be performed by the CITY in accordance
with applicable requirements of HUD and the Florida Administrative
Code, and with all requirements of this Agreement, and
reimbursement will be contingent thereupon. The CITY shall
complete all services described in Exhibit "A", Scope of Services,
on or before the contract termination date, unless this Agreement
is otherwise amended or extended by written agreement of the
parties. This contract shall be effective upon execution by both
parties.
ARTICLE IV. CONSIDERATION AND LIMITATION OF COSTS/FUNDS
The CITY shall be reimbursed by the COUNTY for allowable costs, in
accordance with all applicable laws, rules and regulations, and in
accordance with this Agreement; in an amount not to exceed THREE
HUNDRED SEVENTY FOUR THOUSAND EIGHT HUNDRED SIXTY THREE AND NO/100
DOLLARS ($374,863.00) for the services described in Exhibit "A",
Scope of Services".
ARTICLE V. PAYMENTS
A. Payments to the CITY shall be on a reimbursement basis and
shall be limited to the items budgeted in Exhibit "B", Housing
Rehabilitation Services Budget.
B. The CITY shall submit to the COUNTY during the performance
hereof the following.:
1. A cumulative statement of all costs of the services for
the period from commencement through the end of the
report period for which the statement is being submitted;
2. A statement for all costs of the services for the current
report period, categorized by budget line item and
consistent with Exhibit "B";
3. An invoice and copies of all cancelled checks or official
detailed expenditure report issued in payment for any
expense. However, when reimbursement is sought for
salaries to employees a copy of the payroll shall be
City of Sanford
HOME/SHIP Program, FY 93/94
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acceptable in lieu of copies of cancelled payroll checks;
4. Copies of daily time distribution records in support of
stated salary expenses. Records shall show the case and
type of work being undertaken and the specific particular
program under which the work was performed.
C. Upon receipt of the above enumerated acceptable documentation,
the COUNTY will initiate the payment process. Reimbursement
to the CITY shall be made as soon as practicable; provided,
however, that, if the CITY has performed services in full
compliance with all HUD requirements, the requirements of this
Interlocal Agreement and all applicable laws, rules and
regulations, then payment shall be made by the COUNTY to the
CITY within forty-five (45) days of receipt of acceptable
documentation by the COUNTY.
D. All disbursements by the CITY must be fully documented to the
COUNTY so as to be available, on request, for inspection or
audit in accordance with the provisions of this Agreement or
as otherwise may be reasonably required.
E. Within forty-five (45) days after completion of all services
to be performed by the CITY, the CITY shall render a final and
complete statement to COUNTY of all costs and charges for
services not previously invoiced. The COUNTY shall not be
responsible for payments of any charges, claims or demands of
the CITY not received within said forty-five (45) day period;
however, such time may be extended at COUNTY's discretion not
to exceed a period of ninety (90) days, provided the delay in
its submission is not occasioned by any fault or negligence of
the CITY.
ARTICLE VI. MODIFICATION OF SCOPE OF SERVICES
This Agreement may not be modified, amended, or extended orally.
This Agreement may be amended by written agreement executed by the
governing bodies of both parties.
ARTICLE VII. UNIFOEMADMINISTRATIVE REQUIREMENTS
In addition to all other Federal, State and local requirements,
during the performance of this Agreement, the CITY shall comply
with the requirements and standards of OMB Circular No. A-87,
"Principals for Determining Costs Applicable to Grants and
Contracts with State, Local and Federally Recognized Indian Tribal
Governments", OMB Circular A-128, "Audits of State and Local
Governments" (implementation of 24 CFR Part 44) and with 24 CFR
Part 85, "Uniform Administrative Requirements for Grants and
Cooperative Agreements to State and Local Governments".
CiCy of Sanior~
HOME/SHIP Program, FY 93/94
AGREE/CITYREHAB.AGR 5
ARTICLE VIII. COMPLIANCE WITH OTHER PROGRAMREQUIREMENTS
A. During the performance of this Agreement, the CITY agrees to
comply with all Federal laws, rules, regulations, directires
and orders described in 24 CFR 570 Subpart K of these
regulations and listed below which by reference are
incorporated and made a part hereof:
INCORPORATED LAWS, RULES, AND REGULATIONS
1. 24 CFR Part 1- The regulations promulgated pursuant to
Title VI of the 1964 Civil Rights Act, Public Law 88-352.
2. Title VII of the 1968 Civil Rights Act as amended by the
Equal Employment Opportunity Act of 1972 - Prohibits
discrimination in employment.
3. Title VIII of the 1968 Civil Rights Act, Public Law 90-284
- The Fair Housing Act requires HUD to administer the
activities and programs relating to housing and urban
development in a manner that affirmatively further fair
housing.
4. 24 CFR Part 107 - Implementing Executive Order 11063, as
amended by Executive Order 12259, which directs HUD to take
all action necessary to prevent discrimination because of
race, color, religion (creed}, sex, or national origin in the
sale, lease, rental, or other disposition of residential
property and related facilities when provided in whole, or in
part, with Federal assistance.
5. Section 109 of the Act - Requires that no person shall on
the ground of race, color, national origin or sex be excluded
from participation in, be denied the benefits of, or be
subjected to discrimination under any program or activity
funded in whole or in part with community development funds.
Section 109 of the Act further prohibits against
discrimination on the basis of age under the Age
Discrimination Act of 1973, or with respect to an otherwise
qualified handicapped person as provided in Section 504 of the
Rehabilitation Act of 1973.
6. Labor Standards, Section 110 of the Act - Requires
compliance with the Davis-Bacon Act, as amended, pursuant to
29 CFR Parts 3.5 and 5a; and the Contract Work Hours and
Safety Standards Act, where applicable.
7. National Flood Disaster Act - Governs participation in the
National Flood Insurance Program, pursuant to Section 202(a)
of said Act.
City of Sanford
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8. Uniform Relocation Assistance and Real Property
Acquisition Policies Act of 1970, HUD implementing regulations
at 24 CFR Part 42, and Section 104 of the Act - Provides for
the protection of individual rights when affected, or
potentially affected, by relocation, acquisition and
displacement activities.
9. Executive Order 11246, as amended by Executive Order 12086
- Provides that no person should be discriminated against on
the basis of race, color, religion, sex or national origin in
all phases of employment during the performance of Federally
assisted construction contracts.
10. Section 3 of the Housing and Urban Development Act of
1968 - Requires HUD recipients provide, to greatest extent
feasible, opportunities for training and employment to local
very low and low income persons.
11. Lead-Based Paint Poisoning Prevention Act - Prohibits the
use of lead-based paint and provides for the elimination of
lead-based paint in all residential structures constructed or
rehabilitated with Federal assistance.
12. 24 CFR Part 24 - Assistance shall not be used directly or
indirectly to employ, award contracts to, or otherwise engage
the services of, or fund any contractor or subrecipient during
any period of debarment, suspension, or placement in
ineligibility status under the provisions of 24 CFR Part 24.
13. Conflict of Interest - Compliance with the provisions of
24 CFR 85.36, 24 .CFR 570.611, 24 CFR 92,356 and OMB Circular
A-110 is mandatory.
14. 24 CFR Part 570 - Compliance with the regulations
regarding the CDBG Program.
15. 24 CFR Part 92 - Compliance with the regulations
regarding the HOME Program.
16. Any and all other laws, rules and regulations relating in
any way to the matters set forth or implied in this Interlocal
Agreement.
B. The CITY does not assume the COUNTY's environmental
responsibilities describe 24 CFR 570.604, and the CITY does
not assume the COUNTY's responsibilities for initiating the
review process under the provisions of Executive Order 12372
and 24 CFR Part 52. However, the CITY shall perform site-
specific reviews, pursuant to the COUNTY's Environmental
Review Monitoring Strategy and any requirements of any law,
City o2 Sanford
HOME/SHIP Program, FY 93/94
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rule or regulation. This provision does not release the CITY
from any environmental pollution that it may cause or allow
and the CITY shall assume full liability thereof.
ARTICLE IX. COMPLIANCE WITH LOCALAND STATE LAWS
During the performance of thisAgreement, the CITY agrees to comply
with all applicable State and local laws, regulations and
ordinances , which by reference are incorporated and made a part
hereof, including, but not limited to the following:
1. Florida Statutes, Chapter 112 - Deals with conflicts of
interest.
2. Administrative Procedures - Procedures which may be issued
by the Seminole COUNTY Planning and Development Department for
the implementation of the COUNTY's SHIP Program.
3. Chapter 9I~37, F.A.C. - Compliance with the regulations
regarding the SHIP Program.
4. Any and all laws, rules and regulations relating to the
matters set forth or implied in this Interlocal Agreement.
ARTICLE X. PRIOR WRITTENAPPROVALS - SUMMARY
The following includes, but is not all inclusive of, activities
that require the prior written approval of the COUNTY to be
eligible for reimbursement or payments:
1. Initiation of new activities not covered by this
Agreement, or changes in the locations of activities or the
deletion of any activity.
2. Purchase of any capital equipment other than actual
project construction.
3. All proposed travel exceeding 200 miles (one-way),
conferences, hearings, and meetings, except as are found to be
directly related to the COUNTY's Housing Activities which are
the subject of this Agreement.
4. All change orders to this Interlocal Agreement.
5. Requests to utilize remaining funds should' there be a
surplus after the work is substantially completed.
ARTICLE XI. PROJECT PUBLICITY
Any news release, project sign, or other type of publicity
City of San~ord
HOME/SHIP Program, FY 93/94
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pertaining to the project, as stated herein, must recognize the
Seminole COUNTY Board of county Commissioners as the recipient
funded by HUD and the Florida Department of Community Affairs and
providing funds to the CITY of Sanford.
ARTICLE XII. MANAGEMENT ASSISTANCE
The CD Administrator or his designee will be reasonably available
to the CITY to provide guidance on CDBG, HOME and SHIP Program
requirements.
ARTICLE XIII. MAINTENANCE OF RECORDS
A. The CITY shall, at a minimum, maintain all records required by
all Federal, State and local laws, rules and regulations and
procedures.
B. The CITY shall maintain such records, accounts, property
records, personnel records, as are deemed necessary by the
COUNTY or otherwise typical in sound business practices to
assure proper accounting of all project funds and compliance
with the provisions of this Agreement.
C. The CITY shall maintain all financial records as are
required by Federal regulations and shall insure that it
maintains all financial records relative to the following
matters:
(a) Items purchased and paid for through standard the
CITY procedures: invoices and copies of cancelled checks.
(b) Contractual Agreements: the contract, billings and
copies of cancelled checks.
(c) Force Account Construction: records indicating
name, position, number of hours and total labor costs.
(d) Any materials drawn from a stockpile: records
indicating amount of material and cost thereof based on
the purchase price.
{e) Employees paid from grant funds: personnel and
payroll data together with documentation that each
employee was, in fact, working on grant-related projects.
{f) Capital expenditures in excess of $300.00:
description, model, serial number, date of acquisition
and cost of acquisition.
D. The CITY shall cause the housing rehabilitation services
City of Sanford
HOM~/SHIP Program, FY 93/94
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activity and funds to be audited annually, in accordance with
Federal OMB Circular A-128, and in conjunction with each
regular CITY audit. Copies of all audits covering or
otherwise relating to the use of these funds shall be provided
to the COUNTY and the CD Administrator.
E. All records and contracts, of whatsoever type or nature,
required by this Agreement shall be available for audit,
inspection and copying at any time during normal business
hours and as often as the CD Administrator, COUNTY, HUD, or
Comptroller General of the United States, or other Federal or
State agency, may deem necessary. The COUNTY shall have the
right to obtain and inspect any audit pertaining to the
performance of this Agreement made by any local, State or
Federal agency. The CITY shall retain all of its records and
supporting documentation applicable to the Agreement for five
(5) years after either the resolution of the final audit.
ARTICLE XIV. EVALUATION
The CITY shall provide COUNTY and CD Administrator, in a form
prescribed by COUNTY, monthly reports summarizing the number of
housing units under inspection, all bid information, construction
summaries, completed units, units being worked upon in any way, the
amount of housing rehabilitation services funds obligated and spent
on each housing unit for each program, and any other information or
data required by the COUNTY to complete the annual performance
report to the State. Also included in the monthly reports shall be
a summary of for each housing unit identified for assistance and
for each housing activity. These reports shall be provided as part
of the financial reimbursement process and are due no later than
the 15th day of each month. The COUNTY shall have access to and be
provided copies and transcriptions of such records as may be
necessary, in the sole determination of the COUNTY or HUD, to
accomplish this obligation.
ARTICLE XV. NON-EXPENDABLE PROPERTY
Any non-expendable personal property acquired by the CITY for the
purpose of carrying on the projects anticipated herein; and
approved by the COUNTY in accordance with this Agreement, shall be
subject to the provisions of all Federal, State and local
regulations including, but not limited to, the provisions on use
and dispositionof property. At the termination of this Agreement,
any grant funded nonexpendable personal property shall be made
available to the COUNTY and HUD, in accordance with said
provisions.
City o~ San~ord
HOI~E/SHIP Program, FY 93/94
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ARTICLE XVI. CONTRACT LIABILITY
Except for reimbursement as specifically set forth in this
agreement, the COUNTY shall not be liable to any person, firm,
entity or corporation who contracts with or who provides goods or
services to the CITY in connection with the services it has agreed
to perform hereunder, or for debts or claims accruing to such
parties against the CITY; and there is no contractual relationship,
either express or implied, between COUNTY and any other person,
firm, or corporation supplying any work, labor, services, goods or
materials to the CITY as a result of its services to COUNTY
hereunder.
ARTICLE XVII. SUBCONTRACTS
All contracts made by the CITY to carry out the activities
described in Exhibit "A" shall be made in accordance with all
applicable laws, rules and regulations as set forth in this
Agreement. Any additional work or services subcontracted hereunder
shall be subject to each Article set forth in this Agreement.
ARTICLE ][VIII. INDEMNIFICATION
A. The CITY shall defend, hold harmless, and indemnify the COUNTY
from and against any and all liability, loss, claims, damages,
costs, attorney's fees and expenses of whatsoever kind, type,
or nature which the COUNTY may sustain, suffer or incur or be
required to pay by reason of the loss of any monies paid to
the CITY or howsoever resulting out of fraud, defalcation,
dishonesty or failure of the CITY to comply with applicable
laws, rules or regulations; or by reason or as a result of any
act or omission of the CITY in the performance of this
Agreement or any part thereof; or by reason of a judgment over
and above the limits provided by the insurance required under
this Agreement; or by any defect in the construction of the
project; and as may otherwise result in any way or instance
whatsoever.
B. In the event that any action, suit or proceeding is brought
against COUNTY upon any alleged liability arising out of this
Interlocal Agreement, or any other matter relating to this
Agreement, the COUNTY shall give notice in writing thereo~ to
the CITY by registered or certified mail addressed to the CITY
at its address herein before given. Upon the receiving of
such notice, the CITY, at its own expense, shall diligently
defend against such action and take all such steps as may be
necessary or proper therein to prevent the obtaining of a
judgment against the COUNTY.
ARTICLE XIX. INSURANCE
CiEy of Sanford
HOME/SHIP Program, FY 93/94
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The CITY shall insure that either its insurance coverage or self-
insurance program or the inshrance coverage of its contracted
agents are adequate and sufficient to cover the activities
performed under this Agreement, as the case may be as to the
particular actions undertaken. The CITY shall insure that the
insurance requirements upon all contractors conform to and comply
with all applicable Federal, State and local regulations.
ARTICLE XVIII. NON-ASSIGNABILITY
The CITY may not assign this Agreement without the prior written
consent of the COUNTY.
ARTICLE XIX. HEADINGS
All articles and descriptive headings of paragraphs in this
Agreement are inserted for convenience only and shall not affect
the construction or interpretation hereof.
ARTICLE XX. PROGRAM INCOME
A. In the event that any program income is received during the
contract period, the CITY may retain such income for use as
specified in this Agreement. Such program income will be
immediately reported to the COUNTY and the next reimbursement
request will be reduced accordingly.
B. If any program income is received after the term of this
Agreement, or at the end of the year when all remaining items have
been budgeted, the program income will either be returned to the
COUNTY for proper accounting into the appropriate fund or account,
or may be used by the CITY for use as specified in this Agreement,
but only upon written approval by the COUNTY.
ARTICLE XXI. SUSPENSION AND TERMINATION
In accordance with 24 CFR 85.43, suspension or termination may
occur if the CITY materially fails to comply with any term of this
Agreement, This Agreement may also be terminated for convenience
in accordance with 24 CFR 85.44, which provides for termination for
mutual convenience or partial termination for specified reasons.
This InterlocalAgreement may also be terminated by the COUNTY for
cause.
ARTICLE XXII. REVERSION OF ASSETS
Upon the expiration of this Agreement the CITY shall transfer to
the COUNTY any CDBG or HOME funds on hand at the time of expiration
and any accounts receivable attributable to the use of CDBG or HOME
funds. Any real property under the CITY control that was acquired
City O~ San2ord
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or improved in whole or in part with CDBG or HOME funds in excess
of $25,000 will be covered by the regulations at 24 CFR 85.
ARTICLE XXIII. CERTIFICATION REGARDING LOBBYING
The CITY hereby, certifies, by examination of to this Agreement,
that to the best of his or her knowledge and belief:
A. No Federal or State appropriated funds have been paid or will
be paid, by or on behalf of the undersigned, to any person for
influencing or attempting to influence an officer or employee
of any agency, a member of Congress or State Legislature, an
officer or employee of Congress or State Legislature, or an
employee of a member of Congress or State Legislature in
connection with the awarding of any Federal or State contract,
the making of any Federal or State grant, the making of any
Federal of State loan, the entering into of any cooperative
agreement, and the extension, continuation, renewal,
amendment, or modification of any Federal contract, grant,
loan or cooperative agreement.
B. If any funds other than Federal or State appropriated funds
have been paid or will be paid to any person for influencing
or attempting to influence an officer or employee of any
agency, a member of Congress or State Legislature, an officer
or employee of Congress or State Legislature, or any employee
of a member of Congress or State Legislature in connection
with this Agreement, the CITY shall complete and submit
Standard Form-LLL, "Disclosure Form to Report Lobbying," in
accordance with its instructions.
ARTICLE XXIV. AVAILABILITY OF FUNDS
The CITY acknowledges that a portion of the funding for this
Agreement is from the State through the SHIP program. Payment into
the COUNTY's Trust Fund from the State occurs on a monthly basis.
Additionally, The CITY acknowledges that the COUNTY has entered
into similar agreements with other organizations for the award and
allocation of SHIP Program funds. Although the COUNTY has not over
obligated its SHIP funds for the two (2) fiscal years over which
this Agreement extends, it is possible that because of a large
number of requests in any particular month, the COUNTY may not have
sufficient funds to meet all demands in that month. Therefore, the
COUNTY's obligation to make payment under this Agreement in any
particular month is specifically limited to the State disbursement
of SHIP funds for that month to the COUNTY and will be paid by the
COUNTY to the various subrecipient organizations under the various
agreements in order of priority of complete and valid submissions.
For purposes of this Agreement, a valid and complete submission is
a request for payment which contains all the information and
City of Sanfor~
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documentation requested in the Agreement and which complies with
all of the terms of the Agreement.
IN WITNESS WHEREOF, the parties hereto have caused this Agreement
to be executed at the place and on the day hereinabove first
written.
Date: 7
ATTEST: Seminole COUNTY, Florida,
~Y SE - DICK VAN DER WEIDE, Chairman
Ci~ of COUNTY
COUNTY, Florida Date:
For the use and reliance As authorized for execution
of Seminole COUNTY only. by the Board of COUNTY
Approved as to form and Commissioners at their
·
Y
ATTES CONSORTIUM: VOLUSIA/SEMINOLE
ate,
City of San2ord
HOME/SHIP Program, FY 93/94
AGREE/CITYREHAB.AGR 14
EXHIBIT A
SCOPE OF SERVICES
The CITY shall, at a minimum, provide the following housing
rehabilitation and emergency housing repair services for the
purpose of administering and implementing COUNTYwide housing
activities that will address housing related community development
needs of very low income (not low, moderate or higher income)
households within Seminole COUNTY.
Io DESCRIPTION OF SERVICES
A. HOME/SHIP Housing Rehabilitation: Implement housing
rehabilitation activities pursuant to the requirements of both
HOME and SHIP Program regulations (24 CFR Part 92 and Chapter
91-37 of the Florida Administrative Code) and this interlocal
subrecipient Agreement. The CITY shall, at a minimum, perform
the following tasks, and all other tasks necessary, to assure
compliance with both HOME and SHIP Program requirements:
1. Request (aggressively advertise), receive and process
applications for assistance from program clients.
2. Determine and verify client eligibility.
3. Inspect eligible clientTs housing unit to determine
deficiencies and prepare work specifications.
4. Assure proposed work specifications are in compliance
with all program requirements, including the HOME Program
Environmental Review Monitoring Strategy.
5. Provide rehabilitation counseling to eligible clients
regarding all applicable program requirements.
6. Execute rehabilitation grant or loan agreement{s) with
clients.
7. Request and accept bids from eligible contractors to
complete the rehabilitation work according to work
specifications.
8. Coordinate the execution of rehabilitation contracts
between clients and contractors. Review contracts to
assure compliance with all program requirements.
9. Inspect, monitor progress and assure completion of
rehabilitation work.
City of Sanford
HOlqE/SHIP Program, FY93/94
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10. Approve and process payments to contractors pursuant to
the completion of work. The CITY may either forward
payment requests to the COUNTY for approval and payment
by two-party check to the CITY and the general contractor
or request reimbursement directly from the COUNTY for
payments made by the CITY.
11. Prepare monthly Subrecipient Status Reports and
reimbursement requests and submit to COUNTY in accordance
with requirements of this Agreement.
12. Maintain and make available all related records, project
files and financial records in accordance with all
applicable requirements.
13. Consult with the CD Administrator, or his designee, to
assure compliance with all applicable requirements, and
follow corrective action directed by the COUNTY when
consistent with program requirements. When applicable,
provide letters, notices and documentation to the COUNTY.
14. The CITY shall match the total amount of HOME Program
funding with SHIP Program funding at a ratio of at least
1:.45, i.e., HOME funding must be matched at least 45% by
SHIP funding. For all housing units assisted with HOME
funds during the term of this Agreement, a minimum
average of $1,000 per housing unit in HOME funding shall
be maintained. In addition, no SHIP funds shall be
counted as match for HOME funding unless they are spent
on housings units also assisted with HOME funds. No SHIP
funds may be spent on reconstruction units as defined in
the HOME regulations.
15. The total amount of HOME and SHIP funds spent on any
house shall not exceed $18,000, exclusive of donated
services or materials or volunteer labor. An additional
$2,000 may be authorized by the CD Administrator on a
case-by-case basis. For reconstruction units, a total of
$30,000 may be spent, with an additional $3,000 upon
case-by-case approval by the CD Administrator.
16. Otherwise comply with the terms of this Agreement and all
laws, rules and regulations.
B. CDBG Emergency Housing Repair: Implement emergency housing
repair activities pursuant to the requirements of the CDBG
program regulations (24 CFR Part 570) and this Interlocal
Agreement. The CITY shall, at a minimum, perform the
following tasks, and all other tasks necessary, to assure
compliance with CDBG Emergency Repair Program requirements:
City of Sanford
HOME/SHIP Program, FY 93/94
AGREE/CITYREHAB.AGR 16
1. Request (aggressively advertise), receive and process
applications for assistance from program clients.
2. Determine and verify client eligibility.
3. Inspect eligible client's housing unit to determine
deficiencies prepare work specifications.
4. Assure proposed work specifications are in compliance
with CDBG Program requirements, including the CDBG
COUNTYwide Emergency Repair Program Environmental Review
Monitoring Strategy.
5. Provide rehabilitation counseling to eligible clients
regarding CDBG Program requirements.
6. Execute emergency repair grant agreements with clients.
7. Request and accept bids from eligible contractors to
complete the repairs according to work specifications.
8. Coordinate the execution of home repair contracts between
client's and contractors. Review housing repair contracts
to assure compliance with CDBG program requirements.
9. Inspect and monitor progress and assure satisfactory
completion of repair work.
10. Approve and process payments to contractors pursuant to
the completion of work. The CITY shall forward payment
requests to the COUNTY for approval and payment by two-
party check to the CITY and the general contractor.
11. Prepare monthly CDBG Subrecipient Status Reports and
payment requests and submit to COUNTY in accordance with
CDBG Emergency Housing Repair Program requirements.
12. Maintain and make available CDBG Emergency Housing Repair
Program records, project files and financial records in
accordance with program requirements.
13. Consult with the CDBG Administrator, or his designee, to
assure compliance with CDBG Program requirements, and
follow corrective action directed by the COUNTY when
consistent with program requirements. When applicable,
provide letters, notices and documentation to the COUNTY.
14. Otherwise comply with the terms of this Agreement.
15. HOME or SHIP shall not be used in conjunction with
City o~ Sanford
HOME/SHIP Program, FY 93/94
AGREE/CITYREHAB.AGR 17
Emergency Housing Repair funding on any housing unit.
16. The maximum amount of CDBG Emergency Housing Repair funds
spent on any housing unit shall not exceed $7,500 with an
additional $1,000 allowed upon case-by-case approved by
the CD Administrator.
II. ELIGIBLE HOUSING REHABILITATION SERVICES COSTS
A. Eligible housing rehabilitation services costs are those
related to assisting owners, tenants, contractors and
other entities, participating or seeking t0 participate
in housing rehabilitation activities, including salaries,
benefits and operating expenses.
B. The costs authorized under this agreement are itemized in
Exhibit "B", Housing Rehabilitation Services Budget.
III. STAFFING
Only those hours worked on functions and activities funded by
Seminole COUNTY's housing activities may be reimbursed. Any
and all other positions must be approved in writing by the
COUNTY's Planning and Development Department prior to being
funded in whole or in part by this program.
IV. PROJECTED ACCOMPLISHMENTS
The CITY shall report the number of housing units assisted
during the term of this Agreement. The CITY shall provide
housing services necessary to assist, at a minimum, the
following number of housing units for each housing activity
subject to this Agreement:
HOME/SHIP Program Rehabilitation 13
CDBG Emergency Repair 7
V. REPORTING
The CITY shall submit monthly reports to the COUNTY using the
form(s) or format approved by the COUNTY. The CDBG Housing
Rehabilitation Services Subrecipient Report shall comprise the
format of the required monthly reports.
VI. SPECIAL REGULATIONS
The CITY shall, in the fulfillment of this Agreement and, in
addition to compliance with all other laws, rules and
regulations, comply with the HUD regulations regarding lead-
based paint, the site-specific environmental clearances, and
Ci=y of Sanford
HOME/SHIP Program, FY 93/94
AGREE/CITYREHAB.AGR 18
EXHIBIT B
HOUSING REHABILITATION SERVICES BUDGET
ADMINISTRATIVE EXPENSES
IMPLEMENTATION EXPENSES
Rehabilitation Costs (HOME): $140,00.00
Rehabilitation Costs (SHIP): 111,663.00
Emergency Repair Costs (CDBG): 56,000.00
Administrative Expenses 67,200.00
(CDBG):
Total 374,863.00
City o2 San~ord
HOME/SHIP Program, FY 93/94
AGREE/CITYREHAB.AGR 20