HomeMy WebLinkAbout900-Quality Vaults, Inc. OPENING/CLOSING OF GRAVE SPACES
AT
SANFORD MUNICIPAL CEMETERY
by and between the CITY OF SANFORD, FLORIDA, a munidpal corporation, hereinafrer called
"City" and Quality Vaults, Inc., P.O. Box 770008, Winter Garden, Florida 34777-0008 hereinafrer
called"Contractor'.
WITNESSETH:
WHEREAS, the City Commission of the City of Sanford, Florida has accepted the bid of
Contractor to provide the service Opening/Closing of grave spaces at Sanford Municipal Cemetery.
VcX-IEREAS, it is the desire of the parties to enter into a contract setting forth the duties and
responsibilities of the parties relative to opening/dosing of grave spaces.
NOW THEREFORE, in consideration of the sums of money hereinafter set forth and other
good and valuable considerations and the mutual benefits to be derived therefrom, the patties hereby
agree to as follows:
1. Contractor agrees to provide opening/dos'rag of graves at the S0nford
Municipal Cemetery located at 1975 W. 25th Street, Sanford, Florida
32773 which consists of three areas: 1st. & 2rid Addition Evergreen,
Lakeview, and Crawford property.
2. The City shall pay unto the Contractor the following rates:
Open/Close Monday thru Friday Saturday Sunday & Holidays
STANDARD
With set-up $275.00 $325.00 $475.00
Without set-up $225.00 $275.00 $425.00
CREMATION
With set-up $225.00 $275.00 $425.00
Without set-up $125.00 $175.00 $325.00
INFANT
With set-up $250.00 $300.00 $450.00
Without set-up . $175.00 $225.00 $225.00
City shall pay Contractor on a monthly basis upon receipt of an itemized
statement submitted on the hst business day of each month. Services by the
Contractor shall begin December 1, 2001 and end September 30, 2002.
3. Upon notification of a burial need and verification and marking of a specific
gravesite, City staff will notify the Contractor of this need. Except for
unusual circumstances the Contractor will be given at least twenty-four (24)
hours prior notice of the need for these services.
4. Contractor shall have burial space prepared and ready for interment by the
scheduled funeral service or a minimum of one hour before grave side
of soil is permitted. Size and depth of the space will be according to the
regulations of the City.
8. Contractor shall be responsible for removing and repositionlng any
headstones, foot stones, coping, or comer markers necessary to prepare a
gravesite for burial services.
9. Contractor will prepare the site for the inst~thtion of a vault of his own or by
another approved vault company, depending on the choice of the funeral
home and the regulations set forth by the City. If the vault is from a supplier
other than the Contractor, that supplier wtl be responsible for the inst~lhtion
and sealing of the vault as to the time, date, and any additional information
necessary for the service.
10. Should the Contractor have any questions or concerns about a specific
gravesite he should immediately inform the City so that appropriate action
can be taken to resolve the matter.
11. All graves are to be dug by hand. Use of a backhoe or other mechanical
equipment is prohibited.
12. If in the event Contractor should encounter underground utilities or tree
roots while digging a grave he should imrnediatdy contact the City who will
determine what action to take.
13. Contractor shall discreetly stand by chafing each service to provide any
assistance should a mechanical device fsil and to ensure expedient closing of
the grave after the funeral
14. Contractor shall be responsible for water and irrigation pipes, hose bibs,
vaults, vault lids, headstones, foot stones, coping, comer markers and plant
materiM% broken or &maged by his/her employees.
15. Contractor shall use a vault trailer to transport vault to grave site. Use of a
track with and "A" frame is prohibited.
16. If not already done the Contractor shall within 24 hours after interment
restore the gravesite to its original condition. Contractor shall be responsible
and use utmost care in protecting City property. Contractor shall be solely
responsible for rectifying any and all damages including any work &emed not
acceptable by the City at no cost to the City.
17. At the conclusion of each service the Contractor shall leave the gravesite in
a clean, safe, and acceptable mamler. Under no circumstances are open,
unprotected graves permitted. After dosing grave Contractor shall dispose
of excess soil where designated by the City.
18. Contractor must provide the following insurance coverage for not less than
the amount stated or greater where required by Laws and Regulations.
Worker' s Compensation:
2. Property Damage:
$1,000,000 Each occurrence
$1,000,000 Annual Aggregate
Or a combined single limit of $1,000,000
3. Personal injurT, with employment exclusion deleted:
$1,000,000 Annual Aggregate
Comprehensive automobile Lhbility:
Bodily Injury:
$500,000 Each Person
$500,000 Each Occurrence
Property Damage:
$500,000 Each Occurrence
Or a combined single limit of $500,000
Contractor's General Liability Insurance shall name the City of Sanford as
insused or additional insused, which may be accomplished by either an
endorsement of CONTRACTORS Comprehensive General Liability Policy
or by CONTRACTOR'S carrier issuing a separate protective liability policy.
19. The Contractor shall save and hold harmless the City of Sanford from claims
under worker' s compensation acts and other employee benefit acts, from
claims for damages because of bodily injury including death to his employees
and all others; and from claims for damages became of bodily injury including
death to his employees and al others; and from claims for damages to
property -- any or all of which may arise out of or result from the
Contractor' s operations under this contract.
20. Contractor shall be responsible to respond to all emergency calls regardless
of time or day. Contractor shall furnish the telephone numbers for at least
two (2) representatives to the City's representative, and sh~ll infoma the City's
representative any time there is a change. Emergency repairs, when
necessary, may be made by the City without relieving the Contractor of his
obligation to perform under this contract. Contractor shall reimburse the
City for all expenses incurred.
21. After obtaining written approval from the City, Contractor may hire qnMi~ed
subcontractors when required to perform speciMi~ed functions or work
recp~,iring spied equipment All subcontractors must meet and satisfy the
same guidelines/requirements as the Contractor. Furthermore whenever
Contractor hires a subcontractor he must submit a release of lien with his
next monthly invoice.
22. The City shall reserve the tight to inspectcontractoFs work, Work deemed
unacceptable will be corrected by the Contractor at no cost to the City.
the event of any other breaches of the terms and provisions of the contract,
and in such event Contractor shall be given thirty (30) days notice in writing.
In the event of satisfactory pexform.nce by the Contractor, the contract may
be extended for a period not exceeding twenty-four (24) additional months.
25. Any notices required or permitred hereunder shall be in writing and shall be
deemed properly made when deposited in the United States mail, postage
paid, and addressed as set forth herein, or at such other address as shall have
been specified by written notice to the other party delivered in accordance
herewith:
FOR THE CITY Tony VanDemrorp, City Manager
City of Sanford
P.O. Box 1788
Sanford, Florida 32772-1788
FOR THE CONTRACTOR James Tramonte, ~i~President
Quality Vaults, Inc.
P.O. Box 770008
Orlando, Florida 32803
IN WITNESS WHEREOF, the City and the Contractor have caused this Contract to be
executed the day and year first above wARan.
Attest:. CITY OF SANF , FLORIDA
Y
City Clerk City ManSe/
Witness: QUALITY VAULTS, INC.