HomeMy WebLinkAbout883-Glatting Jackson W.O. 15Jack E G~athng, Founder
Dawd L. Barth
Jay H Exum
Carey S. Hayo
Jay IK. Hood
Tamothy T Jackson
Wilham C Kerrher, Jr.
Walter M Kulash
Sharon K Lamantia
S Kaymond Lopez
Thomas J. McMacken,Jr
John H. Percy
John E ILinehar t
Gregory A. Bryla
Karen T Camphlin
Frances Chandler-Marino
JohnW Cheek
David R Claus
Charles E Cobble
Michael R. Cochran
A Blake Drury
Christi B Elfiein
Sandy A. Franks
Douglas V. Gaines
John T. Griffin III
JohnJ Moore I11
JeffM.Sugar
GLATTING
JACKSON
KERCHER
ANGLIN
LOPEZ
RINEHART
June 7, 2004
Mr. Tom George
Public Works Director
City of Sanford
300 N. Sanford Avenue
Sanford, FL. 32771
The City of Sanford - First Street Streetscape
Glatting Jackson Proiect # 16048.0
Dear Tom:
Enclosed please find Work Order 15 for the above referenced project. Upon execution of
this Agreement, please return a signed copy to my attention at Glatting Jackson.
If you have any questions please let me know. We look lbrward to the opportunity to work
with you on this pro. ject.
Sincerely,
Peter C. S4~bler ~'-
Senior Associate
PCS/rf
Enclosures
ATTACHMENT A
SCOPE OF SERVICES FOR ADDITIONAL SERVICES
Client:
Address:
Telephone:
Facsimile:
The City of Sanford
300 N. Park Avenue
Sanford, FL. 32771
(407) 330-5670
(407) 330-5679
Date: June 2, 2004
Project Name: The City of Sanford/First Street Streetscape
Glatting Jackson Project No.: 16048.00
Original Agreement Dated: Continuing Services Contract dated 04/26/01
Person Requesting Work: Chris Smith
Project Description:
Additional Services for providing itemized conduit and wire list for unit pricing.
Scope of Services:
TASK 1:
A.K. Scruggs
Cost of providing itemized conduit and wire list for unit pricing
Total Cost for Task 1:$500.00
PROJECT COORDINATION
Project Coordination - Glatting Jackson shall coordinate our work with the Client's representative
and the Client's project team, monitor the project schedule as it relates to the scope contained herein,
and provide timely invoicing and reporting of project progress.
Total Cost: $220.00
COMPENSATION:
Fixed Fee ($720.00) including reimbursable expenses.
Hourly (with an estimated budget of $ ), including reimbursable expenses.
Hourly plus reimbursable expenses.
Other
Assigned Personnel:
Peter C. Sechler / Project Manager
Glatting ~lacl~on Kercher Anglin Lopez Rinehart, [nc.
Page I
A.K. SCRUGGS
& ASSOCIATES, INC.
CONSULTING ENGINEERS
7457 Aloma Ave Suite 305.,
Winter Park, Florida 32792
June l, 2004
Mr. Raj Mohabeer
Glatting- Jackson
33 East Pine Street
Orlando, FL 32801
Re: First Street Sanford Lighting GJ16048 (AKS #202002)
Request for Additional Service Approval #3
According to our original contract we believe the work you are requesting is an additional
service. Please return this form, signed, via FAX so that we may begin the work requested. If
you have any questions or comments, please do not hesitate to contact this office.
Nature of work:
[] Revisions of plans previously approved by Owner.
[] Work outside the Scope of our Contract.
Description:
Cost of providing itemized conduit and wire list for unit pricing.
Additional Fees:
[] Hourly at $
[] Lump sum, $ 500.00.
per hour. Not to exceed
hours.
[] Total of $ 500.00 per the above description.
Signed/Date:
Approved:
Ernie Condron 6/1/04
A.K. Scruggs & Associates, Inc.
Print: Ernie Condron
Date
Print:
Date
WORK ORDER
FOR
PROFESSIONAL PLANNING, LANDSCAPE ARCHITECTURAL, ARCHITECHTURAL AND
ENGINEERING SERVICES AGREEMENT (RFPS 00/01 - 08)
WORK ORDER NO.: 15
PURCHASE ORDER NO.:
(For billing purposes only, to be assigned by
CITY after execution.)
PROJECT: The City of Sanford / First Street Streetscape - 16048.00
CITY: SANFORD, A MUNICIPAL CORPORATION OF THE STATE OF FLORIDA
CONSULTANT: GLATTING JACKSON KERCHER ANGLIN LOPEZ RINEHART~ INC.
{GLATTING JACKSON)
Execution of the Work Order by CITY shall serve as authorization for the CONSULTANT to provide
for the above project, professional services as set out in the Scope of Services attached as Exhibit "A," to that
certain Agreement between the CITY and the CONSULTANT and further delineated in the specifications,
conditions and requirements stated in the following listed documents which are attached hereto and made a
part hereofi
ATTACHMENTS:
[ ] DRAWINGS/PLANS/SPECIFICATION S
[X] SCOPE OF SERVICES
[ ] SPECIAL CONDITIONS
The CONSULTANT shall provide said services pursuant to this Work Order, its attachments and the
above-referenced Agreement, which is incorporated herein by reference as if it had been set out in its entirety.
Whenever the Work Order conflicts with said Agreement, the Agreement shall prevail.
TIME FOR COMPLETION: The work authorized by this Work Order shall be commenced upon
issuance of a Notice to Proceed by CITY and shall be completed within ONE HUNRDED AND EIGHTY
(180) calendar days.
METHOD OF COMPENSATION:
(a) This Work Order is issued on a:
[x] FIXED FEE BASIS
[ ] TIME BASIS METHOD WITH A NOT-TO-EXCEED AMOUNT
[ ] TIME BASIS METHOD WITH A LIMITATION OF FUNDS AMOUNT
[ ] HOURLY INCLUDING REIMBURSABLE EXPENSES
(b) Compensation is based on a "Fixed Fee Basis" with a Not-to-Exceed Amount, then the
CONSULTANT shall perform all work required by this Work Order for a sum not exceeding Seven Hundred
Twenty Dollars ($720.00).
Payment to the Consultant shall be made by the CITY in strict accordance with the payment terms of
the above-referenced Agreement.
It is expressly understood by the CONSULTANT that this Work Order, until executed by the CITY,
does not authorize the performance of any services by the CONSULTANT and that the CITY, prior to its
execution of the Work Order, reserves the right to authorize a party other than the CONSULTANT to
perform the services called for under this Work Order if it is determined that to do so is in the best interest
of the CITY.
IN WITNESS WHEREOF, the parties hereto have made and executed this Work Order
on this 2nd day of June 2004, for the purposes stated herein.
ATTEST:
Sharon Lamantia, Executive Vice President
(CORPORATE SEAL)
ATTEST:
0UANET DOUGHERTY
Clerk to the
City Commission
Sanford, Florida
By: !
WC~lIfiam C Kerc~er, Jr, Cha ~a~
Oa, : '7'4
CITY COMMISSION
Brady-Les-'~rrd, .M~YOR .
GLATTING
JACKSON
KERCHER
ANGLIN
LOPEZ
RINEHART
William J. Anglin, Jr.
David L Barth
Jay H. Exum
Jack fl Glattmg
:i ~1~ Bruce C. Hall
Orlando, Florida 32801
P: 4{17 843 6~,$2
~.~ F: 4{)7 839 1789
LC: C000049
April 17, 2002
Revised May 6, 2002
Mr. Chris Smith
City of Sanford
300 N. Park Avenue
Sanford, FL 32771
Dear Chris,
Please find attached our revised scope and fee proposal for the amended Work Order #3:
First Street Streetscape. I am very excited about working with you, Marlene Frith and
the downtown merchants on this exciting and important project.
We have worked with our subs to develop a revised scope that meets the needs of the
project based on our discussions, and information we presented with WBQ to City
Council March 25, 2002. Specifically, we have included the necessary drainage review
and incorporated some website and public involvement work. We have also assembled
subconsultants to cover all the projected areas of work associated with the project.
Our revised fee for the project is $178,000.00. This is based on the City's desire for us
to reach this target figure by tightening down budget numbers from our previous
submittal. I hope this is satisfactory and this Work Order can be approved at the earliest
possible time. I am hoping it can be included at the May 13 City Council meeting so we
can move ahead with Survey and Drainage analysis as soon as possible as well as initial
meetings with the business owners.
With.yo.ur authorization, we c. an bygin. Please call.with any qu.estions or commepts....
Thank You,
Peter C. Sechler, ASLA
Senior Associate
Exhibit A
SCOPE OF SERVICES
Professional Planning, Landscape Architectural,
Architectural and Engineering Services
City of Sanford: RFPS 00/01 - 8
WORK ORDER NO.: 0:3
First Street Streetscape
Glatting Jackson Project No. 16048.0
May 15,2001
Revised April 16, 2002
Revised May 6, 2002
The Glatting Jackson team is pleased to provide this scope of services to the City of Sanford,
hereinafter referred to as City.
1.0 PROJECT DESCRIPTION
1.1
The project includes streetscape improvements for First Street between the intersections of
Oak Avenue to the west and Sanford Avenue to the east. It includes improvements at the
intersections of Oak Avenue, Park Avenue, Magnolia Square, Palmetto Avenue, and
Sanford Avenue. The City is the owner &all streets mentioned.
The City desires to improve the aesthetic and pedestrian qualities of First Street while
upgrading subsurface drainage infrastructure. The streetscape improvements will tie into
the proposed subsurface drainage improvement plans created by CPH Engineers, Inc. in
the area between Park Avenue and Palmetto Avenue along First Street.
1.2
The City is retaining the Glatting Jackson team to analyze the existing issues and
opportunities of the site, engage the public in the design process, aid in developing a site
program, and to prepare schematic design and construction documents. In addition the
City also desires that the GlaUing Jackson team provide a plan for maintaining traffic and
maintain!lng busine?s.during construction..
1.3
Additional Professionals working on the project as subconsultants to Glatting Jackson
include:
Geodata Consultants First Street Design Survey, Drainage Structure Inventory
Survey
Ardaman and Associates Roadway Soil Survey and Offsite Drainage Geotechnical
WBQ Design Engineering Drainage Infrastructure Analysis, Drainage Permitting
Strategy, Roadway Design, Stormwater Design and
Permitting
Service Cable Electric Electrical Infrastructure Analysis, Electrical Design
GMB Engineers and Planners Traffic Signal Plans Design
lrrigatiou Concepts Irrigation Design
Innovision Design %':iwmatic Wayfinding Design
Glaning Jackson Kercher Anglin l.opez P,.inehart, Inc
Page I of l
2.0 SCOPE OF SERVICES
PART I - Project Management
2.1
Project Management IGlatting JacksonI - In addition to the specific services detailed
below, Glatting Jackson shall coordinate our work with the City's representative and the
City's project team as well as monitor the project schedule as it relates to this scope and
provide timely invoicing and reporting of project progress.
2.2
Coordination of the Work of Subconsultants to Glatting Jackson [Glatting JacksonI
- The City hereby acknowledges and agrees that Glatting Jackson will assume
responsibility for the coordination of work produced by any subconsultants to GlaRing
Jackson as Project Manager for the project. However, the City agrees that Glatting
Jackson does not bear any liability for the technical accuracy of work prepared by others.
All professional firms working on the project shall bear separate responsibility and
liability for the work prepared by thegn.
PART li - Data Gathering, Analysis and Permitting Strategy
2.3
First Street Design Survey lGeodata] - A Design Survey shall be performed by
GeoData for First Street from a point 100' west of Oak Avenue to a point 100' east of
Sanford Avenue, and shall include Oak Avenue, Park Avenue, Magnolia Avenue,
Palmetto Avenue, and Sanford Avenue, 100' North and/or Sonth of First Street. The total
length of roadway to be surveyed is approximately 2,500 feet. The survey will be
performed as described in the attached scope of services from Geodata Consultants Inc.
The vertical locating of buried or inaccessible ntilities is NOT INCLUDED IN THIS
CONTRACT.
2.4
Drainage Structure Inventory Survey [Geodata] - A storm drainage structure
inventory shall be perfortned limited to the areas outlined in the attached scope of services
from Geodata Consultants Inc. The vertical locating of buried or inaccessible utilities is
NOT 1NCLUDED IN THIS CON"FRACT.
Assessment of Proposed and Existing Drainage Infrastructure IWBQI - Existing
drainage infrastructure and proposed stormwater improvements by CPH Engineers, Inc.
will be analyzed to determine how they will be impacted by the First Street project. If it is
determined that First Street improvements will negatively impact existing and proposed
outfall runs between First Street and outfalls along the Lake Monroe Seawall WBQ
Design Engineering, Inc. will identify the offsite improvements necessary to support the
First Street improvements to proceed. The assessment of proposed and existing drainage
infrastructure will be performed as described in the attached scope of services from WBQ
Design Engineering, Inc. The design ofoffsite drainage improvements necessary to
support ~he First Strcel projecl is NOT 1NCi,UDED 1N 'I'}IIS CONTRACT
2.6
Drainage I'ermittiag Strategy IWBQI -. It'offsite drainage improvements are necessary
to thcilitatc thc First Street project WBQ Design Engineering, Inc. will develop a permit
strategy fbr the necessary offsite improvements. A preliminary meeting will be conducted
Glallmg Jacksoa Kerchcr Ang n l.opcz Rin¢imrt, lnc
Page 2 of 2
2.7
2.8
with St. John's Water Management District (SJWMD) to determine the appropriateness of
the offsite drainage permit strategy. Based on the results of the preliminary meeting with
SJWMD the Glatting Jackson team will recommend to the City which offsite
improvements, if any, should be completed before beginning the First Street re-
construction. The drainage permitting strategy will be performed as described in the
attached scope of services f?om WBQ Design Engineering, Inc. Offsite improvements
necessary to support the First Street project may alter the schedule for implementing the
First Street project. The Glatting Jackson team reserves the right to amend this scope
of services to reflect changes caused by necessary offsite improvements.
Roadway Soil Survey [Ardaman] -A roadway soil survey consisting of subsurface
exploration and laboratory testing to evaluate the general subsurface conditions and
provide recommendations within the project area will be performed as described in the
attached scope of services from Ardaman and Associates, Inc.
Identify Electrical Issues [Service Cable Electric] - Existing electrical infrastructure
will be identified and analyzed to determine what types of electrical services can be
supported within the proposed First Street project area. The design ofoffsite
improvements necessary to facilitate the electrical program requirements in the First Street
project is NOT INCLUDED IN THIS CONTRACT.
Deliverables - As a result of these tasks, Glatting Jackson and Subconsultants shall
produce the following:
· I - Certified Surveyors Report
· AutoCAD CADD and DTM files
· A written summary report of offsite drainage improvements necessary for the First
Street project
· A written summary report and recommendations from the roadway soil survey
PART IIl- Public Information
2.10
2.11
Website 1Glatting Jacl~qon] - Glatting. Jacks0n .will, develop a website for the First Street
project. The website will used for announcing public meetings, showing the progress of
design work, and for email input from the public. Glatting Jackson will purchase a
domain name for the project website and maintain the site for the duration of the design
phase of the First Street project only.
Pamphlet [Glatting Jackson] - Glatting Jackson will assist the City in maintaining
contact with the general public during the design phase of the project. Glatting Jackson
will prepare one (1) single page project update pamphlet to be distributed by the City, at
City expense, to area residents and interested parties. The City will maintain the list of
residcn~:~ and interested pa~ies to receive a pamphlet
Public Meetings [Glatting JacksonI - Glatting Jackson will assist the City by presenting
the project to the public and interested parties in six (6) meetings. Glatting Jackson will
Glatting Jackson Kcrcher Anglin Lopez Rinehart, Inc.
Page 3 of 3
present tbe project to the public in PowerPoint format, display project grapbics, and
answer questions from the public. Thc City will be responsible for scbeduling a venue for
these events and mailing out invitations to residents and interested parties thirty (30) days
in advance of any meeting. The six (6) anticipated meetings are:
· I - public kick-off meeting
· 3 - periodic project briefings
· I - final presentation
· I - ~naintenance of traffic/maintenance of business meeting (lead by WBQ
Design Eugineering, Inc.)
Deliverables - As a result of these tasks, Glatting Jackson and Subconsultants shall
produce the followiug:
· project website maintained through design phase of work
· I - single page project pamphlet
PART 1V - Schematics and Programming
2.12
Coordination Meetings [Glatting JacksonI - Glatting Jacksou will meet with the City
on a regular basis throughout the course of the project. This component will commence
with a Kick-Off Meeting with the City to establish project administration, goals, schedule,
logistics and other issues. Coordination Meetings will be held every two weeks with the
City aud Glatting Jackson team to coordinate and review project status. The City shall
desiguate a Project Manager who will work directly with the Glatting Jackson team. It is
anticipated ten (10) meetiugs will be conducted during this phase of the project.
2.13
Plan Review and Programming [Team[ - Glatting Jackson will work with the City to
evaluate the concept plan from "A Plau for Downtown Sanford", constructiou budget and
timeline. Tile review will include site survey information, geotechnical and site
engiueering, City provided drawings, plan aesthetics and program refinement, and cost
estimatiou / budget c.onfir, mation. Minor revisions to the eoncept plan will.be ...
implemented in the Schematic Design phase of work. Significant revisions to the cc~cept
plan or construction budget will constitute Additional Services.
2.14
Schematic Design [Team] - Following plan and program confirmation, the Glatting
Jackson team will begin preparing Schematic Design and Construction Drawings (30%).
Drawings will address Site Civil, Electrical Engineering and Lighting, Landscape, Paving
and Hardscape, Site Fumishiugs and Grading. Schematics will include an updated
opinion of probable construction cost.
2.15
City Review [Team] - The City will prepare writteu comments summarizing all review
qnestions and comments from any and all departments tbat review the schematic
documcnts. The Glatting Jacksnn team will attend one (1) meeting with tile City to review
the schematic snbmittal and commeuts. The Glatting Jackson team shall proceed with the
Glauing Jack:,on Kcrchcr Angiin Lopcz Rinehart, Inc.
Page 4 of 4
preparation of construction document phase of the work, iacorporating revisions suggested
during the City review.
2.16 Code Review JTeam] - The Glatting Jackson team will work with the City to review any
applicable municipal codes as they relate to ibc design of the First Street.
Deliverables - As a result of these tasks, Glatting Jackson and Subconsultants shall
produce the following:
· I - Color rendering of the schematic First Street design
· I - schematic estimate of probable cost
· I - full size set 30% Schematic drawings
· 3 - 9'2 size sets 30% Schmnatic drawings
PART V -Construction Documents
2.17
Construction Documents [Team] - Based on the approved Schematic Design documents
and construction budget, Glatting Jackson shall prepare construction documents for the
development of First Street. Drawings and details include Roadway and Sidewalk Layout
/ Geometry, Site Civil, Engineering, Electrical Engineering and Lighting, Landscape and
Irrigation, Paving and Hardscape, Site Furnishings and Grading. Specifically, The
Glatting Jackson team shall prepare layout plans for the elements identified above, as well
as:
· Construction details, including details, elewttion, and sections provided as
necessary to commanicate the design inteot and construction materials.
· Technical specifications that define materials aod methods appropriate for
construction.
2.18
Estimate of Probable Cost [Team] - The Glatting Jackson team shall prepare a final
estimate of probable construction cost for all elemeats detailed in the Construction
Documents based on recent local construction costs. The City shall provide Glatting
Jackson with recent bid form unit costs on similar projects completed by the City.
2.19
Document Submittal/Client Review [Team] - The City shall review the plans at 60%
(Design Development), and 95% stages of completion. The Glatting Jackson Team will
attend one (1) review meeting with the City, at each submittal to discuss the review
comments. Minor changes will be incorporated as the plans progress. Major changes,
which represent significant departures from the original design program, construction
budget, and concept plan, shall be considered Additional Services. Glatting Jackson will
prepare 100% construction documents suitable for bidding the project, based on
comments received at the 95% submittal review meeting.
2.20 Permits [Team] Glatting Jackson will prepare and submit the required documentation
for irrigation, tree removal and landscape permits, stormwater/wastewater permits, and
Glauing lackso x Kcrc er A g i I Lopcz Rinehart, Inc.
Page 5 of 5
environmental resource permits to the appropriate agencies. All permit fees are the
responsibility of the City.
Deliverables - As a result of these tasks, Glatting Jackson and Subconsultants shall
produce the following:
· 1 - full size set of drawings for 60%, 95%, and 100% milestones
· 3 - ~/2 size sets of drawings for 60%, 95%, and 100% milestones
· I --estimate of probable cost for 60%, 95%, and 100% milestones
PART VI - Public Bid Phase
2.2l
Bid Package Preparation lTeamI - The Glatting Jackson team will prepare the bid
package using the City's front-cad documeots and the Final Construction Document
Package. The Glatting Jackson team will submit one (I) copy of the bid package in a
reproducible format to the City, as well as one (I) computer disk of the project
specifications in Microsoft Word format, and the project drawings in AutoCAD format.
2.22
Public Bid Phase ITeam] -The Glatting Jackson team will attend a Pm-Bid conference,
respond to questions during the bid process, assist in preparing needed addenda, and help
evaluate the bids to make reco~nmendations regarding the lowest responsible bidder.
2.23 Pre-Construction Meeting [Teaml - The Glatting Jackson will attend a Pre-Construction
meeting with the City and the selected contractor as part of this task.
Deliverables - As a resalt of these tasks, Glatting Jackson and Subconsultants shall
produce the following:
· I - reproducible bid set of drawings
· I - digital file of specifications in Microsoft Word file format
· I - set of AutoCAD Release 2002 format digital drawing files
PART VII - Additional.Services
2.24
Construction Administration [Team] - Construction Administration shall be an
additional service to this contract, which may be scoped at the time of bidding. Services
may include: Nursery Visits, Construction Observation, Submittal / Shop Drawing
Review, Construction Management Coordination, etc.
2.25 Other Additional Services [Team] - Glatting Jackson will provide other Additional
Services as mutually agreed upon between Glatting Jackson and the City.
3.0 PROJECT SCHEDULE
Glatting Jackson understands the City is on a rapid schedule for design and construction of
First Street. The Glatting Jackson team is prepared to begin work on the project
immediately upon receipt of an executed agreement. Glatting Jackson, in consultation
Glanmg Jackson Kcrcher Anglin Lopcz Rinehart, Inc.
Page 6 of 6
4.0
5.0
with the City, shall perform its work in such a manner as to comply with an agreed upon
schedule.
ASSIGNED PERSONNEL
The following personnel from Glatting Jackson will be assigned to this project, and will
have the responsibilities described:
William C. Kercher Jr.
Peter C. Sechler
Thomas J. McMacken, Jr.
Balraj N. Mohabeer
Principal-in-Charge
Project Manager/Landscape Architect 4
Landscape Architect 4/Construction
Documentation, QC/QA
Landscape Architect 2
FEE BREAKDOWN INCLUDING SUBCONSULTANTS AND DIRECTS
The project will be invoiced according to the following Parts and associated lump sum
budgets) )'t~ elodl~
Part 1 Project Coordination $8,810
Part 2 Data Gathering and Drainage Analysis $41,410
Part 3 Public Information Program $16,040
Part 4 Schematic Design $29,220
Part 5 Construction Documents $69,460
Part 6 Bid Package Preparation , $13,09.2.~5
Glaning Jackson Kercher Anglin Lopez Rinehart, Inc.
Page 7 of 7
GLATTING
JACKSON
KERCHER
ANGLIN
LOPEZ
RINEHART
William J Anglin, Jr
David L Barth
Jay H Exum
Jack E Glatting
Thomas J. McMacktn,Jr
John J. Moore
Orlando, Florida 32801
April 17, 2002
Revised May 6, 2002
Mr. Chris Smith
City of Sanford
300 N. Park Avenue
Sanford, FL 32771
Dear Chris,
Please find attached our revised scope and fee proposal for the amended Work Order #3:
First Street Streetscape. I am very excited about working with you, Marlene Frith and
the downtown merchants on this exciting and important project.
We have worked with our subs to develop a revised scope that meets the needs of the
project based on our discussions, and information we presented with WBQ to City
Council March 25, 2002. Specifically, we have included the necessary drainage review
and incorporated some website and public involvement work. We have also assembled
subconsultants to cover all the projected areas of work associated with the project.
Our revised fee for the project is $178,000.00. This is based on the City's desire for us
to reach this target figure by tightening down budget numbers from our previous
submittal. I hope this is satisfactory and this Work Order can be approved at the earliest
possible time. I am hoping it can be included at the May 13 City Council meeting so we
can move ahead with Survey and Drainage analysis as soon as possible as well as initial
meetings with the business owners.
.W. th your authorization, we can begin. Please call with a. ny questions or comments.
Thank You,
Peter C. Sechler, ASLA
Senior Associate
Exhibit A
SCOPE OF SERVICES
Professional Planning, Landscape Architectural,
Architectural and Engineering Services
City of Sanford: RFPS 00/01 - 8
WORK ORDER NO.: 0_}3
First Street Streetscape
Glatting Jackson Project No. 16048.0
May 15, 2001
Revised April 16, 2002
Revised May 6, 2002
The Glatting Jackson team is pleased to provide this scope of services to the City of Sanford,
hereinafter referred to as City.
1.0 PROJECT DESCRIPTION
1.1
The project includes streetscape improvements for First Street between the intersections of
Oak Avenue to the west and Sanford Avenue to the east. It includes improvements at the
intersections of Oak Avenue, Park Avenue, Magnolia Square, Palmetto Avenue, and
Sanford Avenue. The City is the owner of all streets mentioned.
The City desires to improve the aesthetic and pedestrian qualities of First Street while
upgrading subsurface drainage infrastructure. The streetscape improvements will tie into
the proposed subsurface drainage improvement plans created by CPH Engineers, Inc. in
the area between Park Avenue and Palmetto Avenue along First Street.
1.2
The City is retaining the Glatting Jackson team to analyze the existing issues and
opportunities of the site, engage the public in the design process, aid in developing a site
program, and to prepare schematic design and construction documents. In addition the
City also desires that the Glatting Jackson team provide a plan for maintaining traffic and
t)~,aiotaini?g .business dur!ng construction. . .
1.3
Additional Professionals working on the project as subconsultants to Glatting Jackson
include:
Geodata Consultants First Street Design Survey, Drainage Structure Inventory
Survey
Ardaman and Associates Roadway Soil Survey and Offsite Drainage Geotechnical
WBQ Design Engineering Drainage Infrastructure Analysis, Drainage Permitting
Strategy, Roadway Design, Stormwater Design and
Permitting
Service Cable Electric Electrical Infrastructure Analysis, Electrical Design
GMB Engineers and Planners Traffic Signal Plans Design
lrrigatioa Concepts Irrigation Design
Innovision Design Schematic Wayfinding Design
Glaning Jackson Kercher Anglin Lopez Rinehart, Inc.
Page 1 of I
2.0 SCOPE OF SERVICES
PART 1 - Project Manugement
2.1
Project Mauagement [Glatting Jackson] Itl addition to the specific services detailed
below, Glatting Jackson sball coordinate onr work witb tbe City's representative and the
City's project team as well as monitor the pr¢~iect schedule as it relates to this scope and
provide timely invoicing and reporting of project progress.
2.2
Coordination of the Work of Subconsultants to Glatting Jackson [Glatting Jackson]
- The City bereby acknowledges and agrees tbat Glatting Jackson will assume
responsibility for the coordination of work produced by any subconsultants to Glatting
Jackson as Project Manager for the project. However, the City agrees that Glatting
Jackson does not bear any liability for tbe technical accuracy of work prepared by others.
All professional firms working on the project shall bear separate responsibility and
liability for the work prepared by them.
PART II - Data Gathering, Analysis and Permitting Strategy
2.3
First Street Design Survey [Geodata] - A Design Survey shall be performed by
GeoData for First Street from a point 100' west of Oak Avenue to a poiut 100' east of
Sanford Avenue, and shall include Oak Avenue, Park Avenue, Magnolia Avenue,
Palmetto Avenue, and Sanford Avenue, 100' North and/or Soutb of First Street. The total
length of roadway to be surveyed is approximately 2,500 feet. The survey will be
performed as described in the attached scope of services from Geodata Consultants Inc.
Tbe vertical locating of buried or inaccessible ntilities is NOT INCLUDED IN THIS
CONTRACT.
2.4
2.5
Drainage Structure Inventory Survey [Geodata] - A storm drainage structure
inventory shall be performed limited to the areas outlined in tbe attached scope of services
from Geodata Consultants lnc. The vertical locating ofbnried or inaccessible utilities is
NOT INCLUDED IN THIS CONTRACT.
Assessment of Proposed and Existing Drainage Infrastructure [WBQ] - Existing
drainage infrastructure and proposed stormwater improvements by CPH Engineers, Inc.
will be analyzed to determine bow they will be impacted by tbe First Street project. If it is
determiued tbat First Street improvements will negatively impact existing and proposed
outfall runs between First Street and outfal]s along the Lake Monroe Seawall WBQ
Design Engineering, Inc. will identify the offsite improvements necessary to support the
First Street improvements to proceed. The assessment of proposed and existing drainage
infrastructure will be performed as described in the attacbed scope of services from WBQ
Design Engineering, Inc. The design ofoffsite drainage improvements necessary to
support tile First Street projecl is N()T INCI.I 1DEl) IN TIllS CONTRACT.
2.6
Drainage Permitting Strategy [WBQ] - Ifoffsitc drainage improvements are necessary
to facilitate tile l:irst Street project WBQ Design Engineering, Inc. will develop a permit
strategy for the necessary offsite improvements A preliminary meeting will be conducted
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2.7
2.8
PART
'2.9
2.10
2.11
with St. John's Water Mauagement District (SJWMD) to determine the appropriateness of
the oft~;ite drainage permit strategy. Based on the results of the preliminary meeting with
SJWMD the Glatting Jackson team will recommend to the City which offsite
improve~nents, if any, should be completed before beginning the First Street re-
construction. The drainage permitting strategy will be performed as described in the
attached scope of services from WBQ Design Engineering, Inc. Offsite improvements
necessary to support the First Street project may alter the schedule for implementing the
First Street project. The Glatting Jackson team reserves the right to amend this scope
of services to reflect changes caused by necessary offsite improvements.
Roadway Soil Survey [ArdamanI - A roadway soil survey consisting of subsurface
exploration and laboratory testing to evaluate the general subsurface conditions and
provide recommendations within the project area will be performed as described in the
attached scope of services from Ardaman and Associates, Inc.
Identify Electrical Issues [Service Cable Electric] - Existing electrical infrastructure
will be identified and analyzed to determine what types of electrical services can be
supported within the proposed First Street project area. The design ofoffsite
improvements necessary to facilitate the electrical program requirements in the First Street
project is NOT INCLUDED IN THIS CONTRACT.
Deliverables - As a result of these tasks, GlaRing Jackson and Subconsultants shall
prodnce the following:
· I - Certified Surveyors Report
· AutoCAD CADD and DTM files
· A written summary report of offsite drainage improvements necessary for the First
Street project
· A written summary report and recommendations from the roadway soil survey
ill Public Information
Website [Glatting Jackson] - Glattii~g Ja~Skson wtll'develop a websit~ fo? lhe First Street ·
project. The website will used for announcing public meetings, showing the progress of
design work, and for email input from the public. GlaRing Jackson will purchase a
domain name for the project website and maintain the site for the duration of the design
phase of the First Street project only.
Pamphlet [Glatting Jackson] - GlaRing Jackson will assist the City in maintaining
contact with the general public during the design phase of the project. GlaRing Jackson
will prepare one (I) single page project update pamphlet to be distributed by the City, at
City expense, to area residents and interested parties. The City will maintain the Iist of
residents and interested parltcs to receive a pamphlet.
Public Meetings {Glatting Jackson] -Glatting Jackson will assist the City by presentiug
the pr'4ject to the pnblic and interested parties in six (6) meetings. Glatting Jackson will
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present tbe prctject to tile public in PowerPoint format, display project grapbics, and
answer questions from the public. The City will be responsible for scbeduling a venue for
these events and mailing out invitations to residents and interested parties thirty (30) days
in advance of any meeting The six (6) anticipated meetings are:
· I public kick-offmeeting
· 3 - periodic project briefings
· I final presenlation
· I - maintenance of traffic/maintenance of business meeting (lead by WBQ
l)esign Engineering, Inc.)
Deliverables .. As a resnlt ol'these tasks, Glatting Jackson and Subconsultants shall
produce the £ollowing:
· project website-maintained through design phase of work
· I - single page project pamphlet
PART IV - Schematics and Programming
2.12
Coordination Meetings ]Glatting Jacksonl - Glatting Jackson will meet with the City
on a regular basis throughout the course of the project. This cmnponent will commence
with a Kick-Off Meeting with the City to establish project administration, goals, schedule,
logistics and other issues. Coordination Meetings will be held every two weeks with the
City and Glatting Jackson team to coordinate and review project status. The City shall
designate a Project Manager who will work directly with the Glatting Jackson team. It is
anticipated ten (10) meetings will be conducted during this phase of the project.
2.13
Plan Review and Programming [Team] - Glatting Jackson will work with the City to
evalnate the concept plan from "A Plan for Downtown Sanford", construction budget and
timeline. Tile review will include site survey information, geotechnical and site
engineering, City provided drawings, plan aesthetics and program refinement, and cost
estimation / bndget confimlation. Minor revisions to.t. be concept plan .will be . ·
implemented itl the Schematic Design phase of work. Significant revisions to the concept
plan or constroction budget will constitute Additional Services.
2.14
Schematic Design [Team] Following plan and program confirmation, the Glatting
Jackson team will begin preparing Schematic Design and Construction Drawings (30%).
Drawings will address Site Civil, Electrical Engineering and Lighting, Landscape, Paving
and Hardscapc, Site Furnishings and Grading. Schematics will include an updated
opinion of probable constroction cost.
2.15
City Reviev, ITeam] - Thc City will prepare written comments summarizing all review
questions and comments from any and all departments that review the schematic
docunmnts Tim Glatting Jackson team will attend one (l) meeting with the City to review
tile schematic submittal and comments. The Glatting Jackson team shall proceed with the
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preparation of construction document phase of the work, iocorporating revisions suggested
during the City review.
2.16
Code Review [Team] The Glatting Jackson team will work with the City to review any
applicable municipal codes as they relate to the design of the First Street.
Deliverables- As a result of these tasks, Glatting Jackson and Subconsultants shall
produce the following:
· I - Color rendering ot'the schematic First Street design
· I - schematic estimate of probable cost
· I - full size set 30% Schematic drawings
· 3 - V~ size sets 30% Schematic drawings
PART V -Construction Documents
2.17
Construction Documents [TeamI - Based on the approved Schematic Design documents
and construction budget, Glatting Jackson shall prepare construction documents for the
development of First Street. Drawings and details include Roadway and Sidewalk Layout
/ Geometry, Site Civil, Engineering, Electrical Engineering and Lighting, Landscape and
Irrigatiou, Paving and Hardscape, Site Furnishings and Grading. Specifically, The
Glatting Jackson team shall prepare layout plans for the elements identified above, as well
· Construction details, including details, elevation, and sections provided as
uecessary to communicate the design intent and construction materials.
· Technical specifications that define materials and methods appropriate for
construction.
2.18
Estimate of Probable Cost [TeamI - The Glatting Jackson team shall prepare a final
estimate of probable construction cost for all elements detailed in the Construction
Documents based on recent local construction costs. The City shall-provide Glatting
Jacksou with recent bid form uuit costs on similar projects completed by the City.
2.19
Document Submittal/Client Review [Team] - The City shall review the plans at 60%
(Design Development), and 95% stages of completion. The Glatting Jackson Team will
attend one (1) review meeting with the City, at each submittal to discuss the review
commeuts. Minor changes will be incorporated as the plans progress. Major changes,
which represent significant departures from the original design program, construction
budget, and concept plan, shall be considered Additional Services. Glatting Jackson will
prepare 100% construction documents suitable for bidding the project, based on
comments received at the 95% submittal review meeting.
2.20
Permits [learnI w Glatting Jackson will prepare and submit tile required documentation
for irrigation, tree removal and landscape permits, stormwater/wastewater permits, and
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4.0
5.0
with the City, shall perform its work in such a manner as to comply with an agreed upon
schedule.
ASSIGNED PERSONNEL
The following personnel from Glatting Jackson wilt be assigned to this project, and will
have the responsibilities described:
William C. Kercher Jr.
Peter C. Sechler
Thomas J. McMacken, Jr.
Balraj N. Mohabeer
Principal-in-Charge
Project Manager/Landscape Architect 4
Landscape Architect 4/Construction
Documentation, QC/QA
Landscape Architect 2
FEE BREAKDOWN INCLUDING SUBCONSULTANTS AND DIRECTS
The project will be invoiced according to the following Parts and associated lump sum
budgets> l'tl~d,~ ~ t~ eX:~W~.MA.~
Part I Project Coordination $8,810
Part 2 Data Gathering and Drainage Analysis $4t,410
Part 3 Public Information Program $16,040
Part 4 Schematic Design $29,220
Part 5 Construction Documents $69,460
Part 6 Bid Package Preparation _$1~
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