1208* American Infrastructure Technologies WOW7—a
PURCHASING DEPARTMENT
TRANSMITTAL MEMORANDUM
To: City Clerk
RE: Work Order for American Infrastructure Technologies No. SLR -01 for
$75,000 PO# 32492
The item(s) noted below is /are attached and forwarded to your office for the following action(s):
S o l
Development Order
Final Plat (original mylars)
Letter of Credit
Maintenance Bond
Ordinance
Performance Bond
Resolution
//
Mayor's signature
Recording
Rendering
Safe keeping (Vault)
Once completed, please:
❑ Return original
❑ Return copy
El
Special Instructions:
Work order and a copy of the PO.
Payment Bond
City Manager Signature
City Clerk Signature
Please advise if you have any questions regarding the above. Thank you...
From Date
T:\Dept_ forms \City Clerk Transmittal Memo - 2009.doc
EXHIBIT A
WORK ORDER FORM DD
Work Order Number
CITY OF SANFORD FLORIDA
Master Agreement/Contract Number: ) A O a
Dated: May 12, 2011
Contract/Project Title Sewer Line Rehabilitation Construction
Solicitation No: IFB 09/10 -10
Sanford Project No.
I Purchase Order No.
Consultant/Contractor: American Infrastructure Technologies Corp.
Consultant/Contractor's Business Address, Phone Number, Fax Numberm and E -mail Address
8799 United States Highway 31
Hanceville, Alabama 35077
ATTACHMENTS TO THIS WORK ORDER
METHOD OF COMPENSATION
DRAWINGS /PLANS /SPECIFICATIONS
FIXED FEE BASIS
X
SCOPE OF SERVICES
TIME BASIS -NOT TO EXCEED AMOUNT
SPECIAL CONDITIONS
TIME BASIS - LIMITATION OF FUNDS
X
PRICING IINFORMATION
UNIT PRICE BASIS -NOT TO EXCEED AMOUNT
TIME FOR COMPLETION: FY 11 -12 Days of the effective date of this Work Order
Effective date- this Work Order:
Time for completion: The services to be provided by the Consultant/Contractor shall commence upon execution
of this Work Order by the parties and shall be completed within the time frame indicated above. Failure to meet
the stated completion requirement may be grounds for termination for default.
Work Order Amount: Dollars Expressed in Numbers: $ $75,000 Not including TBD item $50.00+
Dollar Amount Written Out: Seventy -five thousand dollars NOT INCL possible Change Order for Lateral Reconnections.
In Witness Where of, the parties hereto have made and executed this Work Order on the
respective dates under each signature: The City through its City Commission taking action on the
9th day of May ?,O and the Consultant/Contractor by and through its duly authorized corporate
officer having the full and complete authority to execute same.
CONSULTANT /CONTRACTOR
ATTEST: EXECUTION
Sig - na e, Corporate Officer Signature, Corporate President
oo
JA2kA 6;we lCx aiDlivi �/G /l i i LE2 P /1E'S1p , CAi Sl /G�11
Corporate Officer (printed name, title, and date Corporate President (printed name, title, and date
CITY OF SANFORD
/ 1
Signature, Vy Clerk Sigs P4khasing Manager
Smith
Jan Dou hertv F. Will m
City Clerk (printed name & date) Purchasin Manage (printed name & date
nat re, Mayor
Triplett — O
Mayor, (panted name & date)
0
C>
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� 4i
B) APPROVAL OF AWARD OF CONTRACT FOR AMBULANCE. BILL NG AND
RELATED SERVICES.
FISCAL/STAFFING STATEMENT:
Funding for this effort is provided by and based upon fees collected from private insurers,
Medicare, Medicaid, other governmental programs, individual patients and t heir responsible
BACKGROUND:
The Contractor is to provide complete medical billing and accounts receivable management
services for the City as related to rescue ambulance billing and related professional services.
LEGAL:
Contract documents have been prepared and provided by the City Attorney.
RECOMMENDATION:
It is Staffs recommendation that the City Commission approve the "piggyback" contract with
Advanced Data Processing, Inc. (DBA Intermedix) for the procurement of rescue ambulance
billing and related professional services.
C) APPROVAL OF SEWER LINE REHABILITATION CONSTRUCTION - AMERICAN
INFRASTRUCTURE TECHNOLOGIES CORP.
FISCAL/STAFFING STATEMENT:
The sewer line rehabilitation work will cost $75,000. Funds are available in the account titled
Repair & Maintenance Service / Utility Lines in the Sewer Collection Division.
BACKGROUND:
On September 14, 2009, the City Commission approved a contract with AITC for sewer line
rehabilitation. They were the lowest bidder for this work (Bid # IFB 07/08 -07). The current
agreement with AITC is valid until 12/31/11.
City staff has found several sewer line pipe segments in need of re- lining. The total line length is
3,020 feet. Based on the bid's unit price the cost for this work totals $75,000.
LEGAL REVIEW:
The City Attorney will develop a work order for the Mayor's signature.
M-167
CITY COMMISSION MEMORANDUM 1 1 -075.0
MAY 9, 2011 AGENDA
WS �R]M
Item No. / y
TO: Honorable Mayor and Members of the City Commission
PREPARED BY: Paul Moore, Utility Director
SUBMITTED BY Tom George, Interim City Manager /
S UBJECT: Sewer Line Rehabilitation Construction
American Infrastructure Technologies Corp.
YNOPSIS:
P Approval of a work order to American Infrastructure Technologies Corporation (AITC) for sewer
line rehabilitation work is requested.
FISCAL/STAFFING STATEMENT:
The sewer line rehabilitation work will cost $75,000. Funds are available in the account titled
Repair & Maintenance Service / Utility Lines in the Sewer Collection Division.
BACKGROUND:
On September 14, 2009, the City Commission approved a contract with AITC for sewer line
rehabilitation. They were the lowest bidder for this work (Bid # IFB 07/08 -07). The current
agreement with AITC is valid until 12/31/11.
City staff has found several sewer line pipe segments in need of re- lining. The total line length is
3020 feet. Based on the bid's unit price the cost for this work totals $75,000.
LEGAL REVIEW:
The City Attorney will develop a work order for the Mayor's signature.
RECOMMENDATION:
It is staffs recommendation that the City Commission approve the issuance of a worker order to
AITC for $75,000 for sewer line rehabilitation.
SUGGESTED MOTION:
"I move to approve the issuance of a work order to AITC for $75,000 for sewer line
rehabilitation."
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Attachment: Quote from AITC
4k]W
American Infrastructure
Technologies Corporation
Shall inmlement the hiehest standards of Me
construction indusirv
April 21, 2011
1 71
Corporate Headquarters
8799 Highway 31
Hanceville, AL 35077
Phone: (256) 739 -4747
Fax: (256) 737 -1871
Quote No: AIT 04212011
Mr. Cedric Coleman Phone: 407 - 330 -5639
City of Sanford Utility Department ;+ Fax: 407 - 330 -5646
.P.O. Box 1788
Sanford, FL 32772 -1788
RE: ' Line Rehabilitation for 2010 -2011 fiscal year
Dear Mr. Coleman:
American Infrastructure Technologies Corporation has prepared the following pricing proposal based on the
information we have received.
(Firm Proposal)
Item
::..:_:
Desch tion _
s._. P,
Q5',
U/lYI
:..: _ .
..:.... ,... .
price
Amount
Line Rehabilitation for 2010 -2011 fiscal year
1
CO- 1041830
230
LF
$24.00
$5,520.00
2
1041820- 1041830
260
LF
$24.00
$6,240.00
3
1041830 - 1041840
610
LF
$24.00
$14,640.00
4
Buffer tank- 1710460
205
LF
$24.00
$4,920.00
5
1710460 - 1710470
200
LF
$24.00
$4,800.00
6
0821590a- 0821590
240
1 EA
$24.00
$5,760.00
7
0821590- 0821560
260
LF
$24.00
$6,240.00
8
184350 - 1843550
145
LF
$24.00
$3,480.00
9
2420830 - 2420870
245
LF
$24.00
$5,880.00
10
1030970- 1020980
365
LF
$24.00
$8,760.00
11
1731120 - 1731130 (Note 10" Pipe)
260 1
LF
$31.00
$8,060.00
12
Internal service line intrusions to be removed (hammer taps)
2
EA
$350.00
$700.00
13
Lateral re- connections to the newly line pipe
1
TBD
$50.00
TBD . .
Total Bid:
$75,000.00
American Infrastructure Technologies Corp.
Tim Bixler
V.P. of Operations
This proposal is proprietary and confidential, and the exclusive property of American Infrastructure Technologies
Corporation and shall not be copied or disseminated without prior written consent Disclosure to third parties, in whole or
In part, is not authorized.
WORK ORDER TERMS AND CONDITIONS
1. By accepting this Work Order (WO) the ContractorNendor /Contractor accepts all of the Terms and
Conditions included herein. The Buyer is the City of Sanford, Florida, hereinafter referred to as the
"City ". The term "City" is used in a broad sense to include its employees, directors, officers, agents,
volunteers, etc.
2. All information referenced is hereby incorporated into the WO. These Terms and Conditions may be
varied only by written amendment signed by the parties. All modifications in performance, including but
not limited to, extensions of time, renewal, or substitution are void absent dually signed amendment by
the parties. Time is of the essence of the lawful performance of the duties and obligations contained in
the Work Order. The Vendor /Contractor agrees that Vendor /Contractor shall diligently and expeditiously
pursue Vendor /Contractor's obligations.
3. Cancellation rights reserved by the City. The City may cancel this WO in whole or in part at any time for
default by written notice to the Vendor /Contractor. The City shall have no liability to the
Vendor /Contractor beyond payment of any balance owing for Material purchased hereunder and
delivered to and accepted by the City prior to the Vendor /Contractor's receipt of the notice of
termination.
4. Terms of shipping are F.O.B. the City's delivery location unless otherwise noted within the terms of this
WO. Regardless of the indicated F.O.B. point, the City does not accept title until the delivery is
acknowledged by an authorized City representative"
5. Prices stated on this WO are firm, all inclusive and consistent with applicable negotiations, bid(s) and /or
quotations. The City is exempt from the Florida Sales and Use Tax and will furnish the
Vendor /Contractor with proof of tax exemption upon request. Extra charges for any purpose will not be
allowed unless explicitly indicated on the WO. This order is hereby cancelled, if pricing is omitted.
6. The Vendor /Contractor warrants that any material or equipment supplied hereunder is new, unused
condition and free from defects in title, workmanship, defects in design and in full compliance with the
specifications defined by the City in the order. The goods or services furnished under this WO are
covered by commercial warranties for such goods or services and that the rights and remedies
provided therein are in addition to and do not limit those available to the City. A copy of these
warranties and all applicable manufacturer's warranties shall be furnished at the time of delivery.
7. The City reserves the right to conduct any inspection or investigation to verify compliance of the goods
and /or services with the requirements of this Work order and to reject any delivery not in compliance If
any deficiency is not visible at the time of delivery the City reserves the right to take and /or require
appropriate corrective action upon the discovery of any deficiency, non - compliance, or defect
8. All tools or property furnished to the Vendor /Contractor by the City shall remain the property of the City,
be subject to removal upon the City's demand, be used only on behalf of the City, be maintained in
good order, and be clearly identified as property of the City. The Vendor /Contractor assumes any and
all liability of whatsoever type or nature for loss or damage to such property.
9. The Vendor /Contractor agrees to comply with all Federal, State of Florida, Seminole County, City laws,
ordinances, regulations, authority and codes and authority having jurisdiction over the purchase.
10. To the fullest extent permitted by law, the Vendor /Contractor shall indemnify, hold harmless and defend
the City, its agents, servants, officers, officials and employees, or any of them, from and against any
and all claims, damages, losses, and expenses including, but not limited to, attorney's fees and other
legal costs such as those for paralegal, investigative, and legal support services, and the actual costs
incurred for expert witness testimony, arising out of or resulting from the performance or provision of
services required under this Agreement, provided that same is caused in whole or in part by the error,
omission, act, failure to act, breach of contract obligation, malfeasance, officers, officials, employees, or
agents. Additionally, the Vendor /Contractor accepts responsibility for all damages resulting in any way
related to the procurement and delivery of goods or services contemplated in this Work order. Nothing
herein shall be deemed to affect the rights, privileges, and immunities of the City as set forth in Section
768.28, Florida Statutes.
11. The Vendor /Contractor shall not assign this WO, any rights under this WO or any monies due or to
become due hereunder nor delegate or subcontract any obligations or work hereunder without the prior
written consent of the City.
WORK ORDER TERMS AND CONDITIONS -Page 2
12. The Vendor /Contractor shall not disclose the existence of this WO without prior written consent of the
City except as may be required to perform this WO.
13. All Material purchased hereunder must be packaged to ensure its security and delivery in accordance
with the City's shipping and packaging specification and good commercial practice. Each package shall
be labeled indicating the addressee of each package or shipment and the applicable WO number. All
shipments shall comply with HAZMAT requirements including, but not limited to, (DOT) regulations
published in 49CFR 1399, OSHA regulations 29 CFR 4999.
14. The Vendor /Contractor shall perform the obligations of this WO as an independent contractor and
under no circumstances shall it be considered as agent or employee of the City.
15. The Vendor /Contractor ensures that its personnel shall comply with reasonable conduct guidelines and
City policies and procedures.
16. After each delivery, the Vendor /Contractor shall provide to the "bill to address" an original, "proper
invoice" (single copy) which includes: a) Vendor /Contractor's name(dba), telephone number, mailing
address; b) City's P.O. Number; c) Date of invoice; d) Shipping date; e) Delivery date; f) Payment
terms; g) Description of goods /services; h) quantity; i) Unit price; j) Extended price; k) Total. The City
has the right to reconcile invoice with the WO and adjust payment accordingly to comply with the WO.
Payment will be made only to the Vendor /Contractor identified on the WO and for received and
accepted goods /services. The City shall have right at any time to set -off any amounts due to the
Vendor /Contractor against any amounts owed to the City by the Vendor /Contractor and shall in the
case of Vendor /Contractor default retain the right to further adjust payments as consistent with the best
interests of the City.
17. Payment of invoices will be in compliance with Chapter 218, Part VII of Florida Statutes, City Ordinance
No. 3029, Purchasing Policy of the City and the stipulations, terms and conditions of this WO. Any cash
discount period will date from receipt of invoice, receipt of actual delivery or date of invoice, which ever
is later.
18. If this WO involves the Vendor /Contractor's performance on the City's premises or at any place where
the City conducts operations, the Vendor /Contractor shall request information from the Purchasing
Manager regarding insurance coverage requirements. In circumstances where insurance is required,
Vendor /Contractor shall provide proofs of insurance required by the City, or City reserves the right to
cancel this Work Order, immediately suspend performance by the Vendor /Contractor at
Vendor /Contractor's expense and prohibit access to City premises until such proofs of insurance is
verified Noncompliance with this item shall place the Vendor /Contractor in default and subject to
disbarment from the City's Vendor /Contractor List.
19. The failure of the city to enforce any provision of this WO, exercise any right or privilege granted to the
City hereunder shall not constitute or be construed as a waiver of any such provision or right and the
same shall continue in force.
20. The Vendor /Contractor shall notify the Purchasing Manager of any inherent hazard and applicable
precautions, protective measures and provide any additional relevant information, including MSDS,
related to the Material being purchased herein.
21. The City shall have the right at no additional charge to use all or portions of material found in the
Vendor /Contractor's applicable literature relevant to the purchase. The Vendor /Contractor agrees to
advise the City of any updated information relative to the foregoing literature and documentation with
timely written notice.
22. A person or affiliate who has been removed from the City's Vendor /Contractor List may not submit a bid
or transact business with the City in excess of Category Two for a period of thirty -six (36) months from
the date of being removed from the City's Vendor /Contractor List.
23. In compliance with 8 U.S.C. Section1324a(e) [Section 274A(e) of the Immigration and Nationality Act
(INA)], the City will not intentionally make an award or upon discovery of a violation will unilaterally
cancel this WO with any contractor who knowingly employs unauthorized alien workers.
WORK ORDER TERMS AND CONDITIONS -Page 3
24. This WO shall be governed by and interpreted in accordance with the laws of the State of Florida. In
any action or proceeding required to enforce or interpret the terms of this Agreement, venue shall be of
the Eighteenth Judicial Circuit in and for Seminole County, Florida
DATE: 06/07/11 PURCHASE ORDER
PO NUMBER 032492
CITY OF SANFORD
P.O. BOX 1788
PURCHASING OFFICE: 407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO: ACCOUNTS PAYABLE
ACCOUNTS PAYABLE: 407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT.
FACSIMILE: 407.688.5021 FLORIDA TAX EXEMPT NO.: 858012621681 C -8 P.O. BOX 1788
SANFORD, FL 32772
VENDOR NO.: 11155
TO: SHIP TO:
AMERICAN INFRASTRUCTURE TECH C CITY OF SANFORD
8799 US HWY 31 1201 W. SEMINOLE BL
HANCEVILE, AL 35077 SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION
BID OR QUOTATION NO.
REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/11
NET /30
62762
ACCOUNT NO.: 4 51- 4 5 4 0 - 5 3 6 .4 6- 0 5 PROJECT NO.:
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
OF
UNITE
ITEM NO.
DESCRIPTION
QUANTITY
ISSUE
UNIT COST
EXTENDED COST
1
SEVERAL SEWER LINE SEGMENTS IN
75000.00
NA
1.00
75000.00
NEED OF RE- LINING
TOTAL LINE LENGTH IS 3020 FT
QUOTE. NO. AIT04212011
WORK ORDER NO. SLR -01
SUB
TOTAL
75000.00
TOT
L
75000.00
eflLE COPY
APPROVED BY: APPROVED BY:
G
PURC G NT CITY MAN ER
ALL PACKAGES AND INVOICES ASSOCIATED ITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF E STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP: //WWW.SANFORDFL.GOV/ DEPARTMENTS /PURCHASE/TERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING