061311 ws agn & min2011-523
CITY COMMISSION MINUTES
June 13, 2011
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
MONDAY, June 13, 2011
5:00 PM
Railroad Depot Room
2nd Floor
Sanford City Hall
300 North Park Avenue
Sanford, Florida
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In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person
decides to appeal a decision made with respect to any matter considered at the above
meeting or hearing, he or she may need a verbatim record of the proceedings, including
the testimony and evidence, which record is not provided by the City of Sanford. (FS
286.0105)
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AGENDA
1. Discussion - Goldsboro West Side Community Historical Assn., Inc.
[Commission Memo 11 -099]
2. Discussion - Redistricting Advisory Committee. (Regular Meeting
Item 8.A)[Commission Memo 11 -092]
3. Discussion concerning recent Florida Retirement System (FRS)
changes and the effect on City employees.
4. Discussion concerning administrative assistance for the Economic
Development and CDBG program.(Regular Meeting Item 8.13)
[Commission Memo 11 -100]
5. Discussion regarding designation of a voting delegate to the Florida
League of Cities annual convention.
6. Agenda Items — additional information and /or questions.
7. END THE MEETING
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WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, June 13, 2011 at 5:00 PM, in the Railroad Depot Room, 2 nd Floor,
City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Patty Mahany
Commissioner Mark M ° Carty
Commissioner Velma Williams
Commissioner Randy Jones
Interim City Manager Tom George
Assistant City Attorney Lonnie Groot
Records Manager Pat Lee
Absent: City Clerk Jan Dougherty
Mayor Triplett called the Work Session to order at 5:04 PM.
1. Discussion — Goldsboro West Side Community Historical Assn., Inc.
[Commission Memo 11 -099]
Tom George, Interim City Manager, stated the City has received a
request from the Goldsboro Westside Historical Association for city owned property
adjacent to the Velma Williams Resource Center on West 13` Street (old vacant Police
substation), for the purpose of opening a west side historical museum.
Francis Oliver, representing the Goldsboro Westside Historical
Association, stated the substation building is sitting on a historical site that used to be
the Goldsboro post office. She noted that if Goldsboro had kept its City charter,
Goldsboro would have been the second oldest black city in Florida. Ms. Oliver has
been working with Alicia Clarke and the University of Central Florida.
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After discussion, it was the consensus of the Commission for the City
Manager and City Attorney to prepare the appropriate documents and bring them back
for Commission action at the next regular meeting.
2. Discussion — Redistricting Advisory Committee. (Regular Meeting Item
8.A)[Commission Memo 11 -092]
Commissioner Mahany questioned the need to appoint a citizens
committee, noting Seminole County Commissioner Dallari had questioned why the City
would do this when staff is paid to do this and the Commission could give staff
direction/parameters and then staff could bring back proposals.
Interim City Manager Tom George stated this Resolution is on the
regular meeting agenda for tonight and appoints members to serve on the newly formed
Redistricting Advisory Committee. The following persons were nominated to serve:
Mayor Triplett:
Don Schreiner (Chair)
Ronald Merthie
Commissioner M
Commissioner Williams
Commissioner Jones:
Vice Mayor Patty Mahany:
James Davis
Lon Howell
Turner Clayton
Kenneth Bentley
Mark Hoen
Robert Kinney
Otto Garrett
Kristi Aday
3. Discussion concerning recent Florida Retirement System (FRS) changes
FA
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and the effect on City employees.
Mr. George distributed an informational hand -out noting he had intended
to speak about off - setting costs, however the Finance Director was not in today so he
will address this issue with a proposal at Thursday's Retreat
4. Discussion concerning administrative assistance for the Economic Develop-
ment and CDBG program.(Regular Meeting Item 8.B)[Commission Memo 11-
100]
Mr. George reviewed the agenda memo and stated this person was
needed for clerical and administrative support for the Economic Development Director
and the CDBG functions. Funding would come from CDBG and savings from the
difference in salary that is being paid to the New Economic Development director from
the prior Economic Development Director's salary. He also hopes this person will play
a major roll in public relations, could write grants and press releases and interface with
legislative issues with the Florida League of Cities.
Commissioner M felt that this person should not be hired until the
new City Manager is on board.
5. Discussion regarding designation of a voting delegate to the Florida League
of Cities annual convention.
Mr. George stated that the Florida League of Cities has requested each
municipality to designate an official to be the voting delegate at the Annual Conference
August 11 -13, 2011.
There was consensus among the Commission that Commissioner Mark
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WORK SESSION
M be the voting delegate.
6. Agenda Items — additional information and/or questions.
Mr. George stated that he will ask the Commission to continue Regular
Meeting Item 7.A due to concerns of the Environmental Protection Agency (EPA)
Mr. George noted that laid out at each Commissioner's location are two
agenda's for this Thursday, June 16, 2011 meetings.
Commissioner Mahany reported that Sanford will get over 8% in 2012
from Local Option Gas Tax.
Commissioner Mahany stated that the PICO Building is being sold to a
gentleman from St. Augustine who specializes in restoring historic buildings and he will
convert it back to a Hotel and Restaurant with plans to name two of the rooms after the
late Senator Mack Cleveland and Commissioner Jack Bridges.
Mr. George asked the Commission to look at websites for Sunrise and
Northport, FL and also Decatur, GA noting that he would like to have the City's
website redone to include upgrades for citizen requests for about $30,000. This item
will have to go out for bids.
In answer to a question from Commissioner McCarty, Mr. George said
that monies to upgrade the email system are included in next year's budget.
7. Adjourn the meeting.
There being no further business, the meeting adjourned at 6:06 PM.
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