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1404* American Infrastructure Technologies - Work Order No. 3PURCHASING DEPARTMENT T RANSMI TT AL, MEMORANDUM To: City Clerk RE: American Infrastructure Technologies — Work Order No. 3 and PO No. 32522 for Force Main Sewer Rehab by RCIP Lining along the Hwy 17 -92 IFB No. 11/10-11 The item(s) noted below is /are attached and forwarded to your office for the following action(s): Development Order Final Plat (original mylars) Letter of Credit Maintenance Bond Ordinance Performance Bond Resolution ❑ Mayor's signature a ecordin R ende g Safe keeping (Vault ' VV AV Once completed, please: ❑ Return original ❑ Return copy Special Instructions: Need executed si ng ature ❑ Payment Bond c'2T- City Manager Signature ❑ City Clerk Signature Please advise if you have any questions regarding the above. Thank you... From Date �'Iy TADept_ forms \City Clerk Transmittal Memo - 2009.doc DATE: 07/21/11 PURCHASE ORDER PO NUMBER 032522 CITY OF SANFORD P.O. BOX 1788 PURCHASING OFFICE: 407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO: ACCOUNTS PAYABLE ACCOUNTS PAYABLE: 407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT. P.O. BOX FACSIMILE: 407.688.5021 FLORIDA TAX EXEMPT NO.: 858012621681 C -8 SANFORD, , FL FL 32772 VENDOR NO.: 11155 TO: SHIP TO: AMERICAN INFRASTRUCTURE TECH C CITY OF SANFORD 8799 US HWY 31 412 W. 14TH STREET HANCEVILE, AL 35077 SANFORD, FL 32771 DELIVER BY TERMS F.O.B. DESTINATION BID OR QUOTATION NO. REQUISITION NO. UNLESS OTHERWISE INDICATED 09/30/11 NET /30 62793 ACCOUNT NO.: 451- 4564 - 536.63 -00 PROJECT NO.: WQ0704 NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD ITEM NO. DESCRIPTION QUANTITY UNIT OF ISSUE UNIT COST EXTENDED COST 1 SEWER REHAB /REPLACEMENT PROJECT 283850.00 NA 1.00 283850.00 I/I CORRECTIONS ALONG HIGHWAY 17 GRANT NO. WW590101 SUB TOTAL 283850.00 TOTAL 283850.00 APPROVED BY: APPROVED BY: -GAL PURCH G AGENT CITY MANA ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER AND AT HTTP: //WWW.SANFORDFL.GOV /DEPARTMENTS /PURCHASE/TERMS.HTML COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING EXHIBIT A WORK ORDER FORM Work Order Number 3 CITY OF SANFORD FLORIDA Master Agreem't/Contract Number: Dated. 11.10.11 Dated: Contract/Project Title Force Main Sewer Rehab by RICIP Lining- along Hwy 17 -92 Solicitation No: IFB 09/10 -10 ISanford Project No. WQ0704 I Purchase Order No. Consultant/Contractor: American Infrastructure Technologies Consultant/Contractor's Business Address, Phone Number, Fax Number and E -mail Address 8799 US Hwy 31 Hanceville, AL 35077 Tel: 256- 739 -4747 ATTACHMENTS TO THIS WORK ORDER METHOD OF COMPENSATION DRAWINGS /PLANS /SPECIFICATIONS x IFIXED FEE BASIS X SCOPE OF SERVICES TIME BASIS -NOT TO EXCEED AMOUNT SPECIAL CONDITIONS TIME BASIS - LIMITATION OF FUNDS PRICING IINFORMATION X UNIT PRICE BASIS -NOT TO EXCEED AMOUNT WO TERMS AND CONDITIONS TIME FOR COMPLETION: 270 Days of the effective date of this Work Order Effective date- this Work Order: Time for completion: The services to be provided by the Consultant/Contractor shall commence upon execution of this Work Order by the parties and shall be completed within the time frame indicated above. Failure to meet the stated completion requirement may be grounds for termination for default. Work Order Amount: Dollars Expressed in Numbers: $ $283,850.00 Dollar Amount Written Out: Two hundred eighty three thousand -eight hundred and fifty with XX/1.00 In Witness Where of, the parties hereto have made and executed this Work Order on the respective dates under each signature: The City through its City Commission taking action on the and the Consultant/Contractor by and through its duly authorized corporate officer having the full and complete authority to execute same. CONSULTANT /CONTRACTOR ATTEST: EXECUTION: Si tur , rporate Officer Signature, Corporate President ABED GOWS ViC'E /'L'i ESi Wl ' 111 FLAX - 7>V 6 14111 Corporate Officer Printed Name, Title and Date Corporate President, Printed Name and Date CITY OF SANFORD ignature, P6 g Hager Purchasing Manager, Prrnfld ame and Date Signature, City Clerk nature ayor iQ ' City Clerk, Printed Name and Date Ma PfTnted Name and Date Revised: '-6 -2011 M u H � y 0 u �ej G) a, o c c 0 m y 0 0 0 0 0 0 0 0 0 0 0 0 00 0 c � v a) of t 0) c 0 0 r 0 O 0 0 7 0 Ll 0 0 N 0 0 Ll 0 n i c,0 0 0 M) � m o rn C a) E C 7 ° N w a) 0 F r O) N a) am. N p (h a) > m c U c a F- U L °3 c f9 fA f9 f9 69 fA fA fA i9 m N V) y o m ° E EL O o 0 0 0 0 0 0 0 m m n m 0 as 0 a) V' o N O N o O o N O LC) N h o 0 LO � 0 U U d O O LL ` U°vd N _ Ec M w O i s 7 F O b9 EA 49 69 fA EA 69 69 69 LL a) (!) L F O O O O O O O O O O O O O O O O O O O aD Cl O O O O O O O O O O O O O O o O O . o Q F- O N 0 N O O VT 6 E9 69 M fA ffJ E9 0 V O O O O o O o O O o o W o O o O O O O O LO O O 0 O b9 EA 69 69 V> E9 6% 69 f9 0 o O O o 0 1. 0 C o O a O a o r- A �n J H 0 0 m 69 69 (9 6% 69 (9 69 t9 E9 SP[UU Ceg o 0 0 0 o o 0 o 0 0 I w v o o o n ui ° o Lo o o � ai o o M v o o � LO f9 69 69 E9 69 69 69 69 69 fH 69 Efl EA FR 69 EA W N O w � M a` b9 69 ER ER E9 b9 ER ffl u H � y 0 u �ej G) a, o c c 0 m y a a) `m 0 a� N a) a 0 c � v a) of t 0) c 0 C c c O) N v N m o rn C a) E C 7 ° N w a) 0 ti m o a) � a d a) am. 7 p — > Q �' a) > m c U c a 3 n U L °3 c a �' U ��- a o o as o ui C c°) °- °c m m N V) y o m ° E EL c o¢ CL a Co ° O� ai 0 — m X c w m m m n m 0 as 0 a) a) o rn v] N U � oa�ivn% mo E0 O c CO O 0 U U d c LL ` U°vd ma E Ec o:°Ea) •D N N w O i s 7 F O W (D C '� C A N N '.- a- N ¢ - 0 7 C a) C 'O N C a) a) {— a) LL E O ¢ C LL L H LL a) (!) L F co a) U a3 a3 a) C C N u �ej G) a, = U m U m N a) N a) C O O) N y C 7 M y� a p ly E C O N M V U a3 a3 a) C C N The following addressed the scope of the request for pricing per your previously submitted bid: SANITARY SEWER FORCE MAIN LINING PROJECT ALONG HIGHWAY 17 -92 March 03, 2011 An existing force main pipe that extends along Highway 17 -92 from near Lake Mary Blvd. to the 417 toll road overpass has had numerous failures caused by deterioration of the asbestos - cement (AC) pipe material. These pipe failures are difficult for City Utility Staff to manage because the force main extends along the busy 17 -92 highway and provides sanitary sewer service to numerous commercial businesses along that corridor. These include restaurants and hotels that cannot be without sewer service. The City of Sanford's Utility Department wishes to remedy the situation by lining 3,700 ft of the 8 -inch force main and restoring it to acceptable condition to near -new condition. The cured -in -place pipe (CIPP) trenchless technology methods being used by the City to line existing defective gravity sewer pipes can also be used to rehabilitate this low pressure force main. This method will not require digging long trenches to replace the old pipes but will require excavating and creating access points along the route of the force main for use during the lining process. Using CIPP trenchless technology disruptions to the public will be minimized during the project. New pipe liners will be inserted into the old force main pipe at the access points and hot air /water will be applied to expand and solidify the liner, resulting in new pipe within the existing deteriorated force main. The details of the work to be performed are described in the following Scope of Services. _ - -. _ ,.: _ . -: �, - .�;,..�cx . �- "� � d'' r> �. 7 4 .,:�. *, a` ....._ ... : 7_ � . ., , �� a t x�..�" � i 'P: -� p �` .. ...�r" �^ ... r { �i / �' �" � � x 1 3 ' r ; ! � � �� ��:�. � '� � � Yr`�jM.� -� �y,,� /� a fj ��� �� ,: f! ;:. f �- f � � ^ e .� � '�� ay ,_. "- ��� :' _�. '..� '_ a .•_. �. � � 3 . q _,- _ ��rs r � ,. t �,Y ,; �� `� A .: �n r ..__ ,, ,. .. — _ Approximate quantities: • Number of service connections • Tapped /Saddle connections (CIPP over it and restore service from inside) • Full Tee connections (need excavation and full PVC pipe fittings) • 8 -in force main length to be lined • Excavation pits • Stub for future water plant waste discharge connection. • CCTV • Bypass pumping • Traffic control • Disposal Proposed number of lining segments and excavation pits Note: City of Sanford staff will be responsible for pickup and final disposal of AC pipe segments removed during excavation by Contractor at access points. GENERAL QUOTATION INSTRUCTIONS INTRODUCTION: The City of Sanford hereby invites pre - qualified Contractors currently under contract by the City to provide quotations to restore underground force main pipe and to restore service connections for the 8" AC force main along the west side of 17 -92 from the RaceTrack gas station north of Lake Mary Blvd to Airport Blvd., including, but, not limited to: a. Approx. 3,700 LF 8" AC force main Sewer Pipe Lining; b. Approx. 10 known pressure sewer service reconnections; c. Install One additional service stub out; d. Install one permanent force main bypass port ;e. Traffic control plans and any other requirements to get FDOT construction permits This work must be accomplished within days from Notice to Proceed. The contractual obligations of the City as applicable to this solicitation are contingent upon the availability of appropriated funds for this project. The City reserves the following rights: A. To reject any and all quotations either in part or in their entirety, to waive informalities, and to effect an award or to make no award as deemed to be in the best interests of the City. B. To negotiate with the lowest responsive Contractor to develop a solution which is within the context of allocated funding. C. To declare any Contractor ineligible at any time during the quotation process where developments arise which adversely affect the Contractor's responsibility. D. To conduct any investigation and consider any evidence relevant to the qualifications and capabilities of the Contractor to perform the work contemplated. The investigation may include, but is not limited to, a detailed review of references, current and previous entities for whom similar work has been performed, an inspection of the Contractor's equipment, personnel and any other evidence including financial, technical and other qualifications and abilities of the Contractor. NOTE To ensure that your quotation /proposal is responsive, you are urged to request clarification or guidance on any issues involving this solicitation before submitting your response. Please note that failure to provide the requested information in the form and format requested may render your quotation /proposal nonresponsive QUESTIONS Any Contractor who is in doubt as to the true meaning of any part of the Quotation Documents, or finds a discrepancy or omission therein, may contact F. William Smith, Purchasing Manager for an interpretation or correction. Said interpretation or correction shall be provided to all plan - holders as an addendum to the request. Only interpretation, instructions or correction(s) given in writing _ the Purchasing Manager will be binding Prospective Contractors are hereby notified that no other source is authorized to give information concerning, explaining and /or interpreting this Invitation for Quotation. SUPPLEMENTAL SPECIFICATION HAZARDOUS MATERIAL: Whenever and wherever, if during the course of performing any work under this project, the contractor discovers the presence of an unknown hazardous material (other than AC pipe) or suspects that an unknown hazardous material is present, he shall stop the work immediately, secure the area, notify the City Representative and await positive identification of the suspect material, unless otherwise provided herein before and after. Special requirements for the removal and disposal of asbestos cement pipe (AC) shall be as follows: 1. AC pipe removal shall be minimized to the necessary excavation pits used for installation of the CIPP liner. 2. All AC pipe handling operations shall be performed by the Contractor. City of Sanford staff will be responsible for pickup and final disposal of AC pipe segments removed during excavation by Contractor at access points. 3. All AC pipe handling operations until pick up by the City of Sanford will be the sole responsibility of the Contractor and shall be performed by qualified employees and in accordance with all applicable regulations of Federal OSHA, and the United States Environmental Protection Agency GENERAL CONDITIONS 1. Work shall be done at night between the hours of 11:00 pm and 5:00 am during the low- traffic and low sewer flow period (preferably Monday night to Thursday night). 2. Sewer service will be fully restored to all customers no later than 5:00 am each morning. FORCE MAIN FLOW BYPASS 1. At the first excavation point repair located near the Race Track lift station, a. Cut into the AC pipe. b. Cut existing 8 -inch AC pipe with a clean square finish at both ends of the pipe. c. On the both sides of the pipe cut insert a temporary plug sufficiently deep into the pipe to allow any piping work necessary as part of the point repair and first force main lining. d. Install an 8 -inch Hymax 2000 coupling at the south end of the AC pipe to attach bypass piping. e. Use temporary pipe reduction from 8 to 4 inches. f. Connect the 4 inch temporary piping to the manhole XXXXXXX located in the Lowes parking lot adjacent to the Race Track gas station. g. Properly clean and dispose any wastewater spills and contaminated soil. h. Notify designated City representative for their pickup and final disposal of waste AC pipe. 2. At the second excavation point repair located near the Nation Trucks car dealership, a. Cut into the AC pipe. b. Cut existing 8 -inch AC pipe with a clean square finish at both ends of the pipe. c. On the north side of the pipe cut insert a temporary plug sufficiently deep into the pipe to allow any piping work necessary as part of the point repair and first force main lining. d. Drain the pipe segment at the south end of the AC pipe and prepare segment for lining. e. Properly clean and dispose any wastewater spills and contaminated soil. f. Notify designated City representative for their pickup and final disposal of waste AC pipe 3. Proceed with force main lining 4. Reconnect services from the Race Track and Nation Trucks to a new segment of 8 inch force main with PVC pipe. 5. Install a permanent bypass assembly with the following components: a. 8x4 inch tee b. 4 inch cleanout lateral c. 4 inch cleanout manhole /valve box d. 8 inch plug valve on the 8 inch force main e. 4 inch plug valve on the 4 inch lateral f. 4 inch quick connect adapter 6. Remove temporary bypass piping 7. Reconnect the Original AC, the lined AC and the new PVC pipe with 8 -inch Hymae 2000 coupling adapters. FUTURE FORCE MAIN CONNECTION The contractor, with approval from the City, shall plan their excavation points for point repairs and in /out access ports for CIPP installation in order to retrofit a 4 inch stub out from the force main for a future waste disposal connection near the Water Plant near Airport Boulevard. The stub out assembly shall have at least the following components: a. 8x4 inch tee b. 4 inch cleanout lateral c. 4 inch cleanout manhole /valve box d. 8 inch plug valve on the 8 inch force main e. 4 inch plug valve on the 4 inch lateral f. 4 inch cap CIPP LINER The liner thickness shall be sized according to the required standards cited on the City of Sanford Specifications for Cured -In -Place Pipe (CIPP), included in Solicitation Number: IFB 09/10 -10. 1. The liner sizing shall be made to withstand an internal pressure of 30 psi. 2. The minimum liner thickness accepted shall be 7 millimeters POINT REPAIR In addition to the required work included for a point repair on the City of Sanford Solicitation Number: IFB 09/10 -10, the followings elements shall be included for every point repair: 1. Regular point repairs for CIPP installation may be up to 12 ft in length and 4 ft to 8 ft in depth. 2. Location of point repairs will be in FDOT right of way and in or adjacent to pavement. 3. All point repairs shall include necessary couplings, PVC pipe, accessories and surface restoration. 4. To connect different pipe materials, use Hymae 2000 coupling adapters 5. When service connections are not tapped into the AC force main, a full replacement of the piping will be necessary 6. When service connections are tapped into the AC force main, lining over the connection is permitted and service reinstate from the inside of the liner with a cutting tool may be used. Coupon cutting shall not start until sufficient time has allowed the liner to cool down. Ice water, refrigerated air or other methods can be used to accelerate the cool down process if necessary. FDOT PERMIT The contractor shall include as part of this project all the necessary documentation, including an approved Traffic Control Plan to obtain the necessary constructions permits to work in this FDOT right of way. INVITATION TO QUOTE You are invited to Quote on the SANITARY SEWER FORCE MAIN LINING following: PROJECT ALONG HIGHWAY 17 -92 Item Unit No. Quantity Unit Description Price Total 1 3,700 ft 8 -inch CIPP $ $ 2 9 each 8 " Force Main line Point Repair up to 12 ft $ $ in length /0 -8 ft in Depth in or adjacent to Pavement (including couplings (2), PVC pipe, and surface restoration) 3 2 each Additional point repairs, due to excessive $ $ segment length or non referenced force main connections in need of full re- connection and excavation. 4 1 each Temporary Bypass setup $ $ 5 1 each Permanent sewer force main Bypass port. $ $ 6 1 each Additional material and installation for $ $ Sewer Force Main stub out near the Water 7 1 n/a Traffic Control Plan $ $ 8 1 n/a FDOT Permit $ $ 9 1 n/a Surcharge for special handling of AC pipe $ $ SECTION 15110 PART 1 -- GENERAL 1.01 DESCRIPTION ECCENTRIC PLUG VALVES This section specifies eccentric plug valves. 1.02 QUALITY ASSURANCE A. REFERENCES: This section contains references to the following documents. They are a part of this section as specified and modified. Where a referenced document contains references to other standards, those documents are included as references under this section as if referenced directly. In the event of conflict between the requirements of this section and those of the listed documents, the requirements of this section shall prevail. Unless otherwise specified, references to documents shall mean the documents in effect at the time of Advertisement for Bids or Invitation to Bid (or on the effective date of the Agreement if there were no Bids). If referenced documents have been discontinued by the issuing organization, references to those documents shall mean the replacement documents issued or otherwise identified by that organization or, if there are no replacement documents, the last version of the document before it was discontinued. Where document dates are given in the following listing, references to those documents shall mean the specific document version associated with that date, regardless of whether the document has been superseded by a version with a later date, discontinued or replaced. Reference I Title ANSI B16.1 ASTM Al26 ASTM A276 ASTM A436 ASTM A536 AWWA C504 Cast Iron Pipe Flanges and Flanged Fittings Class 25, 125, 250, and 800 Gray Iron Castings for Valves, Flanges, and Pipe Fittings Stainless and Heat - Resisting Steel Bars and Shapes Austenitic Gray Iron Castings Ductile Iron Castings Rubber Seated Butter Valves B. PROOF OF DESIGN TESTS: The Contractor shall furnish the Construction Manager three certified copies of a report from an independent testing laboratory certifying successful completion of proof -of- design testing conducted in accordance with AWWA C504, Section 5.2, except that where the word "disc" appears in the standard, it is understood to mean "plug." In lieu of testing the valves at an independent testing laboratory, proof -of- design testing may be performed at the valve manufac- turer's laboratory, but must be witnessed by a representative of a qualified independent testing laboratory, and all test reports must be certified by the laboratory representative. Proof -of- design testing shall have been performed on not less than three 6 -inch diameter valves, with all three test units demonstrating full compliance with the test standards. Failure to satisfactorily complete the test shall be deemed sufficient evidence to reject all valves of the proposed make or manufacturer's model number. PART 2 -- PRODUCTS 2.01 MATERIALS Materials of construction shall be as follows: Body Plug Plug facing Body seats Less than 3 inches 3 inches and larger Material Cast iron, ASTM A 126, Class B Cast iron, ASTM A 126, Class B, or cast iron ASTM A436 (Ni- resist), or ductile iron, ASTM A536 Neoprene or Buna -N Cast iron, ASTM Al26, Class B Stainless steel, ASTM A276, Type 304 or nickel Buna V -flex or TFE Valves shall be coated externally with minimum 5 mils of NSF approved two part epoxy paint for corrosion protection. Materials specified are considered the minimum acceptable for the purposes of durability, strength, and resistance to erosion and corrosion. The Contractor may propose alternative materials for the purpose of providing greater strength or to meet required stress limitations. However, alternative materials must provide at least the same qualities as those specified for the purpose. 2.02 MANUFACTURE A. GENERAL: Valves shall be straight -flow nonlubricated resilient plug type suitable for driptight, bi- directional shutoff at the specified valve design pressure. Port areas for the valve shall be at least 80 percent of the adjacent full pipe area and shall be capable of passing solids 80 percent of pipe size. Valve body seats consisting of nickel for valves 3 inches and larger shall be constructed of a welded -in overlay of not less than 90 percent pure nickel. Upper and lower journal bearings shall be replaceable, sleeve -type, corrosion resistant, and permanently lubricated. Packing shall be self - adjusting chevron type replaceable without disassembling the valve. Unless otherwise specified, valves shall, as a minimum, conform to the following pressure ratings: inches 12 and smaller 1 175 14 through 36 150 42 through 54 125 B. END CONNECTIONS: Valves 3 inches and smaller shall have threaded ends. Valve flange drilling for valves larger than 3 inches shall be per ANSI B 16. 1, Class 125. Grooved -end valves may be provided with grooved -end piping systems. C. MANUAL OPERATORS: Unless otherwise specified, valves 8 inches and smaller shall be provided with a lever type manual operator. Valves larger than 8 inches shall be provided with totally enclosed worm gear operators. Where specified, manual operators shall have an adjustable stop. All operator components shall be sized for the valve design pressure in accordance with AWWA C504, Section 4.5. Operators shall comply with applicable portions of Section 15184. 2.03 PRODUCT DATA The following information shall be provided: Manufacturer's product data. 2. Proof -of- design test reports specified in paragraph 15110 -1.02 B. PART 3-- EXECUTION Unless otherwise specified, valves shall be provided with the seat upstream away from flow. Valves at tank connections shall be installed with seat away from tank. Valves on pump discharge lines shall be installed with seat adjacent to the pump. * *END OF SECTION ** Responses to the questions in the April 18, 2011 letter from Reynolds Inliner, LLC. Our responses are in the order posed in the letter (attached). 1. Reinforced felt liners are not required but the liner must withstand an internal pressure of 30 psi and the minimum liner thickness must be at least 7 millimeters. 2. Vinylester resin liners are not required but the liners must withstand an internal pressure of 30 psi. 3. End seals are typically required for structural or semi - structural CIPP liners for pressure pipe withstanding pressures of 60 psi or more. But in this case the pressure requirement is 30 psi so the end seals are not required. 4. Access pits and road plates will not be allowed under normal circumstances. However, if an emergency arises, these may be allowed with the approval of the City of Sanford but only on an emergency case by case basis. 5. Flow data is not available but the work is to be done at night when flow is anticipated to be at the lowest rate. It is anticipated that the low flow can be managed by vacuum truck(s) rather than by by -pass pumping. 6. Connections that exist either by tap -ins or saddles are to be reinstated using a robot cutter to remove the small circular coupon at each connection. There is no requirement to seal at these locations. 7. There are ten service reinstatements at tee locations plus a new tee installation for the existing water treatment plant (11 total). Because these are reinstatement points, these excavation points may also be used as liner entry points. 8. The City will not be responsible for material removed from the pipe segments during cleaning but the contractor may use the City's disposal site at the North Water Reclamation Facility.