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PURCHASING DEPARTMENT
TRANSMITTAL MEMORANDUM
v .
To: City Clerk .-
RE: CUP No. 162- Work order No. CUP - 162 -29 SMW GeoScience $3,000 Contract on file
The item(s) noted below is /are attached and forwarded to your office for the following action(s):
❑
Development Order
❑
Mayor's signature
❑
Final Plat (original mylars)
❑
Recording
❑
❑
Letter of Credit
Maintenance Bond
❑
®
Rendering
Safe keeping (Vault)
❑
Ordinance
❑
l
❑
Performance Bond
❑
Payment Bond 1
❑
Resolution
❑
City Manager Signature 1 ` J
❑
❑
City Clerk Signature
Once completed, please:
❑ Return original
❑ Return copy
Special Instructions:
Safe keeping
01_6�i
From
Date
TADept_ forms \City Clerk Transmittal Memo - 2009.doc
EXHIBIT A
WORK ORDER FORM f
iP 1 Cow
Work Order Number v��J
CITY OF SANFORD FLORIDA
Master Agreement/Contract Number:
Dated 7 15R0
Contract/Project Title CUP No. 162 Cond. No 29 -Unaccounted for Water Exceedance and Mid-year Wat Audit
Solicitation No: ISanford Project No. jPurchase Order No.
Consultant/Contractor: SMW GeoSciences, Inc.
Consultant/Contractoes Business Address, Phone Number, Fax Number and E-mail Address
1411 Edgewater Drive, Suite 103, Orlando, FL 32804 p: 407 -426 -2836 f: 407 - 999 -8399
Email: swhitaker@smwgeosciences.com
ATTACHMENTS TO THIS WORK ORDER METHOD OF COMPENSATION
DRAWINGS/PLANS /SPECIFICATIONS X FIXED FEE BASIS
X
SCOPE OF SERVICES
TIME BASIS -NOT TO EXCEED AMOUNT
SPECIAL CONDITIONS
TIME BASIS - LIMITATION OF FUNDS
PRICING IINFORMATION
UNIT PRICE BASIS -NOT TO EXCEED AMOUNT
WO TERMS AND CONDITIONS
TIME FOR COMPLETION: Days of the effective date of this Work Order
Effective date- this Work Order:
Time for completion: The services to be provided by the Consultant/Contractor shall commence upon execution
of this Work Order by the parties and shall be completed within the time frame indicated above. Failure to meet
the stated completion requirement may be grounds for termination for default.
Work Order Amount: Dollars Expressed in Numbers: $ $3,000
Dollar Amount Written Out: Three thousand dollars and zero cents
In Witness Where of, the parties hereto have made and executed this Work Order on the
respective dates under each signature: The City Manager by and through authority delegated by and through
the City Commission and the Consultant/Contractor by and through its duly authorized corporate officer having the full
and complete authority to execute same.
CONSULTANT /CONTRACTOR
ATTEST: CUTION:
MW
S ibh ature, Corporate Offi r ' 50 nature, Corporate President
Jennifer C. Bolling, Vice President 8/22 Sarah M. Whitaker, President 8/22/2011
Corporate Officer Printed Name, Title and Date Corporate President, Printed Name and Date
CITY OF SANFORD
Signature, Purchasing Manager
Purchasing Manager, Printed Name and Date
Signature, City 00A Signature, Citeanager
City Clerk, Printed a and Date City Manager, Printed Name and D to
I
Revised: 1 -6 -2011
- r�r - SMW GeoSciences, Inc.
p. 407 426 2836
f. 407 999 8399
1411 Edgewater Drive - Suite 103 - Orlando, FL 32804
TO: Bill Marcous
Utility Manager
City of Sanford
P.O. Box 1788
Sanford, FL 32772 -1788
SUBJECT: Proposal for CUP Compliance Services — CUP No. 162
Permit Condition No. 29 — Meter Survey Assistance
Perform Mid -Year Detailed Water Audit
City of Sanford Potable Supply
www,smwgeosciences.com
March 2, 2011
Revised August 18, 2011
Dear Mr. Marcous:
SMW GeoSciences, Inc. (SMW) is pleased is provide this proposal to assist the City in addressing
the exceedance of the 10% unaccounted water (water loss) threshold in the 2010 Water Audit. The
Water Audit was performed as a compliance requirement for the City of Sanford's Consumptive
Use Permit (CUP) No. 162 pursuant to CUP condition No. 29. SMW will advise the City on the
SJRWMD's requirements of the meter survey and in performing a mid -year water audit to check for
improvement in water accountability.
Task Preparation of a Mid -Year Detailed Water Audit
Based upon data provided by the City, SMW will complete a detailed water audit using
the District's Water Audit Form pursuant to section 12.2.5.1(a) of the Applicant's
Handbook. The audit will review the amount of water used in the production and
treatment facilities, transmission lines, and distribution systems associated with the
CUP. The audit will be based upon the previously provided potable water use records
associated with SJRWMD EN50 reports and FDEP Monthly Operating Reports and
additional information to be provided on the amount billed to residential and
commercial accounts and all other metered and non - metered utility uses for January
through June 30, 2011. For the purpose of this submittal, we are assuming that the data
to be provided will be complete and will be readily available from the City. The results
of the audit will be reviewed with the City.
Fixed fee: 3,000.
Limitations and Exclusions
Please note that every attempt will be made to submit a complete and timely audit for the City.
However, if the City cannot provide the requested information in a timely manner or if the results
of the water audit indicate incomplete water use records, additional meetings with City staff may be
required to address these issues and a revised scope of services and cost estimate may be required.
In addition, if it is identified that improvements in the unaccounted for water use (water loss) have
not been achieved mid -year 2011, additional services may be required to assist the City with
unaccounted for water use by the end of calendar 2011.
water u - permitting - regional water supply planning
groundwater modeling - wetland monitoring - well construction
We appreciate the opportunity to work with you on this project and if you have any questions,
please feel free to contact our office.
Sincerely,
SMW GeoSciences Inc.
Sarah M. Whita�er, P.G.
President
Conditions of acceptance: The above proposal is acceptable. This proposal constitutes a binding contract between
SMW GeoSciences, Inc. and the client. It is agreed by the client and SMW GeoSciences, Inc. that there are no
additional terms, conditions, or agreements with respect to the project, other than the items referenced in the
proposal. Payment terms are "net thirty ", and for past due invoices, interest shall be accrued at a rate of 1.5% per
month. Client also agrees to reimburse SMW GeoSciences, Inc. for reasonable attorney fees, in the event that payment
is not submitted to SMW GeoSciences, Inc. for services rendered.
PRINT NAME:
TITLE:
DATE:
Proposal - City of Sanford CUP No. 162 — Condition 29 Meter Survey Assistance Page 2 of 2
Perform Mid -Year Detailed Water Audit
August 19, 2011
DATE: 09/07/11
PURCHASE ORDER PO NUMBER 032580
CITY OF SANFORD
P.O. BOX 1788
PURCHASING OFFICE: 407.688.5030 (300 NORTH PARK AVENUE) SUBMIT INVOICES TO: ACCOUNTS PAYABLE
ACCOUNTS PAYABLE: 407.688.5020 SANFORD, FLORIDA 32772 FINANCE DEPT.
FACSIMILE: 407.688.5021 FLORIDA TAX EXEMPT NO.: 858012621681 C -8 P.O. BOX 1788
SANFORD, FL 32772
VENDOR NO.: 11207
TO: SHIP TO:
SMW GEOSCIENCES, INC CITY OF SANFORD
1411 EDGEWATER DR STE 103 300 N. PARK AVENUE
ORLANDO, FL 32804 SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION
BID OR QUOTATION NO.
REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/11
NET /30
62838
ACCOUNT NO.: 451-4520-536.34-00 PROJECT NO.:
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
ITEM NO.
DESCRIPTION
QUANTITY
UNIT OF ISSUE
UNIT COST
EXTENDED COST
1
PROPOSAL FOR CUP COMPLIANCE
3000.00
NA
1.00
3000.00
SERVICES - CUP NO. 162
WORK ORDER NO. CUP 162 -29
PERMIT CONDITION NO 29 METER
SURVEY ASSISTANCE
PERFORM MID YEAR DETAILED WATER
AUDIT
PER SCOPE OF SERVICES...
SUB
TOTAL
3000.00
TOTAL
3000.00
APPROVED BY
KPUR�CdHArING
APPROVED BY: # • l
CITY MANA R
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP: //WWW.SANFORDFL.GOV/ DEPARTMENTS /PURCHASEITERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING