*1332 Public Safety Complex HMGP Grant Modif #2TRANSMITTAL MEMORANDUM
MEMORANDUM
To: City Clerk
RE: Request for Services
I 13 3 7,
The item(s) noted below is /are attached and forwarded to your office for the following action(s):
Development Order
❑
Mayor's signature
Final Plat (original mylars)
❑
Recording
Letter of Credit
❑
Rendering
Maintenance Bond
X
Safe keeping (Vault)
Ordinance
❑
Performance Bond
Resolution
Public Safety Complex HMGP Grant Modification # 2.
Once completed, please:
❑ Return original
❑ Return copy
❑
Special Instructions:
Please retain for the file
Please advise if you have any questions regarding the above.
Thank you!
_Nicholas Mcray, Economic Development /1, 9- 2, ' 1/
From Date
...
\ \SVCH- Omnicast \USERS \mcrayn \Templates \City Clerk Transmittal Memo.doc
Contract Number: 09HM- 06- 06 -69 -02 -007
Project Number: 1539 -106 -R
MODIFICATION TO SUBGRANT AGREEMENT BETWEEN
THE DIVISION OF EMERGENCY MANAGEMENT AND
THE CITY OF SANFORD
This Modification Number Two is made and entered into by and between the State of Florida,
Division of Emergency Management ( "the Division "), and the City of Sanford ( "the Recipient ") to
modify DEM Contract Number 09HM- 06- 06 -69 -02 -007, dated January 9, 2009 ( "the Agreement ").
WHEREAS, the Division and the Recipient desire to increase the funding under the Agreement
and the scope of work remains unchanged.
NOW, THEREFORE, in consideration of the mutual promises of the parties contained herein, the
parties agree as follows:
The Agreement is amended to increase the maximum amount payable under the Agreement to One
Million One Thousand Three Hundred Six and No /100 Dollars ($1,001,306.00).
2. The Budget Attachment A to the Agreement, are hereby modified as set forth in the Revised
Attachment A to this Modification, a copy of which is attached hereto and incorporated herein
by reference.
3. All provisions of the Agreement being modified and any attachments thereto in conflict with this
Modification shall be and are hereby changed to conform with this Modification, effective as of
the date of the last execution of this Modification by both parties.
4. All provisions not in conflict with this Modification remain in full force and effect, and are to be
performed at the level specified in the Agreement.
5. Quarterly reports are due to the Division no later than 15 days after the end of each quarter of
the program year and shall be sent each quarter until submission of the administrative close -out
report. The ending dates for each quarter of the program year are March 31, June 30, September 30,
and December 31.
Attachment A (2 Revision)
Budget and Scope of Work
Scone of Work
As a Hazard Mitigation Grant Program project, the Recipient, the CitO Sanford shall wind retrofit the Emergency
Operations Center located Southeast corner of Lake Avenue and 13 Street, Sanford, Florida 32771, by purchasing
and installing glass impact system on twenty eight (28) windows, twenty two (22) louvers and forty (40) doors. If
deemed necessary, wind protection will be provided on any other openings such as skylights, vents, louvers and
exhaust fans. All installations will be done in strict compliance with the Florida Building Code. All materials will be
certified to meet the wind and impact standards for wind up to 150 mph. The local municipal or county building
department will inspect and certify installation according to the manufacturer's specifications.
This is FEMA project 1539 - 106 -R, funder under 1539- DR -FL.
The Period of Performance for this project ends on September 11, 2011.
Work Schedule
State Contract:
6
Months
Master Planning and Site Design:
2
Months
Schematic Design Phase:
2
Months
Design Development Phase:
2
Months 20 Days
Construction Documents Phase:
4
Months
Bidding and Contracting:
2
Months 10 Days
Permitting:
1
Month
Construction:
12 Months
Final Inspection Closeout:
3
Months
Potential Weather Delav:
1
Month
Total Period of Performance:
36 Months
The materials and work funded pursuant to this Subgrant Agreement are intended to decrease the vulnerability of
the building to property losses and are specifically not intended to provide for the safety of inhabitants before, during
or after a natural or man made disaster.
The funding provided by the Division of Emergency Management (DEM) under this subgrant is only intended to pay
for the materials and labor for the installation of storm shutters and /or other hardening activities as a retrofit
measure for the Recipient's building to reduce andlor mitigate the damage that might otherwise occur from severe
weather or other hazards. The funding of this project by the Division in noway confers or implies any warranty of
use or suitability for the modifications made or installed. The State of Florida disclaims all warranties with regard to
this mitigation project, express or implied, including but not limited to, any implied warranties and/or conditions of
satisfactory quality and fitness for a particular purpose, merchantability, or merchantable quality.
This project has not been evaluated as meeting the standards of the Department of Homeland Security, Federal
Emergency Management Agency (FEMA) as outlined in the guidance manual, FEMA 361 - Design and Construction
for Community Shelter. It is understood and agreed by the Division and the Recipient that the building has
vulnerabilities due to age, design and location which may result in damage to the building even after the installation
of the mitigation measures funded under this Subgrant Agreement. It is further understood and agreed by the
Division and the Recipient that this mitigation project is not intended to make the building useable as a shelter for
the Recipient's staff or any other citizens in the event of any natural or man -made disaster.
ill•7
Budget
Line Item Budget"
Project Cost
Federal Share
Local Share
Materials and Labor: $1,068,090.00
$ 801.068.00
$267,022.00
Phase I Avenue Design Fees: $ 173,723.00
$ 130,292.00
$ 43,431.00
Master Planning, Schematic Design, Design Development: 61,221.00
1 45,916.00
$ 15,305.00
Sub - Total: $1,303,034.00
$ 977,276.00
$325,758.00
Administrative Cost: $ 0.00
$ 24,030.00
$ 0.00
Total: $1,303,034.00
$1,001,306.00
$325,758.00
' Any line item amount in this Budget may be increased or decreased 10% or less without an amendment to this
Agreement being required, so long as the overall amount of the funds obligated under this Agreement is not
increased.
Fundinc Summary
Federal Share: $ 977,276.00 (75 %)
Local Share: $ 325.758.00 (25 %)
Total Project Cost: $1,303,034.00 (100 %)
Recipient administrative allowance up to $24,030.00.
16
� • : -
IN WITNESS WHEREOF, the parties hereto have executed this Modification as of the dates set out
below.
RECIPIENT: CIT O DIVISION OF EMERGENCY MANAGEMENT
By: 7RD By:
y-�
Name and Title:; 44of Triplett, Mayor Name and Title: B an W. Koon Director
Date: g • l Z • / Date:
Attest:
-� OE
Janet R. Dougherty, Cylty Clerk
For use and reliance of the Sanford City Commission only.
Approved as to form and legality.
William L Colbert, City - Attorney ��