1424 D & A Building ServicesF 0 '
PURCHASING DEPARTMENT
T RANSMITTAL MEMORANDUM
To: City Clerk /City Manager
RE: Work Order No. DA- 2012 -001 for D & A Building Services $34,938.00
The item(s) noted below is /are attached and forwarded to your office for the following action(s):
Development Order
Final Plat (original mylars)
Letter of Credit
Maintenance Bond
Ordinance
Performance Bond
Resolution
Mayor's signature
Safe keeping (Vault
❑ Payment Bond
lty Manager Signature
1 C4 Clerk Attest/Signature
(0 qfzp ( (
Once completed, please:
® Return originals to Purchasing
❑ Return copies
Special Instructions:
Please execute work orders
r% q,_ r1 --Ac t
From Date
TADept_ forms \City Clerk Transmittal Memo - 2009.doc
DATE: 10/06/11 PURCHASE ORDER
PO NUMBER 032601
PURCHASING OFFICE: 407.688.5030
ACCOUNTS PAYABLE: 407.688.5020
FACSIMILE: 407.688.5021
VENDOR NO.: 11288
CITY OF SANFORD
P.O. BOX 1788
(300 NORTH PARK AVENUE)
SANFORD, FLORIDA 32772
FLORIDA TAX EXEMPT NO.: 858012621681 C -8
D & A BUILDING SERVICES, INC
321 GEORGIA AVE
LONGWOOD, FL 32750
SHIP TO:
SUBMIT INVOICES TO: ACCOUNTS PAYABL
FINANCE DEPT.
P.O. BOX 1788
SANFORD, FL 32772 [;..
CITY OF SANFORD
815 W. 13TH ST.
SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION
BID OR QUOTATION NO.
REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/12
NET /30
62876
ACCOUNT NO.: 001-2020-521.34-00 PROJECT NO.:
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
ITEM NO.
DESCRIPTION
QUANTITY
UNIT OF ISSUE
UNIT COST
EXTENDED COST
1
CUSTODIAL SERVICES FOR FY 11/12
34938.00
NA
1.00
34938.00
PUBLIC SAFETY BLDG
SUB
TOTAL
34938.00
TOT
L
34938.00
•
APPROVED BY: APPROVED BY:
2x PURCHAIING AGENT ITY MANAGER
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP: //WWW.SANFORDFL.GOV/ DEPARTMENTS /PURCHASE/TERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
EXHIBIT A
WORK ORDER FORM
Work Order Number DA- 2012 -001
CITY OF SANFORD FLORIDA
Master Agreement/Contract Number: IFB 07/08 -23
Dated: 9/1312011
Contract/ProjectTitle - J anitori a l
Solicitation No: IFB 07/08 -23 ISanford Project No. jPurchase Order No.
Consultant/Contractor:
Consultant/Contractor's Business Address, Phone Number, Fax Number and E -mail Address
D & A Building Services Inc
321 Georgia Ave Longwood, FL 32750 Attn: Alberto Sarabasa, President
ATTACHMENTS TO THIS WORK ORDER METHOD OF COMPENSATION
DRAWINGS /PLANS /SPECIFICATIONS x IFIXED FEE BASIS
X
SCOPE OF SERVICES
ITIME BASIS -NOT TO EXCEED AMOUNT
SPECIAL CONDITIONS
TIME BASIS - LIMITATION OF FUNDS
PRICING IINFORMATION
UNIT PRICE BASIS -NOT TO EXCEED AMOUNT
x
WO TERMS AND CONDITIONS
TIME FOR COMPLETION: 365 Days of the effective date to this Work Order
Effective date- this Work Order: October 1, 2011 thru September 31, 2012
Time for completion: The services to be provided by the Con sultant/Contractor shall commence upon execution
of this Work Order by the parties and shall be completed within the time frame indicated above. Failure to meet
the stated completion requirement may be grounds for termination for default.
Work Order Amount: Dollars Expressed in Numbers: $ $34,938
Dollar Amount Written Out: Thirty four thousand, nine hundred and thirty eight dollars
In Witness Whereof, the parties hereto have made and executed this Work Order on the respective dates under each
signature: The City as delegated through its City Manager and the Consultant/Contractor by and through its duly
authorized corporate officer having the full and complete authority to execute same.
CONSULTANT /CONTRACTOR
ATTEST: EXECUTION:
1
nature, Corporfite Officer Signatur , Corporate President
Kathy Sarabasa, VP 9/14/11 Albert Sarabasa, President 9/14/11
Corporate Officer Printed Name, Title and Date Corporate President, Printed Name and Date
CITY OF SANFORD
Signatu , Purch#6g Manager
F. William Smith
Purchasing Manager, Printed Name and Date
Signature, City Clerk City anager
1 o ry\ r .1 — A C
C Nort
[L� _ —(� /r Bona aNe, Jr.
City Clerk, Printed Name and Date City Manager, Printed Name and Date
Revised: (�-6 -2011
WORK ORDER TERMS AND CONDITIONS
1. By accepting this Work Order (WO) the Contractor/Vendor /Contractor accepts all of the Terms and
Conditions included herein. The Buyer is the City of Sanford, Florida, hereinafter referred to as the
"City ". The term "City" is used in a broad sense to include its employees, directors, officers, agents,
volunteers, etc.
2. All information referenced is hereby incorporated into the WO. These Terms and Conditions may be
varied only by written amendment signed by the parties. All modifications in performance, including but
not limited to, extensions of time, renewal, or substitution are void absent dually signed amendment by
the parties. Time is of the essence of the lawful performance of the duties and obligations contained in
the Work Order. The Vendor /Contractor agrees that Vendor /Contractor shall diligently and expeditiously
pursue Vendor /Contractor's obligations.
3. Cancellation rights reserved by the City. The City may cancel this WO in whole or in part at any time for
default by written notice to the Vendor /Contractor. The City shall have no liability to the
Vendor /Contractor beyond payment of any balance owing for Material purchased hereunder and
delivered to and accepted by the City prior to the Vendor /Contractor's receipt of the notice of
termination.
4. Terms of shipping are F.O.B. the City's delivery location unless otherwise noted within the terms of this
WO. Regardless of the indicated F.O.B. point, the City does not accept title until the delivery is
acknowledged by an authorized City representative"
5. Prices stated on this WO are firm, all inclusive and consistent with applicable negotiations, bid(s) and /or
quotations. The City is exempt from the Florida Sales and Use Tax and will furnish the
Vendor /Contractor with proof of tax exemption upon request. Extra charges for any purpose will not be
allowed unless explicitly indicated on the WO. This order is hereby cancelled, if pricing is omitted.
6. The Vendor /Contractor warrants that any material or equipment supplied hereunder is new, unused
condition and free from defects in title, workmanship, defects in design and in full compliance with the
specifications defined by the City in the order. The goods or services furnished under this WO are
covered by commercial warranties for such goods or services and that the rights and remedies
provided therein are in addition to and do not limit those available to the City. A copy of these
warranties and all applicable manufacturer's warranties shall be furnished at the time of delivery.
7. The City reserves the right to conduct any inspection or investigation to verify compliance of the goods
and /or services with the requirements of this Work order and to reject any delivery not in compliance If
any deficiency is not visible at the time of delivery the City reserves the right to take and /or require
appropriate corrective action upon the discovery of any deficiency, non - compliance, or defect
8. All tools or property furnished to the Vendor /Contractor by the City shall remain the property of the City,
be subject to removal upon the City's demand, be used only on behalf of the City, be maintained in
good order, and be clearly identified as property of the City. The Vendor /Contractor assumes any and
all liability of whatsoever type or nature for loss or damage to such property.
9. The Vendor /Contractor agrees to comply with all Federal, State of Florida, Seminole County, City laws,
ordinances, regulations, authority and codes and authority having jurisdiction over the purchase.
10. To the fullest extent permitted by law, the Vendor /Contractor shall indemnify, hold harmless and defend
the City, its agents, servants, officers, officials and employees, or any of them, from and against any
and all claims, damages, losses, and expenses including, but not limited to, attorney's fees and other
legal costs such as those for paralegal, investigative, and legal support services, and the actual costs
incurred for expert witness testimony, arising out of or resulting from the performance or provision of
services required under this Agreement, provided that same is caused in whole or in part by the error,
omission, act, failure to act, breach of contract obligation, malfeasance, officers, officials, employees, or
agents. Additionally, the Vendor /Contractor accepts responsibility for all damages resulting in any way
related to the procurement and delivery of goods or services contemplated in this Work order. Nothing
herein shall be deemed to affect the rights, privileges, and immunities of the City as set forth in Section
768.28, Florida Statutes.
11. The Vendor /Contractor shall not assign this WO, any rights under this WO or any monies due or to
become due hereunder nor delegate or subcontract any obligations or work hereunder without the prior
written consent of the City.
WORK ORDER TERMS AND CONDITIONS -Page 2
12. The Vendor /Contractor shall not disclose the existence of this WO without prior written consent of the
City except as may be required to perform this WO.
13. All Material purchased hereunder must be packaged to ensure its security and delivery in accordance
with the City's shipping and packaging specification and good commercial practice. Each package shall
be labeled indicating the addressee of each package or shipment and the applicable WO number. All
shipments shall comply with HAZMAT requirements including, but not limited to, (DOT) regulations
published in 49CFR 1399, OSHA regulations 29 CFR 4999.
14. The Vendor /Contractor shall perform the obligations of this WO as an independent contractor and
under no circumstances shall it be considered as agent or employee of the City.
15. The Vendor /Contractor ensures that its personnel shall comply with reasonable conduct guidelines and
City policies and procedures.
16. After each delivery, the Vendor /Contractor shall provide to the "bill to address" an original, "proper
invoice" (single copy) which includes: a) Vendor /Contractor's name(dba), telephone number, mailing
address; b) City's P.O. Number; c) Date of invoice; d) Shipping date; e) Delivery date; f) Payment
terms; g) Description of goods /services; h) quantity; i) Unit price; j) Extended price; k) Total. The City
has the right to reconcile invoice with the WO and adjust payment accordingly to comply with the WO.
Payment will be made only to the Vendor /Contractor identified on the WO and for received and
accepted goods /services. The City shall have right at any time to set -off any amounts due to the
Vendor /Contractor against any amounts owed to the City by the Vendor /Contractor and shall in the
case of Vendor /Contractor default retain the right to further adjust payments as consistent with the best
interests of the City.
17. Payment of invoices will be in compliance with Chapter 218, Part VII of Florida Statutes, City Ordinance
No. 3029, Purchasing Policy of the City and the stipulations, terms and conditions of this WO. Any cash
discount period will date from receipt of invoice, receipt of actual delivery or date of invoice, which ever
is later.
18. If this WO involves the Vendor /Contractor's performance on the City's premises or at any place where
the City conducts operations, the Vendor /Contractor shall request information from the Purchasing
Manager regarding insurance coverage requirements. In circumstances where insurance is required,
Vendor /Contractor shall provide proofs of insurance required by the City, or City reserves the right to
cancel this Work Order, immediately suspend performance by the Vendor /Contractor at
Vendor /Contractor's expense and prohibit access to City premises until such proofs of insurance is
verified Noncompliance with this item shall place the Vendor /Contractor in default and subject to
disbarment from the City's Vendor /Contractor List.
19. The failure of the city to enforce any provision of this WO, exercise any right or privilege granted to the
City hereunder shall not constitute or be construed as a waiver of any such provision or right and the
same shall continue in force.
20. The Vendor /Contractor shall notify the Purchasing Manager of any inherent hazard and applicable
precautions, protective measures and provide any additional relevant information, including MSDS,
related to the Material being purchased herein.
21. The City shall have the right at no additional charge to use all or portions of material found in the
Vendor /Contractor's applicable literature relevant to the purchase. The Vendor /Contractor agrees to
advise the City of any updated information relative to the foregoing literature and documentation with
timely written notice.
22. A person or affiliate who has been removed from the City's Vendor /Contractor List may not submit a bid
or transact business with the City in excess of Category Two for a period of thirty -six (36) months from
the date of being removed from the City's Vendor /Contractor List.
23. In compliance with 8 U.S.C. Section1324a(e) [Section 274A(e) of the Immigration and Nationality Act
(INA)], the City will not intentionally make an award or upon discovery of a violation will unilaterally
cancel this WO with any contractor who knowingly employs unauthorized alien workers.
WORK ORDER TERMS AND CONDITIONS -Page 3
24. This WO shall be governed by and interpreted in accordance with the laws of the State of Florida. In
any action or proceeding required to enforce or interpret the terms of this Agreement, venue shall be of
the Eighteenth Judicial Circuit in and for Seminole County, Florida
JANITORIAL BUDGET QUOTE AND AGREEMENT
D &A WINDOW CLEANING
SERVICES, INC.
Corporate Office:
321 Georgia Avenue
■
Longwood
■
Florida 32750
■
Ph: 407-831-5388
■
Fax: 407 - 831 -1377
■
Branch Offices:
Florida
Michigan
Missouri
Wisconsin
■
All locations call Toll Free:
877. 326.3200
■
www.dabuilding services.com
This Agreement is entered into on October 1", 2011 through September 30"', 2012 by and between the
following parties:
SANFORD PUBLIC SAFEETY AND
D &A BUILDING SERVICES, INC.
815 W. 13` STREET
321 GEORGIA AVENUE
SANFORD, FL 32771
LONGWOOD, FL 32750
ATTN: JIM KRZENSKI
ATTN: RIC WILSON
PHONE: 407.688.5070 FAX: 407.688.5071
PHONE: 407 - 831 -5388 / FAX: 831 -1377
(Hereinafter referred to as "Customer ")
(Hereinafter referred to as "D & A ")
THE PARTIES ABOVE AGREE AS FOLLOWS:
1. D & A shall provide janitorial services at the location of 815 W. 13` Street, Sanford FL 32771 five times per week,
Monday through Friday including all necessary equipment and cleaning supplies. D &A agrees to perform all daily
cleaning tasks between the hours of 8:00am -5:00 pm. Scope of work; provided by Sanford Public Safety.
2. The janitorial services provided by D & A are hereby made an integral part of this agreement.
3. The Customer agrees to pay D & A in the amount of S 2.911.50 for janitorial services performed and/or supplies
furnished by D &A within ten (10) days of receipt of the invoice. This price is based on 47.953 net cleanable square
feet at a rate of 0.0607 per square foot for the property as noted above per month. If required, the Customer agrees
to pay D & A 18.00 hr/man per additional cleaning performed at the above property.
4. D & A and the Customer agree not to employ or make offers to employ any employees of the other party during the
tern of this agreement and for six (6) months thereafter unless prior written authorization has been signed by all
parties involved.
5. The amount due D & A as stated in Paragraph 3 shall be re- negotiated by all parties involved if the applicable
Federal, State, County, and/or Municipal minimum wage is increased.
6. D & A or the Customer may cancel this agreement by providing written notice of cancellation, to the other party
involved, thirty (30) days prior to the termination date of this agreement.
This agreement is acknowledged and accepted by the parties signed below as the complete text of their mutual
understandings, superseding all prior understandings, verbal or written. Changes, waivers, or modifications of the
terns of this agreement shall not be binding unless written notification has been signed by all parties involved.
8. The Customer agrees to pay any and all legal expenses caused D & A for any breach of this agreement by the
Customer.
A finance charge of 1 1/2 percent per month will be added to all invoices not paid by the tenth of the following
month
In witness hereof, the parties below have caused this agreement to be executed by their duly authorized
representative(s) on the day and year first written above.
SANFORD PUBLIC SAFETY BY: DATE:
D & A BUILDING SERVICES, INC. DATE:
BUILDING SERVICES
I N C O R P O R A T E D