1455 Camp, Dresser & McKee PO 0326931 y�_SS
PURCHASING DEPARTMENT
TRANSMITTAL MEMORANDUM
To: City Clerk / Mayor
RE: Camp Dresser & Mckee Inc PO 32693 and Work Order No. 10.2011 for $100,928.50
The item(s) noted below is /are attached and forwarded to your office for the following action(s):
❑ Development Order
❑ Final Plat (original mylars)
❑ Letter of Credit
❑ Maintenance Bond
❑ Ordinance
❑ Performance Bond
❑ Resolution
O ce completed, please:
Return originals to Purchasing
Return copies
El
Special Instructions:
® Mayor's signature
❑ Re
endering I a 1 AC) I
Safe keeping (Vault) 1
El
❑ City Manager Signature
® City Clerk Attest/Signature
(( C
11/14/2011
Date
T: \Dept forms \City Clerk Transmittal Memo - 2009.doc
DATE: 11/17/11
PURCHASING OFFICE: 407.688.5030
ACCOUNTS PAYABLE: 407.688.5020
FACSIMILE: 407.688.5021
VENDOR NO.: 10835
TO:
CAMP DRESSER
2301 MAITLAND
STE 300
MAITLAND, FL
& MCKEE, INC
CENTER PKWY
32751
PURCHASE ORDER
CITY OF SANFORD
P.O. BOX 1788
(300 NORTH PARK AVENUE)
SANFORD, FLORIDA 32772
FLORIDA TAX EXEMPT NO.: 858012621681C-8
SHIP TO:
PO NUMBER 032693
SUBMIT INVOICES TO: ACCOUNTS PAYABLE f
FINANCE DEPT.
P.O. BOX 1788
SANFORD, FL 32772
CITY OF SANFORD
300 N . PARK AVENUE
SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION
BID OR QUOTATION NO.
REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/12
NET /30
63002
ACCOUNT NO.: 4 51- 4 510 - 5 3 6.31- 0 0 PROJECT NO.:
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
ITEM NO.
DESCRIPTION
QUANTITY
UNIT OF
ISSUE
UNIT COST
EXTENDED COST
1
AQUIFER STORAGE RECOVERY(ASR)
100928.50
NA
1.00
100928.50
PERMITTING & TESTING
SUB
TOTAL
100928.50
TOTAL
100928.50
APPROVED BY APPROVED BY:
PURCHASING A NT ITY M IMAGER
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP: //WWW.SANFORDFL.GOV /DEPARTMENTS /PURCHASE/TERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
EXHIBIT A
WORK ORDER FORM
Work Order Number 10.2011
CITY OF SANFORD FLORIDA
Master Agreement/Contract Number: 7 -12 -2010
T Dated: 10 -10 -2011
Contract/Project Title Consulting applicable to Aquifer Strora a and Recove ASR Permitting and Testin
Solicitation No:
ISanford Project No.
jPurchase Order No.
Consultant/Contractor: CCNA Master Contract
Consultant/Contractor's Business Address, Phone Number, Fax Number and E -mail Address
Camp Dresser & McKee, Inc., 2301 Maitland Center Parkway, Suite 300, Maitland, FL 32751
ATTACHMENTS TO THIS WORK ORDER
METHOD OF COMPENSATION
DRAWINGS /PLANS /SPECIFICATIONS
X
FIXED FEE BASIS
SCOPE OF SERVICES
TIME BASIS -NOT TO EXCEED AMOUNT
SPECIAL CONDITIONS
TIME BASIS - LIMITATION OF FUNDS
X
PRICING IINFORMATION
UNIT PRICE BASIS -NOT TO EXCEED AMOUNT
WO TERMS AND CONDITIONS
X
ATTACHED PROPOSAL
TIME FOR COMPLETION: 30- Sep -12 Days of the effective date to this Work Order: NA
Effective date- this Work Order: Date of Execution by City: October 10, 2011
Time for completion: The services to be provided by the Consultant/Contractor shall commence upon execution
of this Work Order by the parties and shall be completed within the time frame indicated above. Failure to meet
the stated completion requirement may be grounds for termination for default.
Work Order Amount: Dollars Expressed in Numbers: $ $100,928.50
Dollar Amount Written Out: One hundred thousand nine hundred twenty eight and 50/100 dollars
In Witness Whereof, the parties hereto have made and executed this�ork Order on t respective dates under each
signature: The City through its City Commission taking action on the day of tV , 2011 and the
Consultant/Contractor by and through its duly authorized corporate officer having the full and complete authority to
execute same.
CONSULTANT /CONTRACTOR
ATTEST: EXECUTION:
/_ � e 5 4' — 3,__ �
' 1141
Signature, Corporate Officer Signature, orporate President
[ 3 1 ! 0,3
Corporate Officer Printed Name, Title and Date Corporate President, 'Printed Name Date
CITY OF SANFORD
Siggifitb , Purch ing Manager
F. William Smith
Purchasing Manager, P i ted Name and Date
•/�. k�rx (./ tt 'fa 4w�w
Signaturd Clerk S natu e, ayor
// �� Jeff I left �- p-
City Clerk, Printed Name and Date Mayor, Printed Name and Date
Revised: 1 -6 -2011
Work Order (page 2) WORK ORDER
TERMS AND CONDITIONS
Execution of this Work Order by the CITY and the issuance of a notice to proceed, shall serve as authori-
zation for the CONSULTANT /CONTRACTOR to provide goods and /or services for the above project as set out in the
Scope of Services which is attached as Exhibit "A," as well as all other exhibits attached to that certain Agreement cited
on the face of this Work Order all of which are incorporated herein by reference as if they had been set out in its entirety
and as further delineated in the specifications, conditions and requirements stated in the listed documents which are
attached hereto and made a part hereof. The CONSULTANT /CONTRACTOR shall provide said goods and/or services
pursuant to this Work Order, its attachments and the above - referenced Agreement and its exhibits. If this Work Order
conflicts with said Agreement or exhibits, the Agreement and exhibits shall prevail provided, however, that the
CONSULTANT /CONTRACTOR shall not proceed with work until directed to do so by the CITY
TERM: This Work Order shall take effect on the date of its execution by the CITY and expires upon final delivery,
inspection, acceptance and payment unless terminated earlier in accordance with the Termination provisions herein;,
provided however, that the CONSULTANT /CONTRACTOR shall not proceed with work until directed to do so by the
CITY
METHOD OF COMPENSATION:
(i) FIXED FEE BASIS. If the compensation is based on a "Fixed Fee Basis," then the
CONSULTANT /CONTRACTOR shall perform all work required by this Work Order for the Fixed Fee
Amount indicated as the Work Order Amount. The fixed feel is an all-inclusive Firm Fixed Price binding the
CONSULTANT /CONTRACTOR to complete the work for the Fixed Fee Amount regardless of the costs
of performance. In no event shall the CONSULTANT /CONTRACTOR be paid more than the Fixed Fee
Amount.
(ii) TIME BASIS WITH A NOT TO EXCEED AMOUNT. If the compensation is based on a "Time Basis Method"
with a Not -to- Exceed Amount, then the CONSULTANT /CONTRACTOR shall perform all work required
by this Work Order for a sum not exceeding the amount indicated as the Work Order Amount. In no event
is the CONSULTANT /CONTRACTOR authorized to incur expanses exceeding the Not- To-Exceed
Amount without the express written consent of the CITY. Such consent will normally be in the form of an
amendment to this Work Order. The CONSULTANT /CONTRACTOR'S compensation shall be based
on the actual work required by this Work Order and the Labor Hour Rates established in the Master
Agreement
(iii) TIME BASIS WITH A LIMITATION OF FUNDS AMOUNT. If the compensation is based on a "Time Basis
Method" with a Limitation of Funds Amount, then the amount identified as the Work Order Amount
becomes the Limitation of Funds amount which shall not be exceeded without prior written approval of the
CITY. Such approval, if given by the CITY, will indicate a new Limitation of Funds amount. The
CONSULTANT /CONTRACTOR shall advise the CITY whenever the CONSULTANT /CONTRACTOR
has incurred expenses on this Work Order that equals or exceeds eighty percent (80 %) of the Limitation of
Funds amount. The CONSULTANT /CONTRACTOR'S compensation shall be based on the actual work
required by this Work Order and the Labor Hour Rates established in the Master Agreement.
(iv) UNIT PRICE BASIS WITH A NOT TO EXCEED AMOUNT. If the compensation is based on a "Unit Price
Basis," then the CONSULTANT /CONTRACTOR shall perform all work required by this Work Order for the
amount resulting from computing the quantity(ies) of defined units and agreed upon unit pricing to establish
amount of CONTRACTOR'S compensation. All adjustments to quantities shall be approved by the Project
Manager. Prior written approval by the City is required to adjust the not to exceed amount.
The CITY shall make payment to the CONSULTANT /CONTRACTOR in strict accordance with the payment terms
of the above - referenced Agreement.
It is expressly understood by the CONSULTANT /CONTRACTOR that this Work Order, until executed by the
CITY, does not authorize the performance of any services by the CONSULTANT /CONTRACTOR and that the CITY,
prior to its execution of the Work Order, reserves the right to authorize a party other than the
CONSULTANT /CONTRACTOR to perform the services called for under this Work Order if it is determined that to do
so is in the best interest of the CITY.
The CONSULTANT /CONTRACTOR shall execute this Work Order first and the CITY second. This Work
Order becomes effective and binding upon execution by the CITY and not until then. A copy of this executed Work Order
along with a Purchase Order will be forwarded to the CONSULTANT /CONTRACTOR at the completion of that action.
It is noted that the Purchase Order Number must be indicated on all invoices germane to the Work Order.
City of Sanford
Sanford Auxiliary WTP ASR Project
Cycle Testing and Permit Assistance for Cycle Test 5
(October 31, 2011- September 30, 2012)
October 2011
I. PURPOSE
The St. Johns River Water Management ( SJRWMD) has sponsored an Aquifer Storage
and Recovery (ASR) program to determine the feasibility of this alternative water
supply strategy in the Central Florida area. The City of Sanford has been a cooperator in
the program since its inception. ASR has been identified as being an important
component in the development of alternative water supplies, as it can provide Iarge
capacity underground seasonal water storage. For the St. Johns River supply, these
storage operations will typically take place during the wet-season when there is excess
surface water flow and better raw water quality. To date, the Sanford Auxiliary WTP
ASR program has included a desktop evaluation, exploratory well program, design,
permitting, and construction of a one well pilot ASR system including associated
monitoring wells and surface facilities, and the design, permitting, and construction of a
pretreatment system.
The project has completed the first three cycles of the existing cycle testing program that
was outlined in the Florida Department of Environmental Protection (FDEP)
Underground Injection Control (UIC) permit. The forth cycle is ongoing.
The continued ASR program is being funded partially by the SJRWMD. This scope of
work has been developed in conjunction with the SJRWMD to avoid duplication of work
effort. The scope of work outlined below includes only those tasks to be funded by the
City of Sanford. The scope items include assistance with Cycle Test 5, continued
permitting assistance. This scope of work and associated fee is for activities which will
be complete by September 30, 2012.
This is a task assignment references the Agreement between CITY and ENGINEER
dated July 12, 2010.
II. GENERAL SCOPE OF SERVICES
The ENGINEER's Scope of Services is provided below:
Task 1 UIC Construction Permit Renewal
The ENGINEER shall prepare responses to any FDEP requests concerning the UIC
Construction Permit renewal application submitted under a previous work order. The
construction permit renewal was recommended to allow the City to continue to cycle
test large target volumes, as well as, evaluate pretreatment system options while
maintaining the protection of the Administrative Order. The construction permit
renewal would allow for an additional 5 years of testing of the ASR well. The
ENGINEER shall provide a suggested cycle testing plan for the next 5 years of testing.
However, at any point during the 5 -year permit, an Operation Permit may be applied
for, if the City and FDEP determine that to be the best option. The ENGINEER shall
publicly notice the required permit information and schedule the public meeting. The
ENGINEER shall participate in, and provide all required support for, one public
meeting. An allowance of $500 is included in this work order for reimbursement of
publication expenses related to meeting FDEP's public notice requirements.
Task 2 Progress Meetings
The ENGINEER will conduct progress meetings throughout Cycle Test 5 via
teleconference and in person with the CITY, the SJRWMD, and others, to discuss project
issues and project schedules and to coordinate cycle testing activities. It is anticipated
that progress meetings will be conducted via teleconference monthly. It is anticipated
that two of the progress meetings will be conducted in person. The ENGINEER will
provide summary meeting notes to the CITY for each meeting attended by the
ENGINEER. The ENGINEER has budgeted to attend 8 teleconferences and 2 in-person
meetings. CDM Constructors Inc. (CCI) will attend 8 teleconferences and 1 in- person
meeting.
Task 3 Cycle Test 5 Coordination
The existing UIC construction permit for this project includes four cycle tests. FDEP has
indicated that the CITY should implement a fifth larger volume cycle test prior to
requesting an Operational UIC permit of at least 120 million gallons (MG). Due to an
additional requirement for water quality improvement in the City's distribution system,
the CITY would like to increase the injection volume to 240 MG. This fifth cycle test is
proposed to be a range between 120 -240 MG injection cycle, followed by 30 - 60 days of
storage, and recovery of the 120 - 240 MG.
Cycle Testing shall be performed by CITY, as owner and operator of the ASR facility. It
is assumed that the CITY will be responsible for all water quality sampling, analyses,
and data compilation, as required by, and for reporting to FDEP, either with its own lab,
an outsourced lab, or combination thereof. ENGINEER shall assist during
implementation of the cycle testing, by performing the following:
Subtask 3.1 Scheduling and Operational Assistance with Cycle Test 5
For Cycle Test 5, the ENGINEER shall coordinate with FDEP, SJRWMD, and CITY as
applicable, on when to start injection, what durations apply, whether to include partial
or full pretreatment, when to start monitoring, and when to start recovery.
ENGINEER shall evaluate the cycle test results and recommend and oversee any
required adjustments to the pretreatment system, based on suggested water quality
indicators. CCI has budgeted 65 hours of field time during this work authorization, and
allocated a miscellaneous equipment cost of $500. Any required funds in excess of this
allocation shall be supplied by the CITY.
Any supplemental water quality sampling and testing required by ENGINEER, but not
required by the FDEP UIC permit, to assist in dete cycle test conditions and
pretreatment chemical feed rates and durations, shall be performed by the CITY and its
outsourced certified laboratory. All recommendations for adjustments to the
pretreatment system shall be presented to CITY, SJRWMD, and FDEP for review, and
approvals from appropriate parties shall be obtained prior to implementation.
Subtask 3.2 Water Quality Monitoring Plan
ENGINEER shall review and coordinate with CITY regarding activities required to be
conducted by CITY to be compliant with the UIC Permit water quality monitoring plan
and all parameters thereof. ENGINEER shall assist CITY in CITY'S utilization of Well
Recovery Performance form developed by ENGINEER.
Task 4 Cycle Test 5 Monthly Reportine
ENGINEER shall review monthly reports to be submitted to FDEP as prepared by the
CITY, as required in the UIC permit. The reports include a brief summary of the
activities of the month, a summary of the laboratory samples collected, an updated
laboratory summary table, and the laboratory reports.
III. DELIVERABLES
This scope shall result in the following deliverables:
1. UIC Permit Renewal Responses
2. Progress Meeting Agendas and Minutes (electronic)
3. Monthly Reports (electronic)
IV. SCHEDULF.,/DURATION
This scope of work is based on an October 31St commencement and will be completed by
September 30, 2012.
V. COMPENSATION
Payment will be in accordance with the City of Sanford Agreement for Engineering
Services with CDM. Total compensation for services, materials, supplies, and other
items or requirements necessary to complete the work based on a "Lump Sum' fee
provided in Table 1. The ENGINEER shall perform these services for a lump sum fee of
$100,928.50. The ENGINEER will submit monthly invoices based upon services
performed and completed by the ENGINEER.
Table 2
City of Sanford, Florida
Cycle Testing and Permit Assistance for Cycle Test 5
Subcontractor CCI Fee Proposal (Lump Sum)
October 2011
Phase Name Unit Qu Unit Cost Estimated Amount
1. Materials, Equipment & Subs for connections
Misc Equipment
LS 1
500
500.00
Tax 7%
35.00
Total
535.00
10% Markup
53.50
Total:
$
588.50
II. Labor
Senior Project Mana
15 hour $
140.00
$
2,100.00
Project Manager
75 hour $
120.00
$
9,000.00
Laborer
40 hour $
60.00
$
2,400.00
Admin
10 hour $
60.00
$
600.00
Total labor:
$
14,100.00
Total 1+ II: $14,688.60
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Item No.
—ta7'f
Crry-Qwmissim MEMORANDUM 1 1 -187.A
OBER ,
2011 AGENDA
To: Honorable Mayor and Members of the City Commission �d-
PREPARED BY: Paul Moore, Utility Director
SUBMITTED BY Norton N. Bonaparte, Jr., City Manager
SUBJECT: Proposal from CDM Consulting Servi
SYNOPSIS: W
Approval of the Pro al from CDM for consulting services related to Aquifer Storage and
Recovery (ASR) permitting and testing is requested.
FIS CAL/STAFFING STATEMENT:
The cost is $100,928.50 which is budgeted from account number 451- 4510- 536- 31 -00.
BACKGROUND:
On May, 24, 2004, the Sanford City Commission approved the Memorandum of Understanding
with the St. Johns River Water Management District to design, permit, and construct an ASR
system. The Contract with the District expired on September 30, 2011. CDM is the principal
engineer of the project. The scope would continue work performed under the original contract.
The purpose of this ASR project is to demonstrate that ASR is a feasible technology for the City to
store water at a specific site in the City. Construction of the ASR well and monitoring wells as
required by permit was completed in November 2007. ASR Cycle Test #1 was initiated in April
2009.
In reviewing the renewal of the City's Construction Permit, FDEP has indicated that the City
should implement a fifth larger volume cycle test prior to requesting an Operational Permit. This
fifth cycle test is proposed to be a 120 -240 million gallon injection cycle, followed by
approximately 270 days of storage, and recovery of the 120 -240 million gallons. The scope of
work is to be completed by September 30, 2012.
LEGAL REVIEW:
The City Attorney has reviewed the proposal.
RECOMMENDATION:
It is staff s recommendation to approve the proposal from CDM for consulting services related to
Aquifer Storage and Recovery (ASR) Permitting and Testing.
SUGGESTED MOTION:
"I move to approve the proposal with CDM for consulting services related to Aquifer Storage and
Recovery (ASR) Permitting and Testing at a cost of $100,928.50 ".
Attachment: Proposal from CDM for consulting services related to Aquifer Storage and
Recovery (ASR) Permitting and Testing.