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02.08.90A G E N D A HISTORIC PRESERVATION BOARD Meeting February 8, 1990 Cultural Arts Center 119 W. 5th Street Sanford, Florida 4:30 P.M. I. Call to Order and Roll Call II. Approval of Minutes of January 11, 1990 III. Presentation on Design Guidelines by Yeilding and Provost IV. Presentation on Highlighting Downtown Sanford by Kay Bartholomew A. Promote Walking Tour and Brochures B. Clean up to make "Sanford Shine" V. Presentation on the Sanford Historic Trust by Laura Straehla VI. Other Business ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford, (FS 286.0105) M I N U T E S HISTORIC PRESERVATION BOARD February 8, 1990 4:30 P.M. Cultural Arts Center Sanford, Florida Members Present: Cal Conklin, Chairman William "Duke" Adamson Kay Bartholomew Ron Fiorelli William Forbes Nancy Gunning Jerry Mills Donald Moore Monte Olinger Members Absent: Edward Blacksheare Glenn Domen Others in Attendance: Bill Simmons, City Liaison Penny Davis, Secretary Alicia Clarke Chalmers Yeilding Sanford Historic Trust Representatives The meeting was called to order by the Chairman, Cal Conklin at 4:35 P.M. Jerry Mills moved to approve the minutes of January 11, 1990. Seconded by Ron Fiorelli and carried by unanimous vote. Chalmers Yeilding gave a presentation on the Design Guildlines. He informed the Board that the Firm, Yeilding and Provost, had been selected to write guidelines on new construction and signage for the Downtown Commercial Historic District. The process of writing the guidelines requires several steps with the end result being a booklet that illustrates design guidelines and additional photography, which is included in the contract. Mr. Mills stated that the buildings were covered under the Secretary of the Interior's Standards and did not require guidelines. A discussion was held regarding whether or not there is a list of the contributing buildings to the Downtown Commercial Historic District as there is for the Residential District. The Board informed Mr. Yeilding the list that is being used is the National Register Listing. Mr. Yeilding concurred that the Board had the buildings listed that are in the National Register District and the District Boundaries but not a list of contributing buildings. Mr. Conklin stated there was an application done just like the one done for the Residential District and he would try and locate such a list for Mr. Yeilding. HISTORIC PRESERVATION BOARD MEETING, con "t. Page 2 Mr. Yeilding stated the question was generated because the firm is deciding on what areas are likely to develop and how they interact with the existing structures. He expressed each set of guidelines have to be tailored to the area. Mr. Olinger asked what is the time frame for the guidelines to come forth for review. Mr. Mills stated approximately it would be June. Mr. Conklin asked if the guidelines would speak in detail. Mr. Yeilding answered by saying that Sanford has a lot of developable land in the district without removing historic buildings. Mr. Yeilding explained that the guidelines would have to be general enough to be applied clearly and fairly to all the different areas. He further explained that the part regarding the signs would have to be compatible with any existing City Ordinances. He sees the guidelines as additional rules, they are to guide, not stop, new development. The Firm is preparing a set of guidelines that the Board and the City can use to judge new projects as they come in. Kay Bartholomew informed the Board the proposal for the Downtown Walking Tour and make "Sanford Shine" is coming along well. Ms. Bartholomew further stated that Mr. Conklin had presented the proposal to the Future Sanford Committee and pointed out one reason the Board embarked on this project is to highlight this Board and the good it is doing and to offset what people had at one time thought about the Board only arguing over signs. Mr. Conklin has written a letter to various groups regarding this proposal. Ms. Bartholomew stated there are two phases to the Walking Tour; (1) inviting all the members of the historical groups; and (2) the reception after the tour at the Cultural Arts Building. Mr. Conklin stated the City Manager has offered the City's assistance, and had made the Cultural Arts Building available for the reception. A discussion was held regarding where the Historic Preservation Board should target their participation in the Walking Tour and clean up. Ms. Bartholomew recommended that the Board take care of the Walking Tour and contribute to, but not control the clean up of Sanford. She further recommended that a representative fo.r the Board work with the various groups. Mr. Conklin stated he and Ms. Bartholomew could represent the Board. Ms. Bartholomew requested the Board set a date for the Downtown Historic Walking Tour and Reception. Monte Olinger moved that Sunday, April 1, 1990, be the date for the Walking Tour and the Reception. Seconded by Kay Bartholomew and carried by unanimous vote. HISTORIC PRESERVATION BOARD MEETING, con't. Page 3 A discussion was held regarding who could host the guided tour. Mr. Mills and Ms. Clarke declined due to prior commitments. They are both willing to meet with the person chosen to give any information or assistance. Mr. Olinger stated the person hosting the tour did not have to be a member of the Historic Preservation Board, and he would see if anyone from the Historic Trust could handle the tour. Mr. Olinger reported that the invitations for the Walking Tour and reception were on 4 q X 5 1 2 " cards with the downtown clock on the left hand side. He stated 250 invitations would cost $35.00. Ms. Bartholomew informed the Board that Mrs. Gunning was handling the reception. She requested Mr. Adamson's assistance with the budget portion of this project. A discussion was held Olinger suggested the showing the National having a document put District is; the fund how it was formed. concerning exhibits at the reception. Mr. possibility of having some type of exhibit Register Listing. Mr. Adamson suggested together on what the Historic Preservation :ion of the Historic Preservation Board; and Mr. Conklin suggested a sub - committee be formed to plan the exhibits. Ms. Bartholomew stated she and Mrs. Gunning would take care of this. Ms. Clarke stated that the St. Johns River Festival is scheduled for March 3 and 4, 1990, at Fort Mellon Park. The Museum will have a table outside displaying various information. Information regarding the Walking Tour and any additional information will be on display if the Board desired. Mr. Adamson expressed his concern regarding the Walking Tour brochures in the downtown stores. He suggested that it not be left up to the merchants to request more brochures but have someone monitor and replenish each month. Mr. Olinger suggested there be a different member of the Board do this each month. Mr. Simmons suggested having a sticker placed on the holders stating "if empty please call..." A discussion was held regarding reprinting the brochures in order to have enough for the Walking Tour. Mr. Simmons informed the Board that the money was in the budget to do so. The consensus of the Board was to reprint 5000 brochures with .a few changes made. Mr. Moore requested the Board review the brochures and get back to him by Monday, February 12, 1990, so that he could have corrections made and get a purchase order for the brochures. HISTORIC PRESERVATION BOARD MEETING, can't. Page 4 Mr. Adamson requested that the Board see about having the plaque placed on the building at 100 East First Street. Mr. Simmons stated he would see to it. Mr. Adamson further requested the update on the reorder of the plaque for the Independent Order of Odd Fellows at 107 South Magnolia Avenue. Mr. Moore stated the copy work has been completed and given to Mrs. Davis so that she could have a purchase order assigned and mailed out. Jim Straehla gave a presentation regarding the Historic Trust. He stated the purpose of the Trust was to reserve the Historic Residential District and promote the image of the neighborhood, people, history and education. The past accomplishments of the Trust was their involvement in the Walking Tour of the Homes. Their present plans will be working on the next interior tour of homes. A big topic is the purchase of property in the residential historic area in hopes to renovate and promote the sale to someone who will continue the renovation. He stated that any advice or assistance the Historic Trust could receive from the Historic Preservation Board or any help the Trust can give to this Board, please call. Monte Olinger moved the meeting be adjourned. Seconded by William Forbes and carried by unanimous vote. There being no further business before the Board, the meeting was adjourned at 5:05 P.M. Respectfully Submitted: Penny L. Davis