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12.03.92A G E N D A HISTORIC PRESERVATION BOARD Meeting December 3, 1992 City Hall City Commission Conference Room 300 N. Park Avenue Sanford, Florida 4:30 P.M. I. Call to Order and Roll Call II. Election of Chairman, Vice Chairman and Secretary III. Excused /Unexcused Absences IV. Discussion Regarding Schedule for Meetings V. Approval of Minutes a) October 1, 1992 b) October 19, 1992 VI. Update on Georgetown /Goldsboro Community Survey - Brenda Elliott VII. Update on Mainstreet Program - Hal Welch & Chris Cranias VIII. Update on Duany Project - Laura Straehla IX. Discussion Regarding Changing the Name of Magnolia Mall X. Discussion on Proposed Goals XI. Report on Appropriate Sign Lettering Styles Jerry Mills & Kay Bartholomew XII. Discussion regarding "Make Sanford Shine" XIII. Authorization to Proceed with Reprinting the Historic Downtown Walking Tour Brochure XIV. Other Business a) Code Enforcement - All members are encouraged to turn in potential code violations in writing to Penny Turner at the close of the meeting. ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford, (FS 286.0105) Persons with disabilities needing assistance to participate in any of these proceedings should contact the Personnel Office ADA Coordinator at 330 -5626 48 hours in advance of the meeting. M I N U T E S HISTORIC PRESERVATION BOARD MEETING December 3, 1992 4:30 P.M. City Commission Conference Room City Hall, Sanford, Florida Members Present: Hal Welch, Chairman Kay Bartholomew Cal Conklin Chris Cranias Jerry Mills Monte S. Olinger Kevin J. Stubbs 011ie B. Williams Members Absent: Altermese Bentley Elizabeth Simons Laura Straehla Others in Attendance: Jay Marder, City Liaison Penny L. Turner, Secretary The meeting was called to order by the Chairman, Hal Welch at 4:37 P.M. Motion was made by Kevin Stubbs to elect Monte Olinger as Chairman of the Historic Preservation Board. Seconded by Chris Cranias and carried by unanimous vote. Motion was made by Jerry Mills to elect Hal Welch as Vice Chairman of the Historic Preservation Board. Seconded by Kevin Stubbs and carried by unanimous vote. Discussion was held regarding excused /unexcused absences. Mrs. Bentley previously informed the board that she will be out of town and unable to attend the meeting. Mrs. Simons has another meeting (work related) in Orlando. Mrs. Straehla will not be able to attend but will attend the next meeting. Jerry Mills made a motion to implement a policy for excused absences. The policy requires a written note be provided for the file if a member is unable to attend a meeting. Seconded by Kay Bartholomew and carried by the vote as follows: Kay Bartholomew Aye Monte Olinger Nay Cal Conklin Aye Kevin J. Stubbs Aye Chris Cranias Aye Hal Welch Aye Jerry Mills Aye 011ie Williams Aye Discussion was held regarding whether or not the attendance problem was caused by the current time scheduled for the monthly meeting. Mr. Welch requested Mrs. Turner contact members to determine if this was the problem and report at the next meeting. HISTORIC PRESERVATION BOARD MEETING, con't. Page 2 Jerry Mills made a motion to accept the Minutes of October 1, 1992. Seconded by 011ie Williams and carried by unanimous vote. Monte Olinger made a motion to accept the Minutes of October 19, 1992. Seconded by Cal Conklin and carried by unanimous vote. Brenda Elliott was present and updated the board on the Georgetown/ Goldsboro Community Survey. She explained that it will be difficult completing full documentation of the Georgetown/ Goldsboro areas for nominations to the National Register of Historical Places by the contracted deadline. It was recommended that she work with Jay Marder on an addendum to the contract for an extension. It was requested a time schedule be available at the January 7, 1993, meeting. Discussion was held regarding obtaining a copy the State's program of the Mastersite Files of the Georgetown/ Goldsboro area. Ms. Elliott informed the board that the State will provide the consultant and the City with the program for free. Further discussion was held regarding obtaining the City's Old Mastersite Files. Ms. Elliott stated she would try to obtain a copy of these. Jerry Mills moved to extend the contract, with the contract extension time to be determined in the January meeting. Seconded by Chris Cranias and carried by unanimous vote. Ms. Elliott informed the board she was trying to obtain knowledge of the migrant worker-camps in the Goldsboro neighborhood and information regarding the Public Housing Authority. It was suggested she contact Commissioner Mac McClanahan regarding the Housing Authority. Mr. Welch, representing the Welcome Center, requested approval of a 18" X 40" white decal window sign for the building at 101 West First Street. He further requested a sign of the same design for the door of the building. Jerry Mills moved to approve the signs for the building at 101 West First Street with the understanding that Mr. Welch will be submitting a formal Application for Certificate of Appropriateness. Seconded by Kay Bartholomew and carried by unanimous vote. Mr. Welch and Mr. Cranias updated the board on the Mainstreet Program. An Open House will be held December 10th for the Welcome Center. The Welcome Center will not be completely staffed and ready to open until after the first of the year. Mr. Cranias explained that when the City contributed $10,000 to the Mainstreet Group one of the stipulations was that a Welcome Center be opened. Helen Stairs has donated the space for a three year period for the group to operate the center. The Community has been very supportive and numerous materials have been donated by professionals around the Community. Interviews to hire an Interior Program Coordinator will be conducted next week. Bill Higgins will HISTORIC PRESERVATION BOARD MEETING, con't. Page 3 send a mail out to the community at large in order to start a membership drive to join the Mainstreet Group. The board was encouraged to join and requested to encourage others to join. The group has scheduled a fund raiser in May hoping to raise $20,000. Mr. Stubbs gave an update on the Andres Duany Project. The Sanford Historic Trust Committee made revisions to the Master Plan and Urban Regulations and sent the plan to the City Attorney, Bill Colbert, for legal approval. The Committee has gone over the attorney's comments and once those revisions are made the plan will be sent to Mr. Duany for final review and approval. Mr. Marder explained procedural details, revised mapping and responsibilities that will need to be dealt with once Mr. Duany has given his approval. After all of this the Master Plan will go before City Commission, which requires two Public Hearings before it is adopted. Mrs. Bartholomew announced that Peter Schreyer's, of Creadle School of Arts, documentary photography exhibit on Sanford will be on display at the Fist Street Gallery in March. Discussion was held regarding changing the name of the Magnolia Mall. It was recommended that members look through architectural antique dictionaries to come up with one or two proposed names for the Magnolia Mall and report at the January 7, 1993, meeting. Report on Appropriate Sign Lettering Styles was tabled until the January 7, 1993, meeting. Mr. Welch requested that any members wishing to participate in "Make Sanford Shine" meet at City Hall at •8:00 A.M., Saturday, December 5, 1992. It was requested the secretary notify members not in attendance of the time and place to start "Make Sanford Shine ". Discussion was held regarding reprinting the Historic Downtown Walking Tour Brochure. Members were requested to submit corrections, changes, and /or insertions to Mrs. Turner within two weeks. Mr. Olinger will work with Mrs. Turner to have available one corrected brochure by the January 7, 1993 meeting in order to take action to proceed with reprinting brochure. The board reviewed the 1992/93 Proposed Goals and made modifications. The Board expressed necessity in promoting historic preservation awareness /education and multi- cultural educational development. Motion was made by Cal Conklin to approve the 1992/93 Proposed Goals edited as discussed. Seconded and carried by unanimous vote. It was recommended that the Code Enforcement Board be apprised of the ripped awning on the building at 110 South Palmetto. There being no further business before the board, the meeting was adjourned at 6:00 P.M. Respectfully submitted by: Penny L. Turner