010912 ws agn & min2012 -001
CITY COMMISSION MINUTES
January 9, 2012
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, January 9, 2012 300 North Park Avenue
4:00 PM Sanford, Florida
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In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person
decides to appeal a decision made with respect to any matter considered at the above meeting
or hearing, he or she may need a verbatim record of the proceedings, including the testimony
and evidence, which record is not provided by the City of Sanford. (FS 286.0105)
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AGENDA
1. Emergency Medical Transportation Service Fee — discussion.
[Commission Memo 12 -010] 4:00 — 4 :15 PM
2. Incident Command System Overview — training. [Commission Memo 12-
005] 4 :15 — 5 :40 PM
3. Update re: efforts to identify under - utilized City buildings, facilities and
property that can be used on a temporary basis for the serving of
meals and efforts to identify and collaborate with other providers of
Homeless Services. 5:40 — 5 :50 PM
4. Agenda Items — additional information and/or questions. 5 :50 - 6:00 PM
2012 -002
CITY COMMISSION MINUTES
January 9, 2012
WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work Session. on
Monday, January 9, 2012, at 4:00 PM, in the Railroad Depot Room, 2" d FIoor, City Hall, 300
North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Patty Mahany
Commissioner Mark M'Carty
Commissioner Velma Williams
Commissioner Randy Jones (Arrived at 4:12 PM)
City Attorney William L. Colbert (Arrived at 4:30 PM)
Assistant City Attorney Lonnie Groot
City Manager Norton N. Bonaparte, Jr.(Arrived at 4.50 PM)
Deputy City Manager Tom George
City CIerk Janet Dougherty (Arrived at 4 :08 PM)
Records Manager Pat Lee
Mayor Triplett called the Work Session to order at 4:06 PM.
1. Emergency Medical Transportation Service Fee — discussion.
[Commission Memo 12 -0101 4:00 — 4:15 PM
Deputy City Manager Town George reviewed the existing Emergency Medical
Transportation service fee that was last revised in May, 2003, noting the cost to provide this
service to residents is approximately $2.2 million per year and that the City currently collects
approximately $760,000 per year in revenues. Mr. George reviewed the proposed fee
structure that would yield a gross increase of $767,956 in billable fees per year.
Cynthia Lindsay, Finance Director, answered questions regarding collections:
Medicare represents approximately 36% of the billing, Medicaid 22 %; Insurance 13% and
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CITY COMMISSION MINUTES
January 9, 2012
WORK SESSION
self pay 29 %, with collection rates of 92 %, 36.5 %, 78% and 3% respectively.
After discussion, there was consensus among the Commission for staff to
provide additional information on flat rate or a dedicated fire assessment fee at the next Work
Session, and for the Finance Director to look at getting more aggressive on collections and
using a credit bureau to report delinquent accounts.
2. Incident Command System Overview — training. [Commission Memo 12-
0051 4:15 — 5:40 PM
EMS Battalion Chief Shawn Treloar distributed student manuals for the
Incident Command System (ICS) 402 Overview for Executives /Senior Officials and
conducted a training session for Executive /Senior Officials.
3. Update re: efforts to identify under - utilized City buildings, facilities and
property that can be used on a temporary basis for the serving of meals
and efforts to identify and collaborate with other providers of Homeless
Services. 5:40 — 5:50 PM
Andrew Thomas, Senior Project Manager, gave an update on an assessment of
underutilized buildings including properties (lots) which contains approximately 248 lots that
include parks, the Airport and Memorial Stadium. Commissioner Williams requested a copy
of the list of properties and Mr. Thomas stated he would provide the list to her. Mr. Thomas
further stated that he is looking at the property around The Bridge building as there are two
groups that do not need kitchen facilities. He noted that the owners are open to discussion as
long as operational costs are covered, which is approximately $81,000 per year for insurance,
security, taxes, and maintenance on The Bridge building. He further advised that several of
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CITY COMMISSION MINUTES
January 9, 2012
WORK SESSION
the non - profit groups are looking at the old Waffle House and Super S motel at I -4 and SR 46
as a possible soup kitchen and homeless shelter and noted these properties are located in
unincorporated Seminole County; he will keep the Commission posted.
Vice Mayor Mahany noted that she had received the Mayor's email on the
City of St. Petersburgs' ordinance on feedings and thought there were good items that could
be incorporated into Sanford's proposed ordinance. Mayor Triplett advised he had
forwarded the St. Petersburg ordinance to Mr. Groot noting "we want to do it right the first
tune ". Vice Mayor Mahany advised a group naive of "Sanford Task Force on
Homelessness" has been established for the many groups meeting toward this common
cause. Mayor Triplett noted that he will have a conversation on January 17` at the
Mayor /Manager's meeting regarding this being a countywide problem and that some of them
are willing to be a party to the solution.
Mr. Thomas gave an update on the "call to action" meeting held January 6"' at
First Baptist Church of Orlando as a follow up to the 60 Minute segment on the homeless
school children and that the Government has stepped in and charged the Dept. of Children
and Family Services to become involved and to do an assessment and further noted that the
response has been tremendous, noting that First Baptist of Orlando itself generated $4 million
with its own "call to action ". The Department of Veterans Services has scheduled a "stand
down" for Veterans tentatively scheduled for April in Longwood to help provide services to
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CITY COMMISSION MINUTES
January 9, 2012
WORK SESSION
homeless veterans.
4. Agenda Items -- additional information and /or questions. 5:50 - 6:00 PM
Commissioner Williams asked to pull item S.D, Resolution No. 2272, from
the regular meeting agenda.
City Manager Norton Bonaparte noted that Sanford Housing Authority
members have met with Ms. Vivian Bryant and there will be a plan of action submitted to the
City Manager in January: Commissioner Williams asked that whatever is submitted be
distributed to all of the Commission. Mr. Thomas stated Redding Gardens has been
completely vacated and is secure; there are two tenants remaining at Castle Brewer Court in
"burn units" and these are single individuals.
Mayor Triplett stated he and the City Manager have met with the Chairman of
the Redistricting Committee, Don Schriener, and showed him maps "F" and "G" and Mr.
Schreiner wrote a letter to the redistricting committee asking for comments or concerns to be
shared with the Commission. There will also be two public hearings on the redistricting
issue.
Mr. Bonaparte stated he is moving forward with a community survey for input
from citizens similar to the one conducted a few years ago. He will be contacting each of the
Commissioners to set up a quarterly commission meeting in each of their districts. He is in
the process of rescheduling the joint work session with the City of Deltona; he attended the
funeral for Seminole County Deputy Sheriff Matt Miller; and commended Rachel Delinski
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WORK SESSION
and Lisa Mosca for their bi- monthly article in the Sanford Herald.
Mayor Triplett asked to keep pensions on the forefront and reminded Mr.
Kirby he'd like to do something for Althea Parrish on the next agenda.
Commissioner McCarty asked about discussing light rail and a trolley system
and possibly creating some jobs locally: Mayor Triplett asked that he bring this issue up at
the regular meeting and Visioning session.
There being no further business, the meeting adjourned at 6:1
Mayor J
ATTEST:
0
Pal