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09.07.95A G E N D A HISTORIC PRESERVATION BOARD Meeting September 7, 1995 City Hall City Commission Conference Room 300 N. Park Avenue Sanford, Florida 4:30 P.M. I. Call to Order and Roll Call Ii. Excused /Unexcused Absences III. Resignation: Laura Straehla IV. Expired Terms: Cal Conklin Chris Cranias 011ie Williams V. Approval of Minutes: August 3, 1995 VI. Applications for Certificate of Appropriateness COMMERCIAL a) 217 South Oak Avenue - Awning Previously Tabled b) 222 Magnolia Avenue - Sign & Awning Previously Tabled c) 120 South Park Avenue - Replace Window, flashing, shingles on the overhang, phone booth d) 217 South Park Avenue - Phone Booth VII. Applications for Certificate of Appropriateness RESIDENTIAL a) 2'13 Laurel Avenue - Change Door, Paint Exterior b) 1111 Magnolia Avenue - Move House at 211 South French Avenue c) 704 Palmetto Avenue - Replace Garage Door VIII. Acknowledgement of Minor Review Committee Actions: a) 207 East 10th Street - Remove Aluminum Siding and Paint Exterior b) 604 Elm Avenue - Paint Exterior c) 222 South Magnolia Avenue - Remove Awning Frames d) 410 Magnolia Avenue - Paint Exterior e) 1111 Magnolia Avenue - Paint Exterior f) 1210 Magnolia Avenue - Privacy Fence g) 900 South Palmetto Avenue - Fence h) 919 Park Avenue - Fence IX. Discussion of Reviewing Work Process and Completion of Certificates of Appropriateness X. Approval of New Certificate of Appropriateness Form XI. Discussion of Changing the HPB Meeting Date XII. Historic Preservation Board Update XIII. Discussion Regarding Distribution of Welcome Letters to New Property Owners XIV. Other Business a) Code Enforcement - All members are encouraged to turn in potential code violations in writing to Penny Turner at the close of the meeting. ADVICE TO THE PUBLIC: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford, (FS 286.0105) Persons with disabilities needing assistance to participate in any of these proceedings should contact the Personnel Office ADA Coordinator at 330 -5626 48 hours in advance of the meeting. M I N U T E S HISTORIC PRESERVATION BOARD City Hall City Commission Conference Room 300 N. Park Avenue Sanford, Florida September 7, 1995 4:30 P.M. I. Call to Order and Roll Call The Meeting was called to order by the Vice Chairman, Michael Skat at 4:30 P.M. Members Present: Chris Cranias Buck Mullins Margaret Frison Paul Porter Jerry Mills Michael Skat Don Moore Helen Stairs Members Absent: Cal Conklin Laura Sollien 011ie Williams Others in Attendance: Andrew VanGaale, Staff Liaison Penny Turner, Secretary II. Excused /Unexcused Absences Laura Sollien and 011ie Williams contacted the secretary to receive an excused absence. III. Resignation: Laura Straehla Laura Straehla has relocated and is attending the University of Georgia. She received a Certificate of Appreciation for her services to the Board, The Board welcomed Paul Porter as the new member. IV. Expired Terms: Cal Conklin, Chris Cranias and 011ie Williams terms expire October 1995. Mr. Conklin turned in a letter of resignation. Ms. Williams informed the secretary she does not wish to be reappointed to the Board. Mr. Cranias stated he is willing to serve another term. He expressed his concern that there be a representative for the Historic Downtown Commercial District as well as a representative for the Historic Residential District. Mr. Mills recommended Sue Olinger as a potential new board member. V. Approval of Minutes Chris Cranias moved to approve the Minutes of August 3, 1995. Seconded by Buck Mullins and carried.by unanimous vote. HISTORIC PRESERVATION BOARD - Minutes September 7, 1995 Page 2 VI. Application for Certificate of Appropriateness Commercial a) 217 South Oak Avenue - Awning The Board previously tabled this application and requested the applicant to attend this meeting to explain why he chooses to go with the rectangular awnings opposed to the barrel type which is currently on his - building. The Board previously indicated it would prefer the awning to be consistent. Jerry Mills moved to approve the application with the condition that the proposed awnings are the same color and made out of the same fabric as the existing awning. Seconded by Buck Mullins and carried by unanimous vote. b) 222 Magnolia Avenue - Sign and Awning The Board previously tabled this application and requested the applicant to provide additional information, i.e., photograph of sign, style of letters, and describe the materials to be used. Mr. VanGaale informed the Board that the owner of the building received a Certificate of Appropriateness from the Minor Review Committee to remove the awning frames. Don Moore moved to deny the application for the sign due to applicant not providing the additional information required to make the application complete. Seconded by Buck Mullins and carried as follows: Chris Cranias Nay Buck Mullins Aye Margaret Frison Aye Paul Porter Aye Jerry Mills Aye Michael Skat Aye Don Moore Aye Helen Stairs Nay c) 120 South Park Avenue - Replace Window, flashing, shingles on the overhang, phone booth Discussion was held regarding the Board /Committee being cognizant of prior building materials during the review process for replacement of materials. Mr. VanGaale informed the Board that the telephone booths at this location have been removed and the applicant does not wish to install new ones. Chris Cranias moved to approve the application. Seconded by Helen Stairs and carried by unanimous vote. d) 217 South Park Avenue - Phone Booth Ed Jones, representative of Phone Tel was present and submitted photographs and a drawing of the proposed location for the outside telephone booth. HISTORIC PRESERVATION BOARD - Minutes September 7, 1995 Page 3 Discussion was held regarding outside telephones encouraging transients, drug dealers and not being conducive to the historic nature of the district. Members expressed concern regarding a discrimination suit based on other businesses in the area being denied an outside telephone booth. Several members object to outside telephones feeling that this type of new element will deteriorate and detract and not respect and reinforce the existing character of the area. It was suggested that it be installed inside the store. Mr. Jones explained that the proposed telephone will not receive incoming calls, it is for outgoing use only. He feels this will deter the drug dealers. The applicant is proposing to install the telephone booth in the most visible location so that it can be monitored by the clerks in the store. He stated that there is,a need for a telephone booth on the outside of the store since it is a total service convenient store. A few members concurred with the need of a telephone booth at a convenient store. Helen Stairs moved to deny the application based on the fact' that other businesses in the district were denied an outside telephone booth and - the Board does not wish to set a precedent. The telephone booths are very contemporary. Seconded by Jerry Mills and carried as follows: Chris Cranias Aye Buck Mullins Aye Margaret Frison Nay Paul Porter Nay Jerry Mills Aye Michael Skat Aye Don Moore Nay Helen Stairs Aye e) 207 Magnolia Avenue - Awning and Paint Jerry Mills moved to approve the application with the condition that the material of the facia be restored /reused using the same profile. Seconded by Helen Stairs and carried by unanimous vote. VII. Applications for Certificate of Appropriateness Residential a) 213 Laurel Avenue - Change Door, Paint Exterior Jerry Mills moved to approve the application as submitted. Seconded by Chris Cranias and carried by unanimous vote. b) 1111 Magnolia Avenue - Move House at 211 South French Avenue Jerry Mills moved to approve the relocation of the house only. Seconded by Don Moore and carried by unanimous vote. c) 704 Palmetto Avenue - Replace Garage Doors Jerry Mills moved to approve the application with the condition that the garage doors be replaced with the Clopay 34 Raised Redwood Panel Garage Doors. Seconded by Helen Stairs and carried by unanimous vote. HISTORIC PRESERVATION BOARD Minutes September 7, 1995 Page 4 d) 411 Palmetto Avenue - Tool Shed Jerry Mills moved to approve the application to install a small free standing tool shed in the rear yard. The shed will not be visible from the street due to the 6' stockade privacy fence which encloses the rear yard. Seconded by Chris Cranias and carried by unanimous vote. VIII. Acknowledgement of Minor Review Committee Actions: 207 East 10th Street - Remove Aluminum Siding and Paint Exterior. 604 Elm Avenue - Paint Exterior 222 South Magnolia Avenue - Remove Awning Frames 410 Magnolia Avenue - Paint Exterior 1111 Magnolia Avenue - Paint Exterior 1210 Magnolia Avenue - Privacy Fence 900 South Palmetto Avenue - Fence 919 Park Avenue - Fence Jerry Mills moved to acknowledge the Minor Review Committee Actions. Seconded by Buck Mullins and carried by unanimous vote. IX. Discussion of Reviewing Work Process and Completion of Certificates of Appropriateness Discussion was held regarding tracking expired Application for Certificates of Appropriateness. The Board expressed a concern with the time element involved with tracking every certificate to ascertain if the work has been completed within the 6 months time frame. The Board concurred that they should be cognizant of the ones which have conditions attached to the approvals. X. Approval of New Certificate of Appropriateness Form Mr. VanGaale presented a sample of the form and explained that he received a quote of $135.00 for 500 forms. Jerry Mills moved to approve the purchase of the new Certificate of Appropriateness forms. Seconded by Buck Mullins and carried by unanimous vote. XI. Discussion of Changing the HPB Meeting Date: A few of the members expressed a need to have the meeting on another evening which would not conflict with the Planning and Zoning Commission Meetings. The Board concurred to change the meeting date to the second Thursday of every month at 4:30 P.M. XII. Historic Preservation Board Update Mr. VanGaale provided the Board with an update informing members of relevant issues, events, etc. He stated he will continue to prepare an update for the Board every 3 to 6 months. HISTORIC PRESERVATION BOARD - Minutes September 7, 1995 Page 5 XIII.Discussion Regarding Distribution of Welcome Letters to New Property Owners. The Board wishes to have a welcome letter sent to new property owners. XIV. Other Business - a) Members reported potential code violations. b) Discussion was held regarding sending a representative of the Board to the 49th National Trust Historic Preservation Conference, which will be held in Fortworth, Texas. Jerry Mills moved to approve allocation of funds from the Board's FY 94/95 Budget to allow Andrew VanGaale, Staff Liaison, to attend this conference. Seconded by Helen Stairs and carried by unanimous vote. c) Discussion was held regarding the distribution of the Downtown Walking Tour Brochures. Mr. Moore requested a distribution list be provided at the October 12, 1995 meeting to allow members to select specific locations for the distribution of the brochures. d) The Board appointed one board member and three alternates to serve on the Minor Review Committee: Commercial: Don Moore Buck Mullins - Alternate Paul Porter - Alternate Helen Stairs - Alternate Residential: Laura Sollien Michael Skat - Alternate Jerry Mills - Alternate Paul Porter - Alternate e) Discussion was held regarding the cluster mailboxes in the Historic Residential District. It was requested that Mr. VanGaale to research to determine the status of this issue. There being no further business before the Board the Meeting was adjourned at 6:24 P.M. NOTE: All application materials are on file at the Sanford City Hall with the Secretary of the Historic Preservation Board