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PURCHASING DEPARTMENT
TRANSMITTAL MEMO RANDUM LU
To: City Clerk/ City Manager - N
RE: Trash Debris Lake Mon PO 32621 W rk Order No. RDC -TDR for $7,500
The item(s) noted below is /are attached and forwarded to your office for the following action(s):
Development Order
Final Plat (original mylars)
Letter of Credit
Maintenance Bond
Ordinance
Performance Bond
Resolution
riZb�flzted, please:
Return originals to Purchasi
Return copies
Special Instructions:
❑ Mayor's i ature
Rendering
❑ Safe keeping (Vault c
❑ Payment Bond
® City Manager Signature
® City Clerk Attest/Signature xIC�
Marisol Ordonez
UOF From
acs 9 / &
Date
T:\Dept_ forms \City Clerk Transmittal Memo - 2009.doc
DATE: 10/17/11 PURCHASE ORDER
PO NUMBER 032621
PURCHASING OFFICE: 407.688.5030
ACCOUNTS PAYABLE: 407.688.5020
FACSIMILE: 407.688.5021
CITY OF SANFORD
P.O. BOX 1788
(300 NORTH PARK AVENUE)
SANFORD, FLORIDA 32772
FLORIDA TAX EXEMPT NO.: 858012621681 C -8
SUBMIT INVOICES TO: ACCOUNTS PAYABLE
FINANCE DEPT.
P.O. BOX 1788
SANFORD, FL 32772
VENDOR NO.: 11017
TO:
RICHARD CLOSSON
2040 TERRANCE BLVD
LONGWOOD, FL 32779
SHIP TO:
CITY OF SANFORD
908 W. 6TH STREET
SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION
BID OR QUOTATION NO.
REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/12
NET /30
62914
ACCOUNT NO.: 001-4048-572.34-00 PROJECT NO.:
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
ITEM NO.
DESCRIPTION
QUANTITY
UNIT OF
ISSUE
UNIT COST
EXTENDED COST
1
MONTHLY TRASH MANAGEMENT SERVICES
6000.00
EA
1.00
6000.00
FOR TRASH DEBRIS
REMOVAL FOR LAKE MONROE SHORELINE
PER SCOPE OF
SERVICES @ $500.00 PER MONTH, (2
VISITS PER MONTH)
2
SPECIAL CLEANUP FOR SPECIAL
1500.00
EA
1.00
1500.00
EVENTS /EMERGENIES
SUB
TOTAL
7500.00
TOTAL
7500.00
RFILE COPY
APPROVED BY: APPROVED BY:
P SING A T CITY MANAGER
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP:// WWW. SANFORDFL. GOV/ DEPARTMENTS/PURCHASErrERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
EXHIBIT A
WORK ORDER FORM
Work Order Number RDC =TDR
CITY OF SANFORD FLORIDA
Master Agreement/Contract Number:
Dated: October 25, 2011
Contract/Project Title Trash & Debris removal -Lake Monroe Shoreline
Solicitation No:
ISanford Project No.
I Purchase Order No. vZ
Consultant/Contractor: Richard D. cohmmm 11 CL-0 k
ConsultanVContractoes Business Address, Phone Number, Fax Number and E-mail Address
2040 Terrace Blvd., Longwood, FL 32779, 407.252.1623, fax: 4G;.SM.15? `, rc21459 @aol.com
ATTACHMENTS
TO THIS WORK ORDER
METHOD
OF COMPENSATION
DRAWINGS /PLANS /SPECIFICATIONS
X
FIXED FEE BASIS
SCOPE OF SERVICES
TIME BASIS -NOT TO EXCEED AMOUNT
SPECIAL CONDITIONS
TIME BASIS - LIMITATION OF FUNDS
PRICING [INFORMATION
UNIT PRICE BASIS -NOT TO EXCEED AMOUNT
X
WO TERMS AND CONDITIONS
TIME FOR COMPLETION: 335 Days of the effective date of this Work Order
Effective date - this Work Order: Date of Execution by City
Time for completion: The services to be provided by the Consultant/Contractor shall commence upon execution
of this Work Order by the parties and shall be completed within the time frame indicated above. Failure to meet
the stated completion requirement may be grounds for termination for default.
Work Order Amount: Dollars Expressed in Numbers: $ $7,500.00
Dollar Amount Written Out: Seven Thousand Dollars
In Witness Where of, the parties hereto have made and executed this Work Order on the
respective dates under each signature: The City through its City Commission taking action on the
and the Consultant/Contractor by and through its duly authorized corporate officer having the full and complete
authority to execute same.
CONSULTANT /CONTRACTOR
ATTEST: EXECUTION:
Signature, Corporate Officer Signature, Corporate President
11 1 611( (� tc.kj -D . CL.' --u-
Corporate Officer Printed Name Title and Date Corporate President Printed Name and Date
CITY OF SANFORD
-'14M� J AA
Wrid tUrE, Purchasing Manager
William Smith I - Z C - L v / Z--
Purdhasing Manager, Printed Name and Date
Signatur ity Cie W ftmatum- Manager
Norton N. Bonaparte, Jr.
City Clerk, Printed Name and Date City Manager, Printed Name and Date
Revised: 1-6 -2011
CHECKED OCT app»
REQUISITION FORM
DATE: 10.4.2011
DEPARTMENT: Parks & Grounds Operations
CONTACT PERSON: Marc Hultin
VENDOR: Rick Clossen
ADDRESS: r
CONTACT PERSON: Rick 407.252.1623 EMAiI: rc21459 ol.c �� Z
REQUISITION if
RC ORDER
UNE ITEM
ACCT CODE
ITEMS
QTY
UNIT
EXTENDED PRICE
001.4048.572.34.00
Monthly Trash Management Services for Trash Debris
$ 6,000.00
12
$
1
Removal for Lake Monroe Shoreline per scope of services and A
greement
special dean up for special events & emergencies
$ 1,500.00
3
Avg
2
Services:
The City hereby retains the Contractor to fumish trash & debris
cleanup services along the shoreline of Lk. Monroe within the
aforementioned areas of concern to the City.
The Contractors monthly management services include, but
are not limited to the following: (1) Removal of non- vegetative
debris & trash floating near or on the shoreline. (2) Removal of
dead wildlife, fish, etc., that have or are likely to wash upon
shoreline. (3) Provide the City with immediate reports of
difficulties encountered in performing services, to include, but
not be limited to, observed vandalism or damages, damages
caused by Contractor personnel. & other public health, safety &
welfare issues. (4) Emergency "call beck" services. Two "call
backs" are included in the monthly compensation & additional
"call back" services & special need siustions (such as involving
storm damage) will be negotiated using the unit pricing as a
normative rate of compensation. (5) Provide the City with
monthly services & inspection reports In a written forth
acceptable to the City. The report shag include, but not be
limited to, the types & amounts of debris removed during the
3
month.
No claim for services furnished by the Contractor not
specifically provided for herein shall be honored by the City & in
providing all services pursuant to this agreement, the
Contractor shall abide by all statutes, ordinances, rules, &
regulations pertaining to, or regulating the provisions of, such
services, including those now in effect & hereafter adopted.
This agreement shall run for a period of one (1) year & at the
4
sole option of City, may be renewed annually thereafter.
10
TOTAL
ADDITIONAL COMMENTS
Agreement Between Richard D. Closson II & City of Sanford relating to trash & debris removal - Lab Monroe Shoreline
0 /
Marc Hultin
4 C#y of Sanford nl l
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loxxllt f-ea Wk ad
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AGREEMENT BETWEEN RICHARD D. CLOSSON, fi AND CITY OF SANFORD RELATING TO
TRASH AND DEBRIS REMOVAL — LAKE MONROE SHORELINE
THIS AGREEMENT is made and entered into this '17& day of PM . , 2008, by
and between RICHARD D. CLOSSON II, an individual doing business in Florida as a sole proprietor,
whose address is 2040 Terrace Boulevard, Longwood, Florida, 32779, hereinafter called the
"CONTRACTOR" and THE CITY OF SANFORD, a municipal corporation of the State of Florida, whose
physical address is City Hall, 300 N. Park Avenue, Sanford, Florida 32771, hereinafter called the "CITY."
W/TNESSETH:
WHEREAS, the CITY desires to retain the services of a competent and qualified contractor to
provide shoreline trash and debris removal along the shoreline of Lake Monroe as determined to be
needed by the CITY within areas of concern to the City which are generally located from the Western City
Limits of the CITY on State Road 600 (North United States Highway 17/92) to McQonville Avenue
including, but not limited to, areas such as the area West of Memorial Park, the West Marina basin, the
Northshore Recreation area on Marina Island, the East Marina basin and the East Marina breakwater
wall; and
WHEREAS, the CITY has requested and received expressions of interest for the retention of
services of contractors in accordance with its policies; and
WHEREAS, the CONTRACTOR is competent and qualified to fumish the desired services, as an
independent contractor with no rights of an employee of the CITY in any manner or respect, according to
the terms and conditions stated herein and has made statements and assertions to the CITY to that
effect,
NOW, THEREFORE, in consideration of the mutual understandings an�oo,�,�
a •� ►, set forth
herein, the CITY and the CONTRACTOR agree as follows: Cq►crdc
SECTION 1. SERVICES. CdZ
(a). The CITY hereby retains the CONTRACTOR to famish trash a'deb /�is�anrpr
along the shoreline of Lake Monroe within the aforementioned areas of concern to the CITY.
(b). The CONTRACTOR'S monthly management services include, but are not limited to, the
following:
(1). Removal of non - vegetative debris and trash floating near or on the shoreline.
(2). Removal of dead wildlife, fish, etc., that have or are likely to wash upon the shoreline.
(3). Provide the CITY with immediate reports of difficulties encountered in performing services,
to include, but not be limited to, observed vandalism or damages, damages caused by CONTRACTOR
personnel, and other public health, safety and welfare issues.
(4). Emergency "call back" services. Two "call backs" are included in the monthly compensation
and additional "call back" services and special need situations (such as involving storm damage) will be
negotiated using the unit pricing as a nonnative rate of compensation.
(5). Provide the CITY with monthly service and inspection reports in a written form acceptable to
the CITY. The report shall include, but not be limited to, the types and amounts of debris removed during
the month.
(c). No claim for services furnished by the CONTRACTOR not specifically provided for herein
shall be honored by the CITY and in providing all services pursuant to this Agreement, the
CONTRACTOR shall abide by all statutes, ordinances, rules, and regulations pertaining to, or regulating
the provisions of, such services, including those now in effect and hereafter adopted. Two (2) shoreline
cleanups shall be provided by the CONTRACTOR to the CITY each month.
SECTION 2. TERM. This Agreement shall take effect on the date of its execution by the CITY
and shall run for a period of one (1) year and, at the sole option of CITY, may be renewed annually
thereafter. Expiration of a term of Agreement shall have no effect upon Work Orders issued pursuant to
this Agreement and prior to the expiration date. Obligations entered therein by both parties shall remain
in effect until completion of the work authorized by the Work Order.
Page 3
SECTION 3. AUTHORIZATION FOR SERVICES. Authorization for performance of services by
the CONTRACTOR under this Agreement shall be in the form of a Notice To Proceed to commence the
routine monthly services under Section 1(b) and by written Work Orders issued and executed by the
CITY and signed by the CONTRACTOR with regard to additional work. A sample Work Order is
attached hereto as Exhibit "A." Each Work Omer shall describe the services required, state the dates for
commencement and completion of work and establish the amount and method of payment The Work
Orders will be issued under and shall incorporate the terms of this Agreement. The CITY makes no
covenant or promise as to the number of available projects nor that, the CONTRACTOR will perform any
project for the CITY during the life of this Agreement. The CITY reserves the right to contract with other
parties for the services contemplated by this Agreement when it is determined by the CITY to be in the
best interest of the CITY to do so.
SECTION 4. TIME FOR COMPLETION. The services to be rendered by the CONTRACTOR
shall be commenced, as specified in such Work Orders as may be issued hereunder, and shall be
completed within the time specified therein.
SECTION 5. COMPENSATION. The CITY agrees to compensate the CONTRACTOR the sum
of FIVE HUNDRED AND 00 /100THS DOLLARS ($500.00) for each month of service under this
Agreement.
SECTION 6. PAYMENT AND BILLING. Payments shag be made by the CITY to the
CONTRACTOR once monthly. Each Work Order shall be invoiced separately. The original invoice
shall be sent to:
The City of Sanford
Attn.: Accounts Payable
Post Office Box 1788
Sanford, Florida 32772 -1788
Payment shall be made after review and approval by the CITY within thirty (30) days of receipt of a
Page 4
proper invoice from the CONTRACTOR. Approval shall not occur until all services performed are
documented and the monthly report for the month of service is received and approved by the CITY.
SECTION 7. RESPONSIBILITIES OF THE CONTRACTOR. The CONTRACTOR shall be
responsible for the quality, competence, methodology, accuracy and the coordination of all services and
neither the CITY'S review, approval or acceptance of, nor payment for, any of the services required shall
be construed to operate as a waiver of any rights under this Agreement nor of any cause or action
arising out of the performance of this Agreement and the CONTRACTOR shall be and always remain
liable to the CITY in accordance with applicable law for any and all damages to the CITY caused by the
CONTRACTOR'S negligent or wrongful performance of any of the services furnished under this
Agreement.
SECTION 8. TERMINATION. The CITY may, by written notice to the CONTRACTOR,
terminate this Agreement or any Work Omer issued hereunder, in whole or in part, at any time, either for
the CITY'S convenience or because of the failure of the CONTRACTOR to ful N its Agreement
obligations. Upon receipt of such notice, the CONTRACTOR shall immediat* discontinue aN services
affected unless the notice directs otherwise. The rights and remedies of the CITY are in addition and
supplemental to any and all other rights and remedies provided by law or under this Agreement.
SECTION 9. AGREEMENT AND WORK ORDER IN CONFLICT. Whenever the terms of this
Agreement conflict with any Work Order issued pursuant to it the Agreement shall prevail.
SECTION 10. EQUAL OPPORTUNITY EMPLOYMENT. The CONTRACTOR agrees that it will
not discriminate against any employee or applicant for employment for work under this Agreement
because of race, color, religion, sex, age, disability, or national origin and wNi take steps to ensure that
applicants are employed, and employees are treated during empioymerrt, without regard to race, color,
religion, sex, age, disability, or national origin. This provision shall include, but not be limited to, the
following: employment, upgrading, demotion or transfer, recruitment advertising; layafl' or termination;
Page 5
rates of pay or other forms of compensation; and selection for training, including apprenticeship.
SECTION 11. CONFLICT OF INTEREST. The CONTRACTOR agrees that it will neither take any
action nor engage in any conduct that would cause any CITY employee to violate the provisions of
Chapter 112, Florida Statutes, relating to ethics in government.
SECTION 12. ASSIGNMENT. This Agreement, or any interest herein, shall not be assigned,
transferred, or otherwise encumbered, under any circumstances, by the parties hereto without prior
written consent of the other party and in such cases only by a document of equal dignity herewith.
SECTION 13. SUBCONTRACTORS. In the event that the CONTRACTOR, during the course of
the work under this Agreement, requires the services of any subcontractors in connection with services
covered by this Agreement, the CONTRACTOR must first secure the prior express written approval of
the CITY. If subcontractors are required in connection with the services covered by this Agreement,
CONTRACTOR shall remain fully responsible for the services of subcontractors.
SECTION 14. INDEMNIFICATION OF CITY/INSURANCE. The CONTRACTOR agrees, for the
consideration set forth herein, to hold harmless, indemnify, and defend the CITY, its commissioners,
officers, employees, and agents against any and all claims, losses, damages or lawsuits for damages,
including but not limited to attorney's fees and other legal costs, arising from, allegedly arising from or
related to the provision of services hereunder by the CONTRACTOR. Nothing herein shall be deemed
to affect the rights, privileges, and immunities of the CITY as set forth in Section 768.28, Florida Statutes.
In order to ensure the above indemnification, the CONTRACTOR agrees to provide the CITY with such
insurance coverages as may be deemed necessary by the CITY in accordance with its policies and as
approved by the CITY after submission of certificates of insurance and copies of operators licenses as
required in the procurement documents issued by the CITY.
SECTION 15. DISPUTE RESOLUTION. The parties shall exercise best efforts to resolve disputes
through voluntary mediation. Mediator selection and the procedures to be employed in voluntary
Page 6
mediation shall be mutually acceptable to the parties. Costs of voluntary mediation shall be shared
equally among the parties participating in the mediation.
SECTION 16. REPRESENTATIVES OF THE CITY AND THE CONTRACTOR/NOTICES.
(a). It is recognized that questions in the day - today conduct of performance pursuant to this
Agreement will arise. The CITY, upon request by the CONTRACTOR, shall designate in writing and shall
advise the CONTRACTOR in writing of one (1) or more of its employees to whom all communications
pertaining to the day - to-day conduct of this Agreement shall be addressed. The designated
representative shall have the authority to transmit instructions, receive information and interpret and
define the CITY'S policy and decisions pertinent to the work covered by this Agreement.
(b). The CONTRACTOR shall, at all times during the normal work week, designate or appoint
one or more representatives of the CONTRACTOR who are authorized to act in behalf of and bind the
CONTRACTOR regarding all matters involving the conduct of the performance pursuant to this
Agreement and shall keep the CITY continually and effectively advised of such designation.
(c). Whenever either party desires to give notice unto the other, it must be given by written
notice, sent by registered or certified United States mail, with return receipt requested, addressed to the
party for whom it is intended at the place last specified and the place for giving of notice shall remain
such until it shall have been changed by written notice in compliance with the provisions of this Section.
For the present, the parties designate the following as the respective places for giving of notice, to -wit:
FOR THE CITY:
Marc Hultin
Parks and Grounds Operations Manager
Department of Public Works
City Hall
300 N. Park Avenue
Sanford, Florida 32771
FOR THE CONTRACTOR:
Page 7
Richard D. Cbsson 11
2040 Terrace Boulevard
Longwood, Florida, 32779
SECTION 17. PUBLIC RECORDS LAW. CONTRACTOR acknowledges CITY'S obligations
under Article I, Section 24, Florida Constitution and Chapter 119, Florida Statutes, to release public
records to members of the public upon request.
SECTION 18. EXTENT OF CONTRACT. This Agreement, together with the Exhibit hereinafter
identified and listed, constitute the entire agreement between the CITY and the CONTRACTOR, and
supersedes all prior written or oral understandings and connection therewith. This Agreement may only
be amended, supplemented, or modified by a formal amendment. The Exhibit made part of this
Agreement is: Exhibit "A" Work Order Form.
IN WITNESS WHEREOF, the parties hereto have made and executed this Agreement on the date
below written for execution by the CITY.
WITNESSES:
RICHARD D. CLOSSON N
B y:
RICHARD D. N II
Date: �� l� J�
ATTEST:
ET DOUGHERTV
leek to the
City commission
Sanford, Florida.
CITY OF SANFORD, FLORIDA
BY — Qt4.4,� A*-a,
SHERMAN Y ' Manager
Date: 'tl - 01
Page 8