022712 ws agn & min2012 -082
CITY COMMISSION MINUTES
February 27, 2012
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, February 27, 2012 300 North Park Avenue
5:00 PM Sanford, Florida
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In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person
decides to appeal a decision made with respect to any matter considered at the above meeting or
hearing, he or she may need a verbatim record of the proceedings, including the testimony and
evidence, which record is not provided by the City of Sanford. (FS 286.0105)
AGENDA
Recap February 21, 2012 Joint Meeting with City of Deltona City
Commission. 5:00 — 5:20 PM
2. Electronic Agenda format — discussion. [Commission Memo 12 -037]
5:20 — 5:40 PM
3. Briefing items: 5:40 - 5:45 PM
• CDBG
4. Regular Meeting Agenda Items — additional information and /or questions.
• 7.0 Amending the Police Officers' Retirement System
5. City Manager comments.
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WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, February 27, 2012, at 5:00 PM, in the Railroad Depot Room, 2nd
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Patty Mahany
Commissioner Mark M ° Carty
Commissioner Velma Williams
Commissioner Randy Jones
City Manager Norton N. Bonaparte, Jr.
Deputy City Manager Tom George — Arrived at 5:17 PM.
City Attorney William L. Colbert
City Clerk Janet Dougherty
Records Manager Pat Lee
Mayor Triplett called the Work Session to order at 5:05 PM.
1. Recap February 21, 2012 Joint Meeting with City of Deltona City
Commission. 5:00 — 5:20 PM
City Manager Norton N. Bonaparte, Jr. gave a recap of the joint meeting:
Sanford will host a bus tour and invite the Deltona City Commission and Deltona will also
host a bus tour of their city with our Commission. City Attorney William Colbert opined that
he sees no legal impediment provided the bus tour is just to familiarize the Deltona
Commission with Sanford. The City Manager will work with Faith Miller, Deltona's City
Manager, to prepare a resolution highlighting the two cities' strengths and the opportunities
and benefits of working together and bring it back to the City Commission.
2. Electronic Agenda format — discussion. [Commission Memo 12 -037]
5:20 —5:40 PM
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WORK SESSION
City Clerk Janet Dougherty reported that staff is working with NovuSolutions
on electronic agenda management software and asked if the Commission wants to continue
using the current Agenda format, or make changes to it. She submitted a Sample Agenda
format which incorporated all City Commission meetings being held on the same day in one
agenda and included added blocks of text regarding "Speaking Before the City Commission ",
the "Pledge of Civility ", and "Citizen Participation" which she recommended adding to the
agenda regardless of the Agenda format used. There was consensus of the Commission for
the City Clerk to move forward with the single agenda format and added text. Ms.
Dougherty further explained "MOVE: Military /Overseas Voter Empowerment" Act: this
program was substantially expanded in 2009 and requires absentee ballots to be mailed to
overseas voters for all elections, including run -offs. Mike Ertel, Seminole County Supervisor
of Elections has advised that all cities need to hold their run -off elections around 60 days
after their regular election to allow time to certify the regular election and print, mail and
process the absentee ballots, and that this will impact the Commission members' terms of
office. The City Clerk will meet with Assistant City Attorney Lonnie Groot upon his return
and bring back options for revising terms of office. Ms. Dougherty further explained that the
City of Lake Mary elected officials' terms begin at the next regular meeting after the election
results are certified; Mayor Triplett stated he would like this to be included as one of the
options.
3. Briefing items: 5:40 - 5:45 PM
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CDBG: Andrew Thomas, Senior Project Manager, gave an update on
Community Development Block Grant (CDBG) activities:
Youth Employment and Development Academy administered by the
Goldsboro Front Porch, Inc.: these funds will be coming out of the public service funds
for Program Year 2012 ($25,000).
753 Osceola Drive: the annexation is completed, it is a Habitat for
Humanity home that has water issues and staff is working to install the water lines
through CDBG funding.
518 Mellonville Avenue: Staff is working with Monsters in the Morning
(94.1 talk radio) and Habitat for Humanity on this burnt out property. The City will do
the demolition and Habitat will build the home for a low income family.
4. Regular Meeting Agenda Items — additional information and /or questions.
• 7.0 Amending the Police Officers' Retirement System
Darrel Presley, Community Improvement Director and Chairman of the
Police Officers Pension Board, briefed the Commission on the Board's desire to modify
the current Ordinance to allow them to increase the return of pension funds with no
additional risks to their portfolio.
Commissioner Williams stated her concern citing what had happened nine
or 10 years ago when the city ended up with a deficit from providing pension funds and
as a result, 20 to 30 employees were laid off. She stated she wants to be real cautious so
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as not to get in the same position again.
Cynthia Lindsay, Finance Director, stated she had past experience with
another pension board that invested this way and they did very well.
At 5:49 PM, Commissioner Williams left the meeting and returned at 5:53
I"
Mayor Triplett stated he has attended some of the Pension Board
meetings and personally thinks this is a good strategy with a low percentage to get it
diversified.
Commissioner Jones requested a listing for 2011 of the different type
funds with a total at the bottom, including the name of the financial advisor or consultant
for each fund and their compensation. He would also like to see information for January
and February, 2012.
At 5:56 PM, Vice Mayor Mahany left the meeting and returned at 6:02
PM.
Regular Agenda Item 8.13: Mr. Bonaparte clarified that this resolution
was requested by the President of the Tri County League of Cities and supports anti-
stalking.
5. City Manager comments.
• Both the Seminole County School Board President and Superintendent will be present at
the Work Session of March 12, 2012 to talk about stormwater fees;
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• Mr. Bonaparte distributed a hand -out titled "City of Sanford Budget Projection Synopsis
for FY 2013" noting that several weeks ago he informed the Commission about a
potential $1.4 million shortfall in next year's budget. Finance Director Cynthia Lindsay
has been able to reduce the deficit impact to $986,221. In response to a question from
Commissioner Jones regarding union contracts and whether labor costs would be frozen
if no contract is signed, Mr. Colbert stated he would provide a written response from the
City's labor attorney;
• Citizen Survey: will be mailed February 29` to random city residents to rate city services
and results are due back April 4 1 with draft results provided on April 25 th ;
• Community Visioning and Strategic Planning Process: The Request for Qualifications
(RFQ) will be out this week with the first review in early April where the top four or five
companies will make a presentation and the contract should be executed by May 1st;
• Mayor Triplett will be speaking at the Seminole County Chamber of Commerce this
Thursday;
• The item discussed several weeks ago at a Work Session that Commissioner Williams
has some concerns about is still being worked on and he hopes to have it resolved in the
next couple of weeks;
• Mr. Bonaparte will continue meeting with the Commissioners to identify dates and
locations for their district meetings.
Vice Mayor Mahany felt the Sign Ordinance needed to be addressed for
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continuity and uniformity. Mr. Bonaparte noted that the Sun Trust sign issue from the
last meeting has been resolved.
There being no further business, the meeting adjourned at Q:23 PM.
ATTEST:
Janet D e ougherty, Cit Jerk
pal