1499 CPH EngineersI i4aq
` —i7
PURCHASING DEPARTMENT
TRANSMITTAL MEMORANDUM
d
To: City Clerk
RE: CPH Water Main Looping Project CPH WO No. CPH 034 for $107,468.00
The item(s) noted below is /are attached and forwarded to your office for the following action(s):
❑
Development Order
❑
Mayor's signature
❑
Final Plat (original mylars)
❑
Recording
❑
Letter of Credit
❑
Rendering
❑
Maintenance Bond
®
Safe keeping (Vault)
❑
Ordinance
❑
Deputy City Manager
❑
Performance Bond
❑
Payment Bond
❑
Resolution
❑
City Manager Signature
❑
❑
City Clerk Attest/Signature
Once completed, please:
® Return originals to Purchasing
❑ Return copies
El
Special Instructions:
Safe keeping
MarisolOrdonez
From Date
TADept_ forms \City Clerk Transmittal Memo - 2009.doc
DATE: 03/27/12 PURCHASE ORDER
PO NUMBER 032832
PURCHASING OFFICE: 407.688.5030
ACCOUNTS PAYABLE: 407.688.5020
FACSIMILE: 407.688.5021
VENDOR NO.: 219
TO:
CPH ENGINEERS, INC
500 WEST FULTON ST
P.O. BOX 2808
SANFORD, FL 32772 -2808
SHIP TO:
I 41
CITY OF SANFORD
300 N. PARK AVENUE
SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION
BID OR QUOTATION NO.
REQUISITION NO.
flwi
SUBMIT INVOICES TO: ACCOUNTS PAYABLE
UNLESS OTHERWISE INDICATED
FINANCE DEPT.
NET /30
P.O. BOX 1788
SANFORD, FL 32772
, .ti 4s
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
ITEM NO.
DESCRIPTION
V - 4
SHIP TO:
I 41
CITY OF SANFORD
300 N. PARK AVENUE
SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION
BID OR QUOTATION NO.
REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/12
NET /30
63127
ACCOUNT NO.: 452-4530-536.63-00 PROJECT NO.: DW 1 1 0 1
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
ITEM NO.
DESCRIPTION
QUANTITY
UNIT OF
ISSUE
UNIT COST
EXTENDED COST
1
SR 46 WATER MAIN AT UPSALA RD
107468.00
NA
1.00
107468.00
(PQL3) & NARCISSUS
AVE, WATER MAIN (PQL5), MEISCH RD
& 5TH ST WATER
MAIN (PQL 7)& 4TH ST WATER MAIN
(PQL 14), RED
CLEVELAND BLVDM WATER MAIN (PQL
12), NEW CELERY
AVE WATER MAIN (PQL 15). CPH
PROJECT NO. 26582
PROJECT # DW590120 WATER MAIN
LOOPING
SUB
TOTAL
107468.00
TOT
%L
107468.00
K 1 >
APPROVED BY:
4 /7
PURCHA NG AGENT
CITY OF SANFORD
P.O. BOX 1788
(300 NORTH PARK AVENUE)
SANFORD, FLORIDA 32772
FLORIDA TAX EXEMPT NO.: 858012621681C-8
APPROVED BY: q • I
CITY MAN/ R
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP: //WWW.SANFORDFL.GOV/ DEPARTMENTS /PURCHASE /TERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
0
LO
a°r
WORK ORDER TERMS AND CONDITIONS
05
1.
By accepting this Work Order (WO) the Contractor/Vendor /Contractor accepts all of the Terms and
06'
CZ
Conditions included herein. The Buyer is the City of Sanford, Florida, hereinafter referred to as the
"City ". The term "City" is used in a broad sense to include its employees, directors, officers, agents,
r=
volunteers, etc.
2.
All information referenced is hereby incorporated into the WO. These Terms and Conditions may be
varied only by written amendment signed by the parties. All modifications in performance, including but
not limited to, extensions of time, renewal, or substitution are void absent dually signed amendment by
the parties. Time is of the essence of the lawful performance of the duties and obligations contained in
the Work Order, The Vendor /Contractor agrees that Vendor /Contractor shall diligently and expeditiously
pursue Vendor /Contractor's obligations.
3.
Cancellation rights reserved by the City. The City may cancel this WO in whole or in part at any time for
default by written notice to the Vendor /Contractor. The City shall have no liability to the
Vendor /Contractor beyond payment of any balance owing for Material purchased hereunder and
delivered to and accepted by the City prior to the Vendor /Contractor's receipt of the notice of
termination.
4.
Terms of shipping are F.O.B. the City's delivery location unless otherwise noted within the terms of this
WO. Regardless of the indicated F.O.B. point, the City does not accept title until the delivery is
acknowledged by an authorized City representative"
5.
Prices stated on this WO are firm, all inclusive and consistent with applicable negotiations, bid(s) and /or
quotations. The City is exempt from the Florida Sales and Use Tax and will furnish the
Vendor /Contractor with proof of tax exemption upon request. Extra charges for any purpose will not be
allowed unless explicitly indicated on the WO. This order is hereby cancelled, if pricing is omitted.
6.
The Vendor /Contractor warrants that any material or equipment supplied hereunder is new, unused
condition and free from defects in title, workmanship, defects in design and in full compliance with the
specifications defined by the City in the order. The goods or services furnished under this WO are
covered by commercial warranties for such goods or services and that the rights and remedies
provided therein are in addition to and do not limit those available to the City. A copy of these
warranties and all applicable manufacturer's warranties shall be furnished at the time of delivery.
7.
The City reserves the right to conduct any inspection or investigation to verify compliance of the goods
and /or services with the requirements of this Work order and to reject any delivery not in compliance If
any deficiency is not visible at the time of delivery the City reserves the right to take and /or require
appropriate corrective action upon the discovery of any deficiency, non - compliance, or defect
8.
All tools or property furnished to the Vendor /Contractor by the City shall remain the property of the City,
be subject to removal upon the City's demand, be used only on behalf of the City, be maintained in
good order, and be clearly identified as property of the City. The Vendor /Contractor assumes any and
all liability of whatsoever type or nature for loss or damage to such property.
9.
The Vendor /Contractor agrees to comply with all Federal, State of Florida, Seminole County, City laws,
ordinances, regulations, authority and codes and authority having jurisdiction over the purchase.
10.
To the fullest extent permitted by law, the Vendor /Contractor shall indemnify, hold harmless and defend
the City, its agents, servants, officers, officials and employees, or any of them, from and against any
and all claims, damages, losses, and expenses including, but not limited to, attorney's fees and other
legal costs such as those for paralegal, investigative, and legal support services, and the actual costs
incurred for expert witness testimony, arising out of or resulting from the performance or provision of
services required under this Agreement, provided that same is caused in whole or in part by the error,
omission, act, failure to act, breach of contract obligation, malfeasance of officers, officials, employees,
agents or subcontractors of Vendor /Contractor. Additionally, the Vendor /Contractor accepts responsibility
for all damages resulting in any way related to the procurement and delivery of goods or services
contemplated in this Work order. Nothing herein shall be deemed to affect the rights, privileges, and
immunities of the City as set forth in Section 768.28, Florida Statutes.
11.
The Vendor /Contractor shall not assign this WO, any rights under this WO or any monies due or to
become due hereunder nor delegate or subcontract any obligations or work hereunder without the prior
written consent of the City.
WORK ORDER TERMS AND CONDITIONS -Page 2
12. The Vendor /Contractor shall not disclose the existence of this WO without prior written consent of the
City except as may be required to perform this WO.
13. All Material purchased hereunder must be packaged to ensure its security and delivery in accordance
with the City's shipping and packaging specification and good commercial practice. Each package shall
be labeled indicating the addressee of each package or shipment and the applicable WO number. All
shipments shall comply with HAZMAT requirements including, but not limited to, (DOT) regulations
published in 49CFR 1399, OSHA regulations 29 CFR 4999.
14. The Vendor /Contractor shall perform the obligations of this WO as an independent contractor and
under no circumstances shall it be considered as agent or employee of the City.
15. The Vendor /Contractor ensures that its personnel shall comply with reasonable conduct guidelines and
City policies and procedures.
16. After each delivery, the Vendor /Contractor shall provide to the "bill to address" an original, "proper
invoice" (single copy) which includes: a) Vendor /Contractor's name(dba), telephone number, mailing
address; b) City's P.O. Number; c) Date of invoice; d) Shipping date; e) Delivery date; f) Payment
terms; g) Description of goods /services; h) quantity; i) Unit price; j) Extended price; k) Total. The City
has the right to reconcile invoice with the WO and adjust payment accordingly to comply with the WO.
Payment will be made only to the Vendor /Contractor identified on the WO and for received and
accepted goods /services. The City shall have right at any time to set -off any amounts due to the
Vendor /Contractor against any amounts owed to the City by the Vendor /Contractor and shall in the
case of Vendor /Contractor default retain the right to further adjust payments as consistent with the best
interests of the City.
17. Payment of invoices will be in compliance with Chapter 218, Part VII of Florida Statutes, City Ordinance
No. 3029, Purchasing Policy of the City and the stipulations, terms and conditions of this WO. Any cash
discount period will date from receipt of invoice, receipt of actual delivery or date of invoice, which ever
is later.
18. If this WO involves the Vendor /Contractor's performance on the City's premises or at any place where
the City conducts operations, the Vendor /Contractor shall request information from the Purchasing
Manager regarding insurance coverage requirements. In circumstances where insurance is required,
Vendor /Contractor shall provide proofs of insurance required by the City, or City reserves the right to
cancel this Work Order, immediately suspend performance by the Vendor /Contractor at
Vendor /Contractor's expense and prohibit access to City premises until such proofs of insurance is
verified Noncompliance with this item shall place the Vendor /Contractor in default and subject to
disbarment from the City's Vendor /Contractor List.
19. The failure of the city to enforce any provision of this WO, exercise any right or privilege granted to the
City hereunder shall not constitute or be construed as a waiver of any such provision or right and the
same shall continue in force.
20. The Vendor /Contractor shall notify the Purchasing Manager of any inherent hazard and applicable
precautions, protective measures and provide any additional relevant information, including MSDS,
related to the Material being purchased herein.
21. The City shall have the right at no additional charge to use all or portions of material found in the
Vendor /Contractor's applicable literature relevant to the purchase. The Vendor /Contractor agrees to
advise the City of any updated information relative to the foregoing literature and documentation with
timely written notice.
22. A person or affiliate who has been removed from the City's Vendor /Contractor List may not submit a bid
or transact business with the City in excess of Category Two for a period of thirty -six (36) months from
the date of being removed from the City's Vendor /Contractor List.
23. In compliance with 8 U.S.C. Section1324a(e) [Section 274A(e) of the Immigration and Nationality Act
(INA)], the City will not intentionally make an award or upon discovery of a violation will unilaterally
cancel this WO with any contractor who knowingly employs unauthorized alien workers.
WORK ORDER TERMS AND CONDITIONS -Page 3
24. This WO shall be governed by and interpreted in accordance with the laws of the State of Florida. In
any action or proceeding required to enforce or interpret the terms of this Agreement, venue shall be of
the Eighteenth Judicial Circuit in and for Seminole County, Florida
It-
Work Order (page 2) WORK ORDER
TERMS AND CONDITIONS #J
Gig
Execution of this Work Order by the CITY and the issuance of a notice to proceed, shall serve as authori -`�'
Cn
zation for the CONSULTANT /CONTRACTOR to provide goods and /or services for the above project as set out in the
Scope of Services which is attached as Exhibit "A," as well as all other exhibits attached to that certain Agreement cited
on the face of this Work Order all of which are incorporated herein by reference as if they had been set out in its entirety
and as further delineated in the specifications, conditions and requirements stated in the listed documents which are
attached hereto and made a part hereof. The CONSULTANT /CONTRACTOR shall provide said goods and /or services cp
pursuant to this Work Order, its attachments and the above - referenced Agreement and its exhibits. If this Work Order b
conflicts with said Agreement or exhibits, the Agreement and exhibits shall prevai provided, however, that the i r
CONSULTANT /CONTRACTOR shall not proceed with work until directed to do so by the CITY
TERM: This Work Order shall take effect on the date of its execution by the CITY and expires upon final delivery,
inspection, acceptance and payment unless terminated earlier in accordance with the Termination provisions herein
provided, however, that the CONSULTANT /CONTRACTOR shall not proceed with work until directed to do so by the
CITY
METHOD OF COMPENSATION:
(i) FIXED FEE BASIS. If the compensation is based on a "Fixed Fee Basis," then the
CONSULTANT /CONTRACTOR shall perform all work required by this Work Order for the Fixed Fee
Amount indicated as the Work Order Amount. The fixed feel is an all- inclusive Firm Fixed Price binding the
CONSULTANT /CONTRACTOR to complete the work for the Fixed Fee Amount regardless of the costs
of performance. In no event shall the CONSULTANT /CONTRACTOR be paid more than the Fixed Fee
Amount.
(ii) TIME BASIS WITH A NOT TO EXCEED AMOUNT. If the compensation is based on a "Time Basis Method"
with a Not -to- Exceed Amount, then the CONSULTANT /CONTRACTOR shall perform all work required
by this Work Order for a sum not exceeding the amount indicated as the Work Order Amount. In no event
is the CONSULTANT /CONTRACTOR authorized to incur expenses exceeding the Not -To- Exceed
Amount without the express written consent of the CITY. Such consent will normally be in the form of an
amendment to this Work Order. The CONSULTANT /CONTRACTOR'S compensation shall be based
on the actual work required by this Work Order and the Labor Hour Rates established in the Master
Agreement.
(iii) TIME BASIS WITH A LIMITATION OF FUNDS AMOUNT. If the compensation is based on a "Time Basis
Method" with a Limitation of Funds Amount, then the amount identified as the Work Order Amount
becomes the Limitation of Funds amount which shall not be exceeded without prior written approval of the
CITY. Such approval, if given by the CITY, will indicate a new Limitation of Funds amount. The
CONSULTANT /CONTRACTOR shall advise the CITY whenever the CONSULTANT /CONTRACTOR
has incurred expenses on this Work Order that equals or exceeds eighty percent (80 %) of the Limitation of
Funds amount. The CONSULTANT /CONTRACTOR'S compensation shall be based on the actual work
required by this Work Order and the Labor Hour Rates established in the Master Agreement.
(iv) UNIT PRICE BASIS WITH A NOT TO EXCEED AMOUNT. If the compensation is based on a "Unit Price
Basis," then the CONSULTANT /CONTRACTOR shall perform all work required by this Work Order for the
amount resulting from computing the quantity(ies) of defined units and agreed upon unit pricing to establish
amount of CONTRACTOR'S compensation. All adjustments to quantities shall be approved by the Project
Manager. Prior written approval by the City is required to adjust the not to exceed amount.
The CITY shall make payment to the CONSULTANT /CONTRACTOR in strict accordance with the payment terms
of the above - referenced Agreement.
It is expressly understood by the CONSULTANT /CONTRACTOR that this Work Order, until executed by the
CITY, does not authorize the performance of any services by the CONSULTANT /CONTRACTOR and that the CITY,
prior to its execution of the Work Order, reserves the right to authorize a party other than the
CONSULTANT /CONTRACTOR to perform the services called for under this Work Order if it is determined that to do
so is in the best interest of the CITY.
The CONSULTANT /CONTRACTOR shall execute this Work Order first and the CITY second. This Work
Order becomes effective and binding upon execution by the CITY and not until then. A copy of this executed Work Order
along with a Purchase Order will be forwarded to the CONSULTANT /CONTRACTOR at the completion of that action.
It is noted that the Purchase Order Number must be indicated on all invoices germane to the Work Order.
February 22, 2012
Mr. Paul Moore, P.E.
Utility Director
City of Sanford Utility Dept.
P.O. Box 1788
Sanford, Florida 32772
Re: Water Main Looping Projects
CPH Project No. Z6582
Dear Paul:
cr�
't
We are pleased to present this proposal for the water main looping projects that are located at six
locations throughout the City that are proposed in order to improve water age throughout the City's
potable water distribution system. We propose to provide the services outlined in the attached
SCona ac f(;Iln A/C nnrJJ attanc=rrJ 1l\/rork Order:
r-
Design, Environmental,
500 West Fulton Street�
Sanford, Florida 32771
Probable Construction
Project Name
r
P.O. Box 2808
. 4,
Sanford, Florida 32772 -2808
Narcissus Ave. Water Main PQL 5
$28,785
Phone: 407.322.6841
Meisch Rd. and 5th St. Water Main (PQL 7)
Fax: 407.330.0639
www.cphengineers.com
$33,140
We are pleased to present this proposal for the water main looping projects that are located at six
locations throughout the City that are proposed in order to improve water age throughout the City's
potable water distribution system. We propose to provide the services outlined in the attached
SCona ac f(;Iln A/C nnrJJ attanc=rrJ 1l\/rork Order:
r-
Since a number of the projects are relatively small in terms of the amount of proposed construction,
we have combined the SR 46 water main looping with the Narcissus Ave. water main looping project
into a single construction project and have also combined the Meisch Rd. / 5 St. water main looping
with the 4" St. water main looping into a single construction project as shown above.
We appreciate the opportunity to provide these services. If you have any questions regarding the
project or proposed services, please do not hesitate to call.
Sincerely,
CPH Engineers, Inc.
U
N. Katriina Bowman, P.E., CCS
Vice President /Associate
JAZ6582.00- 2011 \Sanford \WM Looping Projects\WM Looping Proposal to City 02- 22- 12.doc
Engineers • Surveyors • Architects (AA26000926) • Planners • Landscape Architects • Environmental Scientists • Construction Management • Design /Build
Design, Environmental,
Preliminary Opinion of
Geotechnical, and
Probable Construction
Project Name
Permitting
Cost
SR 46 Water Main At Upsala Rd. (PQL 3) and
Narcissus Ave. Water Main PQL 5
$28,785
$563,937
Meisch Rd. and 5th St. Water Main (PQL 7)
and 4th St. Water Main PQL 14
$33,140
$513,244
Red Cleveland Blvd. Water Main PQL 12
$23,970
$328,160
New Celery Ave. Water Main PQL 15
$21,573
$154,768
Total
$107,468
$1,560,109
Since a number of the projects are relatively small in terms of the amount of proposed construction,
we have combined the SR 46 water main looping with the Narcissus Ave. water main looping project
into a single construction project and have also combined the Meisch Rd. / 5 St. water main looping
with the 4" St. water main looping into a single construction project as shown above.
We appreciate the opportunity to provide these services. If you have any questions regarding the
project or proposed services, please do not hesitate to call.
Sincerely,
CPH Engineers, Inc.
U
N. Katriina Bowman, P.E., CCS
Vice President /Associate
JAZ6582.00- 2011 \Sanford \WM Looping Projects\WM Looping Proposal to City 02- 22- 12.doc
Engineers • Surveyors • Architects (AA26000926) • Planners • Landscape Architects • Environmental Scientists • Construction Management • Design /Build
EXHIBIT A
WORK ORDER FORM
Work Order Number CPH - 034
CITY OF SANFORD FLORIDA
Master Agreement/Contract Number: CCNA Contract
Dated: September 12, 2011
Contract/Project Title Water Main Looping Projects
Solicitation No: RFQ 10/11 -06
Sanford Project No. DW590120
jPurchase Order No.
Consultant/Contractor: CPH Engineers, Inc.
Consultant/Contractor's Business Address, Phone Number, Fax Number and E -mail Address
500 West Fulton Street, Sanford, FL 32771 Phone: 407 - 322 -6841 Fax: 407 - 330 -0639
Email Address: kbowman @cphengineers.com
ATTACHMENTS TO THIS WORK ORDER
METHOD OF COMPENSATION
DRAWINGS /PLANS /SPECIFICATIONS
FIXED FEE BASIS
X
SCOPE OF SERVICES
X
TIME BASIS -NOT TO EXCEED AMOUNT
SPECIAL CONDITIONS
TIME BASIS - LIMITATION OF FUNDS
X
PRICING IINFORMATION
UNIT PRICE BASIS -NOT TO EXCEED AMOUNT
WO TERMS AND CONDITIONS
TIME FOR COMPLETION: 730 Days of the effective date of this Work Order
Effective date- this Work Order: Date of Execution by City
Time for completion: The services to be provided by the Consultant/Contractor shall commence upon execution
of this Work Order by the parties and shall be completed within the time frame indicated above. Failure to meet
the stated completion requirement may be grounds for termination for default.
Work Order Amount: Dollars Expressed in Numbers: $107,468.00
Dollar Amount Written Out: One hundred seven thousand four hundred sixty -eight and 00/100
In Witness Whereof, the parties hereto have made and executed this Work Order on the respective dates under each
signature: The City as delegated through its City Commission taking action on the 12th day of September, 2011
and the Consultant/Contractor by and through its duly authorized corporate officer having the full and complete
authority to execute same.
CONSULTANT /CONTRACTOR
ATTEST: EXECUTION:
re, Corp ate Officer Signature, Corporate President
Peter -Joh � 7atu
. utch, Executive Vice President ZS //Z David A. Gierach
Corporate Officer Printed Name, Title and Date Corporate President, Printed Name and Date
CITY OF SANFORD
Signat e, P urchasing Manager
w�
F. WillianAmith
Purchasing Manager, Por#ed Name and Date
Signature, ity Clerk or
Triplett J'�/�
City Clerk, Printed Name and Date Ma r, Printed Name and Date
Revised: 1 -6 -2011
Work Order (page 2) WORK ORDER
TERMS AND CONDITIONS
Execution of this Work Order by the CITY and the issuance of a notice to proceed, shall serve as authori-
zation for the CONSULTANT /CONTRACTOR to provide goods and /or services for the above project as set out in the
Scope of Services which is attached as Exhibit "A," as well as all other exhibits attached to that certain Agreement cited
on the face of this Work Order all of which are incorporated herein by reference as if they had been set out in its entirety
and as further delineated in the specifications, conditions and requirements stated in the listed documents which are
attached hereto and made a part hereof. The CONSULTANT /CONTRACTOR shall provide said goods and /or services
pursuant to this Work Order, its attachments and the above - referenced Agreement and its exhibits. If this Work Order
conflicts with said Agreement or exhibits, the Agreement and exhibits shall prevail provided, however, that the
CONSULTANT /CONTRACTOR shall not proceed with work until directed to do so by the CITY
TERM: This Work Order shall take effect on the date of its execution by the CITY and expires upon final delivery,
inspection, acceptance and payment unless terminated earlier in accordance with the Termination provisions herein
provided however, that the CONSULTANT /CONTRACTOR shall not proceed with work until directed to do so by the
CITY
METHOD OF COMPENSATION:
(i) FIXED FEE BASIS. If the compensation is based on a "Fixed Fee Basis," then the
CONSULTANT /CONTRACTOR shall perform all work required by this Work Order for the Fixed Fee
Amount indicated as the Work Order Amount. The fixed feel is an all- inclusive Firm Fixed Price binding the
CONSULTANT /CONTRACTOR to complete the work for the Fixed Fee Amount regardless of the costs
of performance. In no event shall the CONSULTANT /CONTRACTOR be paid more than the Fixed Fee
Amount.
(ii) TIME BASIS WITH A NOT TO EXCEED AMOUNT. If the compensation is based on a "Time Basis Method"
with a Not -to- Exceed Amount, then the CONSULTANT /CONTRACTOR shall perform all work required
by this Work Order for a sum not exceeding the amount indicated as the Work Order Amount. In no event
is the CONSULTANT /CONTRACTOR authorized to incur expenses exceeding the Not -To- Exceed
Amount without the express written consent of the CITY. Such consent will normally be in the form of an
amendment to this Work Order. The CONSULTANT /CONTRACTOR'S compensation shall be based
on the actual work required by this Work Order and the Labor Hour Rates established in the Master
Agreement.
(iii) TIME BASIS WITH A LIMITATION OF FUNDS AMOUNT. If the compensation is based on a "Time Basis
Method" with a Limitation of Funds Amount, then the amount identified as the Work Order Amount
becomes the Limitation of Funds amount which shall not be exceeded without prior written approval of the
CITY. Such approval, if given by the CITY, will indicate a new Limitation of Funds amount. The
CONSULTANT /CONTRACTOR shall advise the CITY whenever the CONSULTANT /CONTRACTOR
has incurred expenses on this Work Order that equals or exceeds eighty percent (80 %) of the Limitation of
Funds amount. The CONSULTANT /CONTRACTOR'S compensation shall be based on the actual work
required by this Work Order and the Labor Hour Rates established in the Master Agreement.
(iv) UNIT PRICE BASIS WITH A NOT TO EXCEED AMOUNT. If the compensation is based on a "Unit Price
Basis," then the CONSULTANT /CONTRACTOR shall perform all work required by this Work Order for the
amount resulting from computing the quantity(ies) of defined units and agreed upon unit pricing to establish
amount of CONTRACTOR'S compensation. All adjustments to quantities shall be approved by the Project
Manager. Prior written approval by the City is required to adjust the not to exceed amount.
The CITY shall make payment to the CONSULTANT /CONTRACTOR in strict accordance with the payment terms
of the above - referenced Agreement.
It is expressly understood by the CONSULTANT /CONTRACTOR that this Work Order, until executed by the
CITY, does not authorize the performance of any services by the CONSULTANT /CONTRACTOR and that the CITY,
prior to its execution of the Work Order, reserves the right to authorize a party other than the
CONSULTANT /CONTRACTOR to perform the services called for under this Work Order if it is determined that to do
so is in the best interest of the CITY.
The CONSULTANT /CONTRACTOR shall execute this Work Order first and the CITY second. This Work
Order becomes effective and binding upon execution by the CITY and not until then. A copy of this executed Work Order
along with a Purchase Order will be forwarded to the CONSULTANT /CONTRACTOR at the completion of that action
It is noted that the Purchase Order Number must be indicated on all invoices germane to the Work Order.
SCOPE OF SERVICES
WATER MAIN LOOPING PROJECTS
February 22, 2012
CPH Engineers, Inc.
Design and Permitting Services
BASIC SERVICES OF THE CONSULTANT
1.1 The CONSULTANT agrees to perform professional engineering services in
connection with the project as hereinafter stated.
1 7 Th CONS' II TA NT h II n the CITY, nr fll(•[+1l� --I enginee r
.& iiie vvi vL- r i Siiaii serve aS ais vii 1 FNSC'iicaaivi c- iyI iccrInJ
representative in those phases of the project to which this Scope of Services
applies, and shall give consultation and advice to the CITY during the
performance of his services.
1.3 The purpose of the project is to loop potable water main at a number of
locations throughout the City in order to reduce water age in the CITY's
potable water distribution system. The water main looping is proposed at the
following locations as described below and shown on the aerial maps
contained in Attachment A:
SR 46 Water Main (PQL 3)
At this location, approximately 1100 -ft of new 10" water main is proposed on
the south side of SR 46 from Upsala Rd. to the east, connecting to the
existing 8" water main that is located west of Central Park Drive.
Narcissus Ave. Water Main (PQL 5)
At this location, approximately 1500 -ft of new 10" water main is proposed
along the north side of Narcissus Avenue from 100 -ft east of North Kennel
Road west to North White Cedar Road.
Meisch Rd. and 5th St. Water Main (PQL 7)
At this location, approximately 2630 -ft of new 8" water main is proposed along
the west side of Meisch Rd. from St. Johns Parkway north to West 5th St.,
then west along the south side of West 5th St. to Aero Lane.
Red Cleveland Blvd. Water Main (PQL 12)
At this location, approximately 4100 -ft of new 8" water main is proposed along
the west side of Red Cleveland Boulevard from 100 -ft north of Marquette
Avenue north along the west side of Red Cleveland Boulevard to the existing
water main that is east of the Airport Terminal.
Scope of Services - WM Looping - 02- 22- 12.doc
Page 1 of 5
SCOPE OF SERVICES
Water Main Looping Projects
Surveying, Design, Permitting, Bidding, and Construction Phase Services
February 22, 2012
E. 4 th St. Water Main (PQL 14)
At this location, approximately 1300 -ft of new 8" water main is proposed from
Casa Marina PI. SW through Tract A between Lots 34 and 35, Celery Key
and then NW around retention pond to May River Ct., and then along the east
side of May River Ct. to E. 4th St.
New Celery Ave. Water Main (PQL 15)
At this location, approximately 1960 -ft of new 8" water main is proposed along
the west side of new Celery Ave. between SR 415 and existing Celery Ave.
The new water main in this location is proposed to be constructed after FnnT
completes the construction of new Celery Ave. as part of the SR 415
widening project.
2.1 Task 1 - Design and Permitting Services
2.1.1 The surveying of the water main looping projects is not included in this Scope
of Services. The CONSULTANT shall field review the route using the
completed survey provided by the CITY to assess construction areas, and
proposed new water main location.
2.1.2 The CONSULTANT shall hire a geotechnical consultant to drill 1 -4 soil
borings per water main looping project location. The number of soil borings
per location are as follows: SR 46 Water Main (PQL 3) - two 15 -ft SPT
borings; Narcissus Ave. Water Main (PQL 5) - two 6 -ft auger borings; Meisch
Rd. and 5th St. Water Main (PQL 7) - three 6 -ft auger borings; , Red
Cleveland Blvd. Water Main (PQL 12) - four 8 -ft auger borings; E. 4th St.
Water Main (PQL 14) - one 8 -ft auger boring. No borings are proposed along
New Celery Ave. (PQL 15) since the road construction which includes
clearing and grading has not yet occurred. The results of the geotechnical
exploration will be presented in a geotechnical engineering report, which will
address the following items: Existing site conditions Exploration, testing, and
sampling methods Subsurface soil conditions encountered and soil
classifications Depth to groundwater at the time of the exploration and
estimated seasonal high groundwater levels; Pipeline design
recommendations, including excavation and fill recommendations and
pertinent soil parameters, and whether the existing soils are suitable for use
during construction for bedding and backfilling; Construction
recommendations (site preparation, use of unsuitable soils, dewatering,
bedding, backfill) will also be included in the report.
Scope of Services - WM Looping - 02- 22- 12.doc
Page 2 of 5
SCOPE OF SERVICES
Water Main Looping Projects
Surveying, Design, Permitting, Bidding, and Construction Phase Services
February 22, 2012
2.1.3 The CONSULTANT shall prepare preliminary plans consisting of a plan view
of the proposed water main, plus proposed valves, connection points and
proposed hydrant locations, and prepare a Preliminary Opinion of Probable
Construction Cost (POPCC) for each water main looping project. Since a
number of the water main looping projects are relatively small in terms of the
amount of proposed construction, the SR 46 water main looping will be
combined with the Narcissus Ave. water main looping project into a single
construction project and the Meisch Rd. / 5th St. water main looping will be
combined with the 4th St. water main looping into a single construction
project.
2.1.4 The CONSULTANT shall meet with the CITY to review the preliminary
drawings and POPCC, and shall revise the plans based on CITY review.
2.1.5 The CONSULTANT shall prepare construction plans that will be
approximately 90% complete. The construction plans to be prepared under
this Scope of Services include
SR 46 Water Main (1100 linear feet route) and Narcissus Ave Water Main
(1500 linear feet route)
Cover Sheet
Summary of Quantities
Key Sheet
General Notes Sheet
Plan and Profile - SR 46 (2 Sheets, 1" = 20' Scale)
Plan and Profile - Narcissus Ave. (3 Sheets, 1" = 20' Scale)
Utility Details
Meisch Rd. / 5th St. Water Main (2630 linear feet route) and E. 4 th St. Water
Main (1300 linear feet route)
Cover Sheet
Summary of Quantities
Key Sheet
General Notes Sheet
Plan and Profile - Meisch Rd. / 5 th St. (5 Sheets, 1" = 20' Scale)
Plan and Profile - E. 4 St. (2 Sheets, 1" = 20' Scale)
Utility Details
Red Cleveland Blvd (4100 linear feet route)
Cover Sheet
Summary of Quantities
Scope of Services - WM Looping - 02 -22 -12 doc
Page 3 of 5
SCOPE OF SERVICES
Water Main Looping Projects
Surveying, Design, Permitting, Bidding, and Construction Phase Services
February 22, 2012
Key Sheet
General Notes Sheet
Plan and Profile (7 Sheets, 1" = 20' Scale)
Utility Details
New Celery Ave (2000 linear feet route)
Cover Sheet
Summary of Quantities
Key Sheet
General Notes Sheet
Plan and Profile (4 Chectc 1 " = 20' Sale)
Utility Details
Note: The New Celery Ave. Water Main looping cannot occur until after FDOT
constructs New Celery Ave., which is anticipated to be complete in 2014.
2.1.6 For each water main looping project identified in 2.1.5, the CONSULTANT
shall prepare a Project Manual consisting of Technical Specifications and
front end bidding documents and update the POPCC by preparing an Opinion
of Probable Construction Cost (OPCC).
2.1.7 For each water main looping project identified in 2.1.5, the CONSULTANT
shall submit three (3) sets of the 90% plans, Project Manual, and the OPCC
to the CITY, and shall meet with the CITY to review the plans, Project
Manual, and OPCC and shall make revisions based on CITY review.
2.1.8 For each water main looping project that has work proposed in Seminole
County RAN the CONSULTANT shall meet with the Seminole Co. R/W
Coordinator to review the proposed construction.
2.1.9 For each water main looping project, the CONSULTANT shall fill out and
submit the permit applications and plans to the Florida Department of
Environmental Protection (FDEP), Florida Department of Transportation
(FDOT), and Seminole County, as applicable. Included in this cost is the
FDEP permit application fee ($650) per water main looping project, which will
be paid to FDEP by the CONSULTANT on behalf of the CITY.
2.1.10 For each water main looping project, the CONSULTANT shall revise the
plans, specifications, Project Manual and OPCC based on CITY, County,
FDEP, and FDOT comments, submit three (3) copies of the plans and OPCC
to the CITY, assist the CITY during the Bid Phase of the project consisting of
Scope of Services - WM Looping - 02- 22- 12.doc
Page 4 of 5
SCOPE OF SERVICES
Water Main Looping Projects
Surveying, Design, Permitting, Bidding, and Construction Phase Services
February 22, 2012
preparing written responses to bidder questions forwarded by the CITY;
issuing to the CITY clarifications as needed to clarify the design; and
preparing draft addenda items for the CITY's use.
2.1.11 For each water main looping project, the CONSULTANT shall prepare
conformed documents and distribute up to 10 sets of the conformed Contract
Documents for the Contractor and CITY use during construction.
Not Included
The following related services are not included in the Scope of Services, and are not
anticipated to be required, but can be provided at a later date at an additional fee, upon
approval of the CITY:
1. Boundary Survey
2. Topographic Survey
3. ALTA/ACSM Land Title Survey
4. Survey of Ordinary High Water /Mean High Water
5. Construction Layout
6. Underground Utility Designation /Location
7. Construction Phase Services
Scope of Services - WM Looping - 02- 22- 12.doc
Page 5 of 5
Attachment A
Aerial Maps
1 inc!'. - 5 fC•--t
I inch = 500 feet Project No. S06101
I inch = 500 feet Project No. S06101
i inch - 500 feet
i inch; 500 feet Project No. S06101
Legend
(Note: not all Items are shown on map)
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fCs�9 Item No.
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CITY COMMISSION MEMORANDUM 12.7 &
MARCH 1 2, 2012 AGENDA 111
TO: Honorable Mayor and Members of the City Commission
PREPARED BY: Paul Moore, Utility Director
SUBMITTED BY: Norton N. Bonaparte, Jr., City Manager
S UBJECT: Water Main Pipe Looping
SYNOPSIS:
Approval of CPH Engineers, Inc. (CPH) scope of services to design water main looping in order to
improve water age throughout the City's potable water distribution system is requested.
FISCA STATEMENT:
The cost of CPH's proposal is $107,468. Funds are available from the State SRF loan.
BACKGROUND:
The Water Facilities Plan was updated and approved by the City Commission in April 2009.
Under this plan, the City identified an estimated total of $ 17,787,499 needed on pipe rehabilitation
projects. The scope of work proposed by CPH will provide technical and engineering services for
water main looping for the water quality improvement project.
CPH is currently under a CNNA Master Contract to provide engineering services to City.
LEGAL REVIEW:
W
RECOMMENDATION:
It is staff's recommendation that the City Commission approve the Work Order to obtain the
identified services from CPH Engineers, Inc. in the amount of $107,468.
SUGGESTED MOTION:
"I move to approve the Work Order to CPH Engineers, Inc. in the amount of $107,486 to obtain
the identified Services applicable to Water Main Looping Project."
Attachment: CPH Engineering, Inc. Work Order and Scope of Services
Page 1 of 2
MOORE, PAUL
From: Smith, Bill
Sent: Tuesday, February 28, 2012 8:49 AM
To: Lindsay, Cynthia; MOORE, PAUL
Cc: HERNANDEZ, MIGDALIA
Subject: RE: Agenda memo March 12, 2012
Paul, this confirms that I have reviewed subject Agenda Item and recommend submission as
written.
Thank you,
F. William "Bill" Smith,
Purchasing Manager
City of Sanford
P.O. Box 1788
Sanford, FL 32772
Please note change in telephone
and FAX numbers:
Tel: 407.688.5028
Fax: 407.688.5021
From: Lindsay, Cynthia
Sent: Tuesday, February 28, 2012 8:45 AM
To: MOORE, PAUL; Smith, Bill
Cc: HERNANDEZ, MIGDALIA
Subject: RE: Agenda memo March 12, 2012
Paul,
This is good.
From: MOORE, PAUL
Sent: Monday, February 27, 2012 3:11 PM
To: Smith, Bill; Lindsay, Cynthia
Cc: HERNANDEZ, MIGDALIA
Subject: FW: Agenda memo March 12, 2012
Cindy and Bill - Attached is a draft City Commission Agenda concerning a CPH engineering proposal. If
you have any comments please let me know. If it looks fine please send an email saying that too. When
I give Jan the final version I need an email from you both saying that you reviewed it. Thanks.
From: PARRISH, ALTHEA
Sent: Monday, February 27, 2012 2:58 PM
To: MOORE, PAUL
Subject: Agenda memo March 12, 2012
Althea Parrish
2/28/2012
Page 1 of 1
MOORE, PAUL
From:
Lindsay, Cynthia
Sent:
Tuesday, February 28, 2012 8:45 AM
To:
MOORE, PAUL; Smith, Bill
Cc:
HERNANDEZ, MIGDALIA
Subject: RE: Agenda memo March 12, 2012
Paul,
This is good.
From: MOORE, PAUL
Sent: Monday, February 27, 2012 3:11 PM
To: Smith, Bill; Lindsay, Cynthia
Cc: HERNANDEZ, MIGDALIA
Subject: FW: Agenda memo March 12, 2012
Cindy and Bill - Attached is a draft City Commission Agenda concerning a CPH engineering proposal. If
you have any comments please let me know. If it looks fine please send an email saying that too. When
I give Jan the final version I need an email from you both saying that you reviewed it. Thanks.
From: PARRISH, ALT' -A
Sent: Monday, FebrU
To: MOORE, PAUL
Subject: Agenda me
Althea Parrish
Utility Coordinate
City of Sanford
New Phone & Fa.
407 - 688 -5107 (oi
407 - 688 -5091 (fa
2/28/2012