1468 Vision Internet6 W, — Is�9
PURCHASING DEPARTMENT
T RANSMITTAL MEMO RANDUM
To: Deputy City Manager
RE: Vision Internet (revised contract)
The item(s) noted below is /are attached and forwarded to your office for the following action(s):
❑ Development Order
❑ Final Plat (original mylars)
❑ Letter of Credit
❑ Maintenance Bond
❑ Ordinance
❑ Performance Bond
❑ Resolution
Once completed, please:
® Return originals to Purchasing
❑ Return copies
Special Instructions:
Li lgnature - -----�
-- --Recording
Rendering
Safe keeping (Vault)
y on
❑ City Manager Signature
❑ City Clerk Attest/Signature
Execute revised contract initial each page and return to Purchasing.
Marisol Ordonez Aol�t
From
Date
TADept_ forms \City Clerk Transmittal Memo - 2009.doc
Changes to executed contract are as stated below:
Item 1 on page 18 of
Executed Vision Internet Agreement Exhibit A -1 is hereby changed to read as follows:
1. Contractor will provide the above services to City in exchange for payment of fees and
compliance with the Terms and Conditions of this Agreement. This Agreement, City activities
and all discussions regarding City website development shall be treated as confidential and shall
not be disclosed to parties other than representatives of Contractor and the authorized
representatives of City. However, actions taken by the City to comply with the "freedom of information
act" shall not be deemed to conflict with this section. It is agreed that decision making authority on
behalf of City is vested in the City Manager. It is further understood that the City Manager may, at his
discretion delegate the function of project management by written communication to the Contractor.
Changes to Sanford Add #1 are as stated below:
On page 3 add: and Web Hosting to the heading at the top of the page. (It will then read- Additional
Content Migration and Web Hosting)
Expand the table captioned Price for Services to include the following:
Approval Cycle
govTrack CRM
visionMobile
Additional Content Migration — Up to 50 Pages
SUBTOTAL
Original Basic Contract Amount
Web Hosting (at $200.00 per month) *estimated to be 4 months during fy 2012
(as appropriate, purchase orders will be issued for subsequent fy's
based upon agreed upon unit pricing of $200 00 /month)
TOTAL CONTRACT AMOUNT
$4,630.00
$3,955.00
$2,000.00
$1,445.00
$12,030.00
$19,975.00
800.00
$32,805.00
City's Initials:
Contractor's Initials: �_
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vision
I n t• r n a t
February 10, 2012
City of Sanford, Florida
300 N. Park Ave.
Sanford, FL 32771
Re: Enhancements #1
To Whom It May Concern,
vision internet
2530 wilshire blvd. 2" fl
santa monica ca 90403
888.263.8847 / 310.656.3100
310.656.3103 fax
info@visionintemet.com
www.visionintemet.com
This document, Enhancements #1, represents and describes additional work for the City
of Sanford website. Please review this and Addendum #1 below. If our services meet
your expectations, please sign Addendum #1 and initial each page of this document.
Approval Cycle
For websites where content authorship and updates are distributed throughout an
organization's departments, it is helpful to implement the Approval Cycle where content
updates and changes do not go live on the website until one or more persons have
approved them. Our clients find that having the Approval Cycle allows website
maintenance to be delegated while ensuring consistency throughout the site. This
eliminates errors and the posting of inaccurate content.
Our Approval Cycle allows you to segment the management of content by groups of
users (such as departments), in addition to types of content as determined by the
interactive components. Unlike most content management systems available today
which restrict you to only two -step workflows such as authoring and publishing, the
Vision CMS is extremely flexible allowing you to define as many workflows as you
require with as many steps in the approval as you deem necessary! As your work
requirements change overtime, you will want the flexibility and scalability of the Vision
CMS to customize your current and future approval process needs.
govTrack CRM
It is important for cities like Sanford to provide their residents with advanced features for
requesting services online, saving both your users and your staff time. Vision Internet
can implement our advanced govTrack CRM for your website.
Your residents will be able to make service and information requests based on
categories defined by the City. Users can also send comments and files (such as photos
of a street lamp requiring maintenance, graffiti that needs to be removed, etc.) to the
case processor so that they will have a clearer idea of the work that needs to be done.
These requests will be automatically routed to the appropriate case processor and a
confirmation email will be sent to the user. Passwords provided to users will allow them
City's Initials
Contractor's Initials:
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vision
Internet
to log -in and track the progress of their request throughout the process. Users will also
receive emails updating them on their requests.
Additionally, because govTrack CRM is integrated with the included Frequently Asked
Questions component, your users will also be able to check for common solutions to
their problem before sending it to the City.
Assigned case processors will be notified of service requests by email. After logging -in,
an easy -to -use queue will show them a list of pending requests, including highlighted
overdue projects. Either City staff or a contractor can be assigned as a case processor
and receive service requests; since requests do not need to be accessed via the Vision
Content Management System, you do not need to worry about granting access to the
website's backend to non -City employees.
visionMobile
visionMobile dynamically converts all standard web pages and key components, such
as the Calendar, News and Newsletters, Job Postings, and FAQs, to your mobile
website. Updates remain simple and easy with dynamic posting to the traditional website
and the mobile version. Also, intuitive navigation allows users to go through all page
levels with ease. Your website will be compatible with all major smart phones including
iPhone, Blackberry, Android, Windows Mobile phones and more.
In order to implement visionMobile Vision Internet will do the following:
Vision Internet will create a design for the mobile interface.
Vision Internet will modify the existing website code to add the ability for the site
to detect when a user is visiting from a smart phone and send them to the new
mobile format.
visionMobile will be compatible with iPhone OS Safari 4, Android Chrome 4,
Windows Mobile OS IE 6, BlackBerry Browser 4.5 and 5.0, Opera Mini 4 and 5,
and Palm webOS.
visionMobile may not be compatible with previous or future versions.
0
0
Figure 1: visionMobile will make your website compatible with all major smart phones
Including iPhone, Blackberry, Android, Windows Mobile phones and more.
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Contractor's Initials:
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vision
I n t e r n o t
Additional Content Migration and Web Hosting
Vision Internet will migrate an additional 50 pages for the City's website. This is in
addition to any content migration previously agreed upon in the Agreement referenced
below.
Price for Services
Item
Pricing
A pproval Cycle
$4,630
govTrack CRM
$3,95
visionMobile
$2,00
Additional Content Migration — Up to 50 Pages
$1,44
Subtotal
$12,03
Original Basic Contract Amount
$19,97
Web Hosting (at $200 per month)'
$800
TOTAL CONTRACT AMOUNT
$32,80
If you have any questions regarding the above mentioned proposed item, please feel
free to contact Tricia Lease. We look forward to further discussing how Vision Internet
can provide the City of Sanford with solutions for its website needs.
Sincerely,
Steven B. Chapin
President, Vision Internet Providers, Inc.
' Hosting estimated to be for four months during Fiscal Year 2012. (As appropriate, purchase
orders will be issued for subsequent fiscal years based upon agreed unit pricing of $200 /mont --
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Contractor's Initials:
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vision
I n t e r n e t
Addendum #1
This Addendum #1 specifies additional work to the Vision Internet Providers Inc. Piggyback
Contract dated December 13, 2011 ( "Agreement "). City of Sanford ( "City ") desires Vision
Internet Providers, Inc. ( "Contractor ") to perform work as defined in Enhancements #1, attached
hereto and incorporated herein by this reference.
1. Price: Contractor agrees to perform work for $12,030.
A. City agrees to pay Contractor as follows:
(i) An initial payment equal to 50% of the total cost;
(ii) A payment equal to 50% of the total cost upon completion of the work.
2. All other terms and conditions of the Agreement shall remain in full force and effect.
AGREED:
CITY OF SANFORD
DATE: n4"J�
Print Name / /r a/�a J �� y ' Print Title C. ti �C./
VISION INT RNET PROVIDERS, INC.
DATE: 3 lfl
STEVEN CHAPIN Title: President
City's Initials )i.�
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Contractor's Initials✓