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011298 ws/rm min.E~18672 MINUTES City Commission, Sanford, Florida .3:30 P.M. MEETING January 12 19 981 The City Commission of the City of Sanford, Florida met in Work Session on Monday, January 12, 1997, at 3:30 o'clock P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Brady Lessard Commissioner Kerry D. Lyons Commissioner Velma H. Williams City Manager William A. Simmons City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert The Chairman called the meeting to order. Time Warner Communications franchise fees. City Manager Simmons reported regarding franchise fees the City has two alternatives, one is to leave the fees the way the are, the other is to add on a small fee. Donna Watt, Finance Director, reported that a Court decision, which is not binding in Florida, states that the franchise fee should be rated on the total bill which would include the franchise fee, interpreted to say a franchise fee would be paid on the franchise fee if they are required to remit in that same fashion to us. Seminole County and the surrounding cities have agreed that this is not something that should be changed at this point. She further reported that the City's franchise agreement with the cable company will be up for renewal in July. There is a House Bill that declares that cities cannot charge franchise fees for utilities in its right-of-ways, but could possibly charge maintenance of the right-of- ways to those carriers. There was no action taken on the Bill, and the Florida League of Cities was there to voice opposition to the Bill. The Bill will go back to the Committee in revised form on February 3. City Manager Simmons reported the City has received and will respond to a questionnaire from Florida League of Cities regarding franchise fee information. He will inform Time Warnet Communications there will be no change at this time in the franchise fees paid to the City. Lease of proper~_ to SprintCom, Inc. for wireless telecommunications equipment. City Manager Simmons reported he has met with Donna Kling, a representative from SprintCom, and they have discussed different proposals. The latest proposal is to revise the terms of the lease to $800.00 per month from $600.00, to go to a five year lease with one five year extension instead of four additional five year extensions, and to go to an escalator of 4% per year annually rather than 20% every five years. There are still some details to work out with regard to insurance, etc. but City Manager Simmons recommends approval to execute the lease subject to the attorneys final review of the detailed language, particularly as it relates to the insurance. The Commission concurred. Lighting restrictions.' City Manager Simmons reported he recommends preparation of an Ordinance changing the LDR to regulate residential lighting and its intrusion on adjacent properties. The Commission concurred. No further action is needed by the Commission at this time. City-Paid term life insurance. City Manager Simmons reported the Commissioners have received a report outlining the current entitlement ranges of Term Life Insurance from $5,000 face value to 1 times annual salary, paid by the City, depending E718672 MINUTES City Commission, Sanford, Florida 3:30 P.M. MEETING 3anuary 12 1998 upon the elassification of the employee in question. The Staff recommendation is to move toward consistency which would have the exempt employees receive the 1 times annual salary, with the condition that anyone who is not an exempt employee, who is presently receiving the 1 times their annual salary will keep it until they either retire, move on or move into an exempt position. Tim McCauley, Director of Human Resources, reported there are about 30 people who are not exempt who are receiving the 1 times their annual salary. Commissioner Eckstein felt it was not fair for the general employee to only receive $5,000 when the exempt employees are receiving much more. Commissioner Witliams agreed. The Commission requested that Mr. McCauley prepare an estimate of the cost to provide the insurance to every employee at 1 times their annual salary and bring it back to the Commission at the next Work Session. Economic Development Assistance Application from Crankshaft Rebuilders Inc. Charles Rowe, Community Development Director, introduced Larry Eriksson, owner of Crankshaft Rebuilders Inc. and Dan Hunt, Mr. Eriksson's assistant. Mr. Rowe reported Crankshaft Rebuilders Inc. have been doing business in Sanford for quite some time, and they propose to build an 8,000 sq. ft. unit adjacent to their existing structure, and will hire 12 to 13 more people. They have applied for Economic Development Assistance for this addition. After discussion the Commission concurred that the City's policy should be to consider granting Economic Assistance to corporations looking to move into Sanford, not the existing businesses in Sanford that wish to expand. Also, applicants should meet the criteria of the County. The consensus was not to give the incentive to Crankshaft Rebuilders Inc. Municipal Taxin~ District for Meadow Street pavin5 City Manager Simmons pointed out on a map where Meadow Street is located, just off of Lake Mary Boulevard, running east and west. The east end is privately owned and the west end is owned by Seminole County. There is a 25' strip between the two ends which is privately owned. The City has received a request from representative property owners to establish a special taxing district to fund the paving of Meadow Street and for the improvement of drainage, either using piped drainage or open "swale-type" drainage, which can amount to between $12,000 and $24,000. The City has only received authorization to pave and put drainage in for the west half of Meadow Street. The property owner of the 25' in the middle has never responded to any of the City's requests. The City could proceed with plans and resolutions to pave the west end only. The estimated cost, including piped drainage, would be approximately' $38,000 which would be funded by the property owners, either in a lump sum or over a period of time. The City would fund it originally and the property owners would pay the City back. City Manager Simmons' recommendation is to also pave Art Lane, from the City Landfill to just past Meadow Street~ at the same time. If the City can contact the owner of the 25' piece and get them to agree to convey that property to the City or the County, then the City could proceed with the complete job which could run as high as $76,000 for the whole length of Meadow Street. The east end is private property owned by Mr. Willjams, who is willing to donate that right-of-way and to participate on a front footage basis on paying his share of the improvements. It was agreed that City Manager Simmons would provide a cost estimate for paving Art Lane and contact property owners along Art Lane to see if they would be willing to have that street paved, and bring the information back to the Commission in two weeks. E718672 MINUTES City Commission, Sanford, Florida 3:30 P.M. MEETING 3anuary 12 98 Intergovernmental P!anninl~ Coordination Agreement of 1997. Jay Marder reported the City needs to put together, by August, an "Issues Report" that would analyze the different issues it has relating to Seminole County. Sanford is the only city that Seminole County has a Joint Planning Agreement with, and that needs updated. Mr. Marder recommends approval of the Agreement as presented to the Commission. City Manager Simmons agreed to put the agreement on the agenda for approval on January 26, 1998, and will contact the County of the intent of the Commission to approve the Agreement. Government/Public Education Cable Television proUramming. City Manager Simmons reported the Commissioners have received a list of possible City uses of television air time suggested by Staff, without giving consideration to the cost of air time or the cost of preparing the copy. He reported the Commission needs to make a decision whether they want to make a commitment now or wait till it is more well established. Commissioner Lessard reported Larry Furlong of the Seminole County School Board feels that Seminole County will have its own TV station in the very near future. Seminole Community College is building a facility on its campus and is willing to take a big part in staffing and programming. If the City does not commit at this time it may get stuck with a time slot that is not as desirable when it joins later. After discussion concerning what costs might be incurred and whether the Commission Meetings should be televised, the Commission concurred to be included right now and can pull out later if it is too costly or if there are other concerns. This will be brought up for a vote at tonight's Regular Meeting. City Hall audio recordin$ equipment. City Clerk Jan Dougherty reported on two options for procurement of a new City Hall recording system and the appropriate duplication equipment. Option A would be to keep the present recorders and continue to use them as in the past, purchase duplicating equipment to copy the two types of tapes and an additional transcriber at a cost of $2,894.00. Option B would be to purchase additional recording equipment to make all recorders/tapes compatible, the reformalter-copier to duplicate this type of tape, and an additional transcriber at a cost of $4,995.00. The Option B cost does not include microphones and wiring/installation. After discussion the Commission concurred to have Ms. Dougherty proceed with Option B and use her discretion as to microphones for the Commission to test-use. Request to rename park in honor of James Dunn. City Manager Simmons reported the City received a request from Sarah Dunn Miller to rename the Bay Avenue Park in honor of her father, James Dunn. Further, the City has not previously named a City facility in honor of an employee, only elected officials. After discussion and review of Ms. Miller's request the Commission concurred to rename the park. [The Mayor recessed the meeting for about 17 minutes, then reconvened it.] RFP for Solid Waste privatization. City Manager Simmons reported the proposed RFP for Solid Waste privatization has been revised. Before this RFP will be ready to advertise the City will need to have an appraisal of the equipment and decide on the order to . proceed in terms of an employee meeting. Advertising does not guarantee award to an outside firm since the City's Solid E718672 MINUTES , City Commission, Sanford, Florida 3:3fi P.M. MFFTTN~ 3anuary 12 ~998 Waste Division will be submitting a bid. Mayor Dale requested that the cost of the appraisal be added to the equipment in the RFP, and the Commission concurred. After discussion the Commission concurred to send the draft RFP to interested parties and then meet with the Solid Waste Department employees to get their input and answer their concerns. City Manager Simmons reported there are seven steps to this process: 1) get an appraisal, 2) meet with employees, 3) meet with vendors, 4) re-evaluate the RFP and approve advertising of the RFP, 5) opening proposals and analyzing, 6) meet with the employees again, and 7) award the contract. A Special Work Session was set with the employees for February 2, 1998 at 4:00 p.m. in the Commission Chambers. Board appointments/reappointments. City Clerk Jan Dougherty reported that Ricky Scott' s term on the Citizens Advisory Board expires on February 10, 1998, and he wishes to be reappointed. Mayor Dale reported that the Sanford Community Redevelopment Agency will be meeting tomorrow and will probably make a recommendation for appointment to the Board to replace Linda Johnson, whose term expired December 11, 1997. It was reported that Amelia Royster's term on the Scenic Improvement Board expires January 31, 1998. Also, Ms. Cannavino, who was recently reappointed to the Scenic Improvement Board, has resigned. The Scenic Improvement Board will meet next week and will be asked for a recommendation for appointment to fill Ms. Cannavino's term. City Manager Simmons reported the City has received an Application for Appointment to a City Boa~from J. Manuel Aceredo, and he listed the Scenic Improvement Board, as well as the Citizens Advisory Board. It was reported Mr. Aceredo is a lawyer who at the present time lives in Longwood, but plans to move to Sanford in the near future because his office is in Sanford. Regular Agenda items and other items. Commissioner Williams reported she would like the Commission to consider applying for a grant for the C.O.P.S. Program. This is a three year matching funds program. The City would have to provide 25% of the salary for each officer for the first year, and for each year after that the City's match amount would increase. The deadline for applying is January 30, 1998. Chief Dillard reported that Sergeant Presley has already started filling out the application. After discussion the Commission concurred to have the application filled out and have it ready to mail, then bring it back to the Commission on January 26, 1998 for approval. City Manager's report. A. City Manager Simmons reported he has received a letter from the Kiwanis Club with a check to pay for a basic police bike. The Police Department will outfit the bike and the Kiwanis would like to present it at a Commission Meeting when it is ready. B. City Manager Simmons reported each Commissioner has received an analysis of the Fire Department overtime per a request at the last Commission Meeting. Chief Tom Hickson reported the reasons for the extensive overtime were they maintain a minimum manning level on their engines of three. This means only two people can be off at one time. If there is someone off sick, or on personal time, etc. it goes into automatic overt/me. He reported he has four employees up for retirement, two of them officers. He cannot hire new firefighters until those vacancies are filled by promotions after those positions are vacant. This is according to the City's Rules and Regulations. Again, this 6q E718672 MINUTES City Commission, Sanford, Florida P.M. MEETING January 12 1998 places the Department into an automatic overtime situation. The minimum manning level, with the services that the Fire Department provides, is 1.85 firefighters per 1000 population. That would be 65 firefighters, and Sanford Fire Department has 48. He reported other agencies have this problem also, but the amount of disparity is less in other agencies. The reason he went to a three man engine from a two man engine was because of the liability risk. The funding in this year' s budget for Fire Department personnel was put aside, so there are still some possibilities of increasing manpower. City Manager Simmons reported that the overtime in the Fire Department is costing the City dollars, however there are budgeted direct labor dollars for those vacancies which are not being spent and which become a significant possible offset. If the City budgeted for high end people who are retiring, and hires replacements who are low end people, it actually would see costs go down. Another thing is overtime is paid at time and a half plus FICA and Medicare costs, but all the other fringe benefits (about 30%) stop and do not add on to the cost of the overtime person. There are several alternatives to look at. C. Charles Rowe, Community Development Director reported the Commission had previously approved an Economic Development Incentive for Florida Extruders in an amount not to exceed $77,000.00. He further reported the City provided an incentive in the form of a loan and waiver of fees to Florida Extruders. A 200,000 sq. ft. building has been constructed and Florida Extruders has received a total of $18, 151.56 in waivers of fees. They now find that they will not be taking advantage of the loan portion of the City' s Economic Development Program. Florida Extruders has requested release of some or all of their $50,000 letter of credit, as required by their original agreement with the City. The City will collect as much as $34,379 in ad valorem tax on this building each year. After discussion, the Commission had no objection to releasing all except $15,000 of the letter of credit, and releasing the $15,000 when the City receives enough money to cover the waived fees. D. City Manager Simmons reported that the City has received a letter from a representative of the title company for Mr. Sansone, asking for more time for title research. The Commission had originally given them until January 1, 1998 before taking Code Enforcement action. The Commission concurred to give them another two to four weeks for title research. E. City Manager Simmons reported a Volunteer Recognition Dinner has been planned and the Commission needs to decide on the details. This will be a dinner to recognize the volunteer board members who served during the last fiscal year. After discussion it was decided the dinner will be held on February 26, 1998 at the Civic Center. The dinner will be catered by Candlelight Catering as a Buffet style with a plate to be prepared by the servers. at the buffet line. The cost will be $15.00 per person with an additional cost of $7.00 per tablecloth and $.25 per napkin. The menu was also decided on. The cost of flowers, a band, invitations, etc. was also reported by City Manager Simmons. Corporate sponsors will be covering the cost of this dinner. F. City Manager Simmons reported he will be asking the Commission tonight at the Regular Meeting to vote to authorize the City to donate to the School Board din that will be removed from the retention pond by Goldsboro School. G. City Manager Simmons reported he will be asking the Commission to amend the minutes of the December 8, 1997 Commission Meeting. It was stated in the meeting, and reflected in the minutes, that Main Street would pay the City for the overtime associated with ~,~ .after the Fall Festival in the amount of $34,054.07, when in ~718672 MINUTES City Commission, Sanford, Florida 3:30 P.M. MEETING January 6r 12 m98 fact the proper amount owed, and already paid by Main Street, was $3,454.07. The Commission concurred the correct amount should be on the record. H. Mayor Dale received a request from Hospice of the Comforter and the Commission concurred he respond for the Commission. There being no further business, the meeting was adjoumed. Attest: 66 E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. MEETING 3anuarv 12 19 98 The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, January 12, 1997, at 7:00 o'clock P.M. in the City Commission Room, City Hall, 300 Noah Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Brady Lessard Commissioner Kerry D. Lyons City Attomey William L. Colbert City Manager William A. Simmons City Clerk Janet R. Dougherty The Chairman called the meeting to order. Employee of the Year Award. Mayor Dale presented the Employee of the Year Award to Lawrence Hagan, a Customer Service Representative in the Utilities Department of the City. Citizen's participation. No one came forward. Commission meetinU minutes. Commissioner Lessard moved to approve the minutes of the Commission' s November 24, 1997 Work Session (Revised), December 22, 1997 Work Session and December 22, 1997 Regular Meeting. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public HearinU to consider second readine and adoption of Ordinance No. 3381. re: adding a Maintenance Worker I for the Streets Division funded by Stormwater Utility revenue; two "Sanford Airport Authority" Police Officer positions. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3381. No one appeared. Commissioner Eckstein moved to adopt Ordinance No. 3381, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3361 AND ITS AMENDMENTS TO PROVIDE FOR THE ADDITION OF ONE (1) "MAINTENANCE WORKER 1" POSITION (STORMWATER FUNDED) IN THE STREETS DIVISION OF PUBLIC WORKS AND., TO PROVIDE FOR A REVISED AUTHORIZATION OF FUNDING FOR TWO (2) "POLICE OFFICER" POSITIONS VIA AMENDED AGREEMENT BETWEEN THE CITY OF SANFORD AND THE SANFORD AIRPORT AUTHORITY; Seconded by Commissioner Lyons and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public Hearing to consider second readinU and adoption of Ordinance No. 3382. re: desiUnatine the "Fire Lieutenant" position as non-exempt for FLSA purposes. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3382. No one appeared. Commissioner Williams moved to adopt Ordinance No. 3382, entitled: E718672 City MINUTES Commission, Sanford, Florida 7:00 P.M. MEETING January 67 12 1998 AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3361 AND ITS AMENDMENTS TO PROVIDE FOR THE "FIRE LIEUTENANT" POSITION CLASSIFICATION TO BE DESIGNATED AS NON-EXEMPT FOR FLSA PURPOSES. PROVIDING FOR SEVERABILITY, CONFLICTS, AND EFFECTIVE DATE. Seconded by Commissioner Lyons and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Continuation of Public Hearing to consider closing. vacating and abandoning Commercial Street between Mulberry Avenue and Pomegranite Avenue. Ad published October 23, 1997 property posted October 23, 1997, owners notified October 23, 1997. Continued from meeting of November 24, 1997. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3373. Joe High, 207 Sweetwater Creek Drive East, Longwood, reported he is requesting that the City vacate the 66' by 255' fight-of-way that is behind 1700 West First Street. The fight-of-way has already been abandoned on both sides of this block. Further, he has requested a survey showing existing utilities as requested by the City, but his surveyor has not completed it. He therefore requested that the Commission proceed to vacate the street fight-of-way and retain the entire vacated fight-of-way as a utility easement. On recommendation of the City Manager, Commissioner Lessard moved to approve the first reading of Ordinance No. 3373, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CLOSING, VACATING, AND ABANDONING A PORTION OF COMMERCIAL STREET BETWEEN MULBERRY AVENUE AND POMEGRANITE AVENUE IN THE CITY OF SANFORD, FLORIDA, RESERVING AN EASEMENT FOR PUBLIC UTILITY PURPOSES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Sailfest in Sanford. Bob Roth, 8392 Rambling River Drive, Sanford 32771, Executive Director of Sailfest, reported he had requested information on the progress of the Midge testing and has been informed that the problem is being addressed. Mayor Dale explained in more detail what steps the City is taking to alleviate the problem. Also, Mr. Roth reported another concem of the Sailfest Committee was that the grade or ratio of steepness of the beach is too high for launching. Possibilities to correct this situation are floating docks with ramps or dumping sand or dirt prior to the event, but that possibility was discounted because the dirt washes into the channel. They have one engineer that has a proposal to solve all the problems which would cost about $80,000.00. The engineer's proposal included creating a concrete stanchion under the water so the wave action would not eat away at it and cause it to drop down and crack. The engineer had done this in several areas to reclaim hurricane lost land. Mr. Roth asked if the Commission had any other possible solutions, or could give him a budget amount available that he could pursue other solutions. He reported that the funding for this event 60 E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. MFFT~NG January 12 19 98 comes from a line of credit dram on some of the Board members personally, a portion is funded by the County, some from AT&T and marine companies related to the event, and registration fees of about $38,000.00. Mayor Dale reported that midges will never be a problem if the Sailfest is always held in December. He asked Mr. Roth if he had spoken with Jack Wert about any TDC funds that might be available. Mr. Roth reported he had spoken with Daryl McLain who indicated it was a dead end. Jack Wert was trying to put together a Save the Sailfest Committee from some of the hoteliers. Mr. Wert had indicated at the Save the Sailfest Committee meeting that TDC funds could not be used, based on their guidelines, to do physical repairs. The Commission concurred that Commissioner Lyons will work with Mr. Roth, the County and City Manager Simmons to come up with some concrete dollar amounts the City could budget, the actual grade required and other issues to bring this event back to Sanford. Resolution No. 1779. re: supportin~ the Florida League of Cities Constitution revision resolution. Commissioner Williams moved to adopt Resolution No. 1779, entitled: A RESOLUTION OF THE CITY OF SANFORD, FLORIDA, SUPPORTING THE FLORIDA LEAGUE OF CITIES, INC. 'S CONSTITUTION REVISION RESOLUTION PROVIDING FOR SEVERABILITY AND EFFECTIVE DATE. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Request from Jerry W. And Lilia B. Lord for reimbursement of annexation fee. City Manager Simmons reported the Lord' s had paid their money and submitted their petition and request for annexation, and then Staff recommended they donate a portion of the property currently being used as a road, as a right-of-way. Also the Lords were advised that City Code requires that if sanitary sewer is available they also get sanitary sewer service, even though they have a septic system that works fine. Because of these recommendations and conditions, and because the City has not advertised for the Public Hearing, they want to withdraw their application and have the money refunded. On recommendation of the City Manager, Commissioner Willjams moved to refund the $150.00 annexation fee to Jerry W. and Lilia B. Lord. Seconded by Commissioner Eckstein and carried by vote of he Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Condemnation Status Report/Demolitions/Removal/Extensions. Charles Rowe, Community Development Director reported Condemnation No. 97-14, 406 W. 15th Street has been repaired and Community Development is recommending removal from condemnation. Commissioner Lyons moved to remove Condemnation No. 97-14 from condemnation. Seconded by Commissioner Lessard and carded by vote of the Commission as follows: E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. MEETING January 12 ~998 Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Charles Rowe reported three properties were being recommended for demolition: Condemnation Report No. 97-7, 1222 Lincoln Ct., Condemnation Report No. 97-18, 811 Elm Avenue and Condemnation Report No. 97-45, 816 W. 13th Street. William Kolodzeski, owner of the property at 811 Elm Avenue, reported he had sent a letter asking for an extension because he is waiting on financing to complete the repairs needed. Mr. Rowe reported the City Commission had granted an extension on November 24, 1997 until December 24, I997. The permit for the repairs was issued prior to the November meeting, and there has been no call for inspection since that time. Mr~ Rowe reported a portion of the roof has been repaired in the last 60 days, and there has been some work on an attached building. Mr. Kolodzeski reported that the front porch has also been re-decked and re-roofed. Mr. Rowe reported that the problems of transients and police issues that first were observed at the time of condemnation have been eliminated by the owner' s brother residing on the property. Commissioner Williams moved to table Condemnation Report No. 97-18 until January 26, 1998, for Mr. Kolodzeski to give a financial report at that time. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Mr. Rowe reported that Community Development is recommending 30-day extensions for Condemnation Report No. 97-6, 2606 Hiawatha Ave. and Condemnation Report No. 97-23, 210 S. Virginia Avenue. Commissioner Eckstein moved to authorize 30-day extensions for Condemnation Report Nos. 97-6 and 97-23. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Mr. Rowe reported that Condemnation Report No. 97-7, 1222 Lincoln Ct. and Condemnation Report No. 97-45, 816 W. 13th Street are recommended for demolition. Commissioner Lessard moved to demolish Condemnation Report Nos. 97-7 and 97-45. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Mr. Rowe reported that Condemnation Report No. 96-12, 1605 W. 7th Street, Condemnation Report No. 97-2, 618 Mellonville Avenue, Condemnation Report No. 97-16, 2200 French Avenue and Condemnation Report No. 97- 19, 1011 Holly Avenue are recommended for 60-day extensions. Commissioner Eckstein moved to authorize 60-day extensions for Condemnation Nos. 96-12, 97-2, 97-16 and 97-19. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Ave E718672 City MINUTES Commission, Sanford, Florida P.M. MEETING 3anuary 12 ~9 98 Commissioner Williams Commissioner Lessard Commissioner Lyons Boards: appointments/reappointments. A. Citizens Advisory Board. expires February 10, 1998, to the Citizen's Advisory Board. Commission as follows: Aye Aye Aye Commissioner Williams moved to reappoint Ricky Scott, whose term Seconded by Commissioner Lyons and carried by vote of the Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye B. Community Redevelopment A~ency. Mayor Dale reported that the vacancy on the Sanford Community Redevelopment Agency, created by the expiration of the term of Linda Johnson, will be discussed at the next Commission meeting. C. Scenic Improvement Board. Mayor Dale reported there are two vacancies on the Scenic Improvement Board, Amelia Royster's and Ms. Cannavino's. Also, an application has been received for the Board from Mr. Acevedo. The Commission asked Mike Kirby to present Mr. Acevedo' s application to the Scenic Improvement Board at their next meeting and also get their recommendation for a replacement for Ms. Cannavino. He will bring the information back to the January 26, 1998 meeting. Consent Agenda. City Manager Simmons reported he has received additional Staff input on the Right-Of-Way Agreement with Johnnie and Joella B. Singleton which includes concern because the width of a driveway is supposed to be limited to not more than 36', and not to exceed 30' in some cases. Residential driveways are supposed to be limited to 18'. The City' s standard Right-Of-Way permit has the user indemnifying the City and also agreeing to remove the improvement at any point in time the City may ask. Commissioner Lessard moved to take this issue off of the Consent Agenda and consider it as a separate item. Seconded my Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Commissioner Eckstein Commissioner Williams Commissioner Lessard Commissioner Lyons On recommendation of the City Manager, Commissioner Williams moved as follows: A. For Bid Number IFB97/98-19, Water Distribution Materials - accept lowest bid which met specifications, as follows: Item Vendor Bid Price Valves, Clamps & Couplings Ferguson Underground $10,552.60 Galvanized Fittings Ferguson Underground 667.10 Repair Clamps SEMSCO 1,820.48 Tapping Saddles US Filter 1,980.10 Meter Sets US Filter 9,807.00 Misc Fittings Ferguson Underground 243.78 Meter Boxes US Filter 1,875.00 Fire Hydrants US Filter 13,060.00 PVC Pipe US Filter 267.00 Tubing &Adapters US Filter 4,447.25 Misc. Items US Filter $ 706.35 TOTAL: $45,426,66 E718672 MINUTES City Commission, Sanford, Horida 7:00 P.M. MEETING 38nuB~v 12 19 98 ! B. To authorize payment of statements from Foley & Lardner for Professional Services in the amount of $382.60, and from the City Attorney for Professional Services in the amount of $8,445.00. C. To acknowledge four invoices in total amount of $117,351.94 from Ardaman & Associates ($4,749.72), Ecotech Consultants, Inc. ($2,506.00), H. C. Connell, Inc. ($34,401.67) and Prime Construction Group, Inc. ($75,694.55) paid during the period for previously approved lump sum contracts per City Commission approval on October 8, 1990 and November 5, 1991. D. To authorize execution of Tri-Party Development Agreement with Landry's Seafood Restaurants, Inc. for final construction plans for a 7,750 sq. ft. restaurant. E. To authorize execution of agreement with Florida Public Utilities Company for emergency service in the event of a Hurricane Disaster. F. To authorize execution of Right-Of-Way Agreement with John and Gina Newton to construct a 4' wood fence contiguous to 1118 S. Park Avenue. G. To authorize execution of Maintenance Agreement for West SR 46 with State of Florida. H. To approve vouchers for December, 1997. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Johnnie Singleton, 421 S. Bay Avenue reported that he agrees to the conditions in the Right-Of-Way Use Agreement and understands that he will indemnify the City, and that he will remove the improvement at any time the City requests him to do so. Commissioner Eckstein moved to approve the Right-of-Way Use Agreement with Johnme and Joella B. Singleton to install a drive way contiguous to 421 Bay Avenue. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner lickstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye City Attorney's report. No report. City Manaeer's report. A. City Manager Simmons requested a vote of approval for the Interlocal. Agreement establishing the Seminole Television Council as discussed in Work Session, recognizing that the actual document to be signed may have more signers to it before it is brought back to the Commission. Commissioner Williams moved to approve the Interlocal Agreement to establish the Seminole Television Council. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. MEETING January 12 19-- 78 Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye B. City Manager Simmons requested a vote to change the name of Bay Avenue Park in honor of James Dunn, as discussed in today's Work Session. Commissioner Lyons moved to approve changing the name of Bay Avenue Park in honor of James Dunn. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye C. City Manager Simmons requested approval of donation of the dirt removed from the stormwater retention pond on the Goldsboro Schoolyard by a City contractor to the School Board for use at Goldsboro. Commissioner Lessard moved to donate to the School Board for use at Goldsboro School the dirt removed from the stormwater retention pond located on that schoolyard. City Clerk's report. No report. City Commissioners' reports. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-CommissionerDale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Eckstein - no report. Commissioner Williams - complimented Chief Dillard and his staff on the changes that are being observed throughout the community. Also, reminded everyone that the Martin Luther King banquet will be held Saturday evening at the Civic Center at 6:00 and the tickets are $15.00. Commissoner Lessard - reported the big Touchton Building on First Street has recently been bought and sold and there will be an advertising/marketing firm moving into it. Commissioner Lyons - no report. Mayor Dale - reported that on Friday ChiefDillard, Commander Bronson, Mr. Simmons, Steve Cooke, Commissioner Willjams and he went to the Private Business Association and gave an update on what is happening in Sanford. He also reported the Police Department is making a lot of progress, knowing where there weak spots and trouble spots are, and they have formulated a plan to address the concerns of the Commission. It has become a real team effort. There being no further business, the meeting was adjourned. ~/~ Attest: