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022398 ws/rm min.106 E718672 MINUTES City Commission, Sanford, Florida 6:00 P,M..::!.'.; WORK SESSION 7'i~'319 98 The City Commission of the City of Sanford, Florida met in Work Session on Monday, February 23, 1998, at 3:30 o'clock P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Brady Lessard Cormnissioner Kerry D. Lyons City Manager William A. Simmons City Attorney William L. Colben City Clerk Janet R. Dougherty The Chairman called the meeting to order. Adult Entertainment Inte~ocal Aereement City Attorney William Colbert reported the City already has an Adult Entertainment Ordinance, and the County is in the process of adopting its Adult Entertainment regulations and the two are not identical nor mutually exclusive. The City of Sanford regulates Adult Entertainment by creating areas where Adult Entertainment can occur with distance requirements between them. The County's approach is to cluster the Adult Entertainment establishments. The Ordinance will be to implement a sharing of sites. [Commissioner Williams joined the meeting.] In the future the City may want to look at the possibility of opting into the County regulations or, alternatively, amending the City regulations. After discussion Commissioner Willjams requested the Commission prepare a press release so the general public would understand what the City is doing, and why, in regard to the Adult Entertainment issue; and the Mayor reported the Commission can do that. Storm damage. Mayor Dale reported a tomado hit the south end of the City and surrounding areas at about 12:30 this morning. There have been eleven deaths reported in Seminole County, and one missing person. There have been about 28 injuries reported. The Sanford emergency services have been very responsive and several surrounding communities have called to offer assistance. An official from the State has inspected the destruction and FEMA is expected very soon. A command center has been set up and several service agencies are assisting in the clean-up. William W. White's request to annex a portion of property on Ohio Avenue. City Manager Simmons reported the request from Mr. White is to annex a small portion of his property which fronts on Ohio Street on the east side. The rest of his property is groves and he does not want to annex that portion at this time. City Manager Simmons reported this could cause the City some problems in the future and recommended that the City ask for a specific annexation date for the grove part of the property or request an annexation petition for the entire portion of the property along Ohio Street. City Attomey William Colbert reported he is not aware of any partial annexation by the City in the past so whatever action is taken will set a precedent. After discussion the Commission concurred that the City should annex all of the property or none of it. Mayair Golf Course lease review. City Manager Simmons reported he met with Mr. Daniels and explained to him the City' s' s rationale and gave him copies of the City Attorney's opinion. At that time Mr. Simmons suggested Mr. Daniels meet with his advisors in terms of interpretation of the mutual exclusiveness of the $91,000.00 per year general improvements as prescribed for in E718672 MINUTES City Commission, Sanford, Florida 6:00 WORK SESSION 107 Feb -::-_232, ~9 98. Paragraph 16, versus the trade-off of rent for capital improvements as provided for elsewhere in the lease. Mr. Knowles, Mr. Daniels representative, has provided some information regarding a requested approval by the City Commission to allow Mr. Daniels to transfer the leasehold to a different entity, but Mr. Simmons has not received any further information regarding the memo presented to the Commission at its last meeting. Mr. Simmons reported he will set up a meeting with Mr. Daniels to discuss the Commission's issues on the rent relating to the Paragraph 16 improvements. The alternative is for the Commission to cite the detilult provision of the existing lease and to direct the City Attomey to prepare a letter of default to start the clock on time to cure, which is 60 days. The Commission concurred that the provisions of the lease should be brought current before consideration of transfer of the lease. Tax-exempt Line of Credit. Donna Watt, Finance Director, reported an RFP was done for a line of credit in the amount often million dollars with a five or ten year term and four responses were received. Art Diamond of Fishkind & Associates assisted Ms. Watt in evaluating the RFP's. After discussion with several outside authorities by Ms. Watt and Mr. Diamond, they recommend the City establish a line of credit with First Union Bank in an amount not to exceed $10,000,000 at a variable rate based on 74.1% of One-Month LIBOR adjusted monthly. Mr. Diamond reported LIBOR is the rate London Banks use to borrow from each other. The Commission will vote tonight on whether to establish a line of credit with First Union Bank. Quarterly Financial Report. Donna Watt, Finance Director, reported for the first quarter of 1998 most revenues in total are a little more than budget, and expenditures are under. As of Friday the City was at about 85% on the collection of property taxes for the year. The Commission had no questions. Weekly payroll. Donna Watt, Finance Director, reported that slightly less than half of City employees are paid on a weekly basis. Other employees are paid on a bi-weekly basis. Based on the number of hours in personnel time involved in producing the weekly payroll, the cost of supplies, cost of processing time of computer equipment, and the amount of interest given up on a weekly basis plus the City's portion of FICA being kept a week longer in the City's bank account, the annual cost for doing the weekly payroll is approximately $45,000.00. Ms. Watt reported poling surrounding cities and the County and only one had any kind of weekly payroll. Ms. Watt recommended all employees be paid bi-weekly effective April 24, 1998. Another issue that Ms. Watt researched was the possibility of required direct deposit for all employees. This will be discussed further at a later time. Commissioner Williams reported the employees ought to be given at least three months notice before switching over to all bi-weekly pay periods. The Commission concurred that the first bi-weekly pay for those employees now receiving weekly pay will be the first pay period in May. Notice will go with their next pay checks. Time worked for overtime calculation. Donna Watt, Finance Director, reported that when an employee is out sick, or on vacation, and then works overtime, they are being paid time and one-half for that overtime. Ms. Watt reported the potential annualized cost of this overtime is between $145,000.00 and $150,000.00. By Fair Labor Standards the City is not required to pay an employee overtime until they work forty hours. City Manager Simmons reported this liberal pay practice was more reasonable when 108 E718672 MINUTES City Commission, Sanford, Florida 6:00 P,M, -:- ., WORK SESSION Fe.b:k'::;23'.", 1998 the City was not retaining its pay scale consistent with the government industry in the area. After discussion the Commission concurred to poll other entities in the area to see what their policies are for overtime pay, and with that information at hand discuss this issue at another Work Session. Page Jackson Cemetery clean-up time frame. Howard Jeffties, Parks & Grounds Maintenance Coordinator, reported he and his Staff have toured. the cemetery and worked out a time frame for specific jobs that need to be done. One of the first things is to plant grass. His proposal is to set aside one day and the entire crew would start removing trees, and hopefully have the entire project finished by July. City Manager Simmons reported this is an aggressive schedule that would allow the City to plan and bid this area in next fiscal year's maintenance contract. He also felt that once the project is started they may get some volunteers to help. The Commission concurred to have the work started as early as next Tuesday. Data processing plans and Website. Donna Watt, Finance Director, introduced Wendell Hawes, Data Processing Manager. Ms. Watt and Mr. Hawes have done a complete analysis of all the computer operations in the City and met with the Department Heads to see what the needs and goals are. Ms. Watt reported the network is now operational and the City is ready to get the equipment needed to connect to the County on their fiber optic cable. This will enable the City to connect the Police Department, Fire Department and Public Works to the system at City Hall to monitor their file servers and control their operations from City Hall. The Police Department needs a new file server. They also investigated the cost of a Website for the City and found it would be $79.95 per month ( through Bell South) for more than enough space. This is an estimate and it may be a little less. Training will be available for all empl.oyees, and for new hires. After discussion the Commission concurred to purchase all necessary equipment and connect to the Web. The address chosen by the Commission is "www. sanford- fl.com. Ms. Watt confirmed this address is available and she will register this address for the City. Computer Equipment Bid, Donna Watt, Finance Director, reported one of the goals of Data Processing was to standardize the computers used throughout the City. Ms. Watt presented to the Commission a proposed bid request to purchase all personal computers that are budgeted for in the current fiscal year. City Manager Sirmnons reported he would ask for a vote on this at tonight' s Regular Meeting. Seminole County's request for proposal for ItOME, SItlP and CDBG reconstruction funding. Charles Rowe, Community Development Director, reported the Community Development Department is proposing to respond to a proposal put out by the Seminole County Government, applying for a portion of their entitlement money that they receive from Federal funds (HOME and CDBG) and State funds (SHIP). Mr. Rowe reported there have been problems administering these programs with monies being inconsistent. To address the problems the Housing Coalition of Greater Seminole County has been formed which includes the City of Sanford, Habitat for Humanity, GoldenRule, the Florida Home Center, WINS, etc. The Community Development Depamnent proposed to utilize the services of the Housing Coalition on a contract basis to help the City administer the project. The grant amount is $1.1 million which is reconstruction dollars. Mr. Rowe would like the proposal to be considered at tonight' s Regular Meeting. These funds would be monitored on a regular basis. [The Mayor recessed the meeting for approximately 26 minutes, then reconvened it.] E718672 MINUTES City Commission, Sanford, Florida 6:00 .. " WORK SESSION F:eb. 109 :23, 19, Comprehensive Plan Status Report. and Evaluation and Appraisal Report. Jay Marder, Director of 2Planning and Development, made available to each Commissioner a copy of the Conditions Matrix and the Objectives Matrix for the Comprehensive Plan which are the Phase I work products developed by Solin and Associates. Andrew VanGaale gave a computer slide presentation with narration that will be used to publicize the Evaluation and Appraisal Report process during public participation programs throughout Sanford. Commissioner Williams requested there be focus groups in each district, under Citizen Participation. Board appointments. Jan Dougherty, City Clerk, reported there are no board appointments on the agenda for this meeting. Regular agenda items and other items. Commissioner Willjams reported the grant for the initiative at Coastline Park was not approved, and the Commission ought to contact someone in Tallahassee and request to be reconsidered for the grant. Mayor Dale reported he would be in Tallahassee tomorrow to meet with the DCA and will talk to someone about the grant at that time. City Manager Simmons distributed copies of the revised agreement which was sent to DCA regarding the Comprehensive Plan Amendment for the Twin Lakes project. City Manager's report. City Manager Simmons reported he will be asking for approval tonight of emergency water service for 3435 Mellonville Ave. This property is outside the City and not annexable, but the well has failed. ~He is recommending approval with an annexation petition. City Manager Simmons reported information has been distributed on the trip to Roanokehnd the only thing to be decided is what time to leave that morning. City Manager Simmons reported he has received a revised offer from FDOT for City owned land (parcel 272) which was previously purchased for a fire station and never developed. The City originally paid $99,000.00 for the parcel and the original offer from FDOT was for $28,000.00. FDOT has revised their offer to $99,000.00. The Commission had previously authorized Mr. Simmons to contract for an appraisal and environmental assessment but since this offer was received before the appraisal and assessment was done, they were put on hold. Mr. Simmons asked for direction whether to ask for a vote tonight to accept the revised FDOT offer or pursue the appraisal and environmental assessment. The Commission concurred to vote on acceptance of the revised offer at tonight' s Regular Meeting. [Mayor Dale left the meeting] City Manager Simmons reported the Historic Preservation Board declined to approve a demolition which was previously authorized by the Commission for condemned property located at 12 19 Park Avenue. This is an old service station. It went to the Historic Preservation Board because, according to the City Code, anything that results in an exterior change has to go to the Board. The Historic Preservation Board declined the demolition because they felt it was historically significant and something else shotrid be done with it besides tearing it down. The building is structurally sound but has been causing problems because of vandals, etc. There are probably fuel tanks in the ground and the whole property is paved. Before it can be demolished someone from Staff (or someone else) needs to appeal to the City Commission on an action by the Historic Preservation Board, then the City Commission can vote to override the Historic Preservation Board decision. City Manager Simmons reported this appears to be a possible application of the EPA's 110 E718~72 MINUTES City Commission, Sanford, Florida 6:00 -,.~ WORK-:S-ESSION _Z3 ~9 98 Brownfields Program (on a small scale), which purpose is to make the grounds suitable for some beneficial use. After discussion the Commission concurred that the City Manager check out the Brownfields Program. City Manager Simmons reported Police Chief Dillard had briefed the Commission at the last meeting on a number of General Orders he distributed to each Commissioner for review and for approval and adoption. Mr. Simmons reported he is still reviewing those General Orders and needs to meet with the Chief regarding personnel actions where there is interplay between the General Orders and the City' s existing Personnel Rules and Regulations. He requested the Commission take no action on this issue until he and Tim McCauley, Human Resources Director, have had a chance to meet with Chief Dillard to try to avoid a conflict in the future as to which one rules, the General Orders or the Personnel Rules and Regulations of the City. ,, Jan Dougherty, City Clerk, distributed and continned receipt of the Agenda for the Special Work Session with the Airport Authority to be held on March 2, 1998 at the Airport. There being no further business, the meeting was adjourned. Attest: E718672 MINUTES City Commission, Sanford, Florida 7:00 P,M. REG. MEETZNG February 111 23 19.98 The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, Februaxy 23, 1998, at 7:00 o'clock P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey .Eckstein Commissioner Velma H. Williams Commissioner Brady Lessard Commissioner Kerry D. Lyons Assistant City Attorney William Reischmann City Manager William A. Simmons City Clerk Janet R. Dougherty Absent: City Attomey William L. Colbert The Chairman called the meeting to order. Commissioner Lessard presented the Citizen of the Month Award for District I to Ron Jemigan, a realtor in Sanford who has administered the sale of numerous homes in the Historic District. Mr. Ron Jernigan accepted a Certificate of Service and a certificate from Vivona's Pizza, and thanked Commissioner Lessard and the rest of the Commission. Mayor Dale presented Leon Ciesla, Jr. a letter from Marlan Friedman, Manager of Carriage Cove, to Chief Dillard, commending Officer Ciesla on his service to their community. Officer Ciesla also received a Certificate of Appreciation from Police Chief Joe Dillard. Officer Ciesla thanked the Mayor and reported he could not have been successful without the citizens of Carriage Cove. Citizen Participation. Reverend and Cynthia Bennett, 114 McKay Boulevard, distributed a letter and Action Plan to the Commission regarding condemned property at 1502 West 7th Street, and requesting a 30 day extension. Reverend Bennett explained that he had received, by Quit Claim Deed, a piece of property which had been condemned by the City. He requested a 60 to 90 day extension for the structure located at 1502 W. 7th Street, to bring it into compliance. He acquired this property after it had been condemned and was informed by the City's Building Department he needed a General Contractor to pull a permit for repairs or submit a letter of extension. He has contracted with John Connelly, a Licensed General Contractor, and Mr. Connelly applied for a building permit from the City of Sanford. When Reverend Bennett obtained a Power of Attorney to pick up the permit, and called to see if it was ready to pick up, he was told there was no record ever filed in the Department, and he had until 5:00 p.m. to get an extension of time for continuous work on the property. He appeared at City Hall and met with Charles Rowe, Director of Community Development, and explained to him the application for the permit was missing. Mr. Rowe intbrmed Reverend Bennett he must meet with the Commission, bring a copy of the contract with the General Contractor, and state the amount of time requested to complete the project. He reported he is requesting 60 to 90 days to complete the project, as advised by the Contractor. If granted the request, he will keep Mr. Rowe and the Community Development Department informed of the progress of the project every 30 days. Charles Rowe, Director of Community Development, reported that no documentation or receipt is given when someone applies for a permit with the City, just when the permit is issued. Mr. Rowe explained this property had gone through the condemnation process and been approved for demolition by the Commission. When the title search was 112 E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. REG. MEETING February 23 ~9-- 98 done it was discovered that the property had been purchased by the Bennetts, and the Community Development Department sent a letter to them explaining that the property was going to be demolished. Mr. Rowe reported he had instructed his Staff not to issue a permit for any property that had been condemned and a title search done. Upon investigation Mr. Rowe found that quite a bit of work had been done to the property. Reverend Bennett reported he is willing to pay $100.00 toward the cost of the title search if he receives an extension. Commissioner Willjams moved to authorize a 60 day extension for condemned property at 1502 West 7th Street with the stipulations that the owner pay up to $100.00 for the ti~e search that was done by the City, and keep the Community Development Department informed of the progress being made. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Mr. Pete Knowles of Englewood, representative of Mr. Daniels, lease holder for Mayfair Golf Course, came forward to speak on the Mayfair Golf Course lease. City Manager Simmons reported he is asking the Commission to consider directing the City Attorney to issue a Default Letter with a 60 day time to cure regarding rent as provided for under Section 22 of the lease between Mayfair Club and the City of Sanford. Mr. Knowles reported that Mr. Daniels has not been contacted, or in any way given the opportunity for input, into any meetings of the Commission. regarding Mayfair. Mr. Knowles reported Mr. Daniels is willing to talk to the Commission and suggested the Commission invite Mr. Daniels to one of its Work Sessions. Mr. Knowles appealed to the Commission to not take any legal action until they talk with Mr. Daniels and try to resolve whatever problems they see, and come up with a Consent for Assignment of the Lease to another firm as lease holder. City Manager Simmons reported he had met with Mr. Daniels and given him documentation from the Finance Department and the City Attorney, but did not discuss any details. Mr. Knowles reported the lease does not authorize an audit, just a statement from an auditor to be provided by Mr. Daniels. Mr. Knowles expressed concern that this issue was being addressed in the newspapers and that is how Mr. Daniels was receiving most of his information. It was explained by the Commission that whatever is discussed as City business, or any memos received, are public record and can and will be made available to the press. Mr. Knowles reported that Mr. Daniels has received a $4,000,000.00 offer for the leasehold. Mayor Dale confirmed that this money would be paid to Mr. Daniels, and the City would receive no money. Mayor Dale reported that if the City provided notice to Mr. Daniel, discussion could continue and City Staff could still meet with Mr. Daniel's Start} and bring this issue back before the Commission as often as necessary until it is resolved. Commissioner Williams moved to direct the City Attomey to issue a Default Letter with a 60 day time to cure regarding rent as provided for under Section 22 of the lease between Mayfair Club and the City of Sanford, and instruct Staff to meet with Mr. Daniels and his Staff to work toward resolution. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye g718672 MINUTES City Commission, Sanfora, norida 7:00 P.M. REG. MEETTNG February 113 23 ~9 98 Commission meeting minutes. Commissioner Williams moved to approve the minutes of the February 9, I998 Work Session, February 9, 1998 Regular Meeting and February 16, 1998 Special Work Session. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-CommissionerDale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public hearing[ to consider second reading and adoption of Ordinance No. 3386, re: amending of the City Code to adopt Residential Lighting Standards. Ad published February 12, 1998. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3386. No one appeared. Commissioner Lyons moved to adopt Ordinance No. 3386, entitled: AN ORDNANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING CHAPTER 18 OF THE SANFORD CITY CODE, TO ADOPT THE RESDENTIAL LIGHTING STANDARDS AND TO PROVIDE THAT VIOLATION OF THE RESIDENTIAL LIGHTING STANDARDS IS A CIVIL INFRACTION FOR WHICH A CITATION MAY BE ISSUED; PROVIDING FOR SEERABILITY, CONFLICTS, AND EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public hearing to consider second reading and adoption of Ordinance No. 3387, re: amending the City Code to adopt Utility Work hems Fees increase. Ad published February 12, 1998. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3387. No one appeared. Commissioner Lessard moved to adopt Ordinance No. 3387, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ARTICLE HI. WATER, SEWER AND DRAINAGE CONNECTION AND CONTROL CHARGE OF CHAPTER 28, WATER, SEWERS AND SEWAGE DISPOSAL AND RECLAIMED WATER REUSE OF THE SANFORD CITY CODE, TO ADOPT REVISED WATER AND SEWER CONNECTION FEES AND FEES FOR WORK ITEMS; PROVIDING FOR SEVERABILITY, CONFLICTS, AND EFFECTIVE DATE. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public hearing to consider second reading and adoption of Ordinance No. 3388, re: amending the Personnel Rules & Regulations re: Termination Benefits. Ad published February 12, 1998. Mayor .Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3388. No one appeared. Commissioner Lyons moved to adopt Ordinance No. 3388, entitled: AN' ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING SECTION 8. 1(D)(1) OF THE CITY OF SANFORD PERSONNEL RUEES AND REGULATIONS TO FURTHER DEFINE "RETIREMENT"; AMENDING SECTION 10.2(A)(6), 1.40)AND 10.9(F) TO AMEND REFERENCE TO "RETIREMENT" BENEFITS TO READ "NORMAL RETIREMENT DATE"; PROVIDING FOR SEVERABILITY AND EFFECTIVE DATE. 114 E718672 City MINUTES Commission, Sanford, Florida 7:00 P.M. REG. MEETING February 23 19 98 Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public hearing to consider second reading and adoption of Ordinance No. 3389, re: extension of authorization for Temporary Building Official' Ad published February 12, 1998. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3389. No one appeared. Commissioner Lessard moved to adopt Ordinance No. 3389, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3361 AND ITS AMENDMENTS TO PROVIDE FOR CONTINUED AUTHORIZATION FOR A TEMPORARY "BUILDING OFHCIAL' POSITION IN THE COMMUNITY DEVELOPMENT DEPARTMENT RETROACTIVE AND EFFECTIVE FROM JANUARY 27, 1998 FOR A PERIOD NOT TO EXCEED 6 MONTHS; PROVIDING FOR SEVERABILITY, CONFLICTS, AND EFFECTIVE DATE. Seconded by Commissioner Lyons and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye First reading of Ordinance No. 3391, re: creating two Communication Operator Positions and two Community Service Officer Positions in the Police Department On recommendation of the City Manager, Commissioner Willliams moved to approve the first reading of Ordinance No. 3391, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORID& AMENDING ORDINANCE NO. 33 12 AND ITS AMENDMENTS TO PROVIDE FOR THE AUTHORIZATION AND ADDITION OF TWO (2) "COMMUNITY SERVICE OFFICER" POSITIONS AND TWO (2) "POLICE COMMUNICATIONS OPERATOR" POSITIONS IN THE SANFORD POLICE DEPARTMENT; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Request for Dance Hall Permit City Manager Simmons reported the recommendation from Staff is positive with the provisions of fire and building inspections and the occupancy limit being posted. His recommendation is approval of the Dance Hall Permit with the provision that prior to the issuance of that permit appropriate inspections be done by the Fire Department and Building Department with all requirements being met, and a maximum occupancy number be established based on the layout of the facility; that there be no outside entertainment as a part of this Dance Hall Permit, and that the hours of operation be specified as complying with, not exceeding, the hours of operation of an alcoholic beverage sales establishment within the City (whether or not alcoholic beverages are in fact being sold or consumed). Commissioner Williams moved to approve the Dance Hall permit as recommended by the City Manager. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. REG. MEETING February llB 23 1~8 Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Cormnissioner Lessard Aye Commissioner Lyons Aye Billin~ dispute of Anthony Harper. 307 Tall Pine Lane. Anthony Harper, 307 Tall Pine Lane, reported his family moved into their home last February and for the first four months they were in the'house they were billed for approximately 16,000 gallons of water a month. Mr. Harper approached the City several times and had the meter re-read but the City said nothing was wrong. He does not have an irrigation system or a pool. On July 1, 1997 the meter was pulled and the calibration checked and found to be correct and the meter was reinstailed on July 2, 1998. From that time to present his average water usage has been approximately 4,000 gallons a month. Mr. Harper requested a credit of $143.69 which he feels he overpaid the first four months he was in the house. Mr. Harper reported the City has offered him $62.00 because they didn't feel anything was wrong with the meter. He wants the full $143.69. Commissioner Eckstein moved to refund Mr. Harper $62.00. Seconded by Commissioner Lyons and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Request from Venture Thirty-Two. Inc. for perpetual non-exclusive right of ingress and egress at the Marina. City Manager Simmons reported that Marina Hotel/Venture Thirty-Two, Inc. has reviewed their lease document and they do not feel that they have a clear right of access to their property from the nearest public road. They believe that Palmetto Avenue from Seminole Boulevard north is not sufficiently designated as a public road. City Manager Simmons reported if they feel it clouds their title of lease (they do not own the property), the City Attorney could prepare a document which removes all doubt and the Palmetto Avenue right-of-way will serve as a legal route of ingress and egress between Seminole Boulevard and the 'Marina Hotel property. Commissioner Eckstein moved to authorize the City Attorney to prepare the appropriate document to designate the Palmetto Avenue right-of-way as a legal route of ingress and egress between Seminole Boulevard and the Marina Hotel property. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Nay Commissioner Lyons Aye Information from the P!anninl] and Zoninl~ Commission meeting of February 5. 1998. Mayor Dale reported these were informational items only, and no action was taken by the Commission. Consent aeenda. Mayor Dale requested that item K of the consent agenda, adoption of Police Department General Orders, be deleted from the consent agenda because it does not have any of the organizational structure per Option 1 of which the Commission had a consensus last time, and he would like that added. Commissioner Lyons requested that item E, request to declare dumpsters as junk, be voted on separately because he must abstain from the vote and he will file the necessary forms within the next fifteen days. 116! E718672 MINUTES City Commission, Sanford, Florida 7:0[3 P.M. REG. MEETING February 23 19 98 Commissioner Eckstein moved to: A. (1) Accept the lowest bid which met specifications on Bid Number IFB97/9840, Tractor with attachments, from Triple D Equipment, in total amount of $20,567.38. (2) Accept the proposal on Proposal Number RFP 97/98-34, Tax-exempt line of credit, from First Union National Bank. (3) Accept only proposal received on Proposal No. RFP 97/98-37, Concession Contract for operation of concession facilities at Historic Sanford Memorial Stadium, Chase Park, Pinehurst, Fort Mellon Park and Derby Park for period from about January 1, 1998 to December 31, 1998, from Hawaiian Ice, in total amount of $1,200.00 to be paid in one lump sum to the City. B. Authorize payment of statements from Stenstrom, Mclntosh, Colbert, Whigham & Simmons, P.A. for professional services for month of January, in total amount of $8,525.00; and from. Muller, Mintz, Kornreich, Caldwell, Casey, Croftand & Bramnick, P.A. for professional services in January, 1998, in total amount of $175.90. C. Acknowledge ten invoices in total amount of $74,559.68 from Conklin, Porter and Holmes Engineers, Inc. ($8,749.94, $10,932.42, $12,065.95, $1,246.26, $4,466.15, $20,498.22, $1,729.67), Ardaman & Associates, Inc. ($447.65, $1,193.92), and METROPLAN ORLANDO ($13,229.50) paid during the period for previously approved lump sum contracts per City Commission approval on October 8, 1990 and November 5, 1991. D. Authorize signing of School Resource Officer Agreement for 1997-98 in total amount of $121,225.00. E. Approve contract with ADG for due diligence and feasibility study for relocating the Police Department to Airport Building 3 10, for fee not to exceed $6,000.00. F. Approve settlement of Mike Hom's claim in amount of $7,500.00. G. Approve Tri-Party Developer's Agreement with Landry's Seafood House - Florida, Inc. (Joe's Crab Shack) and Faison-Gateway Plaza L.P. for Gateway Plaza Lot 1. H. Approve agreement with Universal Engineering Sciences to provide geotechnical engineering services for the Downtown Storm Sewer Interceptor Project to determine the ground water levels and provide relevant soil data, in total amount of $2,624.50. I. Approve water service for property at 114.1 Stowe Drive, indian Mound Village~ Cameron and Stowe Drive, Jack Cordner and Sandy Couffer, owners, with applicant to pay all costs, and the Annexation Petition to be recorded and the property annexed when it is annexable. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye E718672 MINUTES City Commission, Sanford, Florida P.M. REG. MEETING 117 February 23 1998 Commissioner Eckstein moved to approve the request from Solid Waste to declare 53 dumpsters as junk and sell them to Jennings Environmental as scrap metal at $2.00 per 100 pounds, and have them removed from the Solid Waste inventory. Seconded by Commissioner Lessard and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Abstained Mayor Dale requested the Commission to consider adoption of the Police Department General Orders and the orgamzational structure as outlined by the Police Chief in his Option 1 in the Special Work Session on February 16, 1998. City Manager Simmons reported there are some items of potential conflict between the General Orders as now written and some of the Personnel Rules, and he recommended that the Commission wait two weeks and let the Police Chief, City Manager and Director of Human Resources meet and work out the issues. Commissioner Eckstein moved to table the adoption of the General Orders for two weeks. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Eckstein moved to approve the proposed organizational structure of the Police Department as outlined in Option 1 in a memo from Police ChiefDillard dated February 4, 1998, wherein four commander positions are to be eliminated by attrition. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-CommissionerDale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye City Attorney's report. - No report. City Manager's report. A. City Manager Simmons requested a vote of approval to accept bid and purchase computer equipment. Commissioner Lyons moved to accept the lowest bid for Computer Equipment from Adrian J. Laurencelle, Inc., in total amount of $7,875.00. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein .Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye B. City Manager Simmons requested approval to implement bi-weekly payroll for all employees, with May 8, 1998 as the last weekly pay day, and everyone receiving bi-weekly payroll on May 22, 1998. Commissioner Lyons moved to approve said implementation. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: 118, E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. REG. MEETING February 23D' 98 Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye C. City Manager Simmons requested a vote on County RFP-428 for the HOME, SHIP and CDBG reconstruction funding. Commissioner Williams moved to apply for HOME, SHIP and CDBG funding from the County in amount up to $1,173,895.00, to provide housing reconstruction services for eligible very low income owner occupied households. Seconded by Commissioner Eckstein and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye D. City Manager Simmons requested approval of emergency water service for 3435 Mellonville Avenue and reported the property is not contiguous and is not annexable at this time, and he recommended the Commission require a recordable annexation petition. Commissioner Eckstein moved to approve emergency water service for 3435 Mellonville Avenue, to record the annexation petition and annex the property when annexable. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye E. City Manager Simmons requested a vote on the FDOT offer on Parcel 272 in the amount of $99,000.00. Commissioner Eckstein moved to accept the offer from FDOT for Parcel No. 272 in amount of $99,000.00. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner .Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye F. City Manager Simmons requested action on Resolution No. 1783, re: finding Public Purpose for the City Commissioners to travel to Roanoke, Virginia, entitled: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SANFORD, FLORIDA, DECLARING IT TO BE IN THE PUBLIC INTEREST FOR THE CITY COMMISSION TO VIEW A DEVELOPMENT DEVELOPED BY PRA DEVELOPMENT AND MANAGEMENT, INC., THE COMPANY WHICH PROPOSES TO DEVELOP THE HOTEL AND CONVENTION CENTER ON THE SANFORD 'WATERFRONT. Mayor Dale reported this hotel was not necessarily developed by PRA, but it is operated by Doubletree Hotels. Commissioner Eckstein moved to amend Resolution 1783 to delete "DEVELOPED BY PRA DEVELOPMENT" and insert "OPERATED BY DOUBLETREE COMPANY". Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Lessard moved to adopt revised Resolution No. 1783, entitled: E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. REG. MEETING 119 February 231998 A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SANFORD FLORIDA, DECLARING IT TO BE IN THE PUBLIC INTEREST FOR THE CITY COMMISSION TO VIEW A HOTEL/CONFERENCE CENTER DEVELOPMENT IN VIRGINIA, SIMILAR IN MANY RESPECTS TO THE FACILITY PROPOSED TO BE DEVELOPED BY PRA DEVELOPMENT AND MANAGEMENT, INC., ON THE SANFORD WATERFRONT. and to read into the record "PRA has agreed to pay for the City Commissioners to go to Virginia to view this development, such payment to be made to the City and not to the Commissioners themselves". Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye City Clerk's report. - No report. City Commissioners' reports. Commissioner Eckstein - No report. Commissioner Williams - No report. Commissioner Lessard - No report. Commissioner Lyons - No report. Mayor Dale - reported he had distributed copies to the Commission of information on the Greater Seminole Chamber of Commerce "Fly-In" to Tallahassee, and that he would like to attend this "Fly-In" as a representative of the City of Sanford at the Legislative Session. The "investment" is $750.00, but he would like to fly his own plane, with the possibility of getting other business leaders to fly with him and share the cost, and then be reimbursed by the City. Commissioner Eckstein moved to approve the reimbursement to the Mayor for flying his own plane to Tallahassee for the "Fly-In". Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Mayor Dale reported the costs should be no more than $400.00. There being no further business, the meeting was adjourned. Attest: mr