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081098 jtwsE718672 MINUTES City Commission, Sanford, Florida 321 3:00 P.M. JOINT WORK SESSION 8/10 98 19-- The City Commission of the City of Sanford, Florida, and the Sanford Airport Authority, met in Joint Work Session on Monday, August 10, 1998, at 3:00 o'clock P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present for City Commission: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Brady Lessard Commissioner Kerry D. Lyons Commissioner Velma H. Williams City Manager Tony VanDerworp City Manager William A. Simmons City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert Present for Sanford Airport Authority: A. K. Shoemaker, Jr., Vice Chairman William Bush, Jr. Sec/Treasurer Colonel Charles H. Gibson Lon K. Howell William R. Miller Kenneth W. Wright Stephen H. Coover, Interim Executive Director Susan Flowers, Director of Finance Jean H. LeMoine Ann D. Gifford The Chairman called the meeting to order. Sanford Airport Authority FY 1998/99 Proposed Budt~et. Susan Flowers of the Sanford Airport Authority presented the proposed FY 98/99 airport budget and answered questions regarding the budget. She also reviewed the Comprehensive Annual Budget booklet each member had received, explaining it included general information about the airport, and some history, for the purpose of informing anyone in the public who wished to obtain a copy of the budget. The City Commission and Airport Authority discussed the selection and interview process for the hiring of a new Airport Director. The consensus was to start the interviewing process as soon as possible from the applications already received. There being no further business, the meeting was adjourned. Attest: mr¸ 322 City MINUTES Commission, Sanford, Florida 3: 30 P.M. WORK SESSION August 1019 98 The City Commission of the City of Sanford, Florida met in Work Session on Monday, August 10, 1998, at 3:30 o'clock P.M. in the City Manager's Conference Room, Sanford City Hall, 300 Noah Park Avenue, Sanford, Florida. Present: Commissioner Whitey Eckstein, Acting Mayor Commissioner Brady Lessard Commissioner Kerry D. Lyons Commissioner Velma H. Willjams Assistant City Attorney Catherine Reischmann City Manager Tony VanDerworp City Manager William A. Simmons Deputy City Clerk Markae Rupp Absent: Mayor-Commissioner Larry A. Dale City Attorney William L. Colben City Clerk Janet R. Dougherty The Chairman called the meeting to order. Cable television door to door solicitation on Sundays. Diane Pickett of Time Warner Communications reported, as stated in her letter of August 10, 1998 to City Manager Simmons, Time Warner Communications has adopted a policy that will limit door to door solicitation on Sunday in the City of Sanford to the hours after 12:00 Noon. [Mayor Dale joined the meeting.] The solicitation will take place about every six months in each area. The Commission acknowledged the letter and the new policy. Assistant City Attorney Katherine Reischmann reported that if the Commission were to mandate no solicitation on Sunday by Time Wamer Communications, it would have to be regulated City wide and for all companies. [City Clerk Dougherty joined the meeting.] Cable TV Franchise Renewal Agreement. Assistant City Attorney Catherine Reischmann reported that the agreement is for a term of ten years. The consensus was to accept the Franchise Renewal Agreement. This wilt t~e voted on tonight. Business Fest in October. Wayne Weinberg, Executive Director of the Greater Seminole County Chamber of Commerce, and Ron Rose, Director of the Sanford Chamber of Commerce, briefed the Commission on an airport recognition event being planned cooperatively between the Oveido; Sanford and Seminole Chambers of Commerce in partnership. The event, "Business Fest in October", will be held at the airport to draw attention to the strides the airport has made in the recent past towards becoming an engine of economic development, and to give people in the business community an opportunity to see what the airport has to offer in terms of cargo capabilities and purpose, and the Business Park. The Chambers are requesting that Sanford become an equity parmer in this event and donate $1,500.00 to help sponsor and pay for the food, entertainment and promotion. They are expecting between 300 and 500 people to attend at no cost to the people. Mayor Dale reported these funds could be paid from the City' s Economic Incentive Fund. There were no objections from the Commission. This will be voted on tonight. Fort Mellon Park - Ordinance to clear title. City Manager Simmons reported the City Attorney has prepared an Ordinance which would, if the Commission wishes to adopt it, address Ordinances adopted in the late 1920's and 1930's when Fort Mellon Park was acquired parcel by parcel. The Commission at that time indicated by Ordinance that this property be kept for public purpose. The adoption of the proposed Ordinance would clear the title, and clarify the wording of the previous E718672 City MINUTES Commission, Sanford, Florida 323 3:30 P.M. WORK SESSION August 10 19 98 Ordinances. The Commission concurred to have first reading of this Ordinance at tonight's Regular Meeting. Regulation of public telephones on private property. Assistant City Attomey Catherine Reischmann reported, if the City of Sanford decides to begin prohibiting pay phones in high crime areas, the City will need to provide evidence that pay phones canse crime in certain locations and not in others. The best approach would be to enact an ordinance regarding this matter rather than act in an ad hoc manner. Expert testimony and/or evidence should be presented in support of any such ordinance. Commissioner Lessard reported that New York City has indoor pay phones and indoor ATM's. Mayor Dale reported in San Francisco and other cities the pay phones are inoperable after a certain hour. Assistant City Attorney Catherine Reischmann reported the Commission could review legislation from other cities and use their guidelines to enact Sanford's legislation, and have those guidelines available if there is a challenge. The Commission concurred to have City Manager VanDerworp work with the City Attorney to investigate what other cities have done and bring the results back to the Commission. Certificate of Appropriateness approved by the Historic Preservation Board to Mr. Wigar Mir for two outside pay phones at 217 South Park Avenue. City Manager Simmons reported that close review of the original application indicated that the document was not signed by the legal owners of the property, and there was no documentation indicating the owner had authorized the signature that was on the application. Also, a letter from an individual indicating he is a representative of the owner was received stating he was not in favor of the phones. Upon further investigation it was discovered that this individual, also, did not have the authorization to sign for the owner. City Manager Simmons recommended, based on the absence of appropriate signatures, that the action taken by the Historic Preservation Board be deemed invalid. Also, Staff has been directed, in the future, whenever the City is dealing with a legal matter that requires the signature of an owner, that the City ensures who the owner, or owners, of record are and that appropriate signatures are obtained, the way annexations are handled. The Commission will vote tonight on whether or not to invalidate the action of the Historic Preservation Board. Ordinance No. 3428, amending the Civil Service Board ordinance. City Manager Simmons reported the City Attomey has made recommendations in regard to changing the Civil Service Board ordinance as it relates to the appeal process and the vested rights issue. The ordinance from Volusia County was used to pattern the appeal process. This Ordinance will be on first reading tonight. Fort Mellon Park referendum. City Manager Simmons reported the Commission had received today a proposed Ordinance with specific wording for the referendum, rather than the five alternatives in the original agenda packets. Jan Dougherty, City Clerk, reported the latest time the first reading of the Ordinance could occur would be at the August 24, 1998 meeting, but first reading tonight would also be acceptable. Henry Sweet, a representative of the Committee to Save the Park, reported the Commission should vote against putting a referendum on the ballot and let their committee do their work. The Commission will vote tonight on whether or not to put the referendum on the ballot. Comprehensive Plan. A. Ft. Mellon Redevelopment and Rezoning and other Future Land Use Plan Amendments. Jay Marder reported there are two pieces to the Comprehensive Plan -- the Future Land Use Plan map amendments which includes the Ft. Mellon Park project, and the Evaluation and Appraisal Report. The Public Hearing for 324 E718672 MINUTES City Commission, Sanford, Florida 3:30 P.M. WORK SESSION August 1019 98 the Future Land Use Plan map amendments will be held on August 24, 1998. This would be a transmittal hearing before the amendments are forwarded to the Department of Community Affairs. The Commission concurred to proceed to rezone the Fort Mellon Park property with the rezoning to be effective after adoption of the Comprehensive Plan amendment. B. Evaluation and Appraisal Report. Jay Marder reported the Evaluation and Appraisal Report would be adopted by Resolution and then sent to the State for comments. City Manager Simmons reported that $7 million to $12 million of Community Development Agency and Tourist Development Council dollars, and possibly County dollars, might be available as Economic Incentive dollars for the Fort Mellon Park project. Commissioner Lyons requested more information on economic incentives for this project. City Manager VanDerworp reported he will prepare a report that shows the different fund sources and which ones are locked in, and will send out that report as information. Historic Sanford Memorial Stadium scenarios. City Manager Simmons reported Staff has recommended that Scheme A, with some modifications, be approved by the Commission. Chris Smith, Engineering Assistant, reported some components of Scheme B have now been incorporated in Scheme A at the request of the Commission. He reported that the Architect and the Engineering Department feel that Scheme A will best meet the needs for Phase 1I of the Stadium project. As a related issue, Commissioner Eckstein reported the American Legion Post 353 team won the State Championship again. Mayor Dale requested Mr. VanDerworp provide recognition for the American Legion Post 353 team. Solid Waste RFP. Jerry Herman, Public Works Director, presented an analysis of the findings of the Solid Waste RFP Review Committee. Donna Watt, Finance Director, reported the Enterprise Fund reimburses the General Fund approximately $171,500.00 a year for services. If the City would privatize, the General Fund would not receive this reimbursement because these services would no longer be needed. The Commissioners concurred to investigate some of the facts presented on an individual basis and make a final decision as to the privatization at a future meeting. The concern was raised that this issue needs to be resolved one way or the other in the very near future so the employees will know what the future holds for them. The Commission requested some additional information from Jerry Herman on Florida Recycling Service which was the lowest bidder on the RFP, and was recommended by the Review Committee, and that all charges be broken down for all three bids. Mayor Dale expressed concern that the bid of the Solid Waste Department was a lot lower than what its budget request was for FY 98/99. The Mayorfelt possibly the bid was too conservative given the department's past history, and the capital costs involved. The Mayor stated that if the Commission stayed with the Solid Waste Department, and they couldn't provide the service for the stated cost, the City would have no recourse, but if the City contracted with a private company the Commission would have recourse under the same circumstances. E718~72 MINUTES City Commission, Sanford, Florida 3:30 P.M. WORK SESSION August 325 10 1998 There being no further business, the meeting was adjourned. Attest: mr