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101298 ws/rm min.E718672 MINUTES City Commission, Sanford, Florida 3: 30 4-11 P.M. WORK SESSION OCTOBER 12 19 98 m The City Commission oft he City of Sanford, Florida met in Work Session on Monday, October 12, 1998, at 3:30 o'clock P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Brady Lessard Commissioner Kerry D. Lyons Commissioner Velma H. Williams City Manager Tony VanDerworp City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert The Chairman called the meeting to order. Work Program. City Manager VanDerworp presented a draft of his Work Program, which is aschedule that tracks major projects which the City Commission expects to be completed this year. The Commission directed projects include those projects ~mded in the budget which were identified during budget work session, and additional projects directed at Commission meetings. After lengthy discussion the Commission concurred to revise the Work Program as follows: A) Item 4, Seminole High School Swimming Pool. Commissioner Eckstein requested that the Seminole High School swimming pool construction begin by December 1, 1998. B) Item 2, City Hall sale. Commissioner Lessard stated that he is hesitant to relocate City Hall to the proposed location of 18th and French, and requested that other locations be considered before an agreement is signed with Seminole County. C) Item 8, Golf Course Lease. Agendize for City Commission meeting on November 9, and if settlement hasn't been reached, then proceed with suit. D) Item 17, Review of all leased property. City Manager is to provide detailed information regarding City leased property for the City Commission meeting of November 9. E) Item 36, Annual Performance Evaluations. Commissioner Williams suggested revisiting the method of evaluating employees and providing bonuses to employees based on their performance evaluation, to ensure there is equity among employees. The City Manager reported that the evaluation system used this year was a major change from previous years, and he plans to revise the evaluation process for next year. F) Item 38, Hiring Practices. Due to the requirements necessary in the hiring of Police Officers, Mayor Dale requested that the hiring practices be reviewed to keep backlogs to a minimum. G) Item 74, Auto Train Area Improvements. Commissioner Williams requested that the improvements to Persimmon Avenue be extended to Southwest Road, one block past 13th Street. H. Item 89, Gasi~cation. Mayor Dale requested that the Public Works Director track the attorney fees associated with the Gasification and to provide a report to the Commission. The Commission requested that the following items be added to the Work Program: "Adopt an Alley Program", Sanford Airport added as a sub-division, include the annexation of the properties at the Sanford Airport under the Sanford Airport sub-division, the Seminole High School entrance road at Airport Boulevard, '.-f'tZ. E718672 MINUTES City Commission, Sanford, Florida 3: 30 P.M. WORK SESSION OCTOBER 12 19. 98 the paving of Mulberry Avenue over to 20th Street added as a special project, special projects to be paid with CDBG money, [Commissioner Eckstein left the meeting briefly and returned], and the Riverwalk Project. Stand-Bv Time Policy and Policy for Pay for Work During Emergencies or Disasters. City Manager VanDerworp reported that due to recent changes to the overtime procedures, it is necessary to revise or adopt a stand-by time policy and a policy for pay for work during emergencies or disasters. The stand-by policy is recommended for change to eliminate the overtime component. Currently the operation/maintenance employees on stand-by for the week are paid three (3) hours at overtime rate, which is to compensate them for being available for duty during non- business hours. Employees can no longer earn overtime unless they work over forty (40) hours. The proposed policy changes the three (3) hour overtime rate for the week to one hour per day at straight time. After discussion, the Commission concurred to proceed with the preparation of an ordinance for first reading on October 26, 1998, and to review the policy after a year. Police Department General Orders for take home vehicles. Police Chief Joe Dillard reported that the revised PoIice Department General Orders pertaining to take home vehicles includes an accident/discipline provision which was omitted from the original version. After discussion, the Commission concurred that the General Orders be revised to state that no one other than the police officer may ride in the vehicle, that no police vehicle be permitted in an unacceptable location, and that Item XV of the General Orders be revised to include that an employee will surrender their assigned vehicle upon termination. City Manager VanDerworp is to write a policy which states that no City vehicle is permitted to be in an unacceptable location. Code Enforcement by zones. Charles Rowe, Community Development Director, reported that the Code Enforcement Division plans to implement a proactive methodology regarding violations by dividing the City into code enforcement zones and focusing all available department/division resources in a specific zone for a predetermined duration, moving through the entire city zone by zone until complete. [Commissioner Eckstein left the meeting briefly and returned.] The zones are divided with Hwy. 17- 92 as the north-south boundary and 251h Street as the east-west boundary. The south-west quadrant is zone A, the south-east quadrant is zone B, the north-west quadrant is zone C, and the north-east quadrant is zone D. The Commission concurred to proceed with the plan and requested a report after A-1 and A-2 zones are complete. Board appointments. City Clerk Janet Dougherty reported the Citizens Advisory Board has one member, Bernard Brown, whose term expires October 14, 1998, and he does not wish to be reappointed. Richard F. Huber's term expires November 11, 1998 and he does not wish to be reappointed. The Sanford Museum Board has three members, Douglas Stenstrom, Dr. Vann Parker, and Richard Packard, whose term expires November 4, 1998, and all three wish to be reappointed. Alex Serraes declined to accept appointment to the Code Enforcement Board. Mayor Dale announced that the Sanford Airport Authority had a re-organizational meeting and appointed Ken Wright as Chairman, Bill Miller as Vice-Chairman, and Lon Howell as Secretary-Treasurer. Regular Agenda items. Add-on items, and other items. City Manager VartDerworp reported there are two add-on items for the Consent agenda which are E718672 MINUTES City Commission, Sanford, Florida3: 30 413 P.M. WORK SESSION OCTOBER 12 1998 development related, and a letter from Seminole County regarding the swimming pool. Mayor Dale stated that he would be abstaining from discussion regarding Sterling Woods, one of the add-on items, and would file a conflict of interest form with the City Clerk's office. City Manager VanDerworp distributed a calendar of events for October and November which lists events of the Parks and Recreation Department, the Sanford Chamber of Commerce, and Sanford Main Street. City Mana~er's briefing. No briefing. There being no further business, the meeting was adjourned. Attest: cp 414 MINUTES C' C ., S" d F1 'd 7: 00 P.M. REGULAR MEETING OCTOBER 1219_98 lty omrmSSlOD, anlor, on a E718671 The Ci Commission of the Ci of Sanford Flori P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Brady Lessard Commissioner Kerry D. Lyons City Attorney William L. Colbert City Manager Anthony VanDerworp City Clerk Janet R. Dougherty The Chairman called the meeting to order. Mayor Dale announced that the Citizens Advisory Board will meet on Wednesday, October 14, 1998 at 7:00 P.M. in t City Commission Conference Room. Presentation of Certificate of Appreciation to Officer Terri Murray. Mayor Dale, along with Police Chief Joe Dillard, presented a certificate of appreciation to Officer Terri Murray for her professional and personal assistance on Wednesday, September 9, 1998, involving a call concerning a citizen's well-being. Also presented to Officer Murray was the City of Sanford employee ofthe month award for October, 1998. Presentation of service weapon to Commander William S. Hasson. Mayor Dale, along with Police Chief Dillard, presented Commander William S. Hasson with his issued service weapon and his badge as a token ofthe City's appreciation for his twenty-five (25) years of dedicated service as a police officer, police sergean , and commander. Citizen participation. None. Approval of minutes. Commissioner Eckstein moved to approve the minutes of the September 28, 1998 Work Session and September 28, 1998 Regular Meeting. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public hearin2 to consider second readin2 and adoption of Ordinance No. 3437. re: annexin2 a portion of the property lyin2 between East 29th Street and Airport Boulevard. East and between Knudsen Avenue and Sanford Avenue (2926 Knudsen . Drive): Erma L. Jackson, owner. Ad published October 1 and October 8, 1998. Ordinance No. 3437 was read by title. Mayor Dale reported the Commission would hear from those persons present t speak for, or in opposition to, Ordinance No. 3437. No one appeared. On recommendation ofthe City Manager, Commissioner Lyon moved to adopt Ordinance No. 3437, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN EAST 29TH STREET EXTENDED EASTERLY AND AIRPORT BOULEVARD EAST AND BETWEEN KNUDSEN DRIVE AND SANFORD AVENUE (2926 KNUDSEN DR.); IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye MINUTES +15" City Commission, Sanford, Florida 7: 00 P. M. RF.GTJr..n. R MF.F.'l'TNG Or'l'ORF.R 1? 199...8-- E7111672 Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye - Public hearin~ to consider second reading and adoption of Ordinance No. 3438. re: annexing a portion of the property lying between Lake Mary Boulevard East and Woodson Avenue and between Cherokee Circle and Highway 17-92: Michae I E. Nortman, Trustee. Ad published October 1 and October 8, 1998. Ordinance No. 3438 was read by title. Mayor Dale reported the Commission would hear from those persons - present to speak for, or in opposition to, Ordinance No. 3438. No one appeared. On recommendation of the City Manager, Commissioner Eckstein moved to adopt Ordinance No. 3438, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, A PORTION OF THAT CERTAIN PROPERTY L YlNG BETWEEN LAKE MARY BOULEVARD EAST AND WOODSON AVENUE AND BETWEEN CHEROKEE CIRCLE AND HWY. 17-92; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye - Public hearing to consider second readin~ and adoption of Ordinance No. 3439. re: adopting a revised travel policy. Ad published October 1, 1998. Ordinance No. 3439 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3439. No one appeared. On recommendation of the City Manager, Commissioner Williams moved to adopt Ordinance No. 3439, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3324 AND ITS AMENDMENTS BY ADDING SECTION 21 ENTITLED TRA VEL POLICY, TO THE CITY'S PERSONNEL RULES AND REGULATIONS, TO PROVIDE FOR THE METHOD FOR REPAYMENT OF TRAVEL EXPENSES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE, APPLICABLE TO ALL CITY EMPLOYEES EXCEPT THOSE EMBRACED BY EXISTING COLLECTIVE BARGAINING AGREEMENT(S) IN EFFECT. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: - Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Inoperable/Untagged vehicles -- time extension requests. On recommendation ofthe City Manager, Commissioner Eckstein moved to authorize time extensions as follows: - A. Elmira Jeffries, 107 West 27th Street, 45 day extension or until November 9, 1998 to allow time to complete paperwork for donation of vehicle to RE.L.L.S. B. Pete Fuller, 117 Laurel Dr., 60 day extension or until November 18, 1998. Seconded by Commissioner Williams and carried by vote ofthe Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye 4-1 f. MINUTES E718672 City Commission, Sanford, Florida 7: 00 P.M. REGULAR MEETING OCTOBER 12 19~ Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye First reading of Ordinance No. 3440 to permit recreational vehicle parking in residential areas. Ordinance No. 3440 was read by title. On recommendation of the City Manager, Commissioner Eckstein moved on the first reading of Ordinance No. 3440, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING SECTION 18-20 OF THE CITY CODE OF THE CITY OF SANFORD, PARKING, STORAGE OR USE OF MAJOR RECREATIONAL EQUIPMENT, TO CREAlE A SECTION PROVIDING FOR A WAIVER OF THE REQUIREMENTS OF SECTION 18-20 UPON SUBMITTAL BY THE PROPERTY OWNER OF SUFFICIENT AND ACCEPTABLE DOCUMENTATION; PROVIDING FOR SEVERABILITY, CONFLICTS AND AN EFFECTIVE DAlE. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Condemnation Status Report. Charles Rowe, Director of Community Development, reported the Commission, at the regular meeting of September 14, 1998, had authorized extensions until October 14, 1998 for Condemnation Nos. 96-2, 107 East 7th Street; 96-12, 1605 West 7th Street; 97-6, 2606 Hiawatha Avenue; 97-16, 2200 French Avenue; 98-1, 111 Cedar Avenue; 98-4, 546 Plumosa Drive; 98-6,315 Pecan Avenue; 98-7,1713 West 14th Street;, 98-15, 1217 Palmetto Avenue; and 98-16, 281 West 12th Street/1119 Myrtle Avenue. Because the time limit was not expired on the extensions, no action by the Commission was required. Boards: appointments/reappointments/resignation. Sanford Museum Board: The City Clerk reported the terms of Douglas Stenstrom, Dr. Vann Parker and Richard Packard expire November 4, 1998 and all three wish to be reappointed. Commissioner Eckstein moved to reappoint Douglas Stenstrom, Dr. Vann Parker, and Richard Packard to the Sanford Museum Board. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Code Enforcement Board: The City Clerk reported Alex Serraes declined appointment to the Code Enforcement Board. No action was taken by the Commission on this Board. Citizens Advisory Board: The City Clerk reported Bernard Brown's term expires October 14, 1998 and he does not want to be re-appointed. Richard F. Huber's term expires November 11, 1998 and he does not want to be re-appointed. No action was taken by the Commission on this Board. Consent Agenda. On recommendation ofthe City Manager, Commissioner Eckstein moved as follows: Accept the bid which met specifications for Bid Number IFB97/98-92, Crawford Property Land Clearing, Filling, Grading (Recreation and Parks Department) from Jim's Logging and Land Clearing Inc. in total amount of $45,700.00. FORM 88. MEMORANDUM OF VOTING CONFLICT FOR . COUNTY, MUNICIPAL, AND OTHER LOCAL PUBLIC OFFICERS LAST NAME-FIRST NAME-MIDDLE NAME NAME OF BOARD. COUNCIL. COMMISSION. AUTHORITY. OR COMMITTEE Dale. La r ry A. City Commission MAILING ADDRESS . THE HOARD. COUNCIL. COMMISSION, AUTHORITY, OR COMMITTEE ON ... WHICH I SERVE IS A UNIT OF: . P. O. Box 1788 ;XCITY : , COUNTY , ~ OTHER l.OCAL AGENCY , CITY COUNTY' NAME OF POLITICAL SUBDIVISION: 'r" Sanfo rd FL 32772-1788 Seminole City of Sanfo rd, Flo rida DATE ON WHICH VOTE OCCURRED MY POSITION IS: .-::s- ': Octobe r ,12. . 1998 Ma va r * ELECTIVE i L APPOINTIVE -..0 ' co . 01 ('""') ! WHO MUST FILE FORM 88 ..t::: -0 :c This form is for use by any person serving at the county, city, or other local level of government on an appointed or elected bo~l council, commission, authority, or committee. It applies equally to members of advisory and non-advisory bodies who are presen.~ with a voting conflict of interest under Section 112.3143. Florida Statutes. The requirementS of this law are mandatory;althoPG'r the use of this particular form is not required by law, you are encouraged to use it in making the disclosure required by la~ '.., . . . Your responsibilities under the law when faced with a measure in which .you have a conflict of"interest will vary greatly'depending on whether you hold an elective or appointive position. For this reason, please pay close attention to the instructions on this form before completing the reverse side and filing the form.' . ~ INSTRUCTIONS FOR COMPLIANCE WITH SECTION 112~3143, FLORIDA. STATUTES ELECTED OFFICERS: A person holding elective county, municipal, or other local.public office MUST ABSTAIN from voting on a measure which -inures to his specia~riVate gain. Each local officer also is 'prohibited from knowingly voung on a measure which inures to the special gain of a principal (other than a government agency) by whom he is retained. In either case, you should disclose the conflict: PRIOR TO THE VOTE BEING TAKEN by publicly stating to the assembly the nature of your interest in the measure on which you are abstaining from voting; and WITHIN IS DAYS AFTER THE VOTE OCCURS by completing and filing this form with the person responsible for recording the minutes of the meeting, who should incorporate the form in the minutes. APPOINTED OFFICERS: A person holding appointive d{uniy, municipal, or other local public office MUST ABSTAIN from voting on a measure which inures to his special private gain. Each local officer also is prohibited from knowingly voting on a measure which inures to the special gain of a principal (other thana government agency) by whom he is retained. A per~on holding an appointive local office otherwise may participate in a matter in which he has a conflict of interest, butr:hust disclose the nature of the conflict before making any attempt to influence the decision by oral or written communication, whether made by the officer or at his direction. '" IF YOU INTEND TO MAKE ANY ATTEMPT TO INFLUENCE THE DECISION PRIOR TO THE MEETING AT WHICH THE VOTE WILL BE TAKEN: ~. · You should complete and file this form (before making any auempt to influence the decision) with the person responsible for recording the minutes of the meeting, who will incorporate the form in the minutes. · A copy of the form should be provided immediately to the other members of the agency. · The form should be read publicly at the meeting prior to consideration of the maUer in which you have a conflict of interest. T;, IF YOU MAKE NO ATTEMPT TO INFLUENCE THE' DECISIO~ EXCEPT BY DISCUSSION AT THE MEETING: I: . You should disclose orally the nature of your conflict in the measure before participating. . You should complete the form and file it within 15 days after the vote occurs with the person responsible for recording the minutes of the meeting, who should incorporate the formi.~ the minutes. DISCLOSURE OF LOCAL OFFICER'S INTEREST I, La r ry p.. n ~ 1 p . hereby disclose that on Octobe r 12 , 19 98 (a) A measure came or will come before my agency which (check one) "~ ~ inured to my special private gain; or _ inured to the special gain of , by whom I am retained. (b) The measure before my agency and the nature of my interest in the measure is as follows: Measu re: Consideration of approval of the final subdivision plat for Sterling Woods Subdivision My Inte res t: I am the develope r fo r The Ma tzel 0 rganization, Inc., owne rs of the Sterling Woods Subdivision. ,,J,,.- ~.~~. .. . r~ > r~ Octobe r 14. 1998 Date Filed ./!~a- /~e L ... NOTICE: UNDER PROVISIONS OF FLORIDA STATUTES ~1l2.317 (1985), A FAIWRE TO MAKE ANY REQUIREI DISCLOSURE CONSTITUTES GROUNDS FOR AND MAYBE PUNISHED BY ONE OR MORE OF THE FOLLOWING IMPEACHMENT, REMOVAL OR SUSPENSION FROM OFFICE OR EMPLOYMENT, DEMOTION, REDUCTION It SALARY, REPRIMAND, OR A CIVIL PENALTY NOT TO EXCEED $5,000. MINUTES 417 City Commission, Sanford, Florida"7: 00 P.M. REGULAR MEETING OCTOBER 12 19~ E71l1072 Approve payment of statement from Foley & Lardner for Professional Services for August, 1998: $2,242.18. Approve vouchers for month of September, 1998. Acknowledge one (1) invoice in total amount of$6,721.61 from Scott Partnership for Professional Services for --- the Historic Sanford Memorial Stadium Project, paid during the period for previously approved lump sum contracts per City Commission approval on October 8, 1990 and November 5, 1991. Adopt election (referendum) proclamation. Approve payment of statement from City Attorney for Professional Services for September, 1998: $8,412.23. - Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Eckstein moved to authorize the execution of the change order with Maxwell Contracting, Inc. for change order #1 for the Downtown Drainage Project, in the amount of $44,497.66, less $7,500.00 for additional days for force main installation, so clarification can be received on whether or not the contractor performed other paid work during the days billed. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: - i Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Add~on items. Recommendations from Planning and Zoning Commission Meeting of October 1, 1998: On recommendation by City Manager VanDerworp, Commissioner Eckstein moved to approve alcoholic beverage license (AB-COP) for Logan's Roadhouse, 4649 W. 1st Street. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Mayor Dale announced that he would abstain from discussion regarding Sterling Woods, and that he would file a conflict of interest form with City Clerk's office, and passed the gavel to Commissioner Eckstein. On recommendation of City - Manager VanDerworp, Commissioner Williams moved to approve the final plat of Sterling Woods. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: - Mayor-Commissioner Dale Commissioner Eckstein Commissioner Williams Commissioner Lessard Commissioner Lyons Abstained Aye Aye Aye Aye Commissioner Eckstein passed the gavel back to Mayor Dale. City Attorney's Report. t' None. City Clerk's Report. 418 MINUTES City Commission, Sanford, Florida 7: 00 P.M. REGULAR MEETING OCTOBER ] 1419-9..8..- E718672 None. City Manager's Report. None. City Commissioners' Reports. None. There being no further business, the meeting was adjourned. Attest: " ?!~jH.i1utM ity Clerk cp