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112398 ws/rm min.438 E718672 MINUTES City Commission, Sanford, Florida 3:30 P.M. WORK SESSION November 23 1998 The City Commission of the City of Sanford, Florida met in Work Session on Monday, November 23, 1998, at 3:30 o'clock P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Brady Lessard Commissioner Kerry D. Lyons Commissioner Velma H. Williams City Manager Tony VanDerworp City Clerk Janet R. Dougherty Absent: City Attomey William L. Colbert The Chairman called the meeting to order. Request for use of Civic Center. Pastor Lambert Sands of the Church of God of Prophecy, a marriage counselor, requested the use of the Civic Center for one or more one-day marriage conferences per year. After discussion the Commission concurred to vote tonight to authorize use of the Civic Center at a reduced rate, and to assist in obtaining funding to pay the reduced rate. Solid waste RFP. City Manager VanDerworp reviewed the Review Committee's report denoting customer rates as being a strong factor in the rating. [Mayor Dale left the meeting briefly and returned.] City Manager VanDerworp reported the City should retain one employee from the Solid Waste Division to administer the Solid Waste functions. He also reported the transition period should be completed by mid January, 1999. The Commission concurred to purchase annuities for employees who have not vested in a retirement system, and to pay employees for accrued vacation/sick time. Commissioner Willjams expressed concern for those employees with over twenty-five years of service with the City, and reported those employees should be placed in existing vacancies within other departments of the City if possible. City Manager VanDerworp reported that there are only three employees under those guidelines who have not been placed in other City positions. Jerry Herman reported he has three positions open that could possibly be filled with those employees. Mayor Dale reported this issue will be voted on tonight. PAS six months Police Department evaluation. George Hublet presented an overview of the PAS Evaluation. [Mayor Dale left the meeting briefly and retumed.] [Commissioner Eckstein left the meeting briefly and retumed.] Mr. Hubler concluded by stating a lot of progress has been made and there is a lot of potential for the Department to move to a higher level without great assistance from the Sheriff. He further stated the important thing is for the Commission to nationally recruit a Chief of Police. Furthermore, Mr. Hubler stated it would be in the City's best interest to change its Charter to put the management responsibility of the Police and Fire Departments under the City Manager. City Manager VanDerworp reported on what is being done in the Police Department at this time, and asked for direction on searching for a Police Chief. The Commission concurred to move forward with a search committee for a Police Chief, with the assistance of Mr. Hubler's organization, and with a referendum in March to change the management of the Police and Fire Departments from the City Commission to the City Manager. E718672 MINUTES City Commission, Sanford, Florida 3:30 P.M. WORK SESSION 439 November 23 19 98 Commissioner Eckstein reported a Police Chief should not be hired until after the middle of March (after the March referendum). He also reported, because the City has lost both its Chief of Police and its Deputy Chief of Police, acting ChiefBronson should possibly be compensated for his time as acting Chief since it will be approximately a three month period, and he will be on call 24 hours a day. The Commission concurred that the City Manager meet with Chief Dillard and Acting ChiefBronson and bring some proposals back to the Commission for consideration. City Manager VanDerworp will place a proposal for the search committee on the next agenda. This proposal will include a contract with George Hubler to assist in the search process. Commissioner Willjams asked that when consideration is being given for the composition of the committee, an Afro-American and a woman be considered. Japanese delegation. Mayor Dale reported a Japanese delegation visited Sanford to observe the Main Street operation and revitalization of the downtown area. The delegation brought several gifts for the City which are on display in City Hall. 13th Street Community Police Station. City Manager VanDerworp introduced Barbara O'Hara of the Seminole County Sheriffs Department, who introduced Captain Randy Pittman and Lieutenant Greg Bamett. The City Manager reported there was a CDBG grant in the amount of $152,500.00 that was executed for salaries for the Sheriff's Office Deputies and for the Sanford Police Officers to be in the area of 13th Street. There are currently two Sanford Police Officers and four Sheriffs Deputies manning the area. Now sites need to be looked at and the CDBG grant needs to be amended to use the remaining funds for land, building, furniture and rent. This money will be supplemented by funds from the Sheriff's Department. Commander Bronson reported seven potential sites have been located for a possible building for use as a Police Community Service Center. He reported briefly on each site and gave an approximate cost and potential work needed. After discussion the Commission concluded to authorize the City Manager to have John Sauls perform an appraisal on Ms. Boykin's property and bring back a more definite proposal for establishing a presence on 13th Street. This will be discussed further at tonight's meeting. [Commissioner Lessard left the meeting briefly and returned.] Continuation of moratorium on parking fines in the downtown district. Jay Murder, Director of Planning and Development, reported the Downtown Merchants Association would like reconfiguration of the downtown parking, eliminating some of the two hour parking spaces and loading zones. Mayor Dale recommended nothing be changed until after the holidays. The Commission concurred that Mr. Murder continue to work with the downtown businesses and not to change anything through the holiday season. Corporate Community Service Award. Diane Crews distributed a sample Certificate for Community Service and displayed a sample plaque. City Manager VanDerworp reported the awards would be given to corporate entities who have contributed to the community through donations and/or service. Ms. Crews reported the award could be named after any person the Commission desired. Businesses suggested to receive the first award included Wayne Densch or Don Mealey. After discussion the Commission concurred to call the first award the Distinguished Corporate Citizen Award and present it to Don Mealey, who provides D.A.R.E. vehicles for the Police Department, at the December 14, 1998 Commission meeting. 440, E71867~ MINUTES City Commission, Sanford, Florida 3:30 P.M.:.WORK SESSION November 23 19 98 W. E. "Pete" Knowles Service Award. Mayor Dale suggested the Pete Knowles Award be changed to the William Simmons Award. [Commissioner Eckstein left the meeting briefly and returned.] The Commission discussed changing the name, or possibly discontinuing the Pete Knowles Award, but no final decision was made. Reeular Agenda items, Add-on .items. and other items. City Manager VanDerworp reported the annexation request from Melissa-Ann which is on the agenda for first reading tonight should be tabled until December 12, 1998 in order to receive more information from the applicant's attorney. Also, the applicant for the Dorothy McReynolds' annexation request, which is on the agenda for first reading tonight, has requested the annexation be tabled until the rezoning and comprehensive plan amendment for the same property are ready to go before the Commission. City Mana~er's briefing. City Manager VanDerworp reported the attorneys for the Golf Course have been contacted, and Mr. Daniels has been asked to put his verbal offer of settlement in writing, but no response has been received. He has instructed the attomeys to start the due diligence process, and will have a timetable for that due diligence from the attorney tomorrow. There being no further business, the meeting was adjourned. Attest: E718672 MINUTES City Commission, Sanford, Florida 1: O0 REG. MEETING November 23 441 ~998 The City Commission of the City of Sanford, Florida met in Regular Meeting on November 23, 1998, at 7:00 o'clock P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Willjams Commissioner Brady Lessard Commissioner Kerry D. Lyons Assistant City Attorney Clayton D. Simmons City Manager Anthony VanDerworp City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert The Chairman called the meeting to order. Presentations. Mayor Dale and Assistant Fire Chief Neal presented Certificates of Appreciation to Fire~ghter/EMT Deanna Ward, Fire~ghter/EMT Vincent Fioretti, and Battalion Chief Michael Hoening, who rebuilt a three-wheeled bicycle for an elde~y citizen whose bicycle had been stolen. Commissioner Lessard also presented each firefighter with a certificate for a large pizza. Harry Barley, Executive Director of MetroPlan Orlando, thanked the Commission for its commitment to regional planning, and thanked Mayor Dale for assisting in obtaining funding ($128 million) to replace the St. Johns River Bridge, and for serving as Sanford's representative at MetroPlan Orlando and as a member of the Orlando/VolusiafMPO alliance. Mr. Barley presented Mayor Dale with a memento from MetroPlan Orlando Vineyards, on behalf of the alliance, for helping to obtain $132 million, including $4 million for construction and engineering inspection, for the St. Johns River Bridge project. Citizen participation. Thelma Thompson reported in Goldsboro something needs to be done about the loud music being played and cars racing up and down the street. Also, the Sunshine Liquor Store needs to be shut down earlier in the evening. The West Indies Restaurant has the door wide open with all kinds of noise, and lots of people just standing around outside. She wanted to know if anything can be done about these problems and when it will be done. Mayor Dale reported the Commission is currently working on having a permanent full-time Community Policing Station for the Police and Sheriff's Departments in the area of the West Indies Restaurant, to have additional law enforcement presence in the area. Ron Rose, Executive Director of the Sanford Chamber of Commerce, thanked the Commission for its participation in, and support of, the Heritage Festival. He reported the Festival generated about $112,500.00 in the community, and the Chamber's expenses were about $124,000.00, but the $12,000.00 loss was worth the success of the event. Mayor Dale also thanked the City Departments for all of their hard work and efforts for the Festival. Thelma Mike thanked the Commission and the City Staff for representing the Districts so well in the recent election, and letting the public know they have City Officials who have the interest of all citizens at heart. Approval of minutes. Commissioner Lessard moved to approve the minutes of the November 9, 1998 Work Session and the November 9, 1998 Regular Meeting. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: 442 MINUTES City Commission, Sanford, Florida 7:00 REGULAR MEETING November 23 1998 Mayor-CommissionerDale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public Hearin~ to consider closing. vacating. and abandonin~ two north-south utility and drainage easements lying between Sun Drive and Upsala Road extended easterly and between South White Cedar Road and Central Park Drive and first reading of Ordinance No. 3449. Linda Rubel, Petitioner. Ad published November 5, 1998, property posted November 3, 1998, owners notified November 2, 1998. Ordinance No. 3449 was read by rifle. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3449. No one appeared. On recommendation of the City Manager, Commissioner Lessard moved on the first reading of Ordinance No. 3449, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CLOSING, VACATING, AND ABANDONING TWO NORTH-SOUTH UTILITY AND DRAINAGE EASEMENTS LYING BETWEEN SUN DRIVE AND UPSALA ROAD EXTENDED EASTERLY AND BETWEEN SOUTH WHITE CEDAR ROAD AND CENTRAL PARK DRIVE IN THE CITY OF SANFORD, FLORIDA; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye First reading of Ordinance No. 3451 to annex, and Public hearinl~ to consider first reading of Ordinance No. 3452 to rezone a portion of property between Narcissus Avenue and SR 46 West and between North White Cedar Road and Creek Road extended northerly. from AG. Al~ricultural to PD. Planned Development Melissa-Ann. Inc. ET AL, owner. Ad published October 21, 1998 and October 30, 1998. On recommendation of the City Manager, Commissioner Eckstein moved to table Ordinance No. 3451 and Ordinance No. 3452 until December 14, 1998. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye First reading of Ordinance No. 3447 to annex a portion of property between Hwy. 17-92 and CR 427 and between County Home Road and Hwy. 17-92. Opal Robertson Estate c/o Frank Whigham, Esq., owner. Ordinance No. 3447 was read by title. On recommendation of the City Manager, Commissioner Lyons moved on the first reading of Ordinance No. 3447, entitled: AN ORDINANCE OF THE CITY OF SANFORD FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN HWY. 17-92 AND C.R. 427 AND BETWEEN COUNTY HOME ROAD AND HWY. 17-92, IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES, PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Eckst~:,,,~ carrie~ ~,v~te of the qogn~ission ~i~ follows: E718672 MINUTES City Commission, Sanford, Florida7: 00 REGULAR MEETING November 2319 98 Mayor-Commissioner Dale Aye Commissioner Eekstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye First reading of Ordinance No. 3450 to amend the future land use map of the Future Land Use Plan Element of the Comprehensive Plan. and changing the desil~nation of a portion of property between Hwy. 17-92 and CR 427 and between County Home Road and Hwy. 17-92 from Office to High Density Residential. Opal Robertson Estate c/o Frank Whigham, Esq., owner. Ordinance No. 3450 was read by title. On recommendation of the City Manager, Commissioner Williams moved on first reading of Ordinance No. 3450, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3079 OF SAID CITY; SAID ORDINANCE BEING THE COMPREHENSIVE PLAN; AMENDING THE FUTURE LAND USE MAP OF THE FUTURE LAND USE PLAN ELEMENT OF THE COMPREHENSIVE PLAN CHANGING THE DESIGNATION OF A PORTION OF THE PROPERTY LYING BETWEEN HWY. 17-92 AND C.R. 427 AND BETWEEN COUNTY HOME ROAD AND HWY. 17-92 FROM OFFICE (SEMINOLE COUNTY DESIGNATION) TO HIGH DENSITY RESIDENTIAL; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public hearing to consider first readinll of Ordinance No. 3453 to rezone a portion of property between Hwy. 17-92 and CR 427 and between County Home Road and Hwy. 17-92 from AG (Agricultural) to MR-3 (Multiple Family Dwellin~ Residential). Opal Robertson Estate c/o Frank Whigham, Esq., owner. Ad published October 21, 1998 and October 30, 1998. Ordinance No. 3453 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3453. No one appeared. On recommendation of the City Manager, Commissioner Lyons moved on the first reading of Ordinance No. 3453, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3117 OF SAID CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID .AMENDMENT CHANGING THE ZONING OF A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN HWY. 17-92 AND C.R. 427 AND BETWEEN COUNTY HOME ROAD AND HWY. 17-92; FROM AG, AGRICULTURAL, TO MR-3, MULTIPLE FAMILY DWELLING RESIDENTIAL; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eekstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public hearing to consider second reading and adoption of Ordinance No. 3444. re: closing, vacating, and abandoning a portion of Elm Avenue and a portion of 4th Street. lying between 3rd Street and 4th Street and between Myrtle Avenue and Elm Avenue. Ad published November 12, 1998. Ordinance No. 3444 was read by title. Mayor Dale reported the Commission would hear from those City MINUTES Commission, Sanford, Florida 7:00 P.M. REGULAR ME'ETING Novembe= ~ 98 persons present to speak for, or in opposition to, Ordinance No. 3444. No one appeared. On recommendation of the City Manager, Commissioner Lessard moved on the second reading and adoption of Ordinance No. 3444, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CLOSING, VACATING, AND ABANDONING THAT CERTAIN PORTION OF ELM AVENUE AND A PORTION OF 4TH STREET, LYING BETWEEN 3RD STREET AND 4TH STREET AND BETWEEN MYRTLE AVENUE AND ELM AVENUE IN THE CITY OF SANFORD, FLORIDA; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Lyons and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public hearing to consider second reading and adoption of Ordinance No. 3445 re: closing, vacating. and abandoning a portion of Tropic Park Drive lying between Collins Drive and CR 427 and between US Hwy. 17-92 (Orlando Dr.) and CR 427. Ad published November 12, 1998. Ordinance No. 3445 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3445. No one appeared. On recommendation of the City Manager, Commissioner Willjams moved on the second reading and adoption of Ordinance No. 3445, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, CLOSING, VACATING, AND ABANDONING THAT CERTAIN PORTION OF TROPIC PARK DRIVE LOCATED BETWEEN COLLINS DRIVE AND C.R. 427 AND U.S. 17-92 (ORLANDO DRIVE) AND C.R. 427 IN THE CITY OF SANFORD, FLORIDA; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Inoperable/Untageed vehicles - time extension requests. Charles Rowe, Community Development Coordinator, reported that the vehicles located m 114 Winding Ridge Drive, owned by Lori L. Stajdel; 112 Woodfield Drive, owned by Carlos Gallarza; 327 Hidden Lake Drive, owned by Raymond Garbett; and 1102 Santa Barbara Drive, owned by Nathaniel Daniels, have all been removed. He recommended authorization for a 60 day extension, or until January 6, 1999, for two vehicles owned by George Alford at 2639 French Avenue and an extension until December 10, 1998 for two other vehicles owned by George Alford at 2639 French Avenue. On recommendation of the City Manager, Commissioner Eckstein moved to authorize a 60 day extension until January 6, 1999 for two vehicles owned by George Alford, at 2639 French Avenue. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-CommissionerDale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Williams moved to authorize an extension until January. 6, 1999 for the remaining two vehicles owned by George Alford, at 2639 French Avenue. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: E718672 MINUTES City Commission, Sanford, Florida 7:00 P.M. REGULAR MEETING 445 November 2~ 9 8 Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye First reading of Ordinance No. 3446 re: annexing a portion of property between Airport Boulevard East and Marquette Avenue and between Red Cleveland Boulevard and Ohio Avenue (2250 Marquette Avenue). Dorothy McReynolds, owner. City Manager VanDerworp reported a request has been received from the applicant to table this annexation until it can be heard concurrent with a Comprehensive Plan Amendment and rezoning, which would occur next spring. On recommendation of the City Manager, Commissioner Eckstein moved to table this annexation until the next Comprehensive Plan Amendment is considered by the Commission. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye First reading of Ordinance No. 3448 re: March 2. 1999 Charter Referendum. Ordinance No. 3448 was read by title. Mayor Dale announced the Commission would hear any comments from the public regarding Ordinance No. 3448. No one appeared. On recommendation of the City Manager, Commissioner Lyons moved on first reading of Ordinance No. 3448, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA; AMENDING ARTICLE IV, SECTION 4.01 (c) AND (d) OF THE CHARTER OF THE CITY OF SANFORD, SUBJECT TO APPROVAL OF THE ELECTORS OF THE CITY OF SANFORD, TO CHANGE THE PARTY AUTHORIZED TO HIRE AND SUPERVISE THE FIRE AND POLICE CHIEFS FROM THE CITY COMMISSION TO THE CITY MANAGER, EFFECTIVE IMMEDIATELY UPON APPROVAL OF ELECTORS OF THE CITY OF SANFORD; PROVIDING FOR REFERENDUM ELECTION BY CITY ELECTORS ON MARCH 2, 1999; PROVIDING BALLOT QUESTIONS; PROVIDING FOR CONFLICTS, SEVERABILITY, AND EFFECTIVE DATES. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Adoption of Resolution No. 1802 to establish a Census 2000 Complete Count Committee. Resolution No. 1802 was read by title. Commissioner Williams requested that the West Side Association have a representative on the Committee, bringing the number of members to 11. The Commission concurred. On recommendation of the City Manager, Commissioner Lessard moved to adopt Resolution No. 1802, entitled: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SANFORD, FLORIDA, ESTABLISHING A COMPLETE COUNT COMMITTEE PROGRAM; PROVIDING FOR AN EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye 446 E718672 MINUTES City Commission, Sanford, Florida 7: 0 0 P.M. REGULAR MEETING November 2~998 Board appointments/reappointments. Citizens Advisory Board. The City Clerk reported Paul Legge has resigned effective immediately. Commissioner Lessard moved to accept the resignation of Paul Legge. vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye No further action was taken on this Board. Code Enforcement Board. Seconded by Commissioner Lyons and carried by The City Clerk reported two vacancies on this Board; one altemate member and Alfred DeLattibeaudiere's term expires December 31, 1998. Mr. DeLattibeaudiere does not wish to be re-appointed. No action was taken on this Board. Consent Agenda. Commissioner Lessard moved to remove from the consent agenda the authorization of settlement of a Workers Compensation claim and on authorization to execute a School Resource Officer Program Agreement. Seconded by Commissioner Lyons and carried by vote of the Commission as follows:. Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye On recommendation of the City Manager, Commissioner Lessard moved as follows: Accept Bid from Cal Star, in the amount of $23,675.00 for Bid Number IFB97/98-116, Sanford Museum (Recreation Department) for repairs to museum roof. Authorize execution of FY 98/99 funding agreement with Greater Sanford Chamber of Commerce for a $25,000.00 grant. Declare vehicle as surplus and donate vehicle to the Beat the Heat Program. Approve conditional use request from Thomas Patterson for sale of alcoholic beverages for consumption on premises (AB-COP) at 50 Towne Center Circle, Sanford Ale House restaurant. Approve request from Seminole High School Athletic Booster Club for waiver of trailer sign permit fee for carnival on November 19th through the 22nd at the Sanford Plaza Shopping Center parking lot. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye City Manager VanDerworp reported on the settlement of the Workers Compensation claim for Agostino Fontana, the City will be requesting reimbursement from the State Disability Trust Fund for up to $79,000.00. Also, on the School Resource Officer Program Agreement, the City share of $126,725.00 includes the entire amount for the Resource Officers and the D.A.R.E. costs to the City, and that amount comes out of the Trust Fund. Mayor Dale reported the School Board pays the other half. Commissioner Lessard moved to authorize settlement of Workers Compensation claim re: E718672 City MINUTES Commission, Sanford, Florida7: 0 0 P.M. REGULAR MEETING 447 November 231~8 Agostino Fontana for total amount of $87,375.00; and to authorize execution of School Resource Officer Program Agreement with Seminole County School Board for City share in amount of $126,725.00. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Mayor Dale reported that any event such as the carnival sponsored by the Seminole High School Athletic Booster Club should come before the Commission for a Special Event permit, and requested that Mike Kirby, Recreation Director, ensure this is done. Add-on items. A. City Manager VanDerworp reported Police Chief Joe Dillard is retiring. Commissioner Lyons moved to accept the retirement of Police Chief Joe Dillard effective February 28, 1999. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Mayor Dale reported the Commission accepts the resignation of Joe Dillard with honor and commends him for an outstanding job under some difficult situations. B. City Manager VanDerworp reported the City and the County each need to have an appraisal done of City Hall, and the City has received quotes, with the lowest being $5,200.00. Commissioner Eckstein moved to authorize the City Manager to expend up to $5,200.00 for an appraisal of City Hall. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye C. City Manager VanDerworp requested approval of reduced rate use of the Civic Center for a marriage conference as presented in the Work Session today. Commissioner Eckstein moved to authorize use of the Civic Center at the reduced rate for an annual marriage conference. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye D. Commissioner Lyons moved to authorize an appraisal of the property in the 13th Street area to be used for a Police Community Service Center, and to authorize the expenditure of up to $15,000.00 to purchase the property. Seconded by Commissioner Williams and carried by vote of the Commission as follows: 448 E718672 MINUTES City Commission, Sanford, Florida7: 0 0 P.M. REGULAR MEETING November 23 98 19-- work on the Solid Waste Committee. follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Lessard moved to send letters of thanks to Bernard Mitchell and Jim Marino for their Seconded by Commissioner Williams and carried by vote of the Commission as Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye F. Commissioner Lyons moved to authorize the City Manager to prepare a Corporate Citizen Award to be presented to Don Mealey at the next Commission meeting. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye G. City Manager VanDerworp reported he is requesting action on the Solid Waste contract regarding the award of the contract, the rates, the term of the contract, the retirement and leave for existing employees and the administration/staff considerations. Doreen Freeman, 705 MelIonville Avenue, asked if there will be alley-way pick up for trash with the private solid waste company. City Manager VanDerworp reported the contract requires the same level of service that is in existence today. Mary Williams, BH Waste Systems, representing Charles Wilson, spoke about the Solid Waste RFP reporting BFI is prepared to present to the City a proposal that will save the City $779,725.00 over the next five years. Also, the employees will be safe, healthy and happy with their jobs. BFI provides an excellent benefit package that includes a pay scale that exceeds the low bidder's and meets or exceeds the City' s pay scale, but also meets the physical and mental well-being of its employees. BFI offers a matching 401K retirement plan and a pension plan and stock ownership plan. BFI's plan provides over $55,000.00 more accidental death or disability insurance or life. insurance than the low bidder, at no cost to the employee. BFI pays for 12 weeks of short term disability at 100% of pay; long term disability is paid at 60% of pay at no cost to the employee. A dental plan, vision care, hearing exams and supplemental life insurance are included in BFI's health benefit package. BFI also offers its employees quarterly customer satisfaction bonuses, safety bonuses, Thanksgiving and Christmas bonuses, stock option plans, employee loan programs, scholarships, advanced tuition, safety awards, parties and cookouts. BFI employees have the opportunity to grow in responsibility and salary, with the opportumty for advancement. Commissioner Lessard moved to award the Solid Waste contract to FRS. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: E718672 City MINUTES · 7:00 Commission, Sanford, Florida P.M. REGULAR 449 MEETING November 23 98 Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Nay Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Lyons moved that the term of the contract be three years with two one-year extensions. Seconded by Commissioner Lessard. Motion failed to carry upon vote of the Commission as follows: Mayor-Commissioner Dale Nay Commissioner Eckstein Nay Commissioner Williams Nay Commissioner Lessard Nay Commissioner Lyons Aye Commissioner Eckstein moved that the term of the contract be five years. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Nay Commissioner Eckstein moved on the Solid Waste Committee's recommended rate schedule of $13.75 for residential, $13.00 for duplex-quad, $15.00 for additional bulk and $14.00 for Commercial. Mayor Dale passed the gavel to Commissioner Eckstein and seconded the motion which was carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Eckstein passed the gavel back to Mayor Dale. Commissioner Lyons moved to purchase annuities for retirement contribution in an estimated mount of $113.800.00. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Lyons moved to "buy out" accrued sick and vacation time under 100% accrual for existing employees (Option 1 ). Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Lyons moved to authorize the City Manager to hire a full time Solid Waste Manager at an estimated salary of $40,000.00 annually, provided the job description is completed before the job is filled. Seconded by Commissioner Lessard and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye 450 E718672 MINUTES 7:00 City Commission, Sanford, Florida P.M. REGULAR MEETING November 23998 Attest: City Manager VanDerworp reported the transition period for this contract will go through mid to the end of January. The payroll will change over at the end of January. He will have a proposal for the closing of the Art Lane Landfill in two to four weeks. City Attorney's report. No report. City Clerk's report. No report. City ManaSer's report. Reported the Commission received copies of various letters commending different Staff on service, etc. The Commission will be receiving copies of this type of letter on a quarterly basis. Reported he will be attending the Board of County Commissioner' s meeting in the morning in respect to the pool contract, and securing boater improvement funds for the downtown Marina boat ramps. He will be meeting with the County and with Mr. Pacitti next week regarding the Conference Center, and he will be attending the December 2 meeting of CALNO to discuss the Local Option Gas Tax Formula. Reported Mike Kirby has been appointed to the Board of Directors of the O~ando Sports Commission. City Commissioners' reports. Commissioner Eckstein - No report. Commissioner Willjams - Reported she spoke with Acting ChiefBronson regarding the problems in Goldsboro the young lady spoke about earlier, because she has also received increased complaints about open containers, illegal sale of drugs, blocking of traffic, loud noise, etc. Acting ChiefBronson said he would address the concerns immediately and some changes will be made. Commissioner Lessard - No report. Commissioner Lyons - Reported the City should adopt a policy to compensate any employee who is acting in a higher position (as department head) for more than thirty days. Mayor Dale reported this is already being considered. Mayor Dale - No report. There being no further business, the meeting was adjourned.