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011199 ws/rm min.478 E718672 MINUTES City Commission, Sanford, Florida3: 30 P.M. WORK SESSION JANUARY 11 19 99 3:30 o'clock P.M. in the City Present: The City Commission of the City of Sanford, Florida met in Work Session on Monday, January 11, 1999, at Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Commissioner Whitey Eckstein Commissioner Brady Lessard Commissioner Kerry D. Lyons Commissioner Velma H. Willjams City Manager Tony VanDerworp City Clerk Janet R. Dougherty Absent: Mayor-Commissioner Larry A. Dale City Attorney William L. Colbert The meeting was called to order by Commissioner Eckstein, Acting Mayor. [Mayor Dale present.] Presentation by Pecht Evans Engineering Inc. re: Swimming Pool. Tom Faresworth, Superintendent of Recreation, distributed a preliminary cost estimate and bid documents for the City of Sanford Seminole Swimming Pool which, upon approval, will be used for the bid process for construction of the pool project. The preliminary cost estimate was prepared in conjunction with Pecht Evans Engineering, City Staff, Seminole High School swimming coach, Tony Ackerson, Seminole High School Booster Club representative, Howard McNeil, and Seminole County Deputy Manager, Cindy Coto. Mr. Farnsworth introduced Karl Pecht, Pecht Evans Engineering, Inc., who gave a presentation regarding the swimming pool. Mr. Pecht reported that the pool will be a fifty-meter pool with eight long course lanes and sixteen short course lanes, one and three-meter diving, and a bathhouse. The pool will be heated, lighted, fenced, and decked. Mr. Pecht proposed two changes: a metal building alternate for the bathhouse, and the requirements for bidders to have five years experience in comparable sized pools as opposed to having experience with five fifty-meter pools. After discussion, the Commission concurred that the cost of a pool cover be included in the bid specifications and to remove it later if necessary. [Mayor Dale left the meeting.] Presentation of 13th Street Community Police Station Building. City Manager, Tony VanDerworp reported there is a verbal acceptance of a contract for the property located at 1211 West 13th Street which will be used for the Police Community Service Center. A second appraisal is required for CDBG purposes, after which the property will be secured for the project. He said there will be an amendment to the tri- party agreement between the City, the Shefiff's office, and the County regarding the funding of the project. [Mayor Dale returned.] Employee of the Month Award. Mayor Dale presented Mike Wierzbowski with the Employee of the Month Award for January, 1999. Oualifications of Candidates for City Commissioner. Mayor Dale reported there was confusion regarding the qualifications of commissioners eligibility: residing in their respective district, and being a registered voter in their respective district. The City's Charter states that only qualified voters of the City shall be eligible to hold office of commissioner. After discussion, the Commission concurred that the City Charter should be updated by a footnote to include the Federal Court Order residency requirement. Continuation of Presentation of 13th Street Community Police Station Building. Acting Police Chief Bronson distributed a memo regarding the proposedNew Stock Modular Building for the proposed Community Police Station Building. The building is 24 feet by 56 feet. The lot is 140 feet by 120 feet, with E718672 MINUTES City Commission, Sanford, Florida B; 30 P.M. WORK SESSION JANUARY 479 11 1999 a concrete driveway and concrete parking area, landscaping and street lamps. The Commission concurred that the parking area, except handicap spaces, be gavel. City Manager VanDerworp said there is $28,000 available in CDBG funds and he has requested that the County move an additional $18,400 into the fund. He said that site work is required for the project and requested that the fees for various permits necessary for the project be waived. Discussion of relocation of historic trees to Touhy Park. Howard Jcffrics, Parks & Grounds Maintenance Coordinator, reported a letter had been received from All Souls Catholic School expressing concern regarding the City's intention to relocate the Famous & Historic Trees from Fort Mellon Park to George Touhy Park. The School is concerned about losing the play area of Touhy Park and inhibiting their ability to offer a strong physical education program for their students. Mr. Jeffdes recommended relocating the trees to Touhy Park as originally recommended and approved by the Commission in this year's budget. He said Staff considers the park to be beneficial and although it is not historic, it is located across from the Seminole County Student Museum and will offer the opportunity to extend the student' s historic experience. Mr. Jeffdes said another option for relocating the trees is to relocate only the trees that are in the immediate area of pending construction of the hotel and conference center to the east end of Fort Mellon Park which has been designated as park space. Mr. Jeffdes said another option is to relocate the trees to Touhy Park as planned and open the center area of Park on Park and use it as a multi-purpose play area, allowing an area of 175 feet x 120 feet for use by All Souls. It would be necessary to relocate light poles and remove other obstacles. Bob Shontz, Physical Education instructor for All Souls Catholic School was present and suggested relocating the trees to another area of Fort Mellon Park and leaving Park on Park and Touhy Park in their present state. Scenic Improvement Board members Connie Willjams, Jone Porter, Betty Akers, and Trish Thomas were present and concurred with the option of relocating the trees to Touhy Park and opening the center area of Park on Park. The Commission concurred to proceed to relocate the trees to Touhy Park, and open the center area of Park on Park as a multi-purpose play area. Discussion of Police Department call priority and handling guide and weapons policy. Acting Police Chief Bronson presented the Weapons Policy. After discussion the Commission concurred that the officers receive proper training in the implementation of the Weapons Policy. Acting Police ChiefBronson presented the Call Priority and Handling Guide. The Commission had no objections to call prioritization, as presented. Discussion of Legislative Program. City Manager VanDerworp reported the City' s Legislative Program' priority projects include the Lake Monroe seawall and the control of blind mosquitoes. He said he will present funding requests to the local Legislative Delegation on January 14; 1999. After discussion, the Commission concurred with the program as submitted, with the addition of request for funding for the Historic Sanford Memorial Stadium. Discussion of CFRH/Prudential contract status. 480 E718672 MINUTES City Commission, Sanford, Florida3: 30 P.M. WORK SESSION JANUARY 11 Donna Watt, Finance Director, reported she and Mr. VanDerworp had a telephone conference call with Doug Sills, and he indicated that Central Florida Regional Hospital was willing to continue with the current contract for the next six months, and he will need to rescind the contract termination letter to Prudential Insurance. Prudential Insurance reported it would talk to Central Florida Regional Hospital about continuing the contract. [The Commission took a twenty minute recess and reconvened.] Discussion of board appointments. City Clerk Janet Dougherty reported there are two vacancies on the Code Enforcement Board. Also, there are two vacancies on the Scenic Improvement Board and there are two recommendations from the Board: Anne VanDerworp and Carol Kirchhoff. Commissioner Willjams said she will be recommending Mr. Derry McGill, Jr. to the Code Enforcement Board. Regular Agenda items. Add-on items. and other items. City Manager VanDerworp reported there were two Add-on items: A. A request to authorize an emergency purchase order not to exceed $5,000 for information to the public regarding the Charter Amendment Referendum. B.A request to authorize the City Clerk to attend the 1999 IIMC Conference in Ottawa. City Manager's briefing. A. City Manager reported the most recent request to revise the Mayfair Golf Course lease is the same as the prior verbal request from Barry Oxford and Jack Daniels. The Commission concurred to .-proceed with discovery. B. City Manager reported the need for a Strategic Planning Session. The Commission concurred to hold the Session at 3:00 P.M. on Monday, February 15, 1999. C.City Manager reported the grand opening of Lake Jessup Park will be Saturday, January 16, 1999. D. City Manager reported the Chamber of Commerce Annual Dinner Meeting will be held this Friday, January 15, 1999. There being no further business, the meeting was adjoumed. Attest: E718672 MINUTES City Commission, Sanford, FloridaT: O0 P.M. RRGUI.AR MRRTTNG 481 JANUARY 11 1999 The City Commission of the City of Sanford, Florida met in Regular Meeting on January 11, 1999, at 7:00 o'clock P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Larry A. Dale Commissioner Whitey Eekstein Commissioner Velma H. Willjams Commissioner Brady Lessard Commissioner Kerry D. Lyons City Attorney William L. Colbert City Manager Anthony VanDerworp City Clerk Janet R. Dougherty The Chairman called the meeting to order. Employee of the Year Award. Mayor Dale presented the City of Sanford Employee of the Year Award to Jeff Wall, a Senior Utility Inspector in the Utility Department. Announcement. Mayor Dale announced the 1999 celebration of Dr. Martin Luther King Day will be Monday, January 18, 1999. The events begin Friday, January 15, with the Seminole County middle school and high school oratorical poster contest to be held at the Sanford Chamber of Commerce. The Dr. Martin Luther King commemorative banquet and the Brotherhood Community Service and Scholarship awards presentation will be Saturday, January 16, at the Sanford Civic Center. The speaker will be Dr. Robert Jackson, III, of Macon, Georgia. There is a $15 scholarship donation for the event. The Interfaith Religious Service will be Sunday, January 17 at the Sanford Civic Center and the keynote speaker is Reverend Emmett Thomas of the Providence MB Church of Lake Monroe. Music will be provided by the Martin Luther King Celebration Choir. Presentation of Amateur Softball Association of America "Award of Excellence" to the City of Sanford. Tony Galloway, Commissioner of the Amateur Sot~ball Association of America, presented Mike Kirby, Director of Recreation and Parks, and Tom Farnsworth, Recreation Superintendent, with certificates of award for outstanding performance in conducting the Men's USA Softball Super Division Slow Pitch National Championship held in August, 1998. Mr. Kirby and Mr. Farnsworth, along with Mayor Dale have been instrumental in bringing the tournament to Sanford for the next two years. On behalf of the City, Mayor Dale received the Award of Excellence. Citizen participation. Doreen Freeman, 705 Mellonville Avenue, was present and reported two concerns: 1 ) Requested that important items for which the Commission will be voting be placed on the Commission Agenda as a regular item instead of as an Add-on item so the public can know that the Commission will consider issues such as awarding a contract to privatize solid waste collection. 2) Requested that the relocation of historic trees from Fort Mellon Park to Touhy Park be held until after the Florida Department of Community Affairs approves the Comprehensive Plan Amendment for development of the park and after the City has received the Feasibility Study from the developer. George Anderson, 703 East Second Street, was present and reported concern regarding the property located at 623 East Second Street and whether the demolition process was continu/ng. Charles Rowe, Community Development Director, reported that a title search has been requested for the property and when it is received, the regular process for demolition will be followed and the Public Works Department will be notified to demolish the structure, probably in about six weeks. 482 E718672 MINUTES City Commission, Sanford, Florida7: 00 P.M. REGULAR MEETING JANUARY 11 19 99 Approval of minutes. Commissioner Lyons moved to approve the minutes of City Commission December 28, 1998 Work Session and December 28, 1998 Regular Meeting. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye First readin~ of Ordinance No. 3458 to rezone a portion of property lyin? between East 21st Street and East 22nd Street and between Magnolia Avenue and South Park Avenue from MR-2, Multiple Family Dwe!linE Residential to PD, Planned Development. (2105 South Park Avenue). William H. Runge, D.D.S., owner. Ad published December 2, 1998 and December 11, 1998. Ordinance No. 3458 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3458. Attorney George Wallace, 413 W. First Street, representing Dr. Runge, 2105 Park Avenue, was present and reported that Dr. Runge has operated a dental office on the property for more than thirty years and the property has always been zoned contrary to that use. Dr. Runge has requested the property be rezoned so he can continue to use it in the same manner as it is now used. On recommendation of the City Manager, Commissioner Lyons moved on the first reading of Ordinance No. 3458, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, A_MENDING ORDINANCE NO. 3117 OF SAD CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID AMENDMENT CHANGING THE ZONING OF A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN EAST 21 ST STREET AND EAST 22ND STREET AND BETWEEN MAGNOLIA AVENUE AND SOUTH PARK AVENUE FROM MR-2, MULTIPLE FAM/LY RESIDENTIAL, TO PD, PLANNED DEVELOPMENT; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE.' Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public hearin~ to consider second readinE and adoption of Ordinance No. 3456 to annex a portion of property between N. Towne Road and North Entrance Road and between Oregon Avenue and Towne Centre Boulevard (185 OreEon Avenue). John N. Fountain, Jr., owner. Ad published December 31, 1998 and January 7, 1999. Ordinance No. 3456 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3456. No one appeared. On recommendation of the City Manager, Commissioner Lessard moved on the second reading and adoption of Ordinance No. 3456 entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID ORDINANCE, A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN NORTH TOWNE ROAD AND NORTH ENTRANCE ROAD AND BETWEEN OREGON AVENUE AND TOWNE CENTRE BOULEVARD; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye E718672 MINUTES City Commission, Sanford, Florida 7: 00 P.M. REGULAR MEETING 483 JANUARY 111999 Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public hearint and first reading of Ordinance No. 3459 to rezone a portion of property between N. Towne Road and North Entrance Road and between Oregon Avenue and Towne Centre Boulevard (185 Oregon Avenue) from GC-2. General Commercial to PD. Planned Development. John N. Fountain, Jr., owner. Ad published December 2, 1998 and December 11, 1998. Ordinance No. 3459 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3459. Cochran Scott, Scott Hotels, Thomasville, Georgia, was present and reported the proposed development of the property is to include a Spring Hills Suites product, a Marriott affiliated hotel. He said the site plan has been approved by Marriott. 3459, entitled: On recommendation of the City Manager, Commissioner Lessard moved on the first reading of Ordinance No. AN ORDNANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING ORDINANCE NO. 3 117 OF SAID CITY; SAID ORDINANCE BEING A ZONING PLAN; SAID AMENDMENT CHANGING THE ZONING OF A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN N. TOWNE ROAD AND NORTH ENTRANCE ROAD AND BETWEEN OREGON AVENUE AND TOWNE CENTRE BOULEVARD FROM GC-2, GENERAL COMMERCIAL, TO PD, PLANNED DEVELOPMENT; PROVIDING FOR SEVERABII,ITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Inoperable/Untageed vehicles - time extension requests: Charles Rowe, Community Development Director, reported that 1112 Laurel Avenue, Jose Cruz, is in compliance and requires no further action by the Commission. On recommendation of the City Manager, Commissioner Lessard moved to authorize time extensions as follows: A. Juan Morales, 1000 Laurel Avenue, 30 day extension until January 24, 1999. B. Leticia Parra, 1000 Laurel Avenue, 30 day extension until January 24, 1999. C. Carol Forguson, 2526 Mohawk Avenue, extension until January 31, 1999. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Condemnation Status Report. On recommendation of the Director of Community Development, Commissioner Lyons moved to demolish Condemnation Report No. 98-16, 218 W. 12th Street/1119 Myrtle Avenue. Seconded by Commissioner Willjams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye 484 E718672 MINUTES City Commission, Sanford, Florida 7: fi 0 P.M. REGUI.AR JANIIAR¥ 1119 99 Commissioner Eckstein Aye Commissioner Wjlliams Aye Commissioner Lessard Aye Commissioner Lyons Aye Charles Rowe, Director of Community Development, stated that the Historic Preservation Board denied the Certificate of Appropriateness to demolish the structure at 1219 Park Avenue, Condemnation Report No. 97-1. After discussion, Commissioner Lyons moved to appeal the decision of the Historic Preservation Board regarding Condemnation Report No. 97-1 to the City Commission. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Nay Commissioner Lyons Aye Approval of design concept for swimmine pool and approval to bid for construction of pool. Commissioner Eckstein moved to approve the design concept for the City of Sanford Seminole Swimming Pool and to advertise for bids for construction of the pool, and to approve a transfer of funds from Reserves to the General Fund. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Boards: appointments/reappointments. Code Enforcement Board: The City Clerk reported there are two vacancies: one member and one alternate member. Commissioner Williams moved to appoint Mr. Derry McGill, Jr. to the Code Enforcement Board. Seconded by Commissioner Eckstein and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Scenic Improvement Board: The City Clerk reported the terms of Connie Willjams and Rose H. Long expire January 31, 1999; neither wish to be reappointed. Commissioner Lyons moved to appoint Mrs. Anne VanDerworp and Mrs. Carol Kirchhoff to the Scenic Improvement Board effective February 1, 1999. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye Consent Aeenda. On recommendation of the City Manager, Commissioner Eckstein moved as follows: Approve Boat Ramp Application. Approve settlement of Workers' Compensation claim of James Reynolds. Accept bid from Skaggs Public Safety Uniform & Equipment, in the amount of $41,133.91 for Bid Number E718672 MINUTES City Commission, Sanford, Florida7:O0 P.M. REGULAR MEET T N G 485 JANIIARY 1 I 1999 Mmmm mm IFB98/99-04, Police Department for police uniforms. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Add-on items. On recommendation of the City Manager, Commissioner Lyons moved to authorize an emergency purchase order not to exceed $5,000.00 for Charter Referendum information. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye On recommendation of the City Manager, Commissioner Williams moved to authorize the City Clerk to attend the 1999 IIMC Conference in Ottawa, Canada, with the City to pay all expenses. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye On recommendation of the City Manager, Commissioner Lyons moved to authorize waiver of the permit and impact fees for the 13th Street Community Police Station. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye City Attorney's Report. None. City Clerk's Report. None. City Manager's Report. None. City Commissioners' Reports. None. There being no further business, the meeting was adjourned. Mayor 486 E718672 MINUTES City Commission, Sanford, Florida 7: 00 P .M. REGULAR MEETING JANUARY 1119 99 Attest: cp