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020899 ws/rm min.E718~72 MINUTES City Commission, Sanford, Florida 3: 30 P.M. WORK SESSION FebruarV 8 1999 The City Commission of the City of Sanford, Florida met in Work Session on Monday, February 8, 1999, at .3:30 o'clock P.M. in the City Present: Absent: Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Brady Lessard Commissioner Kerry D. Lyons Commissioner Velma H. Williams City Manager Tony VanDerworp City Clerk Janet R. Dougherty City Attomey William L. Colbert The Chairman called the meeting to order. Employee of the Month Award. Mayor Dale presented Sammie Myles with the Employee of the Month Award for February, 1999. Presentation of Sanford Airport Authority audit. Rick Mann, Hartsock & Hartsock Certified Public Accountants, presented the Sanford Airport Authority Audit for fiscal year ending September 30, 1998. Susan Flowers, Sanford Airport Authority Finance Director, was also present. Mr. Mann reported the audit is a standard report, with an except-for qualification due to the Y2K (Year 2000) issue which must be included in the audit report according to Govemment Auditing Standards. Mr. Mann reported there had been a total increase in assets of approximately 8.8 million dollars, a total increase in liabilities of approximately 5.2 million dollars, giving a net increase of the Airport's equity of approximately 3.6 million dollars. The significant increases are the increase of fixed assets in the amount of approximately 5 million and approximately 3 million dollars in long term debt. [Commissioner Lyons briefly left the meeting and returned.] Mr. Mann said that Government Auditing Standards require the results of compliance tests to be reported. He said Section II-1, page 26 of the Audit Report, states the FAg: has a position that all revenues reflected by the Airport must be expended for operating expenses or capital improvements to the Airport. The FAA's current position on impact fees is that the Airport should not pay impact fees to the City of Sanford until the project is completed and the historical cost of the project is determined. This has been reported as a compliance violation. Mr. Mann said a report is forthcoming from the Office of the Inspector General regarding this issue. Mayor Dale said that the City, as owner of the Airport, can't exempt the Airport from paying impact fees or capacity reservation charges, because of Bond Covenants, particularly Water and Sewer Bond Covenants. Mr. Mann said that the Airport receives grant assurances and funding can be cut off if the FAA makes the determination that the fees should not be paid. The audit report noted no matters involving the intemal control over financial reporting and its operation that were considered to be material weaknesses. Presentation of annual audit. The City of Sanford's annual audit was prepared by Greene, Dycus & Co., P.A. William Royster, Managing Partner, Thomas Reilly, Technical Consultant, Gregory LeFils, Engagement Parmer, and Marvin Sonne, Internal Controls and Operations, were present to report the City's audit. Also present was Jeff Cardonelli, a new staff member of Greene, Dycus. E718672 MINUTES City Commission, Sanford, Florida3: 30 P.M. WORK SF. SSTON Fe. hrnary 8 1900 Mr. Reilly reported on the 1998 Sensitive Accounting and Auditing Issues. Mr. Reilly discussed Year 2000 issues, the potential liability for environmental clean-up from the manufactured gas plant, investment policy, and the Art Lane Landfill. Mr. LeFils reported on the 1998 Financial Trends and Key Indicators. He said the General Fund total revenues exceeded budget by $1,136,241.00. The Enterprise Fund revenue increased by $326,419.00 over 1997. The General Fund expenditures were under budget by $739,176.00. The Enterprise Fund expenses reflected a $1,613,402 increase in retained eamings. The Governmental funds liquidity cash position increased $761,077.00 over 1997. The Proprietary Funds liquidity reflected unrestricted cash position increased by $1,382,424.00 and the restricted cash position decreased by $20,730.00. Mr. Sonne reported on Internal Controls and Operations. He said the grant activity has shown improvement this year. He said there are some leases which were not at the current market rate and said the City Manager is developing a strategy for a market rate. He said there had been electronic transfers made to the City which were not recorded on the books on a timely basis. He also said that fixed assets donated to the City should be recorded as the activities occur rather than wait until fiscal year end. He suggested that management review the process of entering recurring joumal entries and amortized items. There are substantial differences between the fixed assets and what is recorded on the books, and recommends that emphasis be placed on expediting the project. He also suggested a checklist of year end closing procedures be updated throughout the year. [City Attomey William Colbert present.] Mr. Royster said it is the job of the auditor to point out the items which need improvement, however, the City is in good financial health and is run well. Presentation by Seminole Vision. Wayne Weinberg, Executive Director of Seminole Vision, presented an overview of accomplishments and goals for 1999 and requested funding for 1999 in the amount of $3,500.00. After discussion, City Manager said this item would be voted upon at the Regular Meeting. Introduction of new Human Resources Director. City Manager VanDerworp introduced Joe Denaro, the new Human Resources Director. SR 46 Gateway standards. Jay Marder, Director of Engineering and Planning, reported the purpose of the proposed West S.R. 46 and updated Lake Mary Boulevard Gateway Corridor Standards is to provide uniformity in buffer and entrance features and to promote aesthetics along the City's main entrance roadways, to promote high quality development that maintains property values throughout the corridors, to provide maximum flexibility in height and entranceway treatment and to promote economic development uses which prevent additional corridor strip retail commercial development. Mr. Marder said the next step is to present the Standards to the Planning & Zoning Commission for a public hearing. Recommendations will then be given to the City Commission and upon approval would become a regulation. Mr. Marder said Andrew VanGaale, Associate Planner, is coordinating the effort with Seminole County staff because of the unincorporated land along S.R. 46, and the need for the County to adopt the same standards for the area. City Manager said the primary reasons for instituting the Standards is because S.R. 46 is a gateway into the E718672 MINUTES City Commission, Sanford, Hotida 3: 30 P.M. WORK SESSION February 1999 City and the Standards will promote economic development. After discussion, the Commission concurred to proceed, and to add billboard restrictions. Staff is to approach the County regarding an interlocal agreement. Downtown parking. Mr. Marder reported there had been meetings with all downtown merchants, City Engineering, Planning, and Police staff, as well as interested parties to discuss the downtown Sanford parking concerns. Issues discussed included revising and removing parking time limits, loading areas, handicap parking spaces, and future parking needs. Bob Walter, City Engineer, recommended two hour parking limits on First Street from Oak Avenue to Sanford Avenue; Park Avenue from Seminole Boulevard to Second Street; Magnolia Avenue from Magnolia Square to Second Street; Hood Avenue from Seminole Boulevard to Commercial Street; Palmetto Avenue from Commercial Street to Second Street; and the City parking lot at the northwest corner of Park Avenue and First Street. He also recommended all other parking limits for the downtown public parking areas (from Elm Avenue to Sanford Avenue and from Seminole Boulevard to Third Street) be removed with the following exceptions: one (1) ten minute H/C parking space for DMA Medical Clinic at the northwest corner of Commercial Street and Palmetto Avenue; one (1) ten minute parking space at the Sanford Flower Shop at 209 E. Commercial Street; the existing 2 hour parking limit signs at City Hall will remain, and seven of the twenty 15 minute parking spaces will remain; the remaining thirteen 15 minute parking limit signs will be resigned to 2 hour parking limit. After discussion, the Commission concurred to vote on the item at tonight's Regular Meeting. [Commissioner Eckstein briefly left the meeting and returned.] Draft News rack Ordinance. Jay Marder, Director of Engineering and Planning, reported that the Commission as well as various downtown business interests have requested that regulation of news racks be accomplished in order to prevent the clutter and inappropriate placement of news racks. He said the draft ordinance is structured to allow a maximum of three racks to be tied together with a maximum of six to be located in one place, other clusters to be spaced 125 feet apart for up to three and 250 feet apart for up to six. Since the news racks are licensed, these regulations would be explained at the time of license issuance. Enforcement would be through normal code enforcement. After discussion, the Commission concurred to proceed. [The Commission took a ten minute recess then reconvened.] Regular Agenda items. Add-on items. and other items. The City Manager reported that Attorney Bill Colbert was present to report on Item 9.A., Golf Course lawsuit. Mr. Colbert reported the litigation with Mayfair is pending. Judge Benson has ordered the rent paid in the amount of $255,346.00 be deposited into the registry of the court. There are motions to dismiss and motions to strike still pending before Judge Benson. He said that as discussed at the last Commission Meeting, he believed it was appropriate for the City to consider obtaining co-counsel in the golf course litigation matter because as the litigation enters a new phase, representatives of his firm may be called as witnesses and if co-counsel is already on board, this will not be a hindrance to moving forward. Although Counsel has identified and analyzed the legal issues, a second opinion may provide a fresh idea or alternative method of proceeding, and may provide additional momentum toward final resolution E718672 MINUTES City Commission, Sanford, Florida 3:30 P.M. WORK SRSSTON February 8 1999 by settlement or trial. Mr. Colbert and Ms. Reischmann met with John Brennan and Michael Wright, partners in the firm of Gray, Harris & Robinson and they have agreed to serve as co-counsel if approved by the City. Mr. Colbert said if co- counsel is employed, it would be appropriate to have an attorney-client session to discuss litigation strategy, cost containment issues, and the potential for settlement. Commissioner Lyons disclosed he met with Mr. Daniels a couple of times last week on the golf course issue. Commissioner Eckstein stated the Commission had agreed on the $100,000.00 settlement. He said that approximately six months ago, upon designation of the Mayor, he and Mr. Simmons met with Barry Oxford regarding the assignment of the lease and all the provisions for a new lease were agreed to by Mr. Oxford. Commissioner Eckstein disclosed he met with Mr. Daniels who said he was trying to clear title so he can transfer the lease and that the potential buyer has assured that he would agree to all provisions set forth in the lease. Mayor Dale stated that the discussion by the Commission regarding $100,000.00 being acceptable also included new arrangements in the assignment of the lease as part of the settlement. Commissioner Lessard disclosed he met with Mr. Daniels and Mr. Oxford in the Commission office and discussed the golf course issue. After discussion, the Commission concurred to vote at tonight's meeting regarding the employment of co- counsel. Mr. Colbert said that if co-counsel was hired he would request an attorney/client session to discuss the golf course issue; the date, time, and meeting place to be determined by the Commission. [City Attorney Colbert left the meeting.] The City Manager reported an information only item provided on the table was a copy of a letter to the Seminole Herald from Betty Akers and Joan Porter, Chairpersons of the Scenic Improvement Board, to clarify remarks in Harold Chapman' s letter to the editor dated January 31, 1999 regarding the removal and relocation of the Famous and Historic Trees in Fort Mellon Park. Regarding Item 9.B., City Manager reported that Donna Watt, Finance Director, reported that Prudential sent a proposed contract to Central Florida Regional Hospital. Regarding Agenda Item 9.F., Draft Agenda for the February 15, 1999 Strategic Planning Session, the Commission reviewed it and made no change. Agenda Item 9.C., Referendum information mail out, was not discussed. Agenda Item 9 .D., Cost of modular building for the Police Community Service Center, was not discussed. Agenda Item 9.E., Gas Station Appeal, was not discussed. City Manager reported there were two additional add-on items: 1. Sergio's Restaurant regarding a conditional use request for alcoholic beverage sales for consumption on Premises (AB-COP) at 2895 Orlando Drive. 2. Revised Scope for City Hall appraisal. E718672 MINUTES 3:30 City Commission, Sanford, Florida P.M. WORK SESSION February 8 1999 There being no further business, the meeting was adjoumed. Attest: cp E718672 MINUTES City Commission, Sanford, Florida 7: 0 0 P.M. REGULAR MEETING February 8]999 The City Commission of the City of Sanford, Florida met in Regular Meeting on February 8, 1999, at 7:00 o'clock P.M. in the City Commission Room, City Hall, 300 Noah Park Avenue, Sanford, Florida. Present: Announcement. Mayor-Commissioner Larry A. Dale Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Brady Lessard Commissioner Kerry D. Lyons City Attomey William L. Colbert City Manager Anthony VanDerworp City Clerk Janet R. Dougherty The Chairman called the meeting to order. Mayor Dale announced the Citizens Advisory Board will meet on Wednesday, February 10, 1999 at 7:00 P.M., in the City Commission Conference Room. Citizen participation. Doreen Freeman, 705 Mellonville Avenue, requested that Staff reports and Add-on items be handled at the beginning of the meeting. She said that she disapproved of extending the agreement with PRA. She also asked if the taxpayers are paying for the feasibility study for Fort Mellon Park. Mayor Dale reported PRA is paying for the feasibility study. to Highway 46. to newcomers. Art Hams, 1108 Grove Manor Drive, requested the name of 25th Street be changed from Hugh Thomas Parkway The street is known by three names: 251h Street, Highway 46, and Hugh Thomas Parkway, and it is confusing Sam Nobles requested approval to remodel his house at 218 W. 12th Street to a duplex. At the present time the structure has been slated for demolition and he requested reconsideration. He said the structure has existed as a duplex for thirty years and is grandfathered to remain a duplex. After discussion, the Commission concurred to review the facts of the condemnation at their next Regular Meeting. Jay Jurie, 408 S. Virginia Avenue, asked what the cost is to remove the trees from Fort Mellon Park, and if the amount was budgeted. He also asked what other subsidies the developer is receiving. Mike Kirby, Director of Recreation and Parks, reported the cost to relocate the trees from Fort Mellon Park to Touhy Park is between $3,000 and $7,000, or less; the City of Orlando is going to help transport the trees. Mayor Dale said the entire amount for the development of George Touhy Park was appropriated in this year' s budget. The Scenic Improvement Board recommended the development of George Touhy Park prior to the hotel/conference center being a proposal by the City. City Manager VanDerworp said the expense involved with the development of Touhy Park is not part of the expense for PRA' s development of the hotel/conference center. The feasibility study will be funded by the developer, not the City. Millard Hunt, 801 E. 2nd Street, reported a memo with the February 8 Agenda refers to the Seminole County feasibility study for a conference center. Mayor Dale reported the feasibility study done by the County was not the same type feasibility study being done by the developer. Alfred DeLattibeaudiere, 807 Sanford Avenue, asked about the stability of the land where the hotel/conference center will be located. Mayor Dale reported there will be a geotech study done and will be sure Mr. De Lattibeaudiere is provided with a copy of the study. He said the ground for the hotel/conference center is the same ground upon which City Hall, E718672 MINUTES City Commission, Sanford, Florida7: 00 P.M. REGULAR MEETING February 8 19 99 the County Court House, and the Post Office is built. A lady, one of Georgia Ross' heirs, requested time for the heirs to demolish the structure at 1505 W. 14th Street. The Commission concurred to vote on the item during the condemnations portion of tonight' s meeting. Approval of minutes. Commissioner Lessard moved to approve the minutes of the January 25, 1999 Regular Meeting. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public hearin~ to consider second readin~ and adoption of Ordinance No. 3460, re: annexinff a portion of property between Marquette Avenue and Lake Mary Boulevard extended easterly and between Sipes Avenue and Brisson Avenue and a portion of property between Moores Station Road extended westerly and Marquette Avenue and between Beardall Avenue and Sipes Avenue extended northerly. Sanford Airport Authority, owner. Ad published January 28 and February 4, 1999. Ordinance No. 3460 was read by title. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, Ordinance No. 3460. No one appeared. On recommendation of the City Manager, Commissioner Lessard moved to adopt Ordinance No. 3460, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WITHIN THE CORPORATE AREA OF THE CITY OF SANFORD, LIPON ADOPTION OF SAID ORDINANCE, A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN MARQUETTE AVENUE AND LAKE MARY BOULEVARD EXTENDED EASTERLY AND BETWEEN SIPES AVENUE AND BRISSON AVENUE AND A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN MOORES STATION ROAD EXTENDED WESTERLY AND MARQUETTE AVENUE AND BETWEEN BEARDALL AVENUE AND SIPES AVENUE EXTENDED NORTHERLY; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Public Hearing to consider use of U.S. Department of Justice Local .Law Enforcement Block Grant funds for the purchase of computer equipment, radar units, weapons. radio equipment and patrol vehicles. Ad published January 28, 1999. Mayor Dale reported the Commission would hear from those persons present to speak for, or in opposition to, the use of U.S. Department of Justice Local Law Enforcement Block Grant funds for the purchase of computer equipment, radar units, weapons, radio equipment and patrol vehicles. George Anderson, former member of the Citizens' Advisory Board, was present and recommended the Commission authorize the use of the funds. Upon recommendation of the Law Enforcement Block Grant Advisory Committee and the City Manager, Commissioner Willjams moved to authorize the use of U. S. Department of Justice Local Law Enforcement Block Grant funds for the purchase of computer equipment, radar units, weapons, radio equipment and patrol vehicles. Seconded by E718672 MINUTES 7:00 City Commission, Sanford, Florida P.M. REGULAR MEET ING 501 February 81999 Commissioner Lyons and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Aye InoperableFtIntaleged vehicle -- time extension request. Charles Rowe, Director of Community Development, reported the Commission previously authorized an extension until January 19, 1999 to Michel McConaghy, 209 San Fernando Court, owner. Mr. McConaghy has requested an additional sixty days. On recommendation of the Community Development Director and the City Manager, Commissioner Lyons moved to deny an extension. The motion died for lack of a second. Commissioner Lessard moved to approve a thirty day extension. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Nay Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Nay Condemnation Status Report. On recommendation of Charles Rowe, Director of Community Development, Commissioner Lyons moved to demolish Condemnation Report Nos. 98-23, 105 Scott Drive; 98-28, 1024 W. 12th Street, and 98-37, 419 S. Palmetto Avenue. Seconded by Commissioner Eckstein. Commissioner Lessard stated the property as 4 19 S. Palmetto Avenue has a new roof. After discussion, Commissioner Lyons rescinded his motion and moved to demolish all three properties, contingent upon determining whether the structure at 419 S. Palmetto Avenue has a new roof. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye On recommendation oft he Director of Community Development, Commissioner Eckstein moved to authorize extensions until February 24, 1999 for Condemnation Report Nos. 97-18, 811 Elm Avenue; 98-4, 546 Plumosa Drive; 98-24, 1512 W. 7th Street; 98-26, 1920 S. Magnolia Avenue; 98-38, 417 W. 6th Street. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Eckstein moved to authorize an extension until March 8, 1999 for Condemnation Report 98-36, 1505 W. 14th Street, to allow time for Georgia Ross' heirs to demolish the structure. Seconded by Commissioner Willjams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye 502 MINUTES City Commission, Sanford, Florida 7: O0 P.M. REGULAR MEETING February Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye First reading of Ordinance No. 3461 re: annexing a portion of property between 251h Street and Ridgewood Lane extended westerly and Old Lake Mary Road and Ridgewood Avenue (2127 and 2139 West 251h Street). John W. Anderson, personal representative for the estate of_Delores McGee Anderson, owner. Ordinance No. 3461 was read by title. On recommendation of the City Manager, Commissioner Williams moved on the first reading of Ordinance No. 3461, entitled: AN ORDNANCE OF THE CITY OF SANFORD, FLORIDA, TO ANNEX WIg THE CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAD ORDINANCE, A PORTION OF THAT CERTAIN PROPERTY LYING BETWEEN 25TH STREET AND RIDGEWOOD LANE EXTENDED WESTERLY AND OLD LAKE MARY ROAD AND RIDGEWOOD AVENUE; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION PROVISIONS OF SECTION 171.044, FLORIDA STATUTES; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Eckstein and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye March 2. 1999 Regular Election and Charter Referendum items: On recommendation of City Clerk Janet Dougherty, Commissioner Lyons moved to authorize Mayor Dale to sign the Election Proclamation. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner WilliamS Aye Commissioner Lessard Aye Commissioner Lyons Aye On recommendation of the City Clerk, Commissioner Williams moved to delegate canvassing board duties to Commissioner Lyons, the City Clerk, and a Deputy City Clerk. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye · Commissioner Lyons Aye Resolution No. 1807 was read by title. On recommendation of the City Manager' Commissioner Lessard moved to adopt Resolution No. 1807, eutitled: A RESOLUTION OF THE CITY OF SANFORD, FLORIDA, APPROVING AND ADOPTING THE CITY OF SANFORD SECURITY PROCEDURES REGARDING ABSENTEE BALLOTS; DELETING RESOLUTION NUMBER 1733 IN ITS ENTIRETY AND SUBSTITUTING IT WITH THIS RESOLUTION; PROVIDING FOR SEVERABILITY, CONFLICTS AND EFFECTIVE DATE. Seconded by Commissioner Lyons and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye After discussion, the Commission concurred to establish the meeting time of 11:45 A.M. on March 3, 1999, to 819 99 E718672 MINUTES City Commission, Sanford, Florida7:00 P.M. REGUr.AR ME~.T'rNG 503 February 8 1999 review and certify the election results. After discussion, the Commission concurred that the City Clerk advertise the district maps in the Seminole Herald, Orlando Sentinel, and the Orlando Times. After discussion, the Commission concurred that police officers are not necessary at the polling places, but will be on call should the Poll Deputy need them. Approve revised time limits for downtown parkine and reinstate enforcement by the Police Department. Commissioner Lessard moved to approve the revised time limits for downtown parking as recommended at today's work session, and to approve the signage and striping of parking spaces. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Nay Approve request from Seminole Vision. Upon recommendation of the City Manager, Commissioner Lessard moved to approve the request from Seminole Vision for funding in the amount of $3,500.00. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Consent Affenda. On recommendation of the City Manager, Commissioner Lessard moved as follows: Approve expenditure of $105,780.00 from Police Impact fees for additional police vehicles. Accept donation of antique car - 1932 Ford Replica - for D.A.R.E. Program. Approve payments made during the month of December, 1998. Approve street closure request from Florida Sports Camp for Sanford Lakefront Criterium on Saturday, February 20, 1999 from 7:00 a.m. to 5:00 p.m. Appoint members to the Census 2000 Complete Count Committee as listed. Seconded by Commissioner Lyons and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Regarding Consent Agenda Item A, Approval of the Second Addendum to the Memorandum of Agreement with PRA Development regarding a time extension, City Manager VanDerworp reported that correspondence dated December 15, 1998 from George Wallace, Attomey, read that PRA Development will be unable to order a feasibility study until certain items have been clarified, and an extension of time may be required in order that Seminole County, the City, and PRA can determine the final nature of the project. The City Manager said the possible rewording of paragraph 3 of the agreement could read that the time period 504 E718672 MINUTES City Commission, Sanford, Florida7: 00 P.M. REGULAR MEETING February 8 19 99 shall begin 10 days after Seminole County representatives in conjunction with PRA personnel determine and agree upon ultimate design criteria for the conference center, provided, however, that if such determination and agreement is not accomplished within 60 days of this agreement, PRA shall proceed based on general design criteria set forth as Option 3: Conference Center with Attached Multi-Use Space (total meeting space of 66,000 square feet) as set forth in the Seminole County Feasibility Study for a Conference Center as updated in June, 1997. The City Manager reported that the Seminole County Commission requested the involvement of the Tourist Development Council in the design option of the conference center. The Tourist Development Council formed a sub- committee to work with PRA and decided it would be beneficial to visit various sites of conference centers and joint use facilities. Upon recommendation of the City Manager, Commissioner Lyons moved to approve the Second Addendum to the Memorandum of Agreement with PRA Development regarding a time extension. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye Regarding Consent Agenda Item C, Request from U.S. Census Bureau for free use of the Cultural Arts Center, Mayor Dale said the City should accommodate the Census Bureau because of the service it will provide to the City in gathering accurate information for the census. After discussion, Commissioner Williams moved to waive the fee for use of the Cultural Arts Building by the U.S. Census Bureau. Seconded by Commissioner Lyons and carded by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Nay Commissioner Willjams Aye Commissioner Lessard Nay Commissioner Lyons Aye Regarding Consent Agenda Item F, Authorize waiver of $150.00 annexation fee for Sanford Airport Authority property between Marquette Avenue and Lake Mary Boulevard extended easterly and between Sipes Avenue and Brisson Avenue and a portion of property between Moores Station Road extended westerly and Marquette Avenue and between Beardall Avenue and Sipes Avenue extended northerly, Commissioner Lyons stated that in tonight's Work Session the Commission discussed not waiving fees for the Sanford Airport Authority and questioned the waiving of the annexation fee. City Manager said the City doesn't have Bond Covenants on annexation fees. Mayor Dale said annexing Airport property could be considered an administrative annexation. After discussion, Commissioner Lyons moved to deny the waiver of the $150.00 annexation fee for the Sanford Airport Authority property. Seconded by Commissioner Lessard. The motion failed to carry upon vote of the Commission as follows: Mayor-Commissioner Dale Nay Commissioner Eckstein Nay Commissioner Williams Nay Commissioner Lessard Aye Commissioner Lyons Aye Commissioner Eckstein moved to authorize the waiver of the $150.00 annexation fee for Sanford Airport 1~718672 MINUTES City Commission, Sanford, Florida 7: 00 P.M. REGULAR MEETING 505 February 8]~9 Authority property between .Marquette AVenue and Lake Mary Boulevard extended easte~y and between Sipes Avenue and Brisson Avenue and a portion of property between Mooms Station Road extended westerly and Marquette Avenue and between Beardall Avenue and Sipes Avenue extended northerly. Seconded by Commissioner Williams and .carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner W~liams Aye Commissioner Lessard Nay Commissioner Lyons Nay Discussion regarding the Bettye D. Smith Cultural Arts Building. Commissioner Eckstein said the City should be more selective and consideration should be given regarding the purpose for which the Cultural Arts Building is used. After discussion, the Commission concurred to discuss this item at the next scheduled City Commission Work Session. Add-on items. On recommendation of the City Manager, Commissioner Williams moved to authorize a Conditional Use request from Sergio's Restaurant for alcoholic beverage sales for consumption on premises (AB-COP) at 2895 Orlando Drive. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye On recommendation of the City Manager, Commissioner Lessard moved to authorize the revised scope for the City Hall appraisal, to include a "value in use" approach. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Aye City Manager reported that the Seminole County Fair is scheduled for February 26 through March 7, 1999 at the Seminole Towne Center. Mark Tyler, Grove Counseling Center, was present and reported the Center provides drug prevention treatment throughout the County. The Center has an agreement with Straits Shows which has agreed to give the Center 50% of the profits from the fair. Jay Straits, Straits Shows, was also present, and reported the fair will use City of Sanford police personnel. City Manager VanDerworp said the rate of pay for the police personnel will be $18.00 per hour. City Attorney's Report. City Attorney William Colbert recommended the hiring of Gray, Harris & Robinson as co-counsel for the Mayfair Golf Course issue. John Brennan and Michael Wright, partners in the firm of Gray, Harris & Robinson, have agreed to serve as co-counsel at the hourly rate of $125.00 per hour for associates, and $150.00 per hour for partners. On recommendation of the City Attomey, Commissioner Williams moved to authorize the firm of Gray, Harris & Robinson to serve as co-counsel in the Mayfair Golf Course litigation matter. Seconded by Commissioner Lessard and carried by vote of the Commission as follows: 506 E718672 MINUTES City Commission, Sanford, Florida77: 00 P.M. REGULAR MEET ING February 819 99 Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Nay City Attorney Colbert requested an attorney-client session with co-counsel, City Commission, and the City Manager to discuss litigation strategy, cost containment issues, and the potential for settlement of the Golf Course litigation. The parties expected to attend the attorney-client session are the Mayor and Commission, the City Manager, Assistant City Attorney Mrs. Reischmann, City Attorney William Colbert, John Brennan and Michael Wright, representatives of the firm of Gray, Harris & Robinson. as requested, at 3:00 P.M. on Monday, February 22, 1999. On recommendation of City Attorney Colbert, Commissioner Lessard moved to meet in attorney-client session Seconded by Commissioner Williams and carried by vote of the Commission as follows: City Clerk's Report. None. City ManaSer's Report. Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Lessard Aye Commissioner Lyons Nay City Manager VanDerworp reported that regarding the demolition of the gas station located at 1219 Park Avenue, Staff recommends rather than appeal the Historic Preservation Board' s decision and risk involvement in a potential environmental problem not of the City' s making, that the City take all necessary and appropriate steps to force the owner of record at 1219 S. Park Avenue to address the underground fuel storage tanks and site condition. Staff also recommends that the City secure the building with stronger materials than at present. The Commission concurred that the situation be investigated and the City Manager report back to the Commission, and the structure be boarded up, as recommended. The City Manager reported that the cost comparison regarding the modular building for the 13th Street Community Service Center reveals that the purchase price of the building was more cost effective than leasing. A ten year lease equates to $8,400.00 a year, and purchase equates to $4,500.00 per year. On recommendation of the City Manager, Commissioner Eckstein moved to authorize the purchase of the modular unit for the 13th Street Police Community Station at the cost of $34,500.00. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Dale Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Lessard Aye Commissioner Lyons Nay City Commissioners' Reports. Commissioner Eckstein - No report. Commissioner Williams - No report. Commissioner Lessard - (1) Reported on Congressman Mica' s Town Meeting which was held on Saturday, February 6, 1999. (2) Reported that he met with Chief Bronson regarding community policing and felt that crime is under E718672 MINUTES City Commission, Sanford, Florida 7: 00 507 Feb~ua~-y 8 1999 control in the City. (3) Reported that based on information discussed at today's Work Session, the City is financially healthy and hopefully the millage rate can be reduced as a result. Commissioner Lyons - (1) Requested that election information be displayed on the City's entrance signs. (2) Reported he has endorsed Mac McClanahan for District 3 Commissioner. Mayor Dale - (1)Reported receipt of a letter from Mr. Pacitti which stated he chose Sheraton for the hotel/conference center project. (2) Reported that he would like the Sanford Airport Authority audit to reflect more detailed information regarding late payments and late receipts. The Commission concurred that Mayor Dale, as liaison, pass on the request to the Airport Authority. There being no further business, the meeting was adjourned. Attest: cp