010801 ws/rm min. MINUTES 15
3:30 P.M. Work Session January 8 2001
City Commission, Sanford, Florida 20
The City Commission of the City of Sanford, Florida met in Work Session on Monday, January 8, 2001, at 3:30
P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor-Commissioner Larry A. Dale
.-- Commissioner Whitey Eckstein
Commissioner Brady Lessard
Commissioner Randy Jones
Acting City Manager Roger Dixon
City Clerk Janet R. Dougherty
Absent: Commissioner Velma H. Williams
City Manager Anthony VartDerworp
· -- City Attorney William L. Colbert
The Chairman called the meeting to order.
Employee of the Month Award for January 2001.
Mayor Dale presented Bill Marcous with the Employee of the Month Award for January 2001.
City Hall phone system.
Mayor Dale, using the conference room telephone, dialed the City' s main switchboard telephone number in an
attempt to reach the office of the Mayor. Voice mail listed a menu of various departments and prompts, and at the prompt for
administration, consisting of City Manager, City Clerk, and City Commission, the voice mail begins with a message regarding
contacting Mary Ann Morse, Clerk of the Circuit Court. Mayor Dale said he has been told that he is hard to get a hold of and
thought that people weren't trying hard enough because he carries two pagers and two cell phones, has a home phone number
and a City Hall office phone that is answered by administrative staf[ Earlier today, when he dialed the main number for City
Hall, he received the menu and realized that there is no prompt forthe Mayor. He said it is unacceptable to have a phone system
that is confusing to the public which we serve.
Acting City Manager Roger Dixon reported that an enormous amount of calls are received for County operations
and the recording is to alleviate those calls, thereby allowing Utility Department Staff to handle City issues rather than County
issues.
Commissioner Eckstein reported the telephone book lists City departments and telephone numbers and the
number for the Mayor and Commission.
Mayor Dale said the lobby on the first floor of City Hall that is supposed to be the reception/information area
is empty, and asked for what purpose the lobby was built. He said there are times he has been standing in the break area at the
employee entrance of the building and has been asked by the public how to enter the building. City Clerk Janet Dougherty
reported that there used to be a reception area near the Building/Community Development Department. Mayor Dale said the
purpose of elected officials and Staff is to serve the public. He recommended that a reception/information area be staffed in the
lobby downstairs and that a person answer the switchboard in order to accommodate the public.
Acting City Manager Dixon reported that Finance Director Donna Watt is responsible for the phone system's
recorded message and the Utility Depariment.is responsible for answering the phones. Ms. Watt reported that there is a plan
to renovate City Hall and to relocate some functions downstairs and to have a reception/information area there. She will have
BellSouth attempt to change the programmed message and to simplify the phone system.
Mayor Dale requested that Acting City Manager Dixon get with City Manager VanDerworp upon his return and
come back with alternatives and costs regarding the phone system, and when City Hall is remodeled that there be a staffed
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City Commission, Sanford, Florida3:30 P.M. Work Session January 8, 2001
x~ooom4s 20~
reception/information area.
Interview of prospective board appointments.
Scenic Improvement Board. City Clerk Janet Dougherty reported that there are two vacancies on the Board
and that applications are on file from Donna Castellano and Stephanie Powers. Ms. Castellano could not be here today, however,
Ms. Powers is present. Ms. Powers reported she has worked in Sanford for two years and moved from Apopka to Sanford in
August. She has always wanted to be involved in the community by doing volunteer work and now has time and ambition to
do something substantial. Her hobby is landscaping.
Wastewater Treatment Facility - binsolids.
Utility Director Paul Moore reported that the City is currently planning the construction of a new wastewater
treatment facility on property recently purchased on Cameron Avenue. One of the components of the facility will be a biosolids
(sludge) treatment unit. Upon investigation of several treatment technologies, it was learned that there is a Thenno-System that
utilizes solar energy in a "greenhouse" type structure for the drying and processing of sewage biosolids and is extremely energy
efficient. The process produces class A sludge which can be applied for agriculture, landscaping, etc. At present, class B sludge
is produced and is applied at Site 10; it is not appropriate to be used in the public right-of-way. [ Commissioner Willjams present. ]
Mr. Moore introduced Mr. Russ Cook, Parkson Corporation.
:Mr. Cook reported that Parkson Corporation is located in Fort Lauderdale and is a manufacturer of water and
wastewater treatment equipment. He distributed to the Commission a brochure and the 1999 Annual Report for Axel Johnson
Inc., the parent company of Parkson Corporation. Axel Johnson Inc. is a large Swedish company, is privately owned by one
woman, and does approximately $5 billion of business a year. He gave a power point presentation on the Thenno-System Solar
Sludge Drying process. The system is energy-efficient and uses sunlight and the equivalent of a greenhouse, and is designed to
accept liquid, thickened, or de-watered sludges and dry them to more than 75% solids. It consists of a translucent chamber,
sensors to monitor atmospheric drying conditions, air louvers, ventilation fans, mobile eieetric '~VIoles," and a microprocessor
which controls the entire drying environment. The system's main source of drying energy is the sun's solar radiation. The
microprocessor evaluates a number of climatic variables and then initiates one or more operations which optimize the moisture-
absorbing potential of the ambient air. The microprocessor also signals the Mole to begin its operational cycle by tilling the
sludge bed, bringing the moist sludge to the surface, and as the process progresses, granulizes it into a dry, pelletized end
product. The microprocessor is the brain, assuring that the diTing potential of the ehamber's atmosphere is optimized and the
incoming solar radiation is maximized to produce a consistent dried sludge in a relatively short time. The Mole is an electrical
device which tills the sludge bed and ultimately produces either a dry pelletized material or a ~ner dirt-like end product, reducing
all types of sludge volumes by up to 90%. Hauling and disposal costs are dramatically reduced, and the final product is
biologically stable.
Mr. Cook said the technology is new to the United States, and Parkson Corporation is proposing a pilot study
of one Thenno-System unit at Site 10, at no cost to the City. The purpose of the pilot test is to prove that the end product is
class A sludge equivalent. Benjamin Fries, Project Manager, Conklin Porter Holmes Engineers, reported that all sludge
regulations go through EPA; DEP has deferred to EPA forthis process. EPA has approved a pilot plant testing module and has
issued a license to Parkson Corporation to do the pilot project. EPA is taking it upon themselves to find a technology to force
the use of class A sludge.
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3:30 P.M. Work Session January 8 2001
City Commission, Sanford, Florida 20
Mr. Moore said if the test works, it will be proposed to include the technology in the bid for the new wastewater
treatment plant.
Mayor Dale asked what the difference in cost is between what the City is doing now to process sludge and the
.. cost to produce class A sludge. Mr. Moore nor Mr. Fries knew the cost. Commissioner Eckstein said that the future financial
impact of the Thenno-System should be brought to the Commission prior to submission of a proposal. The Commission
concurred that Mr. Moore provide information to the Commission regarding how much sludge the City would produce, how
much of an area it would take to stockpile the sludge, how the end product could be used, how much it would cost to produce
-- class A sludge and how much it would cost to get rid of it, in comparison to how class B sludge is handled. The information
should contain the financial impact including personnel, fringe benefits, etc.
In response to Commissioner Lessard's question regarding what will happen to the tent facility at Site 10 if the
pilot test doesn't prove successful, Mr. Cook said that everything would be taken away at no cost to the City.
Mr. Moore said the City' s current sludge system will not work with the new plant and new technology is being
considered. There are a dozen technologies available, however, the Thenno-System is energy efficient and operating costs are
low. He will answer all of the Commission's questions and will present a report. Commissioner Eckstein said he preferred that
Mr. Moore discuss this item with Mayor Dale, as a conduit to the Commission. Mayor Dale requested that a representative of
Corddin Porter Holmes discuss this item with him so he can respond to the Commission.
Mr. Moore said the request tonight is for the Commission to accept the proposal from Parkson Corporation for
a pilot test of their Thenno-System biosolids drying unit at Site 10, at no liability and no cost to the City. The Commission
concurred to take action on this item tonight during the Consent Agerids.
Continuation of presentation of City of Sanford Year-End Financial Report.
Finance Director Donna Watt reported that the Stormwater Fund total operating revenue reflects $1,506,570
and total expenses of $1,368,743. In addition to $157,412 paid for debt service interest, $230,000 was paid on the principal
of the stormwater loan. The balance of the loan, approximately $546,000, will probably be drawn down in this fiscal year. She
reported there is currently $950,000 in an escrow account for Mill Creek 3B that has not yet been paid. A contract was awarded
in the mount of $530,000 for Mill Creek 3B. Public Works Director Jerry Herman reported there are a half million dollars left
in the fund and he is planning a project for a pond on Cloud Branch Creek, just south of 13th Street. The pond at Pinehurst Park
on Cloud Branch Creek is done. Ms. Watt said the stormwater fee needs to be reviewed and suggested a gradual increase to
plan for projects. Commissioner Eckstein said it is incumbent for the Commission to have a schedule of projects to decide when
"' the stormwater fee should be changed. Mayor Dale requested that Ms. Watt and Mr. Herman prepare a schedule of projects
and report to the Commission.
Commissioner Willisins asked where the Cloud Branch project begins and ends. Mr. Herman said that Cloud
Branch starts at about 251h Street and French Avenue but is not a creek until it reaches Pinehurst Park; it then runs to Lake
Monroe. The Cloud Branch project includes putting a pond at Pinehurst Park south of 22nd Street and a pond just south of 13th
Street just west of I.ake Avenue. Mayor Dale said that until the EPA stops having public hearings and lets the gasi~cation plant
be cleaned up, there may never be a Cloud Branch project. He said he spoke with Judy Santiago and told her that he is going
to the Governor regarding the gasification plant, because it is ready to be cleaned up and has been ready to clean up since he
became Mayor. The money is available to clean it up but EPA continues to charge oversight dollars. People in the areas of the
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City Commission, Smlford, florida 20--
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gasi~cation plant keep saying they want to have more meetings. Commissioner Williams said the guidelines call for more
meetings. Mayor Dale said all the meetings for the guidelines have been held and the meetings being held now are just for the
sake of having meetings. Commissioner W'~liams said the community is not asking for meetings, that it is the EPA. Mayor Dale
suggested having a town meeting to see if the community wants the gasi~cation plant site cleaned up and to proceed with the
Cloud Branch project, and to tell the EPA that the City is ready to move forward with the clean up. The EPA is dragging their
feet and oversight costs could be spent on cleaning the site and doing the Cloud Branch project. Mayor Dale said he is going
to the Govemor and the President if necessary, because the City is getting nowhere with the EPA. The PRP' s have the money,
the money has been allocated, yet the EPA continues charging oversight dollars every quarter. Mayor Dale said that while the
litigation attorneys are all good, the job is not being done and suggested that Ken Wright, Shutts & Bowen, be hired to go to
the Governor' s office and the President, and to the head of the EPA to say that the PRP' s are tired of paying oversight money
and have agreed to the clean up and to sign a consent decree. Mayor Dale said he would ask the Commission for a
recommendation tonight so he can take it to the PRP' s. Commissioner Williams said she would call the EPA tomorrow to say
that the City is ready to do the clean up. [Commissioner Eckstein left the meeting.]
Ms. Watt reported that the Water & Sewer Fund reflects that the City is billing and collecting about $10 million
every year. Water and sewer projects this year will cost about $25 million, and much of the money will come from State
Revolving Loan funds. Total revenue for this fund reflects $13,692,232 and total expenses of $12,380,391. The Water & Sewer
Impact Fee Funds reflect water impact total fund equity in the amount of $2,557,246 and excess revenue over transfers in the
amount of $740,484. Sewer impact fees reflect total fund equity in the amount of $3,919,070 and excess revenue over transfers
intheamountof$1,751,989. The P~~iee Educati~n $2 Fund re~ects t~tal llabi~ities and fund equity in the am~unt ~f$38~3~2
and excess revenues over expenditures in the amount of $8,127. [Commissioner Eckstein returned to the meeting.] The Law
Enforcement Trust Fund reflects total fund equity in the amount of $180,187; SRO/Dare officers are paid from this fund. [Mayor
Dale left the mee{ing and returned. ] The Community Development Grant Funds reflect revenue and expenditures in the amount
of $222,317 for LIHEAP, and revenue of $77,437 and expenditures of $82,096 for Weatherization.
Ms. Watt reported that the Local Option Gas Tax Fund reflects total liabilities and fund equity in the amount of
$923,042 and expenditures in the amount of$625,314. This fund pays for road improvcrnentS. Commissioner Eckstein reported
that Seminole County Commissioner McLaln and City Manager VanDerworp have discussed paving Park Avenue using LOGT
funds, which could cost up to $400,000. Mayor Dale requested that Mr. Herman and Acting City Manager Dixon bring a
recommendation to the Commission regarding a paving program. Commissioner Williams said that she is not pleased with the
paving of streets in her district, although they are improved, and that all the streets do not have ribbon curbing. She asked that
ifthere is extramoney for paving, that the other streets have ribbon curbing installed. She asked that each Commissioner ride
on all the streets that were paved to see if they are satisfied with the way they look and the way they ride; the coal mix doesn't
look like type 2 asphalt. She said that Federal Govemment funds are available for paving. The County paved streets in Midway
and the Lockhart area with block grant money. Mayor Dale said that when the County paved the streets, coal mix was not
approved so they used type 1 or 2 asphalt and curb and gutter; most of the money was spent on drainage improvements. Streets
paved now are paved with coal mix.
Ms. Watt reported the Impact Fee Funds reflect as follows: Recreation revenue of $380,593 and expenditures
of $149,683; Fire revenue .of $93,955 and expenditures of $20,000; Police revenue of $224,566 and expenditures of $20,000.
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3:30 P.M. Work Session January 8 2001
City Commission, Sanford, Florida 20~
Impact fees are tied to the growth of the City. [Commissioner Lessard left the meeting.] Ms. Watt reported that the Seminole
Towne Center Community Redevelopment Agency revenue reflects $434,689 and expenditures of $502,376. Per Commission
action, $28,015 was transferred from General Fund to cover a shortfall in revenue. The Waterfront Community Redevelopmerit
,,, Agency reflects a fund balance in the amount of $330,292, with revenue of $119,260 and zero expenditures. The Internal
Insurance Service Fund equity reflects $1,125,384, revenue of $935,560 and expenditures of $1,065, 189. There were significant
settlements of workers compensation claims in the amount of $515,582.58, which, combined with premiums, totaled
$710,490.16. The total for liability/auto/proper~ claims and premiums is $367,799.22. The Cemetery Trust Fund reflects a fund
"" equity in the amount of $403,456, with revenue of $20,325. The Termination Benefit Reserve Fund reflects fund equity in the
amount of $207,378, with revenue of $12,277. [Commissioner Lessard returned to the meeting.] Ms. Watt briefly reviewed the
schedule of outstanding long term debt for all funds.
Bus shdters.
Mayor Dale introduced Joel Davis, 20/20 representative, who was present to discuss transit shelters. Mayor Dale
reported that for two years he and City Manager VanDerworp have discussed ways of having shelters for the City's transit
populace. Most of the Lynx bus stops have neither bench or shelter. The City's present shelters provide protection from the
sun but not from the rain. There is a provision in the Florida Statutes that allows municipalities to enter into an agreement for
transit shelters without bid. Mayor Dale said he met with Mr. Davis to discuss 20/20's transit shelter product and learned that
the shelter goes all the way to the ground, provides cover from the rain and sun, is lighted, and the slab is concrete. Mr. Davis'
company will provide, install, and maintain the shelters at no cost or liability to the City. 20/20's shelters are funded with private
advertising, with a portion of proceeds given to selected sponsors or charities.
Mayor Dale reported that the City has a contract with Metropolitan Systems for benches which states that they
have first option to provide shelters. Their sponsors were the Junior Women's Club and the Sanford-Seminole Jaytees, both
of which are now defunct; the Sanford Woman' s Club absorbed the Junior Women' s Club. Mayor Dale said that in conversation
with the City Attorney regarding the contract, he was told that Metropolitan Systems is in breach of the contract. Upon
investigation, Mayor Dale learned that the benches have not been maintained. Further, he has never been contacted by a
representative of Metropolitan Systems regarding supplying shelters.
Mr. Davis reported that 20/20 is in the business of providing shelters and has contracts around the State. Shelters
are provided and maintained at no cost to the City. A portion of the gross revenue is remitted to either the City or a non-profit
organization. The Historic District will have customized shelters. Each shelter has to be permitted by the City and the size
" and shape is at the discretion of the City. Because 20/20 does not deal with benches, typically the cities remove the benches
where the shelters will be located.
Mayor Dale said the City has 177 bus stops and the majority of them do not have shelters. During prior
conversation with County Commissioner Daryl McLain, Lynx Advisory Committee Chairman, Mayor Dale was told that the
shelters would be welcomed. Mr. Davis said that State Ordinance allows for shelters to be placed at official bus route stops.
Mr. Davis said that based on studies done by transit agencies around the Country, the shelters will increase ridership. Mayor
Dale said that Mr. Davis has agreed to a dispute provision in the contract regarding placing shelters in specific areas, based on
ridership. Further, the City Commission will approve/disapprove every location for a shelter. [Commissioner Lessard lef~ the
meeting. ] Mayor Dale said that before Commissioner Lessard left the meeting, he made a comment regarding #9 of the contract,
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City Commission, Sanford, Florida3:30 P.M. Work Session January 8, 2001
~000m48 20~
Advertising and requested that it read, "It is agreed that 20/20 media shall not place on shelters advertising for any product or
service not lawfully for sale to minors; provided, however, advertising the Florida Lottery is permitted." Mr. Davis agreed.
Mayor Dale said that it will be necessary to write a letter to Metropolitan Systems, Inc. constituting notice of
default of their contract. City Attorney Colbert drafted the proposed letter which reads that there is a breach of contract,
however, Mayor Dale recommended that Metropolitan Systems be allowed to have benches in the area where there are no
shelters, and to allow the Woman's Club to be one of the sponsors. He requested that tonight the Commission authorize him
to write the letter.
Denny Emory, representative for Metropolitan Systems, Sanford-Seminole Jaycees, and the Woman' s Club, was
present to discuss the bus bench contract. In response to Mayor Dale's question of why he had never heard of Metropolitan
Systems, Mr. Emory replied that things seemed to be running smoothly and no one ever questioned the contract. Mayor Dale
asked Mr. Emory to answer in his presentation why he never came fortyard with a provision regarding having the first option
on advertising for transit shelters, when a letter received in 1992 exerdsed that option. Mr. Emory reported that a certified letter
received from the City Manager dated February 25, 1992 regarding providing bus shelters was responded to, stating that
Metropolitan Systems, Inc. does intend to exercise its option to provide bus shelters, providing that the City Commission decides
to implement a shelter program, and that a proposal for the shelters would be submitted in the near future. A letter from the
City Manager dated August 31, 1992, stated that at his request, a proposed contract for installation of bus shelters was
forwarded from Metropolitan Systems, and that at the August 24, 1992 Work Session, the City Commission considered allowing
transit shelters at certain locations, and at the Regular Meeting the Commission took no action to expand the contract to include
bus shelters. The letter further stated that based on the Commission's action, the issue is essentially dead, at least for the present.
Mr. Emory said that until last Tuesday, he had no idea that the City was interested in shelters. Additionally, Mr. Emory stated
that the sponsors are not defunct. Mayor Dale said that the Department of State shows them both to be inactive non-profit
corporations. Mr. Emory said it is not a requirement that a club be incorporated. Mr. Emory stated he has been paying the
sponsors every month and the checks have been cashed. He provided copies of canceled checks paid to Sanford-Seminole
Jaycees and the Womens Club of Sanford, and said that Metropolitan Systems has been acting in good faith. Mayor Dale said
that the City' s contract was with the Junior Women ' s Club, and the City was never notified that payments were being made to
the Women' s Club of Sanford. The Commission never approved payment to the Women ' s Club, therefore there was a breach
of contract. In addition, insurance documentation has not been received by the City. [Commissioner Eckstein briefly left the
meeting and returned.] Mayor Dale asked Mr. Emory to call him tomorrow to provide the names of the Presidents of the
Sanford Jaycees and the Junior Women' s Club, and when and where their clubs meet so he can attend their meetings. Mayor
Dale said that because Metropolitan Systems has made no contact with anyone in the City for the last four years, he wouldn't
feel comfortable with them providing bus shelter service.
The Commission will take action on this item at tonight' s Regular Meeting.
Bike/multi-use path along Seminole County's East Lake Mary Boulevard extension project.
This item was not discussed.
Bulk trash pick-ups.
This item was not discussed.
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3:30 P.M. Work Session January 8 2001
City Commission, Sanford, Florida 20.~
Telecommunications ordinance,
This item was not discussed.
Regular Agenda items, Add-on items, and other items.
This item was not discussed.
City Manager's briefing.
This item was not discussed.
There being no further business, the meeting was adjourned.
Attest:
cp
MINUTES
7:00 P.M. Regular Meeting January 8, 2001
City Commission, Sanford, Florida
~ooox4x~ 20~
The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, January 8, 2001, at
7:00 P.M. in the City Commission Room, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor-Commissioner Larry A. Dale
Commissioner Whitey Eekstein
Commissioner Velma H. Williams
Commissioner Brady Lessard
Commissioner Randy Jones
Assistant City Attorney Clay Simmons
Acting City Manager Roger Dixon
City Clerk Janet R. Doughmy
Absent: City Manager Anthony VanDerworp
City Attorney William L. Colbert --
The Chairman called the meeting to order.
Presentations.
Mayor Dale presented Johnny Miller with the Employee of the Year Award for 2000.
John Testa, John Testa's School of Professional Wrestling, presented a $500 donation check toward the
renovation of the Historic Sanford Memorial Stadium. He previously donated $250 toward the Christmas Shop With a Cop
Charity Event sponsored by the FOP and the Sanford Police Department.
Citizen participation.
Doreen Freeman, 705 Mellonville Avenue, reported there were several items discussed at today's Work Session
on which she wanted to comment: City thll telephone system. She agrees with the Mayor and hates telephone menus. There
used to be a telephone attendant/information person in City Hall and the position should be reestablished. She suggested
relocating the Utility Department downstairs when the City does its renovation. Mayor Dale reported the Commission has
akeady discussed the issue. Renovation of the clarifier unit at the water reclamation facility. Regarding Change Order 2
to the Wharton-Smith contract, she reported the City has done business with the same company for about thirty years and
suggested the contraet be bid to see ifothers could do the renovations more cost effectively. Mayor Dale said this item would
be further discussed during the Consent Agenda. Bus stop benches. She commended whoever is responsible for getting a new
eompany for the benches. Mayor Dale reported he was responsible, although Staff did the research. She expressed concern as
to where Metropolitan Systems' money is going. Mayor Dale reported the City will look into this item. Gasi~cation Plant
site dean up. She asked why the City can't use its own attorneys. Mayor Dale reported the City uses the City Attorney, and
that Donna McIntosh and Tom Maurer have been involved for many years. They have told him they can't move the dean up
along and are extremely frustrated. The PRP's are being charged for time and oversight and the PRP's have paid hundreds of
thousands of dollars, of which the City has paid approximately 13%; that could go to clean up. Ms. Freeman asked if it would '
help if citizens wrote letters. Mayor Dale reported a Town meeting is being considered to get citizen support regarding the clean
up.
Monarcha Maroct, 801 S. Park Avenue, asked for a status report regarding the sidewalk RFP. Public Works
Director Jerry Herman reported the bids will be opened Wednesday, and he expects it to be awarded at the next Commission
Meeting and she can see the bids when they are opened. Ms. Marcel said that regarding traffic and speed on Park Avenue in
the area bounded by Seminole Boulevard, Sanford Avenue, and Hwy. 17-92, she appreciates the active measures taken and
requested passive design measures to decrease the amount and speed of traffic passing through this area. She also requested
that the City consider a traffic analysis of existing conditions before the riverfront area projects are underway. Mayor Dale
MINUTES 9
' '::' 7:00 P.M. Regular Meeting January 8, · 2001
City Commission, Sanford, Florida 20-
reported the City is looking at restoring the northerly portion of Park Avenue to brick and that a traffic study will be done.
Millard Hum, 801 East Second Street, reported that Marveen Kelly, President of the Sanford Historic Trust,
asked him to relate to the Commission her concerns regarding bus stop shelters, as follows: design - asked that the Trust have
some review authority; signage - no offensive signs be allowed. Mayor Dale reported both items are already included in the
contract.
Approval of minutes.
Commissioner Lessard moved to approve the Minutes of December 11, 2000 Work Session and Regular Meeting,
and December 18, 2000 Work Session and Regular Meeting. Seconded by Commissioner Williams and carded by vote of the
Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
Second public hearing to consider proposed Orlando Sanford Airport Development of Regional Impact. and approve
Development Order No. 00-0047. Recommended by the City Manager. Ad published December 31, 2000.
Mayor Dale reported that Orlando Sanford Airport Executive Director Victor White was present to answer
questions.
Development Order No. 00-0047 was read by rifle. Mayor Dale reported that the Commission would hear from
those persons present to speak for, or in opposition to, the proposed Orlando Sanford Airport Development of Regional Impact
and related Development Order No. 00-0047. No one appeared.
Commissioner Jones moved to approve the O~ando Sanford Airport Development of Regional Impact, and to
approve Development OrderNo. 00-0047. Seconded by Commissioner Lessard and carried by vote ofthe Commission as
follows:
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
Public hearing and second reading of Ordinance No. 3604 to amend City Code to eliminate term limits for members
of the Cemetery Advisory Committee. Recommended by the City Manager. Ad published December 27, 2000.
Ordinance No. 3604 was read by title. Mayor Dale reported the Commission would hear from those persons
present to speak for, or in opposition to, Ordinance No. 3604. No one appeared.
Commissioner Willjams moved to adopt Ordinance No. 3604, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, AMENDING SECTION 2-312,
ARTICLE XVIII, CEMETERY ADVISORY COMMITTEE OF THE CODE OF
ORDINANCES OF THE CITY OF SANFORD TO ELIMINATE TERM LIMITS FOR
BOARD MEMBERS, PROVIDING FOR SEVERABILITY, CONFLICTS, CODIFICATION
AND EFFECTIVE DATE.
Seconded by Commissioner Lessard. Commissioner Jones asked what is the point of eliminating term limits. Mayor Dale
reported term limits were instigated on some of the volunteer boards and the Commission decided there were people who had
a lot &experience and wanted to continue to stay involved, and therefore decided to eliminate term limits on certain advisory
boards. The Commission appoints the members and when it is determined that someone has served long enough, then a new
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City Commission, Sanford, Florida 20~
FAI0014148
appointment will be made. Doreen Freeman said eliminating term limits doesn't allow for the whole community to have an
opportunity to serve; the same people can be on the board forever. Commissioner Eekstein clarified that the elimination of term
limits means that qualified board members can continue to be reappointed at the Commission's discretion. Also considered is
the Board member's attendance re~ord. The motion was carried by vote of the Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
Public hearing and second reading of Ordinance ]No. 3608 to repeal Ordinance No. 3584. and to amend City Code.
Section 11-30, subsection (h), Removal of junk vehicles located on private property: to provide for an alternative method
of providing notice to the owners of junk vehicles on private property. Recommended by the City Manager. Ad published
December 27, 2000.
Ordinance No. 3608 was read by title. Mayor Dale reported the Commission would hear from those persons
present to speak for, or in opposition to, Ordinance No. 3608. Monareha Maroct asked what is the alternate means of
notification. Community Development Director Charles Rowe reported the old ordinance allowed for the posting of vehicles
but it had to be on the vehicle. This ordinance allows for the posting to be on the property on which the vehicle is located.
Mayor Dale reported it is allowed by State Legislature. Ms. Marcet asked if this applies to vehicles on Federally owned
property. Mayor Dale replied it applies to junk vehicles on any property in the City. Commissioner Jones said there are several
vehicles on property behind Olive that are sitting on blocks.
Ms. Marcet asked if the City sweeper can sweep private streets. Mayor Dale said the street has to be publicly
owned right-of-way; a private road cannot be served.
Commissioner Eckstein asked Mayor Dale to explain the City' s role with the Sanford Housing Authority. Mayor
Dale said there were so many comments about the City's role with the Sanford Housing Authority that he asked for a legal
opinion. The City has no authority over the Housing Authority; the City has no budgetary authority. Legislative enaction has
given the Sanford Housing Authority the responsibility and oversight of their budget. The Commission liaison to the Sanford
Housing Authority is Commissioner W'dliams. Doreen Freeman said the Sanford Housing Authority' s property is not maintained
properly and should fall under the City's code. Mayor Dale said the Code Enforcement Department has contacted the Sanford
Housing Authority, however, Congress has given HUD certain provisions that the City can't lien the property, so it makes it
difficult to enforce code.
Commissioner Jones moved to adopt Ordinance No. 3608, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, REPEALING ORDINANCE
3584, AND REPLACING IT WITH THIS ORDINANCE NO. 3608; AMENDING
SUBSECTION (h) REMOVAL OF JUNK VEHICLES LOCATED ON PRIVATE PROPERTY,
OF SECTION 11-30, KEEPING OF JUNK CARS, PARTS AND DEBRIS WITHIN THE CITY
LIMITS OF SANFORD FLORIDA; EXCEPTION; OF THE CITY CODE OF THE CITY OF
SANFORD, TO INCLUDE AN ALTERNATE MEANS OF NOTICING THE REMOVAL OF
JUNK VEHICLES; PROVIDING FOR SEVERABILITY, CONFLICTS, CODIFICATION
AND EFFECTIVE DATE.
SecOJ3~}d by Commissioner Lessard and cartied by vote of the Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eekstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
MINUTES
7:00 P.M. Regular Meeting January 8, 2001
City Commission, Sanford, Florida 20.~
Commissioner Jones Aye
Bike/multi-use path along Seminole County's East Lake Mary Boulevard extension project.
City Engineer Bob Waiter reported that at the end of November he artended a meeting with Seminole County
,_ regarding the extension of East Lake Mary Boulevard. The County is proposing a four-lane road from the Airport entrance
south and east through the County and connecting to 415. It will have a raised median with sidewalks on both sides and dosed
drainage. The issue came up about sidewalks in a rurai area. Mr. Waiter proposed asking the County to put in a bike path aiong
the east side of the road instead of putting sidewalks in at this time. The County's rails to trails plan calls for a bike lane with
the outer three to four feet of the traveled lane designated with diamonds as a bike path. He wants a twelve-foot lane off the
road above the curb. Although some areas of the road are not in the City, the road is in the service area and will eventually be
developed and annexed. Because part of the area is a conservation area, there may be an opportunity to put a lookout where
bikers, roller bladers, walkers, and joggers can stop and look. There is a St. Johns area that may be worked into a trail path
where cars can pull over and park. In response to Mayor Dale' s question regarding County Staff s recommendation, Mr. Walter
said there will be some problems because they are getting right-of-way for the road and it may be a little more difficult for the
rails to trails. Cost wise, it would be cheaper to install the trail than the two sidewalks, but there are issues that still have to be
resolved. Mr. Walter asked for the Commission's support for him to continue working with Seminole County regarding this
item. Mayor Dale asked if a letter from the Mayor and Commission would help. Commissioner Williams moved to authorize
theMay~rt~w~tea~etter~fsupp~rtf~rthebike/multi-usepath~~nbeha~f~ftheCityC~mmissi~n. Seconded by Commissioner
Lessard and carded by vote of the Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eekstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner lones Aye
Mayor Dale offered to lobby somebody on this issue.
Boards: appointments/reappointments.
Scenic Improvement Board. City Clerk Janet Dougherty reported that the terms of Alexandria Coulantes,
Patricia Hall, Jone Porter and Eliza Pringie expire on January 31,2001; all wish to be reappointed except Jone Porter. There
is also a vacancy due to a resignation. Commissioner Eckstein moved to reappoint Alexandria Coulantes, Patricia Hall and Eliza
Pringle to the Board. Seconded by Commissioner Lessard and earfled by vote of the Commission as follows:
Mayor-Commissioner Daie Aye
Commissioner Eckstein Aye
"' Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
Commissioner Eekstein moved to appoint Stephanie Powers to the Board. Seconded by Commissioner Williams
and earfled by vote of the Commission as follows:
Mayur-Commissioner Daie Aye
Commissioner Eckstein Aye
Commissioner Willjams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
Condemnation Status Report.
Community Development Director Charles Rowe reported that regarding Condemnation Report No. 00-02, 1406
MINUTES
7:00 P.M. Regular Meeting January 8, 2001
City Commission, Sanford, Florida 20
W. 13~ Street, due process has taken place, the owner was notified, and the title search has been done. Mayor Dale said the
Agenda reads that there are no recommendations to be made, and he was not briefed on this item. Mr. Rowe said it was in the
Report, however, Staff wrote there was no recommendation. When he reviewed the report, he noticed that this property was
coming up for demolition and thought it should be pointed out to the Commission. In response to Commissioner Eckstein's
question whether the property owner knew this item was coming before the Commission tonight, Mr. Rowe said no, but that
owners are never told about the final one. Assistant City Attorney Simmons said that if all the notices have been sent pursuant
to the Code and Statutes, then all due process has been afforded. Mayor Dale said the press prints the City's entire Agenda and
had the address been on the Agenda, it would have been printed. Mayor Dale said that even when the Commission is serving
people who have done wrong, the Commission still has service to the people, which is paramount. Commissioner Lessard moved
to table this item to the next meeting. Seconded by Commissioner Williams and carded by vote of the Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
First reading of Ordinance No. 3605 to amend the Land Development Regulations of the City Code to eliminate term
limits for members of the Historic Preservation Board. Recommended by the City Clerk and the City Manager. Tabled at
December 18, 2000 meeting.
Ordinance No. 3605 was read by rifle. Commissioner Lessard moved on the first reading of Ordinance No. 3605,
entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORID& AMENDING SECTION 3.5,
HISTORIC PRESERVATION BOARD, OF APPENDIX A, THE LAND DEVELOPMENT
REGULATIONS, OF THE CODE OF ORDINANCES OF THE CITY OF SANFORD, TO
ELIMINATE TERM LIMITS FOR BOARD MEMBERS, PROVIDING FOR
SEVERABILITY, CONFLICTS, CODIFICATION AND EFFECTIVE DATE.
Seconded by Commissioner Williams and carded by vote of the Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
First reading of Ordinance No. 3606 to amend City Code to eliminate term limits for members of the Planning and
Zoning Commission. Recommended by the City Clerk and the City Manager. Tabled at December 18, 2000 meeting.
Ordinance No. 3606 was read by title. Commissioner Williams moved on the first reading of Ordinance No.
3606, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORID& DELETING SECTION 18 ½-13,
ARTICLE II, PLANNING AND ZONING COMMISSION, OF THE CODE OF
ORDINANCES OF THE CITY OF SANFORD TO ELIMINATE TERM LIM/TS FOR
BOARD MEMBERS, PROVIDING FOR SEVERABILITY, CONFLICTS, CODIFICATION
AND EFFECTIVE DATE.
Seconded by Commissioner Lessard and carried by vote of the Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
MINUTES 13
7:00 P.M. Regular Meeting January 8,
City Commission, Sanford, Florida 200~0~
First reading of Ordinance No. 3607 to amend City Code to diminate term limits for members of the Scenic
ImprOvement Board. Recommended by the City Clerk and the City Manager. Tabled at December 18, 2000 meeting.
Ordinance No. 3607 was read by title. Commissioner Lessard moved on the first reading of Ordinance No.
3607, entitled:
AN ORDNANCE OF THE CITY OF SANFORD, FLORID& AMENDING SECTION 2-112,
ARTICLE VII, SCENIC IMPROVEMENT BOARD OF THE CODE OF ORDINANCES OF
THE CITY OF SANFORD TO ELIMINATE TERM LIMITS FOR BOARD MEMBERS,
PROVIDING FOR SEVERABILITY, CONFLICTS, CODIFICATION AND EFFECTIVE
DATE.
Seconded by Commissioner Williams and carried by vote of the Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
First reading of Ordinance No. 3609 to amend Personnel Rules and Regulations. adding policy prohibiting use of
tobacco products for firefighters and police officers. effective February 1. 1001. Recommended by the Director of Human
Resources and the City Manager.
Ordinance No. 3609 was read by title. Commissioner Eckstein moved onthe first reading of Ordinance No.
3609, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORff)A, AMENDING ORDINANCE
NO. 3324 OF THE CITY'S PERSONNEL RULES AND REGULATIONS AND ADOPTING
SECTION 21.0 TOBACCO ABSTENTION FOR POLICE AND FIRE APPLICANTS NEW
HIRES; PROVIDING FOR SEVERABILITY, CONFLICTS, AND EFFECTIVE DATE.
Seconded by Commissioner Jones. Commissioner Eckstein said he wanted to make sure that starting February 1, 2001, the
City protects itself in the language that is used, and that the applicant signs off on the fact that he does not smoke and will not
smoke. Mayor Dale said to make sure the City Attorney reviews the language regarding the provision. The motion was carded
by vote of the Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner lones Aye
First reading of Ordinance No. 3610 to annex 1.03 acres of property lying between Marquette Avenue and East Lake
Mary Boulevard and between Brisson Avenue S. and Ohio Avenue (3525 Ohio Avenue); Johnny and Miriam Rod~guez,
owners. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager.
Ordinance No. 3610 was read by title. Commissioner Lessard moved on the first reading of Ordinance No.
3610, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORID& TO ANNEX WITHIN THE
CORPORATE AREA OF THE CITY OF SANFORD, UPON ADOPTION OF SAID
ORDINANCE, 1.03 ACRES OF PROPERTY LYING BETWEEN MARQUETTE AVENUE
AND EAST LAKE MARY BOULEVARD AND BETWEEN BRISSON AVENUE SOUTH
AlxID OHIO AVENUE; IN ACCORDANCE WITH THE VOLUNTARY ANNEXATION
PROVISIONS OF SECTION 171,044, FLORIDA STATUTES; PROVIDING FOR
SEVERABILITY, CONFLICTS AND EFFECTIVE DATE.
Seconded by Commissioner Jones and carried by vote of the Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
14
,' MINUTE S
7:00 P.M. Regular Meeting January 8, 2001
City Commission, Sanford, Florida 20
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
First reading of Ordinance No. 3611 re: telecommunlcations. Recommended by the City Manager.
Acting City Manager Roger Dixon reported there was an error in the subject portion of the Agenda Cover Memo
submitted with this item in today's Aganda. He distributed to the Commission a corrected Agenda Cover Memo.
Mayor Dale reported the Florida League of Cities recommended that the City adopt an ordinance to protect itself
from the new Legislation regarding telecommunieations.
Ordinance No. 3611 was read by title. Acting City Manager Dixon reported this item was on today' s Work
Session, however, it was not discussed due to lack of time. He reported that telecommunications companies are beginning to
bundle their services. In the past municipalities have charged different communication companies different prices, for example:
telephone companies would be charged 6% whereas cable companies would be charged 1% of the total revenue. The Florida
Legislature said this is a discriminatory act and is attempting to make a level playing field for all telecommunications companies.
TheF~~ridaLeague~fCitiesispr~vidingam~de~~rdinancet~muni~ipalitiesthatwi~~ben~n~dis~riminat~ry. Ordinance No.
3611 is a fee ordinance that will assure that a telecommunications facility will pay a fee for occupying the City' s right-of-way.
Commissioner Lessard moved on the first reading of Ordinance No. 3611, entitled:
AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, ASSESSING A FEE ON
TELECOMMIfNICATIONS COMPANIES THAT OCCUPY MUNICIPAL RIGHTS-OF-WAY
FOR TELECOMMUNICATIONS FACILITIES; PROVIDING FOR WHEN PAYMENTS ARE
DUE; PROVIDING FOR INTEREST; PROVIDING FOR REVIEW OF RECORDS;
PROVIDING FOR SEVERABILITY; PROVIDING AN EFFECTIVE DATE.
Seconded by Commissioner Eckstein and carded by vote of the Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
Approve agreement with 20/20 Media Holdings, Incorporated for installing and operating transit shelters.
Recommended by the Director of Engineering & Planning and the City Manager.
Acting City Manager Dixon reported there should be a clause in the Agreement to allow the City to direct 20/20
to construct shelters at specific locations. Architectural standards should also be included, specifically in the Historic District.
Mayor Dale said there will be a dispute clause in the Agreement regarding placing shelters at specific locations if ridership
warrants. As discussed in today's Work Session, Mayor Dale said that Commissioner Lessard requests that #9 of the contract,
Advertising, read, "It is agreed that 20/20 media shall not place on shelters advertising for any product or service not lawfully
for sale to minors; provided, however, advertising the Florida Lottery is permitted."
Doreen Freeman asked if the Commission will absolve the contract with Metropolitan Systems. Mayor Dale said
there is a recommendation tiom Staff to do so, however, the Commission would have to authorize him to write a letter to declare
them in breach of the contract. She asked if20/20 would then be in charge of the benches. Mayor Dale said there will be
another provider of benches in the areas where there are no shelters.
In response to Commissioner Eckstein's question regarding who will remove existing benches, Mayor Dale said
t~_~) Metropolitan Systems will be asked to remove them. The contract with Metropolitan System provides that notice shall be
giv~ in writing and thirty days be given to settle the dispute. Mayor Dale said he would like to enter into a contract with 20/20
MINUTES 1'5
7:00 P.M. Regular Meeting January 8, 2001
City Commission, Sanford, Florida 20
to begin as soon as that time limit is complete.
Commissioner Eckstein moved to authorize the Mayor to write a letter to Metropolitan Systems holding them
in breaeh of contract. Seeonded by Commissioner Williams and earried by vote ofthe Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eekstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
Commissioner W'~liams moved to approve entering into a contract, as amended, with 20/20 Media, to take effect
withix afirty days of clearing out the breach of contract with Metropolitan Systems. Seconded by Commissioner Lessard and
earrie by vote of the Commission as follows:
Mayor-COmmissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
CommissiOner Jones Aye
Con~, nl~,Agenda.
Mayor Dale reported that Consent Agenda item #3, Accept proposal from Parkson Corp. for a pilot test of their
new I hertoo=System biosolids drying unit at Site I 0, and #4, Approve Change Order 2 to the Wharton-Smith contract for the
reno~ tion of the cladtier unit at the Water l~-eclamation Facility, will be removed for separate consideration.
On recommendation of the City Manager, Commissioner Lessard moved as follows:
Accept bid for replacement of metal roof at the Utility Building, from MeKee Construction, lowest bidder for
Bid #1FB 00/01-I 0, in the amount of $16,457.92 (base bid plus alternate); funds available in account 451-4530-
536-62-00 and 451 ~4540-536-62~00.
Accept bid for 16 Sig Sauer Model P226 Handguns, from Oaks Wholesale Distributors of Rockledge, Florida,
lowest bidder for Bid #IYB00/01-11, in the amount of $9,952; funds available in account numbers 001-2022-521-
64-06; 001-2022-521-64-05; 001-2023-521-64-05; and 001-2023-521-64-06.
Approve amendment No. 49 to CPH Engineers Agreement for engineering services needed during the
ennstmction of a sattitan./sewer line on Narcissus Avenue, in an amount not to exceed $79,540; funds available
!i fromthe SRF loan.
Approve amendment No. 51 to CPH Engineers Agreement for design of water and sewer lines in the Mulberry
Ave./19th St. area, in an amount not to exceed $15,125; funds will come from the Community Development
Grant.
Approve street closure of First Street from Oak Avenue to Sanford Avenue; Park Avenue from Commercial
Street to Second Street; Palmetto Avenue from Second Street to Commercial Street, from 5:30 P.M. to 9:00
P.M. on the following dates in 2001: January 20, February 17, March 17, April 21, May 19, June 16, July 21,
August 18, September 15, and October 20; and approve use of Maguolia Square on the same dates and at same
times, in conjunction with the "Main Street Cruise" special event.
Approve Amendment No. 1 to contract with WCG, Inc. - Maitland, Florida, for Phase HI services for Art Lane
Class III Landfill Closure, at an estimated not-to-exceed amount of $91,220.
Approve payments made during the month of November 2000.
16,i MINUTES
7:00 P.M. Regular Meeting January 8, 2001
E000m4s City Commission, Sanford, Florida 20~
Authorize to proceed with construction of Marina restrooms using Boating Improvement funds for boating
related facilities.
Approve contract to piggyback Orange County's contract with Metrocall to provide pagers to all City
departments.
Seconded by Commissioner Eckstein and carried by vote of the Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
Accept proposal from Parkson Corp. for a pilot test of their new Thermo-System biosolids drying unit at Site 10. at no
cost to the City. subject to Parkson Corp. providing adequate insurance and execution of a hold harmless agreement.
Domen Freeman said that in today's Work Session the Commission expressed concern regarding committing to
something without having the finances in place and the cost factor involved. Mayor Dale said the Commission's concern was
whether the City was committing itself to something beyond the pilot project and what was the cost involved. Tonight the
Commission is considering approval of the pilot project, subject to Parkson Corporation and Conklin Porter Holmes
representatives discussing it with him as the Commission's liaison, at the request of Commissioner Eckstein. Utility Director
Paul Moore will work on the cost related to the Thenno-System unit for future consideration of the Commission. At this point
there is no cost or liability to the City. Ms. Freeman said the Commission should get clarification regarding what constitutes
type A sludge. She spoke with a Parkson representative after the Work Session and expressed concern that street water will
be included in the process. She was told that it wouldn't be because there may be lead and other contaminants. Mayor Dale
said that in the past, stormwater has been mixed with sanitary water, but it is no longer allowed.
Commissioner Eckstein moved to approve the pilot project and to address concerns of the Commission with Mr.
Moore. Seconded by Commissioner Williams and carded by vote of the Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
Approve Change Order 2 to the Wharton-Smith contract for the renovation of the clarifier unit at the Water
Reclamation Facility. in the amount of $267.509.63: funds available in account 451-4527-536-64-06. Recommended by
the City Manager.
Utility Director Paul Moore reported there is a current contract with Wharton-Smith for augmentation at the
treatment plant. They were asked to look at the cladtier and provide a proposal. It is quicker and ultimately cheaper to do a
change order rather than a separate bid. In response to Ms. Freeman's question regarding when the City contracted with
Wharton-Smith to build the cladtier, Mr. Moore said that the plant was built a number of years ago and that particular cladtier
was built in the 60's or 70's. Wharton-Smith has done a number of contracts with the City in the last fifteen years. Ms. Freeman
asked if it is possible that there are other enmpanies that can compete and provide the cladtier at a reduced cost. Mr. Moore
said there are other companies, however, Wharton-Smith is presently doing a job at the plant and them are guidelines followed
regarding the cost. Ms. Freeman said it is still a good idea to bid this item out.
Commissioner Jones said that more than $250,000 is a lot of money to sole sottree. Mayor Dale said that it is
Mt u s 17
City Commission, Sanford, Florida 7:00 P.M. Regular Meeting January 8 2001
prevalent to negotiate a price on a change order, whereas you can't do that on a bid. Going out to bid takes time and you can't
negotiate with the low bidder. He said he is confident that Mr. Moore and Conklin Porter Holmes have negotiated the price.
Commissioner Eckstein said that years ago he asked questions simjlar to those of Ms. Freeman and Commissioner Jones. A
chemistry has been developed with Conklin Porter Holmes. They are ethical and try to get the biggest bang for the buck. In
the long run the City saves money. Mr. Moore agreed. Mayor Dale said there have been times that he has recommended that
Conklin Porter Holmes sharpen their pencil, and they have. It is easier to negotiate when there is an existing contract.
ARer discussion, Commissioner Eckstein moved to approve Change Order #2 to the Wharton-Smith contract.
Seconded by Commissioner Lessard and carried by vote of the Commission, as follows:
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
Add-on item.
Mayor Dale said that at today's Work Session there was discussion regarding hiring Shutts & Bowen to lobby
regarding the Gasitlcation Plant site clean up. Commissioner Eckstein moved to authorize the Mayor to discuss this item with
Ken Wright, Shutts & Bowen, and to negotiate a price that the PRP' s will agree on that the City will pay its 13.5% so money
can be spent on clean up instead of oversight charges; the negotiated fee will be brought to the Commission for consideration.
Seconded by Commissioner Willjams and carded by vote of the Commission as follows:
Mayor-Commissioner Dale Aye
Commissioner Eckstein Aye
Commissioner Williams Aye
Commissioner Lessard Aye
Commissioner Jones Aye
Information only.
1. Police Department Status Keport on police activities December 1 through December 15, 2000. This item
was noted.
2. Update on the Comprehensive Plan and Land Development Regulations. This item was noted.
City Attorney's Report.
No report.
City Clerk's Report,
No report.
City Manager's Report.
Acting City Manager Roger Dixon commended Police Chief Tooley and the l~olice Department for their handling
of the dog fight situation. He reported that Mike Crumpton took a new job elsewhere. Mr. Moore reported that he went to
work for the Lee County Utility Department as the right-hand man to Utility Director Rick Diaz. The Commission requested
that Mr. Dixon come up with something appropriate from the Commission to show their appreciation to Mr. Crumpton. Mr.
Dixon reported receipt on December 27 of a congratulatory letter from the Florida Department of Agriculture for a $16,000
Urban & Forestry Grant. Mayor Dale reported the City will be able to plant more trees. Kecreation and Parks Director Mike
Kirby reported the grant is for plenlmg trees in the rights~ofway. Mr. Dixon thanked the Commission and Directors for working
with him during the absence of City Manager VanDerworp. Mayor Dale reported that Mr. Dixon has done a good job and he
MINUTES
7:00 P.M. Regular Meeting January 8, 2001
City Commission, Sanford, Florida 20
E00014148
appreciates the diligence shown, research, Staff reports, time put in, and he enjoyed working with him.
City Commissioners' Reports.
Commissioner Eckstein - Reported that Judge Seymore Benson is stepping down and Assistant City Attorney
Clay Simmons is applying for that Circuit Court position. The Commission wished Mr. Simmons good luck.
Commissioner Williams - Reported the Martin Luther King Banquet will be at 6:00 P.M. on Saturday; tickets
are available from Bernard Mitchell, committee members, and her. She thanked the City of Sanford for being a corporate
sponsor on that night. She reported that District 2 parks are being improved. A meeting is scheduled Thursday night with the
Academy Manor citizens for their input, because the City will be improving the park. She wished everyone a happy, belated New
Year's.
Commissioner Lessard - Reported he hopes that everyone's New Year is going well. He commended
Commissioner Eckstein for an unbelievable job at the street dedication. He thanked Commissioner Williems and Commissioner
Eckstein for being there; he was unable to attend because of work.
Commissioner Jones - Asked Mr. Rowe the status of Code Enforcement items: Chicken Coop property, the old
gas station property nex~ to the Rib Ranch that has the dump trailer there, and the property between Dr. Quirm' s office and the
Allstate building. Mr. Rowe reported that Code Enforcement took care of the chickens, actually caught them and took them
to the animal shelter, but they are back. Commissioner Jones asked Mr. Rowe to update him on the status of each of the
properties. Commissioner Jones reported he spoke with Officer Norman who really enjoys working for the City and thinks Chief
Tooley and Captain McCoy are doing a great job. The officers on the street feel that Chief Tooley and Captain McCoy are
help'rag to turn the department around.
Mayor Dale - Asked Mr. Dixon to set up a town meeting soon to discuss the Gasification Plant dean up, and to
hold it in the Commission Chambers. He reported the dedication of a temporary memorial for Dr. Martin Luther King at 10:00
A.M. on F~day at Airport Boulevard and Highway 46A. He also reported that East Hwy. 46 was a mess; garbage trucks use
it going to Oseeola Road. He said that Ms. Crews asked the Sheriffs Department to clean it up and they did. He will send a
letter of gratitude to the Sheriff
There being no further bus'mess, the meeting was adjourned.
Attest:
~ 4,~~D4~