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121701 ws/rm min. MINUTES 3 7, 9 , City Commission, Sanford, Florida WORK SESSION DECEMBER 17 2~1 ~ City Co~sion ofth~ CiW of S~ord, Florida met ~ Work 8~ssion on Money, D~eem~r 1% 2001, at 4:00 P.M. ~ the City M~ger's Coherence Roo~ S~ord CiW H~, 300 Noah P~k Avenue, 8~ord, Flori~. Mayor-Co~sioncr Bmdy Lcs~d Co~ssion~ ~tey Ec~te~ Comsioner ~ Woo&ff Co~ssioner R~dy Jones C~ M~ger ~ony V~e~o~ City Clerk J~et Dou~e~ Ab~nt: Comsioner Ve~ W~ (~ived d~g Work Session Item No. 1 ) Ci~ Attomey W~m L. Col~ The C~ c~ed ~e me~g to order. Discussion re~arding Downtown Master Plan. C~ S~ Eng~ee~g & P~g ~oj~t ~er, ~oduced Peter C. Seeker, ASLA, Se~or Associate ~d Se~or L~dscape ~c~te~ for G~g Jack~n Kercher ~g~ Lopez ~eh~, who presented a ~ ~ of design optio~ ~d co~ideratio~ foHo~ n~ro~ meet~gs for the ~ve~ ~d Do~to~ Re~tion Project to ~e Co~sio~ ~d ~ked for the Co~sion's approv~ to go fo~d ~ preented ~ ~e Do~to~ M~ter Ply. (Co~ssioner W~ ~ved d~g ~ d~ussion.) ~ayor Less~d ~efiy leR ~e meet~g m~d ret~ed d~g t~s ~scussion.) The Co~ssion agreed to move fo~d ~th the Do~to~ M~ter PI~ as presented ~ ~. Seeker. Discussion of oar~ng lot landscaoe reauirements and visual screens in Land Develooment Reguhtions. ~to~a GerH, Se~or PlUg Eng~eer, d~ributed a Decemir 17, 2001, memo with sketches ~d photo~ap~ of proposed ~dscape reg~atiom ~d setbac~ ~tween s~le-f~y residences ~d co~erc~ or m~tffdy properties. (Mayor Less~d briefly le~ ~e meethg ~d retmed d~hg t~ ~scussiok ) Discussion of Re~uhr Agenda items. Add-on items, and other items. Ci~ M~ger V~e~o~ presented one add-on item for ~e re~ meethg m~ght reg~d~g ~thony Aekerson's cont~t renewS. Co~ssioner Echteh requested tht the City pay t~tion expels for employees prior to the ~ of cBses ffreg~ation is mide ~th enou~ t~e to process ~e pa~ent reque~. The City ~ requested a presentation ~om Joe D~o, Dkeetor of Hm~ Reso~ees, reg~ig ~ issue. Mayor's briefing. Mayor Les~d ad~sed tht B~ Vok ~d ~ge~ Gordon of the S~ord Se~ole C~r of Cornice would ~ at m~t' s meet~g to ~scuss additio~ City i&g for ~e C~. Ci~ Manager's briefing. Up~te reg~d~g 1~ Street ~t~g. Ci~ M~er V~o~ ~d ~t the City ~ a~mpt~ m get coment for flood~ghts ~ ~ ~t~ me~e ~om the prope~ omers on 1~ S~eet. Update reg~ v~t positiom. The City M~ger ~d ~t he wo~d ~ requesthg ~e Co~ssion' s approv~ to ~ fo~ c~ently ~o~n positiom t~ everag. Up~te reg~dhg S~ategic P~. ~e Ci~ M~ger d~t~buted a ~ of ~e SUategic P~ Up~te to ~e Co~ssion ~d s~d the item co~d ~ addres~d q~ly, M~ ~e neigh~rhood plmg ~d rage ~d ~ket~g c~ berg conducted h ~e Sp~g of 2002. There ~hg no ~her bushess, the meet~g w~ adjoined at 4:49 p.~ 3 8'0- MINUTES WORK SESSION DECEMBER 17 2001 City Commission, Sanford, Florida E00014148 Mayor Attest: MINUTES 3 8 i ~0o0m~s City Commission, Sanford, Florida REGULAR MEETING DECEMBER 17 281 The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, December 17, 2001, at 7:00 P.M. in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Brady Lessard ,-- Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Art Woodruff Commissioner Randy Jones City Attomey William L. Colbert City Manager Anthony VanDerworp City Clerk Janet Dougherty "' The Chairman called the meeting to order. Consent A~,enda: (1) Annrove navments made durim! November 2001; (2) Annrove navment of City A/torneV's Statement for the month of November 2001; (3) Award Bid #IFB 00/01-35 for Recreation Denartment athletic eeminment from various bidders in the amounts shown on the Allenda Cover Memorandum; (4) Authorize Wharton- Smith, Inc. Chanoe Order #6 in the amount of $577,988.37 to eomnlete instalhtion of Dvnasand illters and associated equinment for Phase I of the Water Reclamation Augmentation Proiect (Bid #IFB 99/00-1M); (5) Annrove street closures (13th Street from Persimmon Avenue to Laurel Avenue; Laurel Avenue from 13th Street to 1st Street; 1st Street from Laurel Avenue to San Juan, and Seminole Boulevard from Sanford Avenue to San Juan) from 9:00 A.M. to 1:00 P.M. on Monday, January 21, 2002 for "13th Annual Dr. M. L. Kiml, Jr. Celebration & Parade" snecial event; (6) Annrove water and sewer service to 0.48 acres of nronertv Iviml between First Drive and Second Drive extended easterly and between Brisson Avenue and Roseberry Lane (1801 Roseberry Lane), with owner to nay all fees; and authorize City Clerk to record Annexation Petition and to consider annexation of nronerty when it becomes annexable; Wanda J. Davis, owner; (7) Award Bid #IFB 01/02-10 to lowest bidder of each section or subsection as shown on the bid tabulation attached to Alenda Cover Memo for Utility Onerations Materials; (8) Award Bid #IFB 01/02-09 to Hanson Pine & Products for nrecast concrete manholes at an estimated annual cost of $12,417; (9) Annrove request for use of Sanford Historic Memorial Stadium and Buddy Lake Community Room for "Fifty Years of Celebration" snecial event on Saturday, December 29, 2001, from 11:00 A.M. to 2:00 P.M. and annrove re~luest to waive facilities usage fees for Sanford Historic Memorial Stadium and Buddy Lake Community Room from 2:00 P.M. to 4:00 P.M. for Snecial VIP Bantluet; PraVin~ in the Covenant's Ministries and Class of '69, annlicants. Recommended by the City Manager. Commissioner Eckstein moved to approve Consent Items No. 1 through 9. Seconded by Commissioner W'flliams and carried by vote of the Commission as follows: "" Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodraft Aye Commissioner Jones Aye Public Hearimls. ""' Second readin~ and adontion of Ordinance No. 3690 to revise and amend Land Develonment Regulations amendin~ Articles I throullh IX and Schedules J, L, M and O- Ad nublished November 28, 2001. Recommended by the City Manager as amended. Commissioner Woodruffrequested that all future de minimus variances be noticed to the Planning & Zoning Commission and to the Commission and requested that during the next Comprehensive Plan, roads be looked at to elevate the current level of service from "unsatisfactory". 3 8 2 MINUTES REGULAR MEETING DECEMBER 17 01 City Commission, Sanford, Florida 20-- E00014148 Commissioner Woodruff moved to adopt Ordinanee No. 3690, with a change to the visual screen requirement between industrial and residential uses to allow for a visual buffer Type 1 or Type 2 with a 75-foot setback and a change to the visual screen requirement between commercial and resident'ml uses to allow for a visual buffer Type 1 or Type 2 with a 50-foot setback. Seconded by Commissioner W'filiarns and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eekstein Aye Commissioner W'~liams Aye Commissioner Woodruff Aye Commissioner Jones Aye Second readin~ and adoration of Ordinance No. 3691 re: Florida Fire Prevention Code and Life Safety Code (ad I~ublished December 5, 2001}; ado!~tion of Resolution No. 1895 establishinn I~lans review, insideorion, false ahrm, and l~ermit fees under Section 9-10 of the Florida Fire Prevention Code. Recommended by the City Manager. Commissioner Eckstein moved to adopt Ordinance No. 3691. Seconded by Commissioner W~liams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner W'~liams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Eckstein moved to adopt Resolution No. 1895. Seconded by Commissioner W'dliams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner W'~liarns Aye Commissioner Woodruff Aye Commissioner Jones Aye Rel!ular items. First readinl of Ordinance No. 3692 to annex 2.16 acres of !~rol~ertV lying, between S. R. 46 and Smith Canal Road and between Sewell Road and Rinehart Road (4401 West S. R. 46}; Ambaii, Ine,, owner. Recommended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Commissioner Jones moved on the first reading of Ordinance No. 3692, Seconded by Commissioner W'~liams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner W'dliams Aye Commissioner Woodraft Aye Commissioner Jones Aye First readin~ of Ordinance No. 3693 to annex 0.968 acres of !~rol~erty lvina between Seminole Boulevard extended easterly and Celery Avenue and between Brisson Avenue extended northerly and May River Court (2200 Celery Avenue}; Laura L. Vuillemot and Daniel J. Reeves, owners. Recon~nended by the Plans Review Committee, the Director of Engineering & Planning, and the City Manager. Commissioner Jones moved on the first reading of Ordinance No. 3693. Seconded by Commissioner W'tlliams and eartied by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner W'filiams Aye Commissioner Woodruff Aye MINUTES City Commission, Sanford, Florida REGULAR MEETING DECEMBER 17 Commissioner Jones Aye Add-on items. Approve contract renewal for Anthony Aekerson, Acluatics Supervisor at Larry A. Dale Aquatics Center. Recommended by the Director of Recreation & Parks and the City Manager. Commissioner Eckstein moved to renew Anthony Ackerson's annual contract at the rate of $43,277 per year. Seconded by Commissioner Willjams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye --- Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Information only. City Attornev's Report. City Clerk's Renort. City Mana~er's Renort. Loan to Sanford Seminole Chamber of Commerce. Mayor Lessard introduced Brian Volk, Chairman Elect, and Angelia Gordon, PresidenlJCEO of the Sanford Seminole Chamber of Commerce. Mr. Volk requested a loan in the amount of $25,000, to be paid off in five to eight years, from the Commission. Mayor Lessard observed that $25,000 would only cover sums immediately due and overdue, and further sums would be necessary to make the Chamber a viable entity. '--' Commissioner Williams moved to initially loan the Sanford Seminole Chamber of Commerce $25,000 from general fund reserves, at the City's now prevailing rate, amortized over five years. Additional sums of up to $15,000 will be loaned contingent upon the approval of a business plan submitted by the Chamber to the City Commission on or about January 14, 2002, and monthly reports will be provided to the Commission regarding membership increases and retention, cost-cutting, reorganization of expenditures, and other pertinent financial matters. Seconded by Commissioner Woodraft and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Nay Commissioner Willjams Aye Commissioner Woodruff Aye Commissioner Jones Aye Frozen positions status report. City Manager VanDerworp presented the Commission with a Frozen/Vacant Position Report as of December 17, 2001 and recommended that the Commission approve filling four of the twenty currently frozen City positions. Comn~sioner Woodruff moved to approve filling one Maintenance Worker II position and one Customer Service Technician position in the Utility Department and two Maintenance Worker I positions and one Maintenance Worker II position in the Public Works Department. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eekstein Aye Commissioner Willjams Aye Commissioner Woodruff Aye Commissioner Jones Aye 3 8 4 M~NUTES REGULAR MEETING DECEMBER 17 01 City Commission, Sanford, Florida 20 E00014148 Citizen ParticiOation. (City Manager VanDerworp briefly left the meeting and returned during this iten~ ) City Commissioners' Reports. Adiournment. There being no further business, the meeting was adjourned at 8:46 p.m. Mayor Attest: City Clerk