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022502 MINUTES WORK SESSION FEBRUARY 25 02 City Commission, Sanford, Florida 20-- The City Commission of the City of Sanford, Florida met in Work Session on Monday, Febnm~ 25, 2002, at 3:00 P.M. in the City Commission Chambers, Sanford City Hall, 300 North Park Avenue, Sanford, Floricla~ Present: Mayor-Commissioner Brady Lessard Commissioner Whitey Eckstein __ Commissioner Velma W'ffiiams Commissioner Art Woodruff Commissioner Randy Jones City Manager Anthony VanDerworp City Clerk Janet Dougherty Absent: City Attorney W'~liam L. Colbert The Chairman called the meeting to order. Interview of I~rospeetive board ao~ointees. Cemetery Advisory Committee. Ron Kandzer and Cobbin A. McGee were interviewed by the Commission for the current Board vacancies. Presentation to Marion Anderson by Planniml & Zoniml Commission Chairman. Michael Skat, Planning & Zoning Commission Chairman, presented Marion Anderson with plaque recognizing her contributions as secretary to the board. Additional interviews of I~ros~leetive board appointees. Waterfront Master Plan Steer'rag Committee. Olatunji Y. Oyewale and Shirley E. Portillo were interviewed by the Commission for the current Board vacancies. Presentation of Sanford Airnort Authorit~ Annual Audit. -- Kelly Leafy, Audit Partner for McDirmit, Davis, Puckeli & Company, P.A., presented the audit report for the Sanford Airport Authority for the years ended September 30, 2001 and 2000. Sanford Airport Authority President and Chief Executive Officer Larry A. Dale was also present to answer the Commission's questions. (Commissioner Eckste'm briefly left the meeting during this presentation and returned.) Presentation of City of Sanford Annual Audit. W'dliam T. Royster, C.P.A., Managing Partner; Tom Riley, Technical Advisor; and Rob Kimmelman, Audit Manager, all of Greene, Dyeus & Co., P.A., presented the audit report for the City of Sanford for the year ended September 30, 2001. Finance Director Donna Watt was also present to answer the Commission's questions. Discussion of Rel~ular Allenda items, Add-on items, and other items. City Manager VanDerworp announced that he had additional information to provide the Commission with for tonight's Regular Meeting regarding Consent Item No. 11 (approve construction contractors for 13th Street FaCade Improvement Project). The additional information was distributed. Mayor's briefing. Mayor Lessard asked that City Clerk Dougherty keep the Commission apprised of developments regarding the Assistant City Attorney' s recommendation to redistrict the City based on the 2000 Census. City Mana~ter's briefiml. City Manager VanDerworp distributed a proposed pamphlet entitled "Services Guide: Fall & Spring Cleanup, 2002-2003" and, with Director of public Works Jerry Herman, explained the purpose of the event and the changes that will be made to the pamphlet before mailing. MINUTES City Commission, Sanford, Florida WORK SESSION FEBRUARY 25 2~2 Commissioner Jones suggested that the City look into using standardized trash containers. City Manager VanDerworp offered to look into the cost and the timelirame for implementing use of the containers and to bring the issue back to the Commission at a later date for further consideration. Engineering & Planning Director Jay Marder presented the proposed color palette for the St. Johns River Bridge to the Commission for its comments and suggestions. There being no further business, the meeting was adjourned at 3:51 p.m. Mayor Attest: City Clerk rc MINUTES City Commission, Sanford, Florida SPECIAL JOINT MEETING FEBRUARY 25 20.02 The City Commission of the City of Sanford, Florida met with the City Commission of the City of Lake Mary, Florida in a Special Joint Meeting on Monday, February 25, 2002 at 4:00 P.M. in the City Commission Chambers, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. For the City: Present: Mayor-Commissioner Brady Lessard Commissioner Whitey Eckstein Commissioner Velma Willbins Commissioner R2_ndy Jones Commissioner Art Woodruff City Manager Anthony VanDerworp ' City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert For the City of Lake Mary: Present: Mayor Thomas C. Greene Commissioner Gary L. Brender Commissioner Janet M. Jernigan Deputy Mayor Michel J. McLean City Manager John C. Litton City Clerk Carol Foster Absent: Commissioner George F. Duryea Mayor Lessard called the meeting to order at 4:16 p.m. Welcome. Discussion of phnned development on Rinehart Road and interehanlle areas. Jay Marder, Director of Engineering and Planning for the City of Sanford, distributed to the Commissioners and City Managers a report emitled Cities of Sanford and Lake Mary Worksession Exhibits (February 25, 2002) and gave an overview of existing and proposed development along Rinehart Road. Discussion of area road improvement I~roieets. Mr. Marder explained the map entitled "Transportation- Infrastructure" and briefly discussed DOT priorities and planned road projects in the Rinehart Road area. Discussion of Development Desil~n Standards and roadway landscaping. Mr. Marder pointed out the diagram entitled "Rinehart Road Landscape Requirements" and the table entitled "Rinehart Road Design Standards" and gave a brief overview of Sanford's landscape and buffer requirements. Lake Mary issues for discussion. In response to requests from Mayor Greene, Jack Dow updated the assembly regarding noise abatement improvements at Orlando Sanford International Airport; Mr. Litton said that there were some issues surrounding the four-party agreemere between The Hills of Lake Mary, its developer, the City of Lake Mary, and the City of Sanford. At Mayor Lessard's request, City Manager VanDerworp said he would compile a succinct issue paper for each of the parties to review. There being no further business, the meeting was adjourned at 5:12 p.m. MINUTES ~ City Commission, Sanford, Florida SPECIAL JOINT MEETING FEBRUARY 25 2002 Mayor Attest: City Clerk rc MINUTES City Commission, Sanford, Florida REGULAR MEETING FEBRUARY25 2002 The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, February 25, 2002, at 7:00 P.M. in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. -.~ . Present: Mayor-Commissioner Brady Lessard Commissioner Whitey Eckstein Commissioner Velma H. W'ffiiams Commissioner Art Woodruff Commissioner Randy Jones City Attorney W'~liam L. Colben City Manager Anthony VanDerworp City Clerk Janet Dougherty The Chairman called the meeting to order. Presentations to Sanford Police Exnlorer Lt. Con, Donaldson and Exnlorers Earl Sullivan and Delmos Baraes for finding a lost 7-year-old boy. Mayor Lessard presented Police Explorer Lt. Cory Donaldson and Explorers Earl Sullivan and Delmos Barnes with certificates of appreciation for their help in locating a lost child at West Lake Apartments on December 22, 2001. In addition, Officer W'ffiiam Willis introduced all the members of the Sanford Police Explorer Post present at the meeting. Presentation of awards to snonsors, sunnorters and first-nlaee winners of "Don Garter WaI-Mart Fishing Tou raament for Youth" sneeial event. Recreation Supervisor R. T. Hillcry, assisted by Recreation Superintendent Lisa Jones, presented recognition awards to the Mayor, the City Commissioners, members of the Carter family and other individuals and corporate sponsors, and awarded prizes to each of the first place division winnen in the tournament: Trey Perry, Kole Payne, Wesley Turner and Christopher Wigelworth were each given trophies, Wal-Mart stock certificates, and Wal-Mart girl certificates. Each of the participants also received Zebeo rods and reels and were treated to a banquet in their honor. Annroval of Minutes of the Work Session and Regular Meetings of February 11, 2002. Recommended by the City Clerk and the City Manager. Commissioner Jones moved to approve the Minutes of the Work Session and Regular Meetings of February 11, 2002. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner W'~liams Aye Commissioner Woodruff Aye Commissioner Jones Aye Consent Agenda: (1) Annrove naymeats made during January 2002; (2) Annrove Daymeat of City Attornev's Statement for the month of January 2002; (3) Annrove Amendment #54A to CPH contract for continuing engineerin~ services in connection with renewal of the City of Sanford's Consumntive Use Permit from the St. Johns River Water Management District in an amount not to exceed $29,468; (4) Annrove Amendment #65 to CPH contract for engineering services required for the renewal of the City of Sanford's North Water Reclamation Facility onerating hermit in the amount of $25,000; (5) Annrove Amendment #58 to CPH contract for the design of a water line system to serve the area of Strawbern (Roosevelt) Avenue/19m Street in the amount of $38,936; (6) Annrove request for use of Centennial Park and Cultural Arts Center for "Sanford Historic Police Annreciation Day" sOecial event on Saturday, May 11, 2002, from 7:00 A.M. to 5:00 P.M.; aDOrove street closures of 4th Street from Oak Avenue to Park Avenue and 5th Street from Oak Avenue to Park Avenue on Saturday, May 11, 2002, from 9:00 A.M. to 4:00 P.M.; annrove request to waive all fees for the use of Centennial Park and the Cultural Arts Center (event is snonsored by Sanford Historic Trust}; (7) Annrove MINUTES City Commission, Sanford, Florida REGULAR MEETING FEBRUARY 25 282 request for use of Fort Mellon Park and Civic Center from 7:30 A.M. to 8:00 P.M. on Friday, March 8, 2002 for "Southern Riders Motorcycle Club 7t~ Annual Picnic and Dinner" snecial event; annrove street closure of Seminole Boulevard from Sanford Avenue to San Juan Avenue on Friday, March 8, 2002, from 11:00 A.M. to 6:00 P.M. (event is snonsored by Southern Riders Motorcycle Club); (8) Annrove re~luest for use of Lee P. Moore Park from 9:00 A.M. to 4:00 P.M. on Saturday, May 11, 2002 for "All Souls Schools Awards Picnic" special event (event is snonsored by All Souls Catholic School); (9) Annrove street closure of Magnolia Avenue from 2"d Street to 3~a Street on Sunday, March 10, 2002, from 10:00 A.M. to 6:00 P.M. for "Preservation Hall Jazz Band Reeen~on' snecial event; annrove re~luest to sell and serve alcoholic beverages and food outside with urnher sunervision by the Sanford Police Denartment durin~ event (event is sponsored by Helen Stairs Theatre); (10) Authorize execution of lnterlocal A~reement with Seminole County re~arding administration of the Citv's share of the Second Generation One-Cent Local Oution Sales Tax; ill) Annrove Aagaard General Contracting, Inc. and Sinan Builders, Inc. as construction contractors for the 13m Street Facade Imnrovement Project, based on CPH Engineerin~'s recommendation; (12) Annrove Work Order #6 with Giatting Jackson Kercher for additional surveying and nrofessional enginecrin~, services in coniunction with the Riverwalk and Downtown Revitalization nroiect in an amount not to exceed $47,000; (13) Annrove Professional Sunnlemental Authorization with Scott Partnershin Architecture to nrovlde design and construction documents for the Marina Isle Restroom and concession facility at the Sanford Marina at a cost of $21,500, nlus reimbursables; (14) Declare nronertv surnlus and donate to Governor's Front Porch Council Recommended by the City Manager. Commissioner Williams moved to approve Consent Items t through 14. Seconded by Commissioner Jones and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Public hearing and second reading and adontion of Ordinance No. 3694 to amend City Code, Chanter 6, Buildings, to incorporate the Florida Building Code and certain administrative and technical amendments. Recommended by the City Manager. Ad published Febrtmry 13, 2002. Commissioner Jones moved to adopt Ordinance No. 3694. Seconded by Commissioner W~liams and carded by vote of the Commission as follows: Mayor-Cotmuissinner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Woodruff Aye Commissioner Jones Aye Regular items. Board annointments. Cemetery Advisory Committee. Commissioner Eckstein moved to appoint Ron Kandzer and Cobbin A. McGee and to mappoint Christopher Neal to the Cemetery Advisory Committee. Seconded by Commissioner Williams and carried by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Woodruff Aye MINUTES REGULAR MEETING FEBRUARY 25 02 City Commission, Sanford, Florida 20--- E00014148 Commissioner Jones Aye Water~ont Master Plan Steering Committee. Commissioner Jones moved to appoint Olattmji Y. Oyewale and Shirley E. Portillo to the Water~ont Master Plan Steering Committee. Seconded by Commissioner W'dliams and carried by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner W'flliams Aye Commissioner Woodntff Aye Commissioner Jones Aye Reappointment ofSeminole Countv at~pointee to Sanford Community Redevelopment Agency. Commissioner Eckstein moved to reappoint Linda Johnson to the Sanford Community Redevelopment Agency. Seconded by Commissioner W'flliams and carried by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner W'flliams Aye Commissioner Woodruff Aye Commissioner Jones Aye City of Sanford 125th Birthday Celebration Steering Committee. Commissioner Eckstein moved to appoint Commissioner Woodruff to this Board. Seconded by Commissioner Willjams and carried by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner W'tlliams Aye Commissioner Woodraft Aye Commissioner Jones Aye Extension of deadline to May 9, 2002 for Condemnation Relyoft No. 01-14, 1605 Peach Avenue. Recommended by the Deputy City Manager/Acting Director of Community Development. Commissioner Eckstein moved to grant the property owner an extension of deadline until May 9, 2002 in order to settle the estate and sell the property. Seconded by Commissioner W'filiams and carried by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner W'~liams Aye Commissioner Woodraft Aye Commissioner Jones Aye Extension of time to ~ and insure vehicle at 135 Country Club Circle until Aullust 1, 2002. Recommended by the Deputy City Manager/Acting Director of Community Development and the City Manager. Commissioner Eckstein moved to grant the property owner an extension until August 1, 2002 to tag and insure the vehicle. Seconded by Commissioner Jones and carried by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner W'~liams Aye Commissioner Woodruff Aye Commissioner Jones Aye First readiml of Ordinance No. 3695 to annex 0.96 acres ofl~ro!~ertV lVin~ between Blaine Street and Harrison Street and between Dixie Way and Roosevelt Avenue (1451 Dixie Way); Thomas H. Watson, Jr., and Shellie A. Watson, owners. Recommended by the Development Review Team, the Director of Engineering & Planning and the City Manager. MINUTES REGULAR MEETING FEBRUARY 25 02 City Commission, Sanford, Florida 20.__ Cortmissioner Woodruff moved on the first reading of Ordinance No. 3695. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye ,... Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Woodruff Aye Commissioner Jones Aye First readinl~ of Ordinance No. of Ordinance No. 3696 to annex 0.44 acres of Dronertv lyin~ between Santa Barbara Drive and Florida Street and between Marshall Avenue extended southerly and El CanRan Drive (2620 E! Canitan Drive); Kathleen Bowe, owner. Recommended by the Plans Review Committee, the Director of Engineering & Planning and the City Manager. Commissioner Jones moved on the first reading of Ordinance No. 3696. Seconded by Commissioner Willjams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner W'~liams Aye Commissioner Woodruff Aye Commissioner Jones Aye ADDrove Community Develooment Block Grant oroiects for FY 2002/2003 for transmittal to Seminole County. Recommended by the Deputy City Manager/Acting Director of Community Development and the City Manager. Commissioner Williams moved to approve Community Development Block G-rant projects for FY 2002/2003 for transmittal to Seminole County as recommended. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Al~orove request to extend Excitement Entertainment, LLC Letter of Intent for an additional 90 days, to May 25, 2002, for "Excitement in Sanford 2003" hvdroolane raeina event to be held on Lake Monroe in May 2003. Recommended by the Director of Recreation and Parks and the City Manager. Commissioner Eckstein moved to approve an extension of the Excitement Entertainment, LLC Letter of Intent for an additional 90 days, to May 25, 2002, for "ExcRement in Sanford 2003" hydroplane racing event to be held on Lake Monroe in May 2003. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Anl~rove Master Plan and Preliminary Subdivision Plan for Seminole Trust Farms IV - Eastsate Site (Wa!-Mart Supercenter). located at 1601 Rinehart Road. based on consistency with the Planned Develooment Master Plan and Development Order 01-0037. Recommended with conditions by the Planning & Zoning Commission, the Director of Engineering & Planning, and the City Manager. Commissioner Eckstein moved to approve the Master Plan and Preliminary Subdivision Plan for Seminole Trust Farms IV - Eastgate Site (Wal-Mart Supercenter), located at 1601 RLnehart Road, as recommended with conditions by the 5D MINUTES REGULAR MEETING FEBRUARY 2S 02 City Commission, Sanford, Florida 20--- E00014148 Platruing & Zoning Corrmission. Seconded by Commissioner W'~liams and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner W'ffiiams Aye Commissioner Woodraft Aye Commissioner Jones Aye Adopt Resolution No. 1898 petitioninS Seminole County Public Schools to name an educational facility for former Superintendent Bud Layer. Recommended by the City Manager. Commissioner Eckstein moved to adopt Resolution No. 1898. Seconded by Commissioner W'filiams and carded by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner W'~liams Aye Commissioner Woodruff Aye Commissioner Jones Aye Add-on items. Information only. City Attornev's Report. City Cierk's Report. City Mana~er's Report. Citizen Participation. City Commissioners' Reports. Commissioner Woodruff moved to approve the draft of an agreement with, and payment of $20,000 to, the Downtown Business Association for a three-year lease of lighting installed by the Downtown Business Association on 1 ~ Street. The agreement and the payment would be contingent on the Downtown Business Association obtaining pertinent building owners' release signatures. Commissioner Woodmffthen withdrew the motion so that Sara Jacobson ofthe Downtown Business Association could address the Commission. Commissioner Eckstein moved to table the issue until the March 11, 2002 Work Sessiom Seconded by Commissioner Jones and carried by a vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner W'~liams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Woodruff asked if, by consensus, the Commission would ask staff to proceed with looking into a cost-sharing proposal for historic district lighting suggested by Steve Myers at 718 Oak Avenue, wherein the property owner would install a City-approved light in the City right-of-way on private property. The Commission concurred, and asked stuff to specifically investigate ownership, right-o f-way, and liability issues associated with such a measure. There being no further business, the meeting was adjourned at 8:15 p.m.