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031102 ws/rm min. MINUTES City Commission, Sanford, Florida WORK SESSION MARCH 11 2007- E00014148 The City Commission of the City of Sanford, Florida, met in Work Session on Monday, March 11, 2002, at 4:00 P.M. in the City Manager' s Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Brady Lessard Commissioner Whitey Eckstein Commissioner Art Woodruff City Manager Anthony VanDerworp City Clerk Janet R. Dougherty Absent: Commissioner Velma W'ffiiams (present at 4:03) Commissioner Randy Jones (present at 4:03) City Attorney W'~liam L. Colbert The Chairman called the meet'rag to order. Employee of the Month Award for March 2002. Mayor Lessard presented Alice Bowers with the Employee of the Month Award for March 2002. Interview of prospective Board appointees. Historic Preservation Board. Denny Cn'bbs and Rey Sylvester were interviewed for the current Board vacancies. [Commissioners W'dliams and Jones present during the interview of Ms. Gibbs.] [Commissioner W'~liams briefly left the meeting and returned during the interview of Ms. Gibbs.] Sanford Housing Authority. Ross Parker Bieling was interviewed for the current Board vacancy. Presentation by Seminole County Youth Commission. Wayne Weinberg and Tim Giannoni, Seminole County Youth Commission Board Members, provided an overview of the Seminole County Youth Commission. Mr. Giannoni distributed and reviewed the Mission Statement and current projects. Presentation regarding Sanford Heritage Festival Carey Ferrell, Sanford Heritage Festival Chairman, distributed and reviewed information regarding the Sanford Heritage Festival scheduled for November 2002. Conference Center/Interioeal Agreement. This item will be discussed at tonight's Regular Meeting. First Ouarter Financial Report. Donna Watt, Finance Director, presented the First Quarter Financial Report for the period ending December 31, 2001. Risk Management Report/Safety Policy. Kevin Smith, Deputy Finance Director, and Fred Fosson, Risk Manager, presented and discussed the Risk Management Report and Safety Policy. Purchasing Policy. Finance Director Donna Watt presented an overview of the Purchasing Policy. First Street lighting. The Commission discussed options regarding downtown street lighting, including purchasing the electrical system from the Downtown Business Association for $25,000, contingent upon the DBA obtaining a permanent easement from each property owner in the name of the City. The easement would provide for continued use of the buildings by the City as a platform for the elec~ical system and for placement of a lighting systera~ MINUTES City Commission, Sanford, Horida WORK SESSION MARCH 11 20 E00014148 Regular Agenda items, Add-on items. and other items. Add-on item. 1. Approve Sanford Main Street' s request to waive all fees except damage/cleanup deposit in the amount of $363.00, associated with the "St. Patrick's Day Celebration" on March 16, 2002. Mayor's briefing. City Manager's briefing. There being no further business, the meeting was adjourned. Mayor Attest: City Clerk cp MINUTES REGULAR MEETING MARCH 11 City Commission, Sanford, Florida 20. ~o0om4s The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, March 11, 2002, at 7:00 P.M., in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Brady Lessard Commissioner Whitey Eckstein Commissioner Velma H. Willjams Commissioner Randy Jones Commissioner Art Woodruff City Attomey William L. Colbert City Manager Anthony VanDerworp City Clerk Janet R. Dougherty The Chairman called the meeting to order. Approval of Minutes. Commissioner Jones moved to approve the Minutes of February 25, 2002 Work Session, Special Joint Meeting, and Regular Meetings. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Consent Agenda. Commissioner Williams moved on the Consent Agenda as follows: Approve Change Order #2 from Amick Construction for five items required for St. Johns Parkway Phase I, in the amount of $33,062.86, funded from the 1st Generation One Cent Sales Tax; Approve Amendment #59 with CPH Engineering for Engineering/Inspection Services during construction of St. Johns Parkway Pliase III (from Rinehart Road to Upsala Road), in the amotmt of $230,445 ($220,385 funded from the 1st Generation One Cent Sales Tax; $10,060 funded from the Utility Department); Approve request for "Seize the Day Picnic" special event to be held on private property on First Baptist Church parking lot across the street from church at 519 Park Avenue on March 17, 2002, from 6:00 A.M. to 4:00 P.M.; Approve request for "Salute to Freedom Century Bike Ride" special event to be held on City property (Ft. Mellon Park and city streets), from 6:00 A.M. to 3:00 P.M., December 1, 2002; approve street closure request of Seminole Boulevard from Sanford Avenue to San Juan Avenue, from 6:00 A.M. to 3:00 P.M.; and approve request to close streets as bicyclists travel through town; the Sanford Police Department and Seminole County Sheriff's Department will monitor all street closures; Adopt Safety Policy; and Adopt Purchasing Policy. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearing and second reading and adoption of Ordinance No. 3695 to annex .96+/- acres of property lying between Blaine Street and Harrison Street and between Dixie Way and Roosevelt Avenue (1451 Dixie Way); Thomas H. Watson, Jr. and Shellie A. Watson, owners. Recommended by the City Manager. Ad published February 27 and March 6, 2002. Commissioner Jones moved to adopt Ordinance No. 3695. Seconded by Commissioner Willjams and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Jones Aye Commissioner Woodruff Aye. MINUTES 5' City Commission, Sanford, Floriad~EGULARMEETING MARCH 11 20.02_ Public hearing and second reading and adoption of Ordinance No. 3696 to annex .44+/- acres of property lying between Santa Barbin Drive and Florida Street and between Marshall Avenue extended southerly and El Capitan Drive (2620 El Capitan Drive); Kathleen Bowe, owner. Recommended by the City Manager. Ad published February 27 and March 6, 2002. Commissioner Jones moved to adopt Ordinance No. 3696. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearing and tirst reading of Ordinance No. 3699 to vacate that certain 10' utility and drainage easement lying between Coastline Road and Challenger Court and between Maritime Drive and Central Park Drive. effective upon issuance of the Certificate of Occupancy for the proposed building; Von Plourde, applicant. Recommended by the Development Review Team, Director of Engineering & Planning, and the City Manager. Ad published February 24, 2002; owner notified February 22, 2002; property posted February 25, 2002. Con.iissioner Jones moved on the first reading of Ordinance No. 3699. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willtams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearinI and first readinl of Ordinance No. 3700 to amend the Future Land Use Map of the Future Land Use Plan Element of the Comprehensive Plan. and change the designation of 6.60+/- acres of property lying between Bush Boulevard and Flwy. 17-92 and between ttwy. 17-92 and College Road (Seminole County Judicial Center, 101 Bush Boulevard) from MDR-I$, Medium Density Residential-15, to GC, General Commercial; Seminole County Board of Commissioners, owner; Jamie Croteau, Director, Seminole County Administrative Services, applicant; Hugh W. Harling, Jr., representative. Recommended by the Planning and Zoning Commission, the Director of Engineering and Planning, and the City Manager. Ad published February 10, 2002. Commissioner Jones moved on the first reading of Ordinance No. 3700. Seconded by Commissioner Eckstein and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearing and tint reading of Ordinance No. 3701 to rezone 6.60+/- acres of property lying between Bush Boulevard and Hwy. 17-92 and between Hwy. 17-92 and College Road (Seminole County Judicial Center. 101 Bush Boulevard) from MR-2, MuRiple Family Residential to GC-2. General Commercial; Seminole County Board of Commissioners, owner; Jamie Croteau, Director, Seminole County Administrative Services, applicant; Hugh W. Harling, Jr., representative. Reconcanended by the Planning and Zoning Commission, the Director of Engineering and Planning, and the City Manager. Ad published February 10, 2002. MINUTES REGULAR MEETING MARCH 11 ~ 2,_ City Commission, Sanford, Florida 20 Commissioner Jones moved on the first reading of Ordinance No. 3701. Seconded by Commissioner Williams ~T and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye __ Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Board appointments. Commissioner Jones moved to appoint Denny Gibbs and Rey Sylvester to the Historic Preservation Board. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Commissioner Williams moved to appoint Ross Parker Bieling to the Sanford Housing Authority Board. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eekstein Aye Commissioner Willjams Aye Commissioner Jones Aye Commissioner Woodraft Aye Condemnation Status Report. Commissioner Eckstein moved to approve a sixty (60) day extension for Condemnation Report No. 02-02, 419- ' 423 E. 4th Street, Ruth Allen and Theodore Johnson, owners. Seconded by Commissioner Willjams [Commissioner Jones lel~ the meeting] and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodraft Aye Commissioner Eckstcin moved to approve a four (4) month extension for Condemnation Report No. 02-03, 518 Cypress Avenue, Herbert and Morgan Frison, owners. Seconded by Commissioner Woodruff and carried by vote of the \. Commission as follows: Mayor-Commissioner Lessard Aye , Commissioner Eckstein Aye ,',, \, Commissioner Willjams Aye Commissioner Woodruff Aye [Commissioner Jones returned to the meeting.] First reading of Ordinance No. 3697 to amend City Code regarding Special Events and Peddlers. Recomxnended by the Director of Engineering & Planning and the City Manager. Commissioner Jones moved on the first reading of Ordinance No. 3697. Seconded by Commissioner Williams __ and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eekstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye MINUTES ' 1 city Commission, Sanford, Florida REGULAR MEETING MARCH 11 20.(~' First reading of Ordinance No. 3698 amending the Personnel Rules and Regulations. adding a policy regarding tobacco abstention for General Employee applicants/new hires. Recommended by the Human Resources Director and the City Manager. At~er discussion, Commissioner Willlares moved to table the first reading of Ordinance No. 3698. Seconded by Commissioner Eckstein andx;ar~d by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willlares Aye Commissioner Jones Aye Commissioner Woodruff Aye First reading of Ordinance No. 3702 amending the Firefighters' Pension Plan. Recommended by the Finance Director and the City Manager. Commissioner Williams moved on the first reading of Ordinance No. 3702. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Willjams Aye Commissioner Jones Aye Commissioner Woodraft Aye Adopt Resolution No. 1898 accepting construction and future maintenance and attendant costs associated with Phase I of St. Johns Parkway running from Smith Canal to Meisch Road. Recommended by the Director of Engineering & Planning and the City Manager. Commissioner Eckstein moved to adopt Resolution No. 1898. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Adopt R~esohtion No. 1899 amending the Classification and Pay Plan to add one (1) Community Service Officer position to the Police Department Uniform Division. Recommended by the Human Resources Director, Police Chief, and the City Commission~ Wo0druffmoved t9 adopt Resq~ution No. 1899. Seconded by Commissioner Willjams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Approve Historic Buildings Incentive Grant for 213 E. 1st Street. Recommended by the Director of Engineering & Planning and the City Manager. , ~ !~ .~ Commissiglit~r Jones.moVed to approve the ~toric Bml~dings Inceptive Grat~t~or 213 E. 1 st Street. Second~, by G~mmissioner W.,~!iar~ and carried iby vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissione~r, Williams Aye MINUTES City Commission. Sanford. Florida REGULAR MEETING MARCH 11 20 E00014148 Commissioner Jones Aye Commissioner Woodruff Aye Authorize submittal of Residential Construction Mitigation Program Grant Application to the Department of Community Affairs. Recommended by the Deputy City Manager and the City Manager. Commissioner Willjams moved to authorize submittal of the Residential Construction Mitigation Program Grant Application to the Department of Community Affairs. Seconded by Commissioner Eckstein and carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Approve Conference Center Interlocal Agreement. Recommended by the City Manager. After discussion, Commissioner Eckstein moved to approve the Conference Center Interlocal Agreement. Seconded by Commissioner Witlianas. A~er further discussion, the motion was carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Decision regarding First Street Lighting Agreement with the Downtown Business Association. ARer discussion, Commissioner Eckstein moved to approve Option 2, purchase of the electrical system from the Downtown Business Association (DBA) in the amount of $25,000, subject to the DBA obtaining a permanent easement from each property owner in the name of the City; the easement would provide for continued use of the buildings by the City as a platform for the electrical system and for placement of a lighting system. Seconded by Commissioner Woodruff. At~er discussion, the motion failed to carry by vote of the Commission as follows: Mayor-Commissioner Lessard Nay Commissinncr Eckstein Aye Commissioner Wllliams Nay Commissioner Jones Nay Commissioner Woodruff Aye [Commissioner Eckstein left the meeting.] Approve Site Plan for Lowes Home Improvement located at 3780 Orlando Drive, Lot 3 - Live Oak Center. based on the plan meeting the Standards for Consideration and subject to conditions. Recommended by the Planning & Zoning Commission, Engineering & Planning Director, and the City Manager. [Commissioner Eckstein returned to the meeting.] [Mayor Lessard passed the gavel to Commissioner Eckstein and briefly left the meeting and returned. Commissioner Eckstein passed the gavel to Mayor Lessard.] ARer discussion, Commissioner Jones moved to approve the Site Plan for Lowes Home Improvement located at 3780 Orlando Drive as recommended, and to utilize traffic calming measures on Live Oak Boulevard.. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodraft Aye MINUTES City Commission, Sanford, Florida REGULAR MEETING MARCH 11 20 O Approve Final Plat for Lexington Park. a proposed 19 building medical office complex located at 301 Mangoustine Avenue. based on consistency with the approved Preliminary Subdivision Plan and compliance with State Statutes ,--. Chapter 177. Recommended by the Planning & Zoning C~mmission, Engineering & Planning Director, and the City Manager. Commissioner Eckstein moved to approve the Final Plat for Lexington Park. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye ,- Commissioner Willlares Aye : Commissioner Jones Aye Commissioner Woodruff Aye Add-on item. Approve Sanford Main Street's request to waive all fees except damageleleanup deposit in the amount of $363.00, associated with the "St. Pat~ck's Day Celebration" on March 16. 2002. Recommended by the Acting Director of Recreation & Parks and the City Manager. Commissioner Jones moved to approve Sanford Main Street' s request to waive all fees except damage/cleanup deposit in the amount of $363.00, associated with the "St. Patrick's Day Celebration" on March 16, 2002. Seconded by Commissioner Willjams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner XV'~liams Aye · --- Commissioner Jones Aye Commissioner Woodruff Aye Information only. City Attorney's Report. City Clerk's Report. City Manager's Report. Citizen Participation. City Commissioners' Reports. There being no further business, the meeting was adjourned. Mayor Attest: