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032403 ws/rm min. The City Commission of the City of Sanford, Florida met in Work Session on Monday, March 24, 2003, at 4:00 P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Brady Lessard Commissioner Velma Williams Commissioner Randy Jones Commissioner Art Woodruff Interim City Manager Roger Dixon City Clerk Janet Dougherty Absem: Commissioner Whitey Eckstein City Attorney William L. Colbert The Chairman called the meeting to order at 4:09 P.M. 9uarterl¥ report: Central Florida Sports Commission~ Brent Nelson, Director of Events for the Central Florida Sports Commission, made a brief presentation and gave a brief overview of future and potential events to be held in Sanford, as well as event bids planned by the Sports Commission. Doug Barclay, Seminole County Marketing Manager, distributed a documem emitled "City of Sanford Quarterly Report," dated March 24, 2003. Discussion re: lnteriocal A reement for Public School Facili Plannin with Seminole Coun and Seminole Coun School Board. Dianne L. Kramer, Deputy Superintendent of Operations for Seminole County Public Schools, provided a brief overview of the agreement and its purpose. [Commissioner Jones briefly left the meeting.] E-GIP Awards. Interim City Manager Roger Dixon gave a brief overview of each grant award and its associated E-GIP award. [Commissioner Jones returned to the meeting during discussion of this item.] City Hall Security Measures~ Imerim City Manager Roger Dixon and Sanford Police Chief Brian Tooley briefed the Commission on new security measures in place and those planned at City Hall to comply with the National Security and Homeland Security recommendations for Threat Level Orange. The Commission concurred that two police officers, rather than a police officer and a City staff member, should be used for the purpose of City Hall security, and that the policy would begin tomorrow (March 25, 2003). [Mayor Lessard briefly left the meeting during this discussion.] Chief Tooley further recommended that a chain-link fence be installed to force persons to enter City Hall through only one exterior door. [Mayor Lessard returned to the meeting.] Mayor Lessard advised that the property owner for Regnlar Item No. 2 at tonight's meeting had requested a cominuance of the item. Interview for Waterfront Master Plan Steering{ Committee~ Mayor Lcssard distributed a letter he had received from Mr. Ron Fraser earlier today regarding Mr. Fraser's interest in being appointed to the Waterfront Master Plan Steering Committee. Mr. Fraser was present and was interviewed by the Commission for the board's currem vacancy. Discussion re: selection process for the position of City Manager. Human Resources Director Joe Denaro gave an overview of the options available for the selection process for the position of City Manager and explained his recommendation to the Commission. Mayor Lessard conveyed Commissioner Eckstein's request that Commissioner-Elect Hipes take the lead for District 4 in this process, and Commissioner-Elect Hipes agreed. The Commission requested that Mx. Denaro provide information at the nex~ meeting on how Community Involvement could be combined with the Range Riders. Tourist Development Council Appointment. Commissioner Woodruff advised that CALNO had raised the issue of its Tourist Development Council appointment at its meeting in December or January and asked for Commission direction regarding the appointment. Special Meeting ARenda Distribution. City Clerk Janet R. Dougherty distributed the agenda for the Tuesday, April 8, 2003 City Commission Special Meeting to the Commission. [Commissioner Jones briefly lef~ the meeting during this item.] Announcement of April 3~ 2003 Meeting. Chief Tooley announced that the Mayor, the Interim City Manager, the Fire Chief~ himself, and others would be meeting for an informational gathering in Winter Park to learn more about the Winter Park Public Safety Complex, which is now approximately 90% complete and is similar in design to what Sanford would need for a Public Safety Complex design. [Commissioner Jones returned to the meeting during this announcement.] There being no further business, the meeting was adjourned at 5:58 P.M. Attest: Mayor City Clerk rc The City Commission of the City of Sanford, Florida met in Regular Meeting on Monday, March 24, 2003, at 7:00 P.M. in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor-Commissioner Brady Lessard Commissioner Whitey Eckstein Commissioner Velma H. Williams Commissioner Randy Jones Commissioner Art Woodruff City Attorney William L. Colbert Interim City Manager Roger S. Dixon City Clerk Janet Dougherty The Chairman called the meeting to order at 7:02 P.M. A rnvalofMinntesofWorkSessionnndR ularMeetin of Februa 24 2003. S ialMeetin of Febrnn 27 2003. _Work Session and Regnlnr Meeting ofMurcb 10~ 2003. Recommended by the City Clerk and the Interim City Manager. Commissioner Jones moved to approve the Minutes of the Work Session and Regular Meeting of February 24, 2003; Special Meeting of February 27, 2003; and Work Session and Regular Meeting of March 10, 2003. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Consent Agenda: (1) Aoorove payments made during February, 2003; (2) Aoorove payment of Ci,ty Attorney';: _Statement for the month of Febrnar¥ 2003; (3) Aoprove purchase of thirteen (13) Point Blank~ Spider Level~ Ent ,fy in the amount of $17~643.60; (4) Aoprove award of bid for fencing at the Historic Sanford Memorial Stadium to Fence Company in the amount of $40~844.66; (5) Aoprove CPH En.oineers Amendment 71 for engineerine servi¢~ durine construction of the water llne extension on Roosevelt Avenue and 19th Street in an amount not to exceed _$18,105: (6) Award Roosevelt Avenue/19th Street Water Main Extension bid to Ha~en Construction at a cost of .$156~789.10; (7) Aoprove oavment for additional services required by Herbert Halback~ Inc. for processin~ FDOI .,Beautification Grants in the amount of $18~635; (8) Aoorove request for "4th Annual Spring Fest - Earthday' event .to be held on City/public nroperty (George Touhy Park and SCPS Student Museum) April 12~ 2003; approve a ten (10) hour street closures request from 6:00 A.M. to 4:00 P.M. Saturday~ April 12~ 2003 (street to be closed is 7th Street Elm Avenue to Myrtle Avenue); (9) Aoorove request for "LAn New Year Picnic Party," event to be held on priva:c property (2381 Narcissus Avenue) on April 26-27~ 2003~ from 9:00 A.M. to 7:00 P.M. (event is a total of 20 hours); apt)rove request to sell and serve alcoholic beverages and food outside during event with proper supervision by th, Sanford Police Department; (10) Deny request for event fee waiver; approve request for "Elka Parade" event to be on City property and streets (Ft. Mellon Park) from 11:00 A.M. to 12:00 P.M. Satarday~ May 17~ 2003 (event is a total of 1 hour); approve request for street closure on the above :--.¢ationed dn!e from 10:00 A.M. to 1:00 P.M. (the street _be closed is 1st Street from Oak Avenue to San Juan and Oak Avenue from 1st to Fulton Avenue); (11) Ant)roy, aceeotance of $25,000 grant under EGIP for Local Communi ,ty Initiatives Promoting Physical Activi ,ty for Adults 50+; (12) At)prove t)rnoosed ageressive driving erant application under EGIP. Recommended by the Interim City Mana_oei,. Mayor Lcssard asked that Consent Item No. 10 be pulled for consideration at the April 14, 2003 meeting at the request of the applicant. Interim City Manager Roger Dixon recommended that Consent Item No. 9 be amended to add a police officer for coverage of the event (for a total of two police officers) due to concerned citizens' calls. Mayor Lcssard clarified that the EGIP award under Consent Item No. 12 would equal three percent (3%) of the net amount of the grant. Commissioner Jones moved to approve Consent Items 1 through 8 and 11, and Consent Items 9 and 12 as amended and clarified. Seconded by Commissioner Woodruffand carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Second readinR and adontion of Ordinnnce No. 3775 to vacate a fifty (50) foot wide east-west i-~M-of-way and adjoininT, eiRht (8) foot alleys and a fourt_~_~ (14) foot wide north-south alle~, bane between Magnolia Avenue and Palmett,, Avenue and between East 14th Street and East 15th Street, with conditions; Gracious A~e Inc., Ci.ty of Sanford, owners Ad published March 12, 2003. Recommended by thc Interim City Manager. [Mayor Lessard passed thc gavel to Vice Mayor-Commissioner Eckstein and lett thc meeting during this item.] Commissioner Jones moved to adopt Ordinance No. 3775. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Commissioner Eckstein Commissioner Williams Commissioner Woodruff Commissioner Jones Aye Aye Nay Aye ..Second reading and adoption of Ordlnnnee No. 3777 to w~'_n_!e that certain fourteen (14) foot wide nort~-~outh alley, am! .that certain fourteen (14) foot wide east-west alley lvine between Commercial Street and 1st Street and between Laurel Avenue and U.S. Hwy.. 17-92. (Re: Eckerd Drug Stow, an urban infill redevelopment nroiect located at 550 W. 1~! Street.) The Capstone Gmup~ owneR Meredith A. Harper~ Shutts & Bowen LLP, applicant. Ad published March 12, 2003. Recommended by the Interim City IVlanager. Commissioner Williams moved to adopt Ordinance No. 3777. Seconded by Commissioner Woodmffand carried by vote of the Commission as follows: Commissioner Eckstein Commissioner Williams Commissioner Woodruff Commissioner Jones Aye Aye Aye Aye [Mayor Lessard returned to the meeting following this vote and Vice Mayor-Commissioner Eckstein returned the gavel.] Second reading and adonfion of Ordinanee No. 3778 to amend Ci,W Code, Chaoter 9, Dertainlng tO Fire Prevention ~.: Safe ,ry. Recommended by the Imerim City Manager. Commissioner Eckstein moved to table the second reading and adoption of ordinance No. 3778. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye First reading of Ordinance No. 3779 to rezone 8.577 acres of property iyine between Narcissus Avenue and West S.R 46 and between Rand Yard Road and N. Kennel Road (3290 W. 1st Street) to PD, Planned Development; Fred C. Hudson, HI, and Catherine J. Hudson, Trustees, owners; Mitch Collins~ P.E., Inc., aoolieent. Ad published February, 23, 2003. Recommended by thc Planning & Zoning Commission, Director of Planning & Community Development, and the Interim City Manager, subject to conditions and stipulations of Development Order No. 03-0002. Commissioner Jones moved on the first reading of Ordinance No. 3779. Seconded by Commissioner W'flliams and carried by vote oftbe Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Boards: a ointments. ~Cemetery Advisory Con~min~. CoiiaiKssioner Willi~ras moved to reappoint Cobbin A. McGee to the Cemetery Advisory Committee. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Comn~sioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye [Mayor Lessard passed the gavel to Vice Mayor-Commissioner Eckstein following this vote.] Waterfront Master Plan Steering Comminee. Commissioner Woodruff moved to appoint Ron Fraser to the Waterfi'ont Master Plan Steering Committee. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Approve oreliminary subdivision plan for the Pemberton (FRS) Industrial Subdivision, located at 700 North White Cedar Road, with conditions, bn~d_ on consistency with RI-I (Resh-lcted Industrial) zonine standards and approve Development Order 03-0010. Recommended by the Planning & Zoning Conun~ssion, the Director of Planning & Community Development, and the Interim City Manager. Mayor Lessard reiterated that the property owner had requested this item be continued until the April 14, 2003 Regular Meeting. Commissioner W'flliams moved to continue to April 14, 2003, the approval of the preliminary subdivision plan for the Pemberton (FRS) Industrial Subdivision, located at 700 North White Cedar Road, with conditions, based on consistency with RI- 1 (Restricted Industrial) zoning standards and the approval of Development Order 03-0010. Seconded by Commissioner Jones and carried by vote oftbe Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye A rove Interloeal A reement for Public School Facili Plannin . Recomn~nded by the Director of P/auning & Community Developmem and the Interim City Manager. Commissioner Jones moved to approve the Interlocai Agreement for Public School Facility Planning. Seconded by Commissioner Wi/liams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Ado t Resolution No. 1929 authorizin submission oftrans ortation enhancement ro'eets to Metro lan Orlando and the Florida De artment of Trans rtation for the construction of sidewalks on C.R. 46A from U,S. 17/92 to Old Lake Ma Road and on Persimmon Avenue from S.R. 46 to Southwest Road. RecoJ~a~ended by the Director of Planning & Community Development and the Interim City Manager. Commissioner Jones moved to adopt Resolution No. 1929. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye .Adopt Resolution No. 1930 in support of United States Troo.nq Recommended by the Mayor. Commissioner Williams moved to adopt Resolution No. 1930. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Information. Citizen Partici ation. With respect to the City peddler's license issued to Victory Deliverance Cemer, Inc., for hot fish sandwich sales at Celery Avenue and Hickory Avenue, Mayor-Commissioner Lessard moved to approve a waiver of the two-hour rule applicable to peddler's licenses, and to permit sales on Friday and Saturday through June 15, 2003, with the right of the Commission to rescind these provisions and with the condition that everything else he in compliance with the City. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Eckstein Aye Commissioner Williaras Aye Commissioner Woodruff Aye Commissioner Jones Aye City Commissioners' Reporta Commissioner Woodruff suggested that the Commission schedule a Joint Work Session with the Sanford Community Redevelopment Agency, at the Agency's request, to discuss the proposed 1 ~ Street redesign and improvements on April 14, 2003. The Commission concurred. Mayor Lessard requested the Commission's concurrence on sending two differem letters out with City utility bi/is: ( I ) a letter that would provide an update on the referendum, tb~anking the citizens for participating, and advising where the City stood with respect to the selection o£ a new City Manager, and (2) a letter providing information regarding resident discounts on family memberships at the zoo. There was no objection. Mayor Lessard presented Commissioner Eckstein with a cake and thanked him for his 16 years o£ service as a City Commissioner. There being no further business, the meeting was adjourned at 7:44 P.M. Attest: Mayor City Clerk