042803 ws/rm min. The City Commission of the City of Sanford, Florida met in Work Session on Monday, April 28, 2003, at
4:00 P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor-Commissioner Brady Lessard
Commissioner Kevin Hipes
Commissioner Velma Williams
Commissioner Randy Jones
Commissioner Art Woodruff
Interim City Manager Roger Dixon
City Clerk Janet Dougherty
Absent: City Attorney William L. Colbert
The Chairman called the meeting to order at 4:07 P.M.
Presentation to Employee of the Month for April 2003.
Mayor Lessard presented Cedric Coleman with the Employee of the Month award for April 2003.
Presentation re: LaserFiche options.
Donny Barstow, Document Imaging Representative for Municipal Code Corporation, gave a brief overview
of the current document imaging system in place and proposed LaserFiche software upgrades. Commissioner Williams
requested that all Department Heads see a LaserFicbe demonstration before software upgrades are purchased.
Presentation by St. Johns River Water Management District.
Nancy Christman, Intergovernmental Coordinator, and Catherine Walker, Governing Board Member for the
District, distributed an informational packet and presented checks in the amounts of $24,100, $39,960, and $60,040 to
Mayor Lessard from the St. Johns River Water Management District.
Discussion re: outsourcing mowing services for Parks & Grounds Operations.
Mike Kirby, Recreation & Parks Director, and Marc Hultin, Parks & Grounds Maintenance Project Manager,
distributed an information sheet and gave a brief overview of the outsourcing plan.
Announcement regarding Historic Sanford Memorial Stadium.
Mr. Kirby announced that tonight was the start of 6A District Baseball at the Stadium.
Update re: Public Safety. complex.
Police Chief Brian Tooley gave a brief informational overview of the recent trip that the Mayor,
Commissioner Williams, himself, and community members recently took to the Winter Park Public Safety Building, and
outlined the parallels between the Winter Park facility and the proposed facility in Sanford.
Brief overview of Ci.ty Manager applieations/discnssion re: development of San ford City. Manager profile.
Human Resources Director Joe Denaro gave a brief overview of applications received to date for the City
Manager position, and solicited input from the Commission on priorities for applicant review by the City Manager Selection
Advisory Committee.
Discussion of Regular Al~enda items~ Add-on items~ and other items.
Interim City Manager Dixon noted that the Pemberton Subdivision item had been removed at the applicant's
request. He said that the recommendation for Consent Item No. 14 should read "approve funding/waiving fees for this
event" rather than "provide direction regarding funding~waiving fees for this event." He also noted that Regular Item No.
5, which reads "consider a right-of-way use agreement" should read "approve a right-of-way use agreement."
Interim City Manager Dixon announced that the Magnolia Club Subdivision item (Public Hearing Items No.
2.A. and 2.B.) is recommended to be tabled tonight in order to give the Commission the opportunity to review pertinent
documentation related to the item.
Interim City Manager Dixon requested consensus fi.om the Commission regarding participation in the
"Excellence in Seminole" brochure for a full page ad. Mayor Lessard proposed the purchase of a one-page ad, with the cost
not to exceed $1,200. There was no objection fi.om the Commission.
There being no further business, the meeting was adjourned at 5:38 P.M.
Attest:
Mayor
City Clerk
r~
The City Conunission of the City of Sanford, Florida met in Re~fiar Meeting on Monday, April 28, 2003, at 7:00
P.M. in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor-Commissioner Brady Lessard
Commissioner Kevin Hipes
Commissioner Velma H. Williams
Commissioner Randy Jones
Commissioner Art Woodruff
City Attorney William L. Colbert
Interim City Manager Roger S. Dixon
City Clerk Janet Dougherty
The Chairman called the meeting to order at 6:58 P.M.
Proclamation recognizing April 27 throullh May 3~ 2003 as Municipal Clerks' Weel~.
Mayor Lessard presented a proclamation recognizing April 27 through May 3, 2003 as Municipal Clerks' Week
to Janet Dougherty, City Clerk.
Presentation by Mr. Lowman Oliver of the Original Central Florida Fish and Bass Club.
Mr. Lowman Oliver presented framed certificates of appreciation to Marc Hultin, Parks & Grounds Maintenance
Project Manager; RT Hillery, Marketing & Events Manager; Roger Dixon, Interim City Manager; Commissioner W'flliams and
the Front Porch organization; and to Mayor Lessard, for each of their efforts and support during the club's Dr. Martin Luther
King Jr. Weekend fishing tournament.
Public Hearings.
Re: 25.458+ acres of property .lying between East 1,ake Ma~. Boulevard and Pine Way and between Mellonville Aveu:~A
extended southerly and Andrews Road (595 Andrews Road) (Ma~.nolia Park PDT Phase 11); Kenneth A. Burke~ Rebev,.o
F. Burke~ Deborah C. Neukam~ Mary. K. Mixon~ Jessica S. Middlema.q~ Patricia B. Vn~.anlIo~ et aL1 owners; Berry, J.
Walker~ applicant/authorized agent. This item was continued at the March 10, 2003 Regular Meeting.
First reading of Ordinance No. 3760, to annex the property. The Director of Planning & Community
Development and the Interim City Manager recommend tabling this item to the May 12, 2003 meeting.
First reading of Ordinance No. 3761, to rezone the property_ from AG, Agriculture to PD, planned Development
Ad published October 27, 2002. The Director of Planning & Community Development and the Interim City Manager
recommend tabling this item to the May 12, 2003 meeting.
Commissioner Jones moved to table the first reading of Ordinances No. 3760 and 3761 to the May 12, 2003,
with the second reading of the ordinances scheduled for May 27, 2003. Seconded by Commissioner Williams and carded by
vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Hipes Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Nay
Reconsider the action taken by the Commission on April 14~ 2003 to allow (require) cross ~cee~ between the Baker's
Crossing and Magnolia Park single family residential subdivisions,
Commissioner Jones moved to reconsider the action taken by the Commission on April 14, 2003 to allow cross
access between the Baker's Crossing and Magnolia Park single family residential subdivisions. Seconded by Commissioner
Williams and carried by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Pipes Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Commissioner Jones moved to rescind the cross access requirement between Baker's Crossing and Magnolia
Park. Seconded by Commissioner Williams and carried by vote of the Commission as follows:
Approval of Minutes.
Mayor-Commissioner Lessard Aye
Commissioner Pipes Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Special Meeting of April 8, 2003; Joint Work Session with the Communi .ty Redevelopment Agency, Work Session, and
Regular Meetings of April 14, 2003. Recommended by the City Clerk and the Interim City Manager.
Commissioner Williams moved to approve the minutes oftbe Special Meeting of April 8, 2003; and the Joint
Work Session with the Community Redevelopment Agency, Work Session and Regular Meetings of April 14, 2003. Seconded
by Commissioner Jones and carried by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Pipes Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Consent Agenda: {1) Approve payments made during March 2003; (2) Approve payment of Ci~. Attorney's Statement
for the month of Mareh 2003; (3) Approve donation of a small parcel along with drainage easement to Seminolo County
for the extension of East Lake Mary. Boulevard; (4) Approve three agreements with AutoNation to use rcelalmed water
to aid in the groundwater aquifer recharge at their three dealerships on Rinehart Road; (5) Approve CPH En~inecrs
Amendment 54B for continuing engineering services in connection to renewal of the City. of Sanford's Consumptive Use
Permit from the St. Johns River Water Management District; (6) Approve workers compensation settlement with
William Mobley in the amount of $14,000 inclusive of attorney's fees; (7) Approve first amendment to Fiber Optic
Communication Network Interlocal Agreement; (8) Renew agreement with sole source Clarke Environmental Mosquito
Management~ Inc. for aerial midge and mosquito spraying; (9) Authorize staffto execute refinancing of the Ci .ty's Serim
1992 and Series 1993 Water & Sewer Revenue Bonds; (10) Approve Change Order ~02 from Michael IL Cooper Const.
Co. in the amount of $34~901.23 to be paid from project funds; (11) Final acceptance of the A.A. "Mac" McCianahan
Memorial Fire Station, #2, located at 300 E. Airport Boulevard; (12) Approve Iow bid for outsourcing landscape
maintenance; (13) Approve CRA FY 02/03 budget amendment from April 2, 2003 CRA meeting, and authorize stuff
to create necessary, accounts to implement request; (14) Approve request for "Memorial Day Parade & Ceremony" to
be held on public property. (1st Street to Park Avenue and Memorial Park, 400 North Park Avenue) on May 26~ 2003
from 9:30 a.m. to 12:30 p.m.; approve request for three-hour street closures from 9:30 a.m. to 12:30 p.m., Monday, May
26 (streets to be closed are 1st Street from Sanford Avenue to Park Avenue and Park Avenue to Seminole Boulevard);
provide direction regarding funding/waiving fees for this event at a total cost of $1,863.94 (overtime and out of pocket
funds were not budgeted for this event). Event sponsored by the Seminole Area Veterans Council, American Legion~
and the Ci.ty of Sanford. The Interim City Manager recomn~nds approval of the consent agenda in its entirety, including the
approval of waiving fees for Consent Item No. 14.
Commissioner Jones moved to approve Consent Items 1 through 13, and Item 14, as amended. Seconded by
Commissioner Williams and carded by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Hipes Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Public Hearings (continued).
Develop Ci.ty of Sanford Ci.ty Manager profile to be used as criteria by the Citizen's Advisory Committee during their
screening and evaluation process of the Ci.ty Manager applicants' r~sum~s. Ad published April 20, 2003. Recommended
by the Human Resources Manager and the Interim City Manager.
Citizens and each Commissioner were given the opportunity to provide input regarding the profile to he used by
the Citizen's Advisory Committee during the screening process of City Manager applicants, and the Committee nominees were
given the opportunity to cot~uent or ask questions of the Coat,fission. Commissioner Williams stated that consensus had been
reached indicating that the Committee should narrow the field to ten candidates, without rank, for submission to the Commission,
and Commissioner Woodruff requested that the Committee provide the Commission a matrix showing key attributes of each
candidate.
Second reading and adoption of Ordinance No. 3780 to rezone 3:t: acres of property..lying between East Airport
Boulevard and Cornwall Road and between Melionville Avenue and Sanora Boulevard from AG~ Agriculture, to SR-1A~
Single Fami .iy Residential (3310 Melionville Avenue) (Vintage Oaks)~ and approve Development Order No. 03-0020~
Daniel BeatW., Matthew G. DeBoard, and L. Keith Pangle, owners. Ad published April 16, 2003. Recommended by the
Interim City Manager.
Commissioner Woodruff`moved to adopt Ordinance No. 3780 and to approve Development Order No. 03-0020.
Seconded by Commissioner Williams and carried by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Hipes Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff` Aye
First reading of Ordinance No. 3781 to amend the Future Land Use Element, the Transportation Element, and the
Recreation and Open Space Element of the Comprehensive Plan and the Future Land Use Plan Map of the
Comprehensive Plan for 311.5 acres of Public/Semipublic land and 243.72 acres oflndustrial Hith Intensi .ty land. Ad
published April 20, 2003. Recommended by the Director of Planning & Community Development and the Interim City Manager.
[Mayor Lessard briefly left and returned to the meeting during discussion of this item.] Commissioner Williams
moved on the first reading of Ordinance No. 3781, to include the addendum to add 4.7 acre NAS Sanford Memorial Park to
the Parks, Recreation, Open Space future land use designation. Seconded by Commissioner Hipes. The motion was
subsequently withdrawn by the maker.
Commissioner Williams again moved on the first reading of Ordinance No. 3781, to include the addendum to add
4.7 acre NAS Sanford Memorial Park to the Parks, Recreation, Open Space future land use designation. Seconded by
Commissioner Hipes and carried by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Hipes Aye
Commissioner Will'mms Aye
Commissioner Jones Aye
Commissioner Woodruff Nay
Regular items.
Boards: reappointment/appointment~ recommendation.
Sanford Housing Authority_ Board of Commissioners. Commissioner Williams moved to reappoint Eartha Melton
to the Sanford Housing Authority Board of Commissioners. Seconded by Commissioner Jones and carried by vote of the
Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Hipes Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Seminole County Community Service Block Grant Board. Commissioner Will'mms moved to recommend
Commissioner Kevin Hipes to the Seminole County Board of County Cm~tfissioners for appointment to the Seminole County
Community Service Block Grant Board. Seconded by Commissioner Jones and carded by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Hipes Aye
Commissioner W'flliams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Deny the request to amend the approved Live Oak Center Preliminary. Subdivision Plan (3768 - 3780 Orlando Drive)
to establish a right-in/ritht-out driveway onto U.S. Highway 17-92 between Lot I and Lot 2~ based on prior approval
stipulation of the Planning & Zoning Commission and the City Commission~ consistency, with Comprehensive Plan LOS
"F'~ and Seminole County crash data. The Planning & Zoning Commission, the Director of Planning & Community
Development, and the Imerim City Manager recommend denial of the request.
Commissioner Jones moved to approve the request to amend the approved Live Oak Center Preliminary
Subdivision Plan (3768 - 3780 Orlando Drive) to establish a right-in/right-out driveway onto U.S. Highway 17-92 between Lot
I and Lot 2, subject to the rear of either Lot 1 or Lot 2 being offset. Seconded by Commissioner Hipes and carried by vote of
the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Hipes Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Adopt Resolution No. 1931 to accept the sewer lift station that will serve the Celery. Lakes Subdivision and to send
notification to Seminole Coun ,ty to diseharge any liens for taxes upon lands conveyed to the Ci ,ry. Recommended by the
Director of Utilities and the Interim City Manager.
Commissioner Williams moved to adopt Resolution No. 1931, amending paragraph I to read "a lift station"
rather than "a list station." Seconded by Commissioner Jones and carded by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Hipes Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Adopt Resolution No. 1932 to establish a CiW. Manager Selection Advisory. Committee and appoint member~.
Recommended by the Director of Human Resources and the Interim City Manager.
Commissioner Jones moved to adopt Resolution No. 1932, amending Section 3 to mad "within thirty 00) days"
rather than "within sixty (60) days." Seconded by Commissioner Williams and carried by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Hipes Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Consider a Right-of-Way Use Agreement to allow the property, owner at 1702 Magnolia Avenue to use and maintain
the existing improvements within the adjacent 10-foot alley. The Director of Planning & Community Development and the
Imerim City Manager recommend approval.
Commissioner Jones moved to approve a Right-of-Way Use Agreemem to allow the property owner at 1702
Magnolia Avenue to use and maintain the existing improvements within the adjacent 10-foot alley. Seconded by Commissioner
Woodruff and carried by vote of thc Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Hipes Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Approve Joint Planning Agreement with Seminole Count.. Recommended by the Planning & Zoning Commission, the
Director of Planning & Community Development, and the Imerim City Manager.
Commissioner Jones asked to amend No. 7 of Exhibit C of the agreement to eliminate permitting high density
residential as a future land use. The agreement was approved by vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Hipes Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
Information.
Citizen Participation.
Ci,ty Commissioners' Reports.
Mayor Lessard requested that Commissioner W'flliams assume the position of Vice Mayor and she accepted, at
which time he passed the gavel to Vice Mayor-Commissioner Williams.
Commissioner Jones moved to adjourn the meeting. Seconded by Mayor-Commissioner Lessard and carried by
vote of the Commission as follows:
Mayor-Commissioner Lessard Aye
Commissioner Hipes Aye
Commissioner W'dliams Aye
Commissioner Jones Aye
Commissioner Woodruff Aye
There being no further business, the meeting was adjourned at 10:19 P.M.
Attest:
Mayor
City Clerk