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071403 ws/rm min.EPNlII072 MINUTES WORK SESSION City Commission, Sanford, Florida JULY 14 2003 The City Commission of the City of Sanford, Florida, met in Work Session on Monday, July 14, 2003, at 4:14 P.M. in the City Manager's Conference Room, Sanford City Hall, 300 North Park Avenue, Sanford, Floridm Present: Mayor-Commissioner Brady Lessard Commissioner Kevin Hipes Commissioner Velma Williams (present at 4:31 P.M.) Commissioner Randy Jones Commissioner Art Woodruff Assistant City Attorney Lonnie Groot Interim City Manager Andrew Van Gaale City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert The Chairman called the meeting to order. Employee of the Month for Ju.ly 2003. Mayor Lessard presented Eveline Bennett with the Employee of the Month Award for July 2003. Interview of prospective Board appointee. Historic Preservation Board. The prospective interviewee was not present to be interviewed. Health insurance options. Human Resources Director Joseph Denaro, Insurance Broker Chet Pierce, and Human Resources Analyst Joyce McCoy, were present to discuss health insurance options. After discussion, the Commission concurred to continue health insurance coverage with UnitedHealthcare for another year, and that effective October 1, 2003 all current retirees who live out of the coverage area and future retirees who choose to move out of the coverage area shall pay the difference between the budget portion paid by the City and the OOA (out of area) cost; any employee who retires or who meets the criteria for disability ret~ after October 1, 2003 and receives City paid health insurance at the time ofretirement shall contribute his or her health insurance subsidy received fi.om FRS to the City to be credited toward the cost of health insurance premium; and effective October I, 2003, for all employees retiring as a result of full disability who meet the criteria for disability retirement, City paid health insurance will begin upon rethement and will continue until the disabled retiree receives Medicare benefits or until twenty- four (24) months have elapsed, whichever comes first. The Commission will take action at tonight's Regular Meeting regarding renewal of health insurance coverage, group life insurance, and voluntary group dental insurance. Amendments to Land Development R _egulations. Schedule S. Historic Preservation_ Senior Planner Antonia Gerli and Historic Preservation Board Chairman Scott Singeisen were present to discuss proposed amendments to Schedule S. After discussion, the Commission concurred to make the following changes: S-29, 3rd bullet: allow awnings to extend eight feet (8') fi'om the face of the structure if the extension is consistent with adjacent or closest structures S-33, several bullets referencing sandblasting as being "prohibited," "shall never by used," "shall be avoided," "is not permitted," "shall avoid": Prohibit sandblasting and change all to make all the same. Eliminate numerous instances of subjectivity, including that in -- S-28 c) Commercial Windows and Doors, 2nd bullet: "...shall he considered on a case-by-case basis." S-28 5th bullet: "...may be allowed by the HPB..." S-28 9th bullet: "...subject to approval of the HPB" by specifying what the decision has to he based on/what criteria should he followed. EPNIII072 MINUTES City Commission, Sanford, Florida WORK SESSION JULY 14 2003 20___ Historic Preservation Board membership. Senior Planner Antonia Gerli and Historic Preservation Board Chairman Scott Singeisen discussed the need to reduce the number of Board members, through attrition, from eleven (11) to nine (9) with two (2) alternates. The Commission authorized preparation of an ordinance for the reduction of HPB members. Next discussed was the request of the Historic Preservation Board for removal of Board Member Stephanie Powers. Afler discussion, the Commission requested Assistant City Attorney Groot to research and provide a memo outlining the process which could be used for removal ora board member, for consideration at the next meeting on whether to set a hearing. Victory_ Temple Church LiabiliW Insurance Claim. Interim City Manager Van Gaale distributed to the Commission a copy of a memorandum regarding the Victory Temple of God, Inc. liability insurance claim, which was summarized by Assistant City Attorney Groot. Mr. Groot concluded his memo with an opinion that the City clearly is not liable on the legal theory of negligence but that the Commission can legitimately pay the damages asserted by the church if it concludes that it is in the public interest to do so. The Commission discussed options for settlement including City Staffadministering a repair project for a not to exceed amount of money or settling the claim for a not to exceed amount of money. [Dtaing the discussion, Mayor Lessard briefly lefl the meeting and returned.] The Commission will take action on this item at tonight's Regular Meeting. Offer received to purchase a portion of property_ located at 2313 S. Sunford Avenue. The Commission discussed an offer received to purchase a portion of property located at 2313 S. Sanford from Laurie P. Harrison, owner. Mayor Lessard requested that Public Works Director Tom George review the property with Commissioners Jones and Woodruff and make a recommendation on how much property is needed for City purposes. Interim City Manager Van Gaale said if the cost remains under $10,000, the purchase can be handled administratively. The Commission had no objection. R ~egular Agenda Items. Add-On Items. and Other Items. Mayor's briefing. Interim City Manager's briefmg. There being no further business, the meeting was adjourned at 5:40 P.M. Attest: Mayor City Clerk cp £PNII1072 MINUTES REGULAR MEETING City Commission, Sanford, Florida JULY 14 20__ The City Coiimfission of the City of Sanford, Florida, met in Regular Meeting on Monday, July 14, 2003, at 7:00 P.M., in the City Commission Chambers, City Hall, 300 North Park Avenue, Smfiord, Florida. Present: Absent: Mayor-Coaaiiissioner Brady Lessard Commissioner Kevin Hipes Cors-~,fissioner Velma Williams Commissioner Randy Jones Commissioner Art Woodruff Assistant City Attorney Lonnie G-root Interim City Manager Andrew Van Gaale City Clerk Janet R. Dougherty City Attorney Willian~ L. Colbert The Chairman called the meeting to order. Coranfissioner Woodruffmoved to approve the Minutes of June 2, 5, 18, 20, and 30, 2003 Special Meetings, and June 23, 2003 Work Session and Regular Meeting. Seconded by Coi~issioner Hipes and carried by vote of the Commission as follows: Mayor-Commissiouer Lessard Aye Commissioner Hipes Aye Corranissioner Williams Aye Commissioner Jones Aye Coamfissioner Woodruff Aye Consent Agenda Item 7, Approve Agreement Relating to St. Johns Parkway Right-of-Way and County, City, Dyson and Stenstrom Properties relating to St. Johns Parkway road improvement project and use of abandoned railroad right-of- way currently owned by Seminole County, was removed from the Agenda. Consent Agenda Item 4, Approve selection of W'flliam R. Hough & Co. as Senior Manager/Underwriter and Stifel, Nicolaus & Co. as Co-Manager for refinancing the Series 1992 and Series 1993 Water & Sewer Revenue Bonds, was removed for separate consideration. Co~mifissioner Woodruff moved on the Consent Agenda as follows: (1) Approve CPH Engineers Amendment #73 for engj~ services during construction (installation of utility lines in the right-of-way) of East Lake Mary Boulevard Segment liB, at a cost of $249,055; funding available from water and sewer impact fees and the FDEP low interest program (SRF); (2) Approve purchase of a New Holland Tractor, Model #TS110, at a cost of $38,977.56 from Landig Tractor Company (State contract); funds available in account number 451-4527-536-64-06; (3) Approve agreement with St. Johns River Water Management District for matching fund grant in the amount of $30,000 for Stormwater Master Plan; (5)Award Bid IFB 02/03- 26 for installation of electrical and lighting system at Touhy Park to Palmer Electric, in the amount of $34,890; funds available account 001-5051-572~63-65; and (6) Approve continuance of Supplemental Insurance Benefits Program Agreement with Professional Insurance Corporation (PIC) with conditions and continuance of Section 125 Program with Employee Benefits Corporation (EBC); there is no cost to the City associated with this agreement. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Coxranissioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye EPNIII072 MINUTES City Commission, Sanford, Florida REGULAR MEETING JULY 14 2OO3 20__ After discussion, Commissioner Woodruffmoved to approve selection of William R. Hough & Co. as Senior Manager/Underwriter and Stifel, Nicolaus & Co. as Co-Manager for refinancing the Series 1992 and Series 1993 Water & Sewer Revenue Bonds. Seconded by Commissioner Hipes. The motion failed by vote of the Commission as follows: Mayor-Commissioner Lessard Nay Commissioner Hipes Aye Commissioner Williams Nay Commissioner Jones Nay Commissioner Woodruff Aye After brief discussion, Commissioner W'dliams moved to approve selection of Stifel, Nicolaus & Co. as Manager for refinancing the Series 1992 and Series 1993 Water & Sewer Revenue Bonds. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Hipes Nay Commissioner Will'mms Aye Commissioner Jones Aye Commissioner Woodruff Nay Public hearing and second reading and adoption of Ordinance No. 3787. to annex 34.82 acres of property _lying between Washington Street and S.IL 46 and between N. Cameron Avenue and BeardaH Avenue f2305 Beardall Avenue)(Leffier Warehouse): Leffier Company, Ken Leffier, President. Recommended by the Interim City Manager. Ad published July 2 and 9,2003. Commissioner Jones moved to adopt Ordinance No. 3787 and to approve Development Order No. 03-0018. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public hearing and second reading and adoption of Ordinance No. 3788. to rezone 34.82 acres of property _lying between Washington Street and S.R. 46 and between N. Cameron Avenue and BeardaH Avenue from PUD fCountyL to PD. Planned Development, sub_iect to conditions and Development Order No. 03-0018: and approve Dev~10pm~nt Order No. 03-0018:(2305 Beardall AvenuegLeffier Warehousel: Leffier Company, Ken Leffier, President. Recommended by the Interim City Manager. Ad published July 2, 2003. Commissioner Hipes moved to adopt Ordinance No. 3788 and to approve Development Order No. 03-0018. Seconded by Commissioner Williams. After discussion, the motion was carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Public h~ring and second reading and adoption of Ordinance No. 3793 to amend the Future Land Use Map designation of the Comprehen~ivl~ Plan from PSP. Public Semi-Public. to HI~I-41. High Intensity_. for 0.623 acre of property lying between Towne Center Circle and Rinehart Road and between Towne Center Boulevard and 1-4 (1160 Rinehart Road): City of Sanford, owner; Richard Merkel, P.E., Professional Engineering Consultants, lnc., applicant for VT, Inc. Recommended by the Imerim City Manager. Ad published July 2, 2003. EPNIII072 MINUTES REGULAR MEETING City Commission, Sanford, Florida JULY 14 2003 ColinulssioneT Jones moved to adopt Ordinance No. 3793. Seconded by Commissioner Williams and carded by vote of the Commission as follows: Mayor-Con,anissioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye Corccnissioner Jones Aye Commissioner Woodruff Aye Pubfic hearing and second rmadin_o and adoption of Ordinance No. 3794 to amend the Seminole Towne Center PD Master Plan to ine~d_e 0,62~ acre of property _lying between Towne Center Cirele and Rinehart Road and between Towne Center Boulevard and 1-4 and rezone ~mid propel~y_ from AG. Ag?'enlture. to PD. Planned Development: and approve Development Order No. 03-0034: City of Sanford, owner;, Richard Merkel, P.E., Professional Engineering Consultants, Ine., applicant for VT, Inc. Recommended by the Interim City Manager. Ad published July 2, 2003. Commissioner Jones moved to adopt Ordinance No. 3794 and to approve Development Order No. 03-0034. Seconded by Conanissioner Williams and carried by vote of the Coa-~dssion as follows: Mayor-Commissioner Lessard Aye Coa-udssioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye First rmadln~ of Ordinance No. 3795 to annex 3.47+/- acres of property_ _lying between the Central Florida Greeneway and I~i~,t RMd Iml beOveen Towne Crater Boulevard and Rinehart Road: ~1200 Rinehart Road~ (Seminole Power ~ Town Center Holdings, LLC, owner. Recommended by the Director of Planning & Community Development and the Interim City Manager. Commissioner Jones moved on the first reading of Ordinanee No. 3795. Seconded by Commissioner Hipes and carded by vote of the Commi~ion as follows: Mayor-Cotmaissioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye ]~'ublie h,~ring and first r~dln_o of Ordinnnee No. 3796 to rezone 3.47+1- acres of pro_nerty. _lying between the Central Florida Greenewa_v and Rinehart Road and between Towne Center Boulevard and Rinehart Road from A-1 fCounty~ ~O PD. Planned Development: Town Center Holdings, LLC, owner. Reco[m~ended by the Planning & Zoning Couaahsion, the Director of Plmming & Community Deveiopment and the Interim City Manager, subject to Development Order No. 03- 0036. Ad published June 8, 2003. Co~m~dssioner Jones moved on the first _rea0_ ~g of Ordinance No. 3796 and to approve Development Order No. 03-0036. Seconded by Co,midssioner Woodruff and carried by vote of the Coma-ds.sion as follows: Mayor-Commissioner Lessard Aye Commissioner Hipes Aye Commissioner Williamq Aye Commi~ioner Jones Aye Coaaifissioner Woodruff Aye Cc~a,-~.,~i~,, of str~q~res. Ads publhlwd June 22 ami 29. 2003: owners notified May_ 30. 2003: pro_nerties posted Ma_v 30, 2003. Phnnin_~ and Community_ Development Director and Interim City_ Manager reeommend the structures be ~d~..nd nnaaG._ (lll~_nid~*~l: unt~nltnry_ or uninhahlf~ble, condemned, and the ownetfs) given thirty_ (30) days to _rear EPNIII072 MINUTES City Commission, Sanford, Florida REGULAR MEETING JULY 14 or demoKsh: if property owner(s) fail to effect such demolition and removal or repair within said thirty_ t30~ day period. the City shall demolish and remove the bnildin_~ and/or structures, and the actual cost of said demolition and removal. ~n_e_l~din_~ adminintralive costs, will be assessed as a lien against the properties. Report 03-16, 1316 W. 13th Place; Lois & Valdeza Williams, owners. Commissioner Williams moved to find the structure unsafe, dilapidated, unsanitary or uninhabitable, and to condemn said structure; and to give the owners ninety (90) days to repair or demolish; if property owners fail to effect such demolition and removal or repair within said ninety (90) day period, the City shall demolish and remove the building and/or structure, and the actual cost of said removal and disposal, including administrative costs, will be assessed as a lien against the property. Seconded by Commissioner Hipes and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Report 03-17, 1205 W. 16th Street; Mary Garrison, owner. Commissioner Williams moved to continue the Public hearing for ninety (90) days. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Report 03-18, 915 Maple Avenue; Tanya & Mabel Miser and Wanda Payne, owners. Commissioner Williams moved to find the structure unsafe, dilapidated, unsanitary or uninhabitable, and to condemn said structure; and to give the owners ninety (90) days to repair or demolish; if property owners fail to effect such demolition and removal or repair within said ninety (90) day period, the City shall demolish and remove the building and/or structure, and the actual cost of said removal and disposal including administrative costs, will be assessed as a lien against the property. Seconded by Commissioner Hipes and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Board reappointments/appointments: Cemetery Advisory Committee. Commissioner Jones moved to reappoint Thelma Mike to the Board. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Historic Preservation Board. Commissioner Jones moved to acknowledge Marveen Kelly's resignation from the Board. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye EPNllI072 MINUTES City Commission, Sanford, Florida REGULAR MKETING JULY 14 200.3 20.-- Commissioner Jones Commissioner Woodruff Aye Aye Waterfront Master Plan Steering Committee. Coaaifissioner Jones moved to reappoint Reginald Lowery and Ron Fraser to the Board. Seconded by Commissioner W'dliams and carried by vote of the Commission as follows: Mayor-Comudssioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Condemnation Status Rem)fi: 9%1, 1219 Park Avenue, Kamjo Properties, LLC, owner. Commissioner Woodruffmoved to remove the property from eondemnetion, subject to repair or removal of the chain link fence. Seconded by Commissioner W'dliams and carded by vote of the Commission as follows: Mayor-Comstfissioner Lessard Aye Connnissioner Hipes Aye Conmfissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye 03-11, 1001 Cypress Avenue, Ann Brown, owner. Commissioner Woodruffmoved to demolish the structure. Seconded by Comnfissioner Jones and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye Co.mfissioner Jones Aye Commissioner Woodruff Aye 03-14, 1008 W. 12th Street, Catherine B. McDonald Heirs, owners. Commissioner Jones moved to demolish the structure. Seconded by Commissioner Woodruffand carded by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Comafissioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye 01-14, 1605 Peach Avenue, Clontha Hampton, Edward Dupree, Judy Daniels, Bridgette Perry & Iris Smith, owners. Commissioner Williams moved to authorize a sixty (60) day extensio~ Seconded by Co~,.~issioner Woodruffand carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Coa-mdssioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Conm,issioner Woodruff Aye 03-09, 1301 W. 13th Street, Veronica McCoy, owner. Commissioner Hipes moved table the demolition. Seconded by Commissioner Jones and carried by vote of the Commi~ion as follows: Mayor-Commissioner Lessard Aye Con-anissioner Hipes Aye Coumfissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye First reading of Ordinanee No. 3792 to amend land Developm_~_t R?,lati~as. ~t~lnll~ $. Reconmaended by the Planning & Zoning Commission, Planning & Community Development Director, and the Interim City Manager. EPNIII072 MINUTES City Commission, Sanford, Florida REGULAR MEETING JULY 14 Commissioner Woodruffmoved on the first reading of Ordinance No. 3792, with the changes discussed at today's Work Session regarding pages S-28, S-29, S-33, and S-38. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lcssard Aye Commissioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye First readinu of Ordinance No. 3797 to annex 0.41+/- acre of property _lying between 13th Street and Blain Street and between Dixie Way and the S.C.L. R/R (1302 Dixie Way}: Charles F. and Annie M. Collier, owners. Recommended by the Planning and Community Development Director and the Interim City Manager. Commissioner Williams moved on the first reading of Ordinance No. 3797. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Approve renewal of health insurance coverage, group life insurance and voluntary_ group dental insurance for active City. employees and eligible retirees, effective October 1.2003. Recommended by the Human Resources Director and the Interim City Manager. Commissioner Jones moved to approve the UnitedHC Dual Option plan, continuance of group life insurance coverage with Aetna with no change in cost to the City, and voluntary group dental insurance coverage with Principal Financial Group at no cost to the City. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye Commissioner Jones Aye Commissioner Woodruff Aye Add-on items. Victoo/Temple of God liability insurance claim. Commissioner Williams moved to offer Victory Temple of God a settlement in the amount of $50,000, payable from General Fund Reserves, with waivers as to any and all liability from any and all causes being received from the church. Seconded by Commissioner Hipes and carried by vote of the Commission as follows: Mayor-Commissioner Lessard Aye Commissioner Hipes Aye Commissioner Williams Aye Commissioner Jones Nay Commissioner Woodruff Nay Information. City_ Attorney's Report. City_ Clerk's Report. Interim City_ Manager's Report. EPNIII072 MINUTES REGULAR MEETING City Commission, Sanford, Florida JULY 14 2O03 20.__ City_ Commissioners' Reporta. There being no further business, the meeting was adjourned at 9:00 P.M. Attest: Mayor City Clerk