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092203 ws/rm min.EPNIII072 MINUTES City Commission, Sanford, Florida_ WORK SESSION SEPTEMBER 22 2OO3 The City Commission of the City of Sanford, Florida, met in Work Session on Monday, September 22, 2003, at 4:00 P.M., in the City Manager's Conference Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Brady Lessard Vice-Mayor Dr. Velma WJlliavas [joined the meeting at 4:13 P.M.] Commissioner Art Woodruff Commissioner Kevin Hipes City Manager Al Grieshaber Jr. City Clerk Janet R. Dougherty Absem: Commissioner Randy Jones City Attorney William L. Colbert ~ by Mayor Lessard at 4:10 P.M. Discussion regardin? rental property_ remalation. [Vice-Mayor Dr. Williams joined the meeting during discussion~] After discussion the Commission concurred that City Manager Grieshaber review Public Safety and Code Enforcement statistics for rental properties and provide a briefing sheet with proposals to hold the property owner accountable for actions occurring on the (absentee) owner's property. Further, to provide the ordinance previously considered by the City Commission which provided for a surcharge on properties that consumed an inordinate amount of Public Safety Resources. Regular A~enda Items. Add-On Items. and Other Item Regarding the City Attorney's Statement, Vice-Mayor Dr. Williams requested that the Commission receive docomemation of claims such as allegation of constructive termmatlon, claim ofdzsernnmation by applicant for employment, lawsuit involving deceased city employee. Vice-Mayor Dr. Williams requested that the City Manager provide a chart on c/aims against the city on a quarterly Mayor's brjefin? Ci~ Mana?er's briefing. There being no further business, the meeting was adjourned at 5:06 P.M. Attest: Mayor City Clerk jd EPNIII072 MINUTES REGULAR MEETING City Commission, Sanford, Florida SEPTEMBER 22 The City Coramission oftbe City of Sanford, Florida, met in Regular Meeting on Monday, September 22, 2003, at 7:00 P.M., in the C/ty Commission C~ City Hall, 300 North Park Avenue, Sanford, Florida~ Present: Mayor Brady Lessard Vice-Mayor Dr. Velma Williaras Commissioner Art Woodruff Commissioner Randy Jones Commissioner Kevin Hipes City Manager Al Grieshabex Jr. City Attorney William L. Colbert City Clerk Janet R. Dougherty ~ by Mayor Lessard at 7:00 P.M. ~ by Reverend Rickey Scott, New Mt. Calvary Missionary Baptist Church. Commissioner Jones moved to approve the Minutes oftbe August 29, 2003, Special Meeting, and September 8, 2003, Work Session and Regular Meeting. Seconded by Vice-Mayor Dr. Will.ms and carried by vote of the Coaauission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Commissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye Trim Public Hearing to adopt R~l..*to.,- 1948 and 1949 i--~_-anl;,,? th~ ~r. al m .-' .' L~ __-.. rate and the annual h::~=_~; a~,; capital 91an for Fiseal Year 2003/2_00~ Ads published September 7 and 17, 2003. Commissioner Woodruffmoved to adopt Resolution No. 1948. Seconded by Commlnsioner Hipes and carried by vote of the Conai~ssion as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Commissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye Vice-Mayor Dr. Williams moved to adopt Resolution No. 1949. Seconded by Coi~iiiii~siorgr Jones alld carried by vote oftbe Commission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Commissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye Commissioner Hipes moved on the Consent Agenda as follows: (1) Approve payments made during August, 2003. (2) Approve City Attorney's August, 2003 Statemem. (3) Approve Taste of Seminole County Special Event on private property (Seminole Towue Center Mall) October 11, 2003, from 10:00 AM to 8:00 PM; approve sale and consumption of alcoholic beverages with police supervision during the event. (4) Approve Chamber of Conimerce annual contract in amount of $35,000.00 for FY2003/2004, with full payment October 1, 2003. (5) Authorize use of Genexal Fund Reserves in amount of $172,397 for coverage of FY 02/03 contribution shortfall in the Fire Pension Fund and $223,370 for coverage of FY 02/03 2003 20__ MINUTES City Commission, Sanford, Florida_ REGULAR MEETING SEPTEMBER 22 EpNIII072 contribution shortfall in the Police Pension Fund. (6) Approve CPH Amendment #57A for engineering services related to the construction of the primary treatment system improvemems at the Water Reclamation Facility for a cost not to exceed $140,000.00. (7) Approve CPH Amendment #71-83 for the North Seminole Regional Reclaimed Water and Surface Water Augrnentation System Expansion and Optimization Study for $66,700.00. (8) Approve base bid and alternate bid by Young's Communications for reclaimed water extensions on Palmetto Avenue, Valencia Court and Woodfield Drive in amount of $228,352.61. (9) Approve CPH Amendment #60A for engineering services during construction of the City Hall Renovation project (lst floor) at a cost not to exceed $44,000.00. (10) Approve Change Order #4 from Michael R. Cooper Construction Company in amount of $35,088.28 from project funds for the A~A. "Mac" McClanahan Memorial Fire Station #2. (11) Approve and authorize Mayor to sign renewal of Interlocal Agreement with V olusia County for mosquito and midge comrol services at rates and terms in agreement for October 1, 2003, to September 30, 2004. (12) Authorize award bid for purchase and installation of Stadium Information Sign to Stewart Signs in amount of $38,927 for Option A. (13) Authorize purchase of parcel of property located at 2313 Sanford Avenue in amount of $10,000 plus $1,500 for a new survey, fence installation and miscellaneous materials. (14) Authorize Mayor to execute FY 2003-2004 CDBG Interlocal Agreement with Seminole County Amendment 1 regarding Phase II Strawberry Avenue Water and Sewer project. (15) Acknowledge Scott Singeisen's resignation from the Historic Preservation Board, effective September 11, 2003. (16) Approve 29th Golden Age Games Special Event on city and public property November 2 - 8, 2003; approve Celery Avenue street closure at the entrance of Celery Lakes Subdivision on Monday, November 3, 2003 fi.om 6:00 AM to 3:00 PM and on Friday, November 7, 2003 fi.om 6:00 AM to 10:00 AM. (17) Approve Harvest Festival Special Event on city and private property (Park Avenue and First United Methodist Church) October 18, 2003, from 1:00 PM to 5:00 PM; approve seven (7) hour street closure of Park Avenue fi.om 4th Street to 5th Street fi.om 11:00 AM to 6:00 PM on October 18, 2003. (18) Approve October Fest Special Event on city and public property (lst Street and Magnolia Square) October 18, 2003, fi.om 6:00 PM to 10:00 PM; approve sale and consumption of alcoholic beverages during event hours with police supervision; approve seven (7) hour street closure of I st Street fi.om Oak Avenue to Palmetto Avenue from 4:00 PM to 11:00 PM on October 18, 2003. (19) Approve Seminole Towne Center Mall 5th Annual Fall Carnival Special Event on private property (Seminole Towne Center Mall Parking Lot) October 14-19, 2003. (20) Approve Tuesdays Fmmem Market Special Event on city property (Magnolia Square) September 23 - December 30, 2003, fi~om 8:00 AM to 2:00 PM, with right-to-cancel by the city. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Commissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye S~cond readin_p and adoption of Ordinance No. 3806. re: amend Human Resources Manual Chapter II. Section 2.45. ~ to reflect additional Major Medical Health Care cost savings initiatives as presented at July 14, 2003, Work Session. Ad published September 10, 2003. ~ by the City Manager. Commissioner Woodruff moved to adopt Ordinance No. 3806. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Lessard Aye 20 2003 EPNIII072 MINUTES City Commission, San£ord, Florida_REGULAR MEETING SEPTEMBER 22 Vice-Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye between Poinsetm Drive and Ro~e Drh,-e~. 3410 Sanford Avenue; June N. Dinger and Frank I. Noble, owners. Ad published September 10 and 17, 2003. ~ by the City Manager. Coixaidssioner Jones moved to adopt Ordinance No. 3807. Seconded by Vice-Mayor Dr. Williams and carried by vote of the Commission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Coiimfissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye S(~oniJ readi~ff arid adt. nfi~n of Orr?' - ---- ..... ~c lxo..sram, i~: dose. vacate and abe_nd_c- a fourteen (14) foot wide north-south alley between Magnolia Avenue and Palmetto Avenue and between East 28th Place and East 29th Street, with conditions; Barbara Jackson, applicant. Ad published September 10, 2003. Recommendod by the City Manager. Commissioner Hipes moved to adopt Ordinance No. 3808. Seconded by Commissioner Woodru~and carried by vote of the Commission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Commissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye Second readin_o and adoption of OrdinaNlee No, 3810. re: amcad Sub~._~on 7.0 E of Schedule S of the I,~.[ l)evelo_nment Re~_ dafions to provide for variances from standards r~lat~ve to fences, windows and doors under cerl~ ' t,~ Ad published September ! 0, 2003. ]~ by the City Manager. Coiiai&ssioner Jones moved to adopt Ordinance No. 3810. Seconded by Vice-Mayor Dr. Williams and carried by the vote of the Commission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Commissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye Re: 20.02 acres between Narcissus Avenue and SR 46 and between N. White Cedar Road and San Ro~_ue Lano_ 35~[ Narcissus Avenue and 220 North Kennel Ro~a_- Margaret M. Wood, Donna R. Smith, and Lyle R. Burk, owners. A. Firstre~'din-°°fOMin""eeN°'3811toann~ the property. ~ by the Director ofPlanning and Community Developmem and the City Manager. Comrc6ssioner Jones moved to approve the first reading of Ordinance No. 3811. Seconded by Vice-Mayor Dr. Williams and carried by the vote of the Coa~mission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Commissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye First readin? of Ordinance No. 3812 to rezoa, the property to PD subject to annexation and Development 2003 20__ EPNllI072 MINUTES City Commission, Sanford, Florida_ REGULAR MEETING SEPTEMBER 22 20_ Order No. 03-0042 to include conditions and stipulations. ~ by the Planning and Zoning Commission, Director of Planning and Community Development and the City Manager. Vice-Mayor Dr. Williams moved to approve the first reading of Ordinance No. 3812 and Development Order No. 03-0042 with the stipulation that the property owners abutting on the eastern comer are contacted and the city receives their written input regarding the wall and buffer. Seconded by Commissioner Hipes and carded by the vote of the Commission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Commissioner Jones Commissioner Hipes Aye Aye Aye ^ye Approve the use of funds to he received under a U.S. Department of Justice Local Law Enforcement Block Grant Program as recommended by the LLEBIock Grant Advisory Board. R_e&o~ by the Police Chief and the City Manager. Commissioner Jones moved to approve the use of funds to he received under U.S. Department of Justice Local Law Enforcement Block Grant #2003-LB-BX-1038 to purchase various police equipment and/or overtime for sworn or civilian personnel. Seconded by Vice-Mayor Dr. Williams and carded by the vote of the Commission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Commissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye 2003 _Find that Development Order No. 00-0015. considered by the Sanford City_ Commiasion on December 18. 2000. is n b h ro ne i f fail re n idDv I m n rd rin i m n r Re: 555 N. White Cedar Road; Pemberton, Inc., and Sid Vihlen, Jr., owners. Continued from September 11, 2003. Recommended by the City Manager. Commissioner Hipes moved to find Development Order No. 00-0015 not abandoned and direct staff to draft the appropriate development order exactly as it was three years ago and have it executed Dr. Williams and carried by vote of the Commission as follows: Mayor Lessard Vice-Mayor Dr. Wilfiams Commissioner Woodruff Commissioner Jones Commissioner Hipes within 30 days. Seconded by Vice-Mayor Aye ^ye Aye Aye ^ye [Commissioner Jones left the meeting.] Adopt Resolution No. 1950. re: approve Utility Work Agreement with State of Florida Department of Transportation for adjustments/relocation of city owned utilities within SR 46 right-of-way between Highway 17-92 and SR 415. R m~ by the Utility Director and the City Manager. Vice-Mayor Dr. Williams moved to adopt Resolution No. 1950. Seconded by Commissioner Woodmffand carried by vote of the Commission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Commissioner Jones Commissioner Hipes Aye Aye Aye Aye ^ye EPNIII072 MINUTES City Commission, Sanford, Florida.REGULARMEET1NG SEPTEMBER 22 · ' ' ' with eonditiom and stiput~__~ons. ~ by the Planning and Zon/ng Comm~ion, Director of Planning and Community Dev~lopmant and the City Manager. [Commissioner Jones t~:iurned to the meeting during discussion.] Vice-Mayor Dr. Williarm moved to approve the Preliminary Subdivision Plan for Airport Boulevard Townhomes with ~onditions and stipulations. Seconded by ommmtoner Jones and carried by vote of the Commission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Conanissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye A_npr~ve Final Plat for Pr-.~zr-¢e at l.~,l~o Monroe. Unit 1., 2770 Narcissus Avenue. Rlal~llllif, ltd~fl by the Planning and Zoning Commission, Director of Planning and Community Development and the City Manager. Commissioner Jones moved to approve the Final Plat for ~ at Lake Monroe, Unit 2, with 79 units. Seconded by Vice-Mayor Dr. Williams and carried by vote of the Commission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Commissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye by the City Manager. Rlal0.lllliigailll~ by the City Manager. Comraissioner Woodruff moved to table Resolution No. 1951. Seconded by Vice-Mayor Dr. Willi~ras and carried by vote of the Commission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Commissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye d~erlption for the aitr R~aalllllllg, lilil~ by the Director of Planning and Commnr~ Development and the City Manager. Commissioner Jones moved to approve the first reading of Ordinance No. 3813. Seconded by Commissioner Woodruffand carried by vote of the Commission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Commissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye ]~ R~eommend .~_ by the Director of Planning and Community Developnm~ and the City Manager. Vice-Mayor Dr. Williams moved to authorize Mayor Lessard to execute the State of Florida Comprehensive Weathefization Program Grant Agreement for Fiscal Year 03/04. Seconded by Commissioner Jones and carried by the vote of the Commission as follows: 2003 _20__ Mayor Lessard Vice-Mayor Dr. Williams Commissioner Wooch-uff Commissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye EPNIII072 MINUTES City Commission, Sanford, Florida- REGULAR MEETING SEPTEMBER 22 2003 20~ · ~~,t with Arthur h r nd M L 'n 1. r f' r Pi As i tes: n ibP' M ' for i ' h It i n il e n h ri f ' i ' Ii ' !~.orkers' com0ensati°n and other ancillary insurance p _ro~am~t, ~ by the Director of Finance and the City Manager. Commissioner Hipes moved to renew contract with Pierce, McLain for the city's health insurance program and initiate new agreement with the Florida League of Cities for the city's general liability, auto, property, workers' compensation and other ancillary immmn~ programs. Seconded by Commissioner Woodruffand carded by vote of the Commission as follows: Mayor Lessard Vice-Mayor Dr. Williams Commissioner Woodruff Commissioner Jones Commissioner Hipes Aye Aye Aye Aye Aye City_ Attorney's R~nort. ~City Manager's Report. ~ity_ Commissioners' Reports, Mayor Lessard reported receipt ofreqnests from a lady and from the Ritz Theater to send a letter with the utility bill urging residents not to litter, to pick up trash, and to take pride in their community; the Commission concurred that the Mayor do so. There being no further business, the meeting was adjourned at 9:53 P.M. Attest: Mayor Brady Lessard City Clerk jd