111003 ws/rm min.EPNIII072
MINUTES
WORK SESSION
City Commission, Sanford, Florida
NOVEMBER 10 2003
The City Coimskssion ofthe City of Sanford, Florida, met in Work Session on Monday, November 10, 2003, at
4:00 P.M., in the City Manager's Conference Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Brady Lessard
Vice Mayor Dr. Velma Williams
Commissioner Art Woodruff
Commissioner Randy Jones
Commissioner Kevin Hipes
City Manager Al Grieshaber Jr.
City Clerk Janet R. Dougherty
Absent: City Attorney William L. Colbert
~ by Mayor Lessard at 4:03 P.M.
pymu,neatlnu to l~m_nln_vee of the Month for November. 2003.
Mayor Lessard reported that the employee is not present due to illness, and the award will be presented at the
City_ of Sanford Water R_=a~_,_,rce fDavid Gierneh. P.E.. President of CPH En_oineersL
Mr. Cdemch subverted a handout entitled "Tri-Party Reclaimed Water ~4ugrnentation System~ and reviewed same.
[Vice Mayor Dr. Williams leR the meeting during th[~ item and returned.] [Commi~ioner Jones left the meeting during this item
and returned.]
Wnshin~on Oaks I Cedar Hill Subdivision desi_~n alternatives.
Andrew Van Gaale, Deputy City Manager, submitted information to the Mayor, City Commission, and City
Manager, and reviewed design alternatives. [Mayor Lcssard left the meeting during this item, and retumed.] Thc Commission
concurred to obtain citizen input on the sign design and proceed with construction; to accept the additional 38 feet for park
expansion fFom the developer and also obtain two (2) additional lots; and to option Lot 18 until it is determined whether or not
it is needed for an exxension of Drew Avenue. The Commission had no objections to the Cedar Hill retention pond fence as
presented by Staff. The Commission concurred to take action on thi~ item at tonight's Regular Meeting.
hqnnfflfd Housin_~ Authority_ re(~_uests.
The City Manager reviewed the requests to waive the Sanford Hoas~g Aua~rity's anflualpayment in lien of taxes
(PILOT) for the nex~ ten years (aborn $130,000.00), and to redesign and resurface six (6) housing authority parking areas at
HUD's estimated cost of $1.2 million dollars. He reported that waiver oftbe PILOT cotdd be facilitated, and recotlm-~ended
that the City participle in long term, multi-m~n clollar projects otdy when having control of an appropriate number of housing
~flramnnlty Redevelopment A_m~ney term expiration and applieations for ap_m)intment.
John Jones, Interim Executive Director of the Coaaf~unity Redevelopment Agency, submitted an additional Board
Application, from Theo Hollerbach.
Thc Commission interviewed Charles Rowe, who submitted information to supplement hl.q application~
Land e~ehfan_og with the ~mino]e County_ Sehool Board.
After discussk)n, the Comm~qsion concurred to move forward, with the City Manager to forrnaliTe the exchange
in writing with the School Board and bring to the Corunaission for action.
1~ _c_c_c_c_c_c_c_c_c~ular A~enda Items. Add-On Items. and Other Items.
20
EPNIII072
MINUTES
City Commission, Sanford, Florida
WORK SESSION NOBEMBER 10
City_ Manager's btieflnff.
There being no further business, the meeting was adjourned at 6:02 P.M.
Attest:
Mayor
City Clerk
jd
20
2003
EPNIII072
MINUTES
REGULAR MEETING
City Commission, Sanford. Florida
NOVEMBER 10 2003
20
The City Coaa-ah-~n ofthe City of Sanford, Florida, met in Regular Meeting on Monday, November 10, 2003,
at 7:00 P.M., in the City Commission Chambers, City Hall, 300 North Park Avenue, Sunford, Florida.
Present: Mayor Brady Lessard
Vice Mayor Dr. Velma Williams
Commissioner Art Woodruff
Commissioner Randy Jones
Commissioner Kevin Hipes
City Manager Al Grieshuber Jr.
Assistant City Attorney Lonnie Groot
City Clerk Janet R. Dougherty
Absent: City Attorney William L. Colbert
~ by Mayor Lessard at 7:06 P.M.
LI~LY_Q~,,AXI.O~ by Minister Andy Sacchitella, Central Florida Dream Center.
I~I.EI~GE OF ALLEGIANCE
APPROVAL OF MINUTES of October 27, 2003, Work Session and Regular Meeting. ~ by the City Clerk and
the City Manager.
Coaalfissioner Jones moved to approve the Minutes of October 27, 2003, Work Session and Regular Meeting.
Seconded by Commissioner Hipes and carried by vote of the Comnfission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Cm~rfissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
( 1 ) ~-ntlmrtz~ Mayor and City_ Clerk to e~,,,'-*o LYNX FY 2003/04 Service Hmdin~ ~ ent in amount o f $170,718.00.
(2) ,Approve CPH Amendment #74-87, Main & Auxiliary Water Plants Chlorine Facilities, in amount not to exceed
$75,000.00. (3) Approve CPH Amendment/P37B, North Water Reclamation Facility Disinfection System Improvements, in
amount not to exceed $61,000.00. (4) Approve CPH En_t, inecrs Amendment #75-83. Services During Construction -
Roosevelt Avenue/19th Street Sewer Phase II, in amount not to exceed $43,267.50. (5) `A_n_urgve pro_nasal from SheHy's
' to lime stabilize and land apply wastewater treatment plant biosolids, piggy-backing an Orange County
Contract with total amoum not to exceed $100,000.00. (6) `A_n_nrove _nureha~ of ~ht (8) 2004 _noliee vehiclea totaling
$136,259.00 from Garber Chevrolet via the Florida Sheriff's Association bid 003-11-0825. (7) Approve purchase of Fire
Department re?haan uniforms, badges and ins'_mnias from Harrison Uniforms in conjunction with their Sales Order
Records Tracki~ Systerm (8) ,Approve ISth Annual Holiday Tour of Homes on public property (16th Street and Oak
Average) December 5 - 7, 2003; a_ _nprove six th3 hour street closures from 4:30 PM to 10:30 PM on Friday, December 5, 2003,
of Oak Avenue fi.om 7th Street to 10th Street, Park Avenue from 7th Street to 9th Street, Magnolia Avenue fi.om 8th Street
to 10th Street, 7th, 8th, and 9th Streets from Oak Avenue to Magnolia Avenue. (9) Approve The Riehard's Christmas Party_
on public and private properly (2204 Oak Avenue) Saturday, December 13, 2003; approve seven (7~ hour street closures fi.om
5:30 PM to 12:30 AM on Saturday, December 13, 2003, of Colonial Way to Coronado Concourse and Colonial Way to Oak
Avenue; ]~a3L~:~S~ with paid police security. (10) Approve Crooms Reunion Homecoming Parade on public and
private properly (13th Street and Croon~ ^c_~.my) Saturday, December 27, 2003; approve four (4) hour street closure from
8:30 AM to 12:30 PM on Saturday, December 27, 2003 of 13th Street from Lake Avenue to Persimmon Avenue; ~
EPNIII072
MINUTES
City Commission, Sanford, Florida
REGULAR MEETING NOVEMBER 10
2OO3
2O
to waive ci_ty fees and insurance policy. (11) Acknowledge Gary_ Lowell's resignation from the Planning and Zoning
Commission effective November 3, 2003, and thank and commend him for his service. (12) Authorize Mayor to execute the
Residential Construction Miti?ation Pm_gram Sub-Grant Agreeme~ ~ in amount of $50,000.00 to retrofit homes in the
Goldsboro Front Porch Community to protect them from high winds and rain resulting from hurricanes and other natural
disasters. (13) Approve staffrecommend~tlons for W~hln~on Oaks entrance si_pm~ Wanhin_oton Oaks Park expansion
Drew Avenue turn-around, and Cedar Hill retention pond f~n-~e ~ by thc City Manager.
Commissioner Jones moved to table Consent Item 1. Seconded by Commissioner Hipes and carded by vote of the Commission
as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
Commissioner Jones moved to approve Consent Items 2, 3, and 4, with any legal revisions made by the City
Attorney. Seconded by Commissioner Woodrnffand carried by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
Commissioner Jones moved to approve Consent Items 5 through 9, 11, and 12. Seconded by Vice Mayor Dr.
Williams and carried by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
Vice Mayor Dr. Williams moved to authorize the City Manager and Deputy City Manager to negotiate with the
developer to acquire the two (2) lots to expand the park (Consent Item 13). Seconded by Commissioner Woodruffand carried
by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
Vice Mayor Dr. Williams moved to authorize up to $8,000.00 for the sign, with citizens to have input on the
design (Consent Item 13). Seconded by Commissioner Woodruffand carried by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
Vice Mayor Dr. Williams moved to approve Consent Item 10 including waiving the city fees, but not waiving
the insurance. Seconded by Commissioner Jones and carried by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
EPNIII072
MINUTES
REGULAR MEETING
City Commission, Sanford, Florida~
NOVEMBER !o
20
(1) Second I~adin? and adoption of O~linnn,,,, No. 3819. to amend the Human Resources Manual, Personnel Rules and
Regulations, regarding Sexual Harassment. Ad published October 29, 2003. ~ by the City Clerk and the
City Manager.
Vice Mayor Dr. Williams moved to adopt Ordinance No. 3819. Seconded by Commissioner Woodruff and
carried by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(2) Second readin? and adop__~on_ of Ora;.,a.,ee No. 382~, amending 20.0:t:acres of Ibc Arbor Lakes PD from Multi-family
Residential to The Retreat at Twin Lakes Townhouses PD, Planned Developmem, with conditions, for property between
South Oregon Avenue and Calabria Springs Cove and between South Oregon Avenue and Plantation Lakes Circle;
approve Development Order No. 03 _a20_~.~: Jessica Lucyshyn, Burkett Engineering, Applicant; Colonial Properties
Services, Inc., Owner. Ad published October 29, 2003. ]~ by the City Clerk and the City Manager.
Commissioner Jones moved to adopt Ordinance No. 3820 and approve Development Order No. 03-0048.
Seconded by Commissioner Hipes and carried by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(1) Condemnation Status Re_uor~
02-03, 518 Cypress Avenue. Herbert or Morgan Frison. Director of Planning and Coreanunity Development and the
City Manager recommend 30 day extension.
Commissioner Jones moved to authorize a 30 day time extension for Condemnation Report No. 02-03, 518
Cypress Avenue. Seconded by Vice Mayor Dr. Williams and carried by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
03-16.1316 W. 13th pl.,,,, Lois & Valdeza Williarc~. Director of Planning and Community Developmem and the City
Manager recommend 45 day extensi,-,
Coiiauissioner Jones moved to authorize a 45 day time extension for Condemnation Report No. 03-16, 1316 W.
13th Place. Seconded by Commissioner Woodruffand carried by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
03-18. 915 Maple Avenue. Tanya & Mabel Miser and Wanda Payne. Director of Planning and Community
Development and the City Manager recommend 60 day extension.
MINUTES
City Commission, Sanford, Florida
REGULAR MEETING NOVEMBER 10 20__2003
EPNIII072
Commissioner Jones moved to authorize a 60 day time extension for Condenmation Report No. 03-18, 915 Maple
Avenue. Seconded by Vice Mayor Dr. Williams and carded by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(2) Approve Preliminary_ Subdivision Plan for Retreat at Twin Lakes Townhouses, with conditions. Continued from
October 27, 2003. ~ by the Director of Planning and Community Development and the City Manager.
Commissioner Jones moved to approve the Preliminary Subdivision Plan for Retreat at Twin Lakes Townhouses,
with conditions. Seconded by Vice Mayor Dr. Williams and carried by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(3) Approve water service to pro_nerty outside the City at 2770 Bit-N-B~idle Place. with owner to pay all fees; authorize
the City Clerk to r~cord the Annexation Petition: and gl~ the property when it becomes annexable.
Rg&o.91ffi.e~[e~ by the City Manager.
Commissioner Jones moved to approve water service with owner to pay all fees, authorize the City Clerk to
record the Annexation Petition, and to consider annexing the property when it becomes annexable. Seconded by Vice Mayor
Dr. Williams and carried by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(4) Approve Rose Hill. Phase II Final Plat. Re_~..~k0._~!_~_.~l~ by the Director of Planning and Community Development
and the City Manager.
Commissioner Jones moved to approve Rose Hill, Phase II Final Plat. Seconded by Commissioner Hipes and
carded by vote of the Commission as follows:
Mayor Lessard Aye
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(1) Modi _fy the existin_~ lease between Terra Marketing- Inc. and the City_ of Sanford for Lots 2 and 3 on Marina
bland to separate Lots 2 and 3 from one (1) lease to two (2) separate leases; terms of the leases to remain unchanged.
~ by the City Manager.
Commissioner Jones moved to agree to separate the existing lease between Terra Marketing, Inc., (currently
assigned to Monroe Hotel Corporation) and the City of Sanford into two separate leases, one for Lot 2 and one for Lot 3, with
the terms of the leases to remain unchanged. Seconded by Commissioner Hipes and carried by vote of the Commission as
follows:
Mayor Lessard Aye
EPNIII072
MINUTES
REGULAR MEETING
City Commission, Sanford, Florida
NOVEMBER 10
20--
Vice Mayor Dr. Williams Aye
Commissioner Woodruff Aye
Commissioner Jones Aye
Commissioner Hipes Aye
(~lTY A~I'rORNEY'S REPORT
CITY CLERK'S REPORT
CITY MANAGER'S REPORT
~ITIZEN pARTICIPATION
CITY COMMISSIONERS' REPORTS
Commissioner Jones moved to appoint Charles Rowe to the Conm~unity Redevelopment Agency to
~.place Larry Strickler when his term expires. Seconded by Vice Mayor Dr. Williams and carried by vote of the Commission
Mayor Lessard Aye
Vice Mayor Dr. Willim~ Aye
Co.aafissioner Woodruff Aye
Co~,,a.issioner Jones Aye
Commissioner Hipes Aye
There being no further business, the meeting was adjourned at 8:43 P.M.
Attest:
Mayor Brady Lessard
City Clerk