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111003 ws/rm min.EPNIII072 MINUTES WORK SESSION City Commission, Sanford, Florida NOVEMBER 10 2003 The City Coimskssion ofthe City of Sanford, Florida, met in Work Session on Monday, November 10, 2003, at 4:00 P.M., in the City Manager's Conference Room, 2nd Floor, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Brady Lessard Vice Mayor Dr. Velma Williams Commissioner Art Woodruff Commissioner Randy Jones Commissioner Kevin Hipes City Manager Al Grieshaber Jr. City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert ~ by Mayor Lessard at 4:03 P.M. pymu,neatlnu to l~m_nln_vee of the Month for November. 2003. Mayor Lessard reported that the employee is not present due to illness, and the award will be presented at the City_ of Sanford Water R_=a~_,_,rce fDavid Gierneh. P.E.. President of CPH En_oineersL Mr. Cdemch subverted a handout entitled "Tri-Party Reclaimed Water ~4ugrnentation System~ and reviewed same. [Vice Mayor Dr. Williams leR the meeting during th[~ item and returned.] [Commi~ioner Jones left the meeting during this item and returned.] Wnshin~on Oaks I Cedar Hill Subdivision desi_~n alternatives. Andrew Van Gaale, Deputy City Manager, submitted information to the Mayor, City Commission, and City Manager, and reviewed design alternatives. [Mayor Lcssard left the meeting during this item, and retumed.] Thc Commission concurred to obtain citizen input on the sign design and proceed with construction; to accept the additional 38 feet for park expansion fFom the developer and also obtain two (2) additional lots; and to option Lot 18 until it is determined whether or not it is needed for an exxension of Drew Avenue. The Commission had no objections to the Cedar Hill retention pond fence as presented by Staff. The Commission concurred to take action on thi~ item at tonight's Regular Meeting. hqnnfflfd Housin_~ Authority_ re(~_uests. The City Manager reviewed the requests to waive the Sanford Hoas~g Aua~rity's anflualpayment in lien of taxes (PILOT) for the nex~ ten years (aborn $130,000.00), and to redesign and resurface six (6) housing authority parking areas at HUD's estimated cost of $1.2 million dollars. He reported that waiver oftbe PILOT cotdd be facilitated, and recotlm-~ended that the City participle in long term, multi-m~n clollar projects otdy when having control of an appropriate number of housing ~flramnnlty Redevelopment A_m~ney term expiration and applieations for ap_m)intment. John Jones, Interim Executive Director of the Coaaf~unity Redevelopment Agency, submitted an additional Board Application, from Theo Hollerbach. Thc Commission interviewed Charles Rowe, who submitted information to supplement hl.q application~ Land e~ehfan_og with the ~mino]e County_ Sehool Board. After discussk)n, the Comm~qsion concurred to move forward, with the City Manager to forrnaliTe the exchange in writing with the School Board and bring to the Corunaission for action. 1~ _c_c_c_c_c_c_c_c_c~ular A~enda Items. Add-On Items. and Other Items. 20 EPNIII072 MINUTES City Commission, Sanford, Florida WORK SESSION NOBEMBER 10 City_ Manager's btieflnff. There being no further business, the meeting was adjourned at 6:02 P.M. Attest: Mayor City Clerk jd 20 2003 EPNIII072 MINUTES REGULAR MEETING City Commission, Sanford. Florida NOVEMBER 10 2003 20 The City Coaa-ah-~n ofthe City of Sanford, Florida, met in Regular Meeting on Monday, November 10, 2003, at 7:00 P.M., in the City Commission Chambers, City Hall, 300 North Park Avenue, Sunford, Florida. Present: Mayor Brady Lessard Vice Mayor Dr. Velma Williams Commissioner Art Woodruff Commissioner Randy Jones Commissioner Kevin Hipes City Manager Al Grieshuber Jr. Assistant City Attorney Lonnie Groot City Clerk Janet R. Dougherty Absent: City Attorney William L. Colbert ~ by Mayor Lessard at 7:06 P.M. LI~LY_Q~,,AXI.O~ by Minister Andy Sacchitella, Central Florida Dream Center. I~I.EI~GE OF ALLEGIANCE APPROVAL OF MINUTES of October 27, 2003, Work Session and Regular Meeting. ~ by the City Clerk and the City Manager. Coaalfissioner Jones moved to approve the Minutes of October 27, 2003, Work Session and Regular Meeting. Seconded by Commissioner Hipes and carried by vote of the Comnfission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Cm~rfissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye ( 1 ) ~-ntlmrtz~ Mayor and City_ Clerk to e~,,,'-*o LYNX FY 2003/04 Service Hmdin~ ~ ent in amount o f $170,718.00. (2) ,Approve CPH Amendment #74-87, Main & Auxiliary Water Plants Chlorine Facilities, in amount not to exceed $75,000.00. (3) Approve CPH Amendment/P37B, North Water Reclamation Facility Disinfection System Improvements, in amount not to exceed $61,000.00. (4) Approve CPH En_t, inecrs Amendment #75-83. Services During Construction - Roosevelt Avenue/19th Street Sewer Phase II, in amount not to exceed $43,267.50. (5) `A_n_urgve pro_nasal from SheHy's ' to lime stabilize and land apply wastewater treatment plant biosolids, piggy-backing an Orange County Contract with total amoum not to exceed $100,000.00. (6) `A_n_nrove _nureha~ of ~ht (8) 2004 _noliee vehiclea totaling $136,259.00 from Garber Chevrolet via the Florida Sheriff's Association bid 003-11-0825. (7) Approve purchase of Fire Department re?haan uniforms, badges and ins'_mnias from Harrison Uniforms in conjunction with their Sales Order Records Tracki~ Systerm (8) ,Approve ISth Annual Holiday Tour of Homes on public property (16th Street and Oak Average) December 5 - 7, 2003; a_ _nprove six th3 hour street closures from 4:30 PM to 10:30 PM on Friday, December 5, 2003, of Oak Avenue fi.om 7th Street to 10th Street, Park Avenue from 7th Street to 9th Street, Magnolia Avenue fi.om 8th Street to 10th Street, 7th, 8th, and 9th Streets from Oak Avenue to Magnolia Avenue. (9) Approve The Riehard's Christmas Party_ on public and private properly (2204 Oak Avenue) Saturday, December 13, 2003; approve seven (7~ hour street closures fi.om 5:30 PM to 12:30 AM on Saturday, December 13, 2003, of Colonial Way to Coronado Concourse and Colonial Way to Oak Avenue; ]~a3L~:~S~ with paid police security. (10) Approve Crooms Reunion Homecoming Parade on public and private properly (13th Street and Croon~ ^c_~.my) Saturday, December 27, 2003; approve four (4) hour street closure from 8:30 AM to 12:30 PM on Saturday, December 27, 2003 of 13th Street from Lake Avenue to Persimmon Avenue; ~ EPNIII072 MINUTES City Commission, Sanford, Florida REGULAR MEETING NOVEMBER 10 2OO3 2O to waive ci_ty fees and insurance policy. (11) Acknowledge Gary_ Lowell's resignation from the Planning and Zoning Commission effective November 3, 2003, and thank and commend him for his service. (12) Authorize Mayor to execute the Residential Construction Miti?ation Pm_gram Sub-Grant Agreeme~ ~ in amount of $50,000.00 to retrofit homes in the Goldsboro Front Porch Community to protect them from high winds and rain resulting from hurricanes and other natural disasters. (13) Approve staffrecommend~tlons for W~hln~on Oaks entrance si_pm~ Wanhin_oton Oaks Park expansion Drew Avenue turn-around, and Cedar Hill retention pond f~n-~e ~ by thc City Manager. Commissioner Jones moved to table Consent Item 1. Seconded by Commissioner Hipes and carded by vote of the Commission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye Commissioner Jones moved to approve Consent Items 2, 3, and 4, with any legal revisions made by the City Attorney. Seconded by Commissioner Woodrnffand carried by vote of the Commission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye Commissioner Jones moved to approve Consent Items 5 through 9, 11, and 12. Seconded by Vice Mayor Dr. Williams and carried by vote of the Commission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye Vice Mayor Dr. Williams moved to authorize the City Manager and Deputy City Manager to negotiate with the developer to acquire the two (2) lots to expand the park (Consent Item 13). Seconded by Commissioner Woodruffand carried by vote of the Commission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye Vice Mayor Dr. Williams moved to authorize up to $8,000.00 for the sign, with citizens to have input on the design (Consent Item 13). Seconded by Commissioner Woodruffand carried by vote of the Commission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye Vice Mayor Dr. Williams moved to approve Consent Item 10 including waiving the city fees, but not waiving the insurance. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye EPNIII072 MINUTES REGULAR MEETING City Commission, Sanford, Florida~ NOVEMBER !o 20 (1) Second I~adin? and adoption of O~linnn,,,, No. 3819. to amend the Human Resources Manual, Personnel Rules and Regulations, regarding Sexual Harassment. Ad published October 29, 2003. ~ by the City Clerk and the City Manager. Vice Mayor Dr. Williams moved to adopt Ordinance No. 3819. Seconded by Commissioner Woodruff and carried by vote of the Commission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye (2) Second readin? and adop__~on_ of Ora;.,a.,ee No. 382~, amending 20.0:t:acres of Ibc Arbor Lakes PD from Multi-family Residential to The Retreat at Twin Lakes Townhouses PD, Planned Developmem, with conditions, for property between South Oregon Avenue and Calabria Springs Cove and between South Oregon Avenue and Plantation Lakes Circle; approve Development Order No. 03 _a20_~.~: Jessica Lucyshyn, Burkett Engineering, Applicant; Colonial Properties Services, Inc., Owner. Ad published October 29, 2003. ]~ by the City Clerk and the City Manager. Commissioner Jones moved to adopt Ordinance No. 3820 and approve Development Order No. 03-0048. Seconded by Commissioner Hipes and carried by vote of the Commission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye (1) Condemnation Status Re_uor~ 02-03, 518 Cypress Avenue. Herbert or Morgan Frison. Director of Planning and Coreanunity Development and the City Manager recommend 30 day extension. Commissioner Jones moved to authorize a 30 day time extension for Condemnation Report No. 02-03, 518 Cypress Avenue. Seconded by Vice Mayor Dr. Williams and carried by vote of the Commission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye 03-16.1316 W. 13th pl.,,,, Lois & Valdeza Williarc~. Director of Planning and Community Developmem and the City Manager recommend 45 day extensi,-, Coiiauissioner Jones moved to authorize a 45 day time extension for Condemnation Report No. 03-16, 1316 W. 13th Place. Seconded by Commissioner Woodruffand carried by vote of the Commission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye 03-18. 915 Maple Avenue. Tanya & Mabel Miser and Wanda Payne. Director of Planning and Community Development and the City Manager recommend 60 day extension. MINUTES City Commission, Sanford, Florida REGULAR MEETING NOVEMBER 10 20__2003 EPNIII072 Commissioner Jones moved to authorize a 60 day time extension for Condenmation Report No. 03-18, 915 Maple Avenue. Seconded by Vice Mayor Dr. Williams and carded by vote of the Commission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye (2) Approve Preliminary_ Subdivision Plan for Retreat at Twin Lakes Townhouses, with conditions. Continued from October 27, 2003. ~ by the Director of Planning and Community Development and the City Manager. Commissioner Jones moved to approve the Preliminary Subdivision Plan for Retreat at Twin Lakes Townhouses, with conditions. Seconded by Vice Mayor Dr. Williams and carried by vote of the Commission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye (3) Approve water service to pro_nerty outside the City at 2770 Bit-N-B~idle Place. with owner to pay all fees; authorize the City Clerk to r~cord the Annexation Petition: and gl~ the property when it becomes annexable. Rg&o.91ffi.e~[e~ by the City Manager. Commissioner Jones moved to approve water service with owner to pay all fees, authorize the City Clerk to record the Annexation Petition, and to consider annexing the property when it becomes annexable. Seconded by Vice Mayor Dr. Williams and carried by vote of the Commission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye (4) Approve Rose Hill. Phase II Final Plat. Re_~..~k0._~!_~_.~l~ by the Director of Planning and Community Development and the City Manager. Commissioner Jones moved to approve Rose Hill, Phase II Final Plat. Seconded by Commissioner Hipes and carded by vote of the Commission as follows: Mayor Lessard Aye Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye (1) Modi _fy the existin_~ lease between Terra Marketing- Inc. and the City_ of Sanford for Lots 2 and 3 on Marina bland to separate Lots 2 and 3 from one (1) lease to two (2) separate leases; terms of the leases to remain unchanged. ~ by the City Manager. Commissioner Jones moved to agree to separate the existing lease between Terra Marketing, Inc., (currently assigned to Monroe Hotel Corporation) and the City of Sanford into two separate leases, one for Lot 2 and one for Lot 3, with the terms of the leases to remain unchanged. Seconded by Commissioner Hipes and carried by vote of the Commission as follows: Mayor Lessard Aye EPNIII072 MINUTES REGULAR MEETING City Commission, Sanford, Florida NOVEMBER 10 20-- Vice Mayor Dr. Williams Aye Commissioner Woodruff Aye Commissioner Jones Aye Commissioner Hipes Aye (~lTY A~I'rORNEY'S REPORT CITY CLERK'S REPORT CITY MANAGER'S REPORT ~ITIZEN pARTICIPATION CITY COMMISSIONERS' REPORTS Commissioner Jones moved to appoint Charles Rowe to the Conm~unity Redevelopment Agency to ~.place Larry Strickler when his term expires. Seconded by Vice Mayor Dr. Williams and carried by vote of the Commission Mayor Lessard Aye Vice Mayor Dr. Willim~ Aye Co.aafissioner Woodruff Aye Co~,,a.issioner Jones Aye Commissioner Hipes Aye There being no further business, the meeting was adjourned at 8:43 P.M. Attest: Mayor Brady Lessard City Clerk