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092853-Regular Session MINUTES 123 City Commission, Sanford, Florida, September 28 at 8 P.M. 1953 The City Commission of the City of Sanford, Florida, met in regular session at the City Hall in the City of Banford, Florida, at 8:00 o'clock P. M. September 28, 1953: ~-~ Present: Commissioner R~ndall Ch~se, Mayor " J.D. Cordell " John D. Ivey " John L. Kadet " W.H. Stemper City Attorney A. Edwin ~hlnholser City Clerk M. ~. Sayer "' City Manager Thcs. L. Lemon Chief of Police R. G. Williams Meeting called to order by the Chairman. On motion of Commissioner Kadet, seconded by Commissioner Cordell and carried, minutes of regular meeting of September 14, and adjourned regular meetings of September 15 and 21, 1953 aporoved. Monthly reports for month of August 1953, submitted and examined. Financial statement and statement of revenues and expenditures for month of August 1953, submitted and examined. Current invoices and payrolls for month of August 1953, as evidenced by Voucher Nos. 9949 thru 98, submitted for approval, which included an emergency purchase of one car of sewer pipe f~om Georgia Vitrified Brick & Clay Company at price of $642.57 without advertising for bids. Thereupon Commissioner Stemper moved t he approval of the purchase of car of sewer pipe without advertising for bids, due to the emergency for repairing sanitary sewers. Seconded by Commissioner Kadet and carried. Commissioner Stamper then moved the approval of the remaining vouchers, subject to ap- proval of C~lrman o~ Finance. Seconded by Commissioner Kadet and c~rried. fire %he following bids next submitted for furnishing 400 feet of 1~# and 1,200 feet of 24# hose, and 400 feet of 3/$" booster hose for the Fire Department in accordance with ad- vertisement for bids ITEMS 3/4" Booster Hose published in Sanford Herald FABRIC FIRE AMERICAN HOSE COMPANY LA-FRANCE · on September $, 1953: EUREKA FIRE HOSE CO. .91 ROGER B. QUINCY (REPUBLIC HOSE) · ( epublic) .619 (Tower) 1~" Fire Hose 1.40 1.26 1.$8 1.25 1.29 1. 5 .88 1.99 1.31 1.25 24" Fire Hose 2.03 1.80 2.10 1.83 1.98 2.00 1.32 1.78 1.90 1.80 Thereupon after careful consideration, and on recommendation of the Fire Chief and Put- chasing Agent, Commissioner Btemper moved the purchase of /~X)O feet of 14" multex multiple woven fire hose at $1.31 per ft. and 1,200 feet of 2~" multex multiple woven fire hose at 1.90 per ft. from Eureka Fire Hose Company, and 400 feet of 3/4" Booster Hose from American- LaFrance at .7354 per ft. Seconded by Commissioner Cordell and carried. All hose quoted by the other bidders being double Jacket hose. Request next submitted from the Sanford Sashayers to use the auditorium each Wednesday evening for square dances from October thru May, and on motion of Commissioner Btemper, seconded by Commissioner Ivey and carried, same was approved subject to the conditions out- lined by the City Manager. On motion of Commissioner Btemper, seconded by Commissioner Cordell and carried, the Com- missioner next authorized the City to furnish water free of charge for the new Youth Center at 124 MINUTES Se tember 28 at 8 P. N lQ 53 City Commission, Sanford, Florida, . ....... .~. .............................................................. dissenting vote of Commlss~oner Ivey, the of the following changes in the Manager: 1. As of October l, 1953, bookkeeping Commission next approved and authorized the adoption and accounting methods, as recommended by the City IndustrY. es, Inc., next ap0eared and advised that one of the local clothing manufacturers are making plans to expand their business and manufacture a higher quality of merchandise, which would employ a minimum of 100 people, but will need a larger building in order to do so, stating that they will erect a concrete block building, size 50' x ll2' and add to it later if sufficient labor is available, provided Sanford In- dustries, Inc., will furnish them the necessary site. Mr. Cowan then requested that the City convey to Sanford Industries, Inc., the City o~med property described as Lots 8 thru 12 and 20 thru 24 Spurling's Plat of Block 15, Chapman & Tucker's Addition, located on north side of Second Street between Cypress and Pine Avenues, for the aforesaid building site, advising that they would start construction within two weeks if the property has a clear title. Thereupon after discussion Commissioner Kadet moved that the City start procedure, if necessary, to clear up the title to the aforesaid property. Seconded by Commissioner Ivey and carried. Commissioner Kadet then moved that the City Attorney and City Manager be authorized to negotiate a contract for the erection of a concrete block building, size 50' x ll2' on the property, with reverter clause if it is not constructed thereon within 90 days. Seconded by Commissioner Stemper and carried. Arnold Bentley, who leased the parkln~ space at southwest corner of Sanford Avenue and Third Street for his taxicabs, newt apoeared and requested the Commission not to lease the space immediately in front of it to another taxicab operator, claiming it would be too con- gestive for two operators at this location, and same was referred to the City Manager and Chief of Police. Karlyle Housholder, Attorney for John S. Krlder, Sr., Assignee of the Lessee of the Service Statlon property offered for sale by the City, next appeared with further reference to their option to ourchase this property ~t price of $18,606.66 offered by J. Bralley Odham, and advised that they were ready to consummate the nurchase upon approval of the title, also, 6. 7. 8. 9. Make September 1953, the last 1952-53 bills and invoices. R. T. Cowan, President of Sanford as had been adopted with all account classifications exactly the same as the budget accounts. Eliminate the appropriation portion of the present ledger as this is unnecessary work. The budget amounts, as memoranda information, shouldffhow at the top of ledger accounts. Maintain records on a modified cash basis so tb~t the Revenues Control Account and the Expenditures Control Account represent cash transactions only, with the subsidiary records also showing cash transactions only. Invoices for e×penditures to be paid by the City 81erk upon presentation to him, properly processed, thereby making it possible to have the accounts exactly balanced and reported at the end of each monthly period. Also, thereby ~llmlnatlng the time consuming and unnecessary accounts oayable ]edger. Record al! revenues fully in the revenue accounts with no deductions from ex- penditure accounts. Pay all personnel by check rather than by cash. Make appropriate motion eliminating necessity of signing of all checks by Mayor. Establish an lmnediate modified cash operation by placing all funds which have ack, rued prior to October l, 195~, into the active current cash fund, thereby eliminating possible operating deficit for the under-budget fiscal year of 1952-55. full accrual month for the expenditures of set up and maintain records on the basis of the budget MINUTES 125 City Commission, Sanford, Florida, ......~...e..p..~...e.?...~.e...~...?...~.....~.~....~....~..:..~.: ....... 19~.?.... J. Bra~ley Odham then appeared and questi,~ned the legality of the Lessee's right to purchase the property under the terms of the lease agreement because their notice of intent to exercise the purchase option only described the property under lease and did not include the additional strip of land offered f or sale therewith. After futher discussion, in which the City Attorney advised that under the terms of the lease agreement with Shell Oil Company, Mr. Krider ae the new lessee, had a legal right to purchase the property at the price offered by Mr. Odham, Commissioner Cordell moved th~g~t the City sell the property to Mr. Krider at price of $18.606.66, with the understanding that the lease ?older's release and deed of conveyance will be exchanged simultaneously. Seconded by Commissioner Ivey and carried over the dissenting vote of Commissioner Kadet. Commissioner Ivey next offered Resolution No. 823 vhich was unanimously adopted by the Commission. Said R-solution No. 823 being as follows: A RESOLUTION OF THE CITY COMMISSION OF THE CITY OF SAN~D, FLORIDA, UPON THE DEATH OF GOVERNOR DAN McCARTY. ~'~EREAS, Almighty God, in His Divine Providence, has called unto Himself DAN McCARTY the Governor and leader of our great State: AND, WHEREAS, Governor McCarty, in his brief tenure of office, by his sincerity of purpose, his devotion to duty, and his firmness of moral convictions, had established himself as a true statesman and leader and had endeared himself to the prople of this State; AND W}~EHEAS, because of placing the welfare of his State above his own welfare, Governor NcC,try, as truly as any soldier on the battle field, has pa~d the supreme sacrifice, and the loss of the sound guidance of this strong and unassuming man is a loss to be keenly felt,n~ only by his own family and friends, but by all the people of this State and of each community therein, for whom, at all times, there is need for leadership by men of his qualities; NOW, THEBEFORE, BE IT RESOLVED by the City Commission of the City of Sanfox~, Florida, that the Commission, for themselves and in behalf of the people of the City of Sanford, do hereby express their sincere sadness and keen regret in the untimely death of Dan McCarty, and do hereby extend deeoest sympathy to the members of his family in their bereavement. BE IT FURTHER RESOLVED that this Resolution be spread on the minutes of the City Com- mission, and that copies ~sreof be sent by the City Clerk to the family of Dan McCarty, tO the appropriate State officials in Tallahaseee, Florida, and to the local newspapers. PASSED AND Al)OPTED this 28 day of September, 1953. (SEAL) S/ Randall Chase, Mayor John L. Kadet Jno D. Ivey William H. Stemper J., D, C~dell As the City Commission of the City of Sanford, Florida. The following letter was next submitted from the Board of County Commissioners: City Commission of the City of Sanford, Florida. Sanford, Florida. Gentlemen: Re: French Avenue, SRD 7715-101. September 24, 1953 126 MINUTES Commission, Sonford, Flor do, ....... .... 1.- Acquisition of rights-of-way costing in excess of up in County Commissioner's Resolution. 2. Repair an8 replacement of utilities. ~. Other expenses incidental thereto. the amount set The Board of County Commissioners therefore request the City of Sanford, Florida, to submit to it at it's meeting to be held October 6, 1953, defSnite assurance and positive proof that the said City is ready, willing and financially able to provide the necessary funds for the above and that it will so do. Yours very truly, BOARD OF COUNTY CON~ISSIONERS by: S/ O. P. Herndon, Clerk. After discussion Commissioner Stemper moved that the Mayor be authorized to ~,rlte a letter to the Board of County Commissioners answering the foregoing letter and explaining the City's position in the matter, and also authorized to appoint a committee to appear before them at their next meeting with reference thereto. Seconded by Commissioner Cordell and carried. Application next submitted from Mrs. Helen Constantine for transfer to her from Sylvester Burley, the permit to sell beer and wines at ~12 Sanford Avenue, and on recommendation of Chief of Police, same was approved. Application next submitted from Ernest Roberts for transfer to him from Allen Mitchell, the permit to sell beer and wines at 408 Sanf~ Ave., and on recommendation of Chief of Police, same was approved. Upon advice of the City Manager that the School Board had rejected the offer to purchase the flood lights at the old baseball park because of expense involved in removing and install- ing them, he was instructed to check on cost of the City removing and storing the lights. Ordinance No, 525, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, PRESCRIBING RATES TO BE CHARGED FOR WATER FURNISHED BY THE CITY OF SANFORD, FLORIDA, A~ND THE TIME T}iAT SAID HATES SHALL BE PAID, AND REPEALING ORDINANCE NO. 4~0 AND A~ ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. introduced and placed on first reading at regular meeting of September 1~, was placed on its final reading. Thereupon the roil. was called on the final passage a nd adoption of said Ordinance No. 525, the vote being as follows: Commissioner Chase Aye " Cordell Aye " Ivey Aye " Kadet Aye " Stamper Aye Thereupon the Chairman announced that the City Commission of the City of Ssnford, Florida, by unanimous vote had passed and adopted said Ordinance No. 525, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, PRESCRIBING RATES TO BE CHARGED FOR WATER FURNISP~ED BY THE CITY OF SANFORD, FLORIDA, AND THE TIME THAT SAID RATES SHALL BE PAID, AND REPEALING ORDINANCE NO. ~0 AND ALL ORDINANCES OR PARTS OF ORDINANCES IN CONFLICT HEREWITH. On motion of Commissioner Stamper, seconded by COmmissioner Cordell, and carried, Or- dinance No. 525 was next authorized to be published in both of the local newspapers. Ordinance No. 526, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, MAKING APPROPRIATIONS FOR THE CITY OF SANFORD, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER l, 1953, AND ENDING SEPTEMBER ~0, 1955. introduced and placed on first reading at adjourned regular meeting of September 15, was next placed on its final reading. Thereupon the roll was called on the final passage and adoption of said Ordinance No. Florida, MINUTES City Commission, Sanford, Florida, ...~?...p.~?...m.?.~,~,...~...~.~....~...?..:...¥.:. ...... 953 Thereupon the Chairman announced that the City Commission of the City of Sanford, by unanimous vote had passed and adopted said Ordinance No. 526, entitled: AN ORDINANCE OF ThT~ CITY OF SANFORD, FLORIDA, MAKING APPROPRIATIONS FOR THE CITY OF SANFORD, FLORIDA, FOR THE FISCAL YEAR BEGINNING OCTOBER l, 1953, ~ND ENDING SEPTEMBER 30, 1954. Ordinance No. 527, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLORIDA, DETERMINING THE AMOUNT AND FIXING THE RATE OF TAXATION AND MAKING THE ANNUAL TAX I~VY OF THE CITY OF SANFORD, FLORIDA, FOR THE YEAR 1953. introduced and'placed on its first reading at the adjourned regular meeting of September 15, was next placed on final reading and read in full. Thereupon the roll was called on th~ final passage and adoption 527, the vote being as follows: Commissioner Chase Aye " Cordell Aye " Ivey Aye " Kadet Aye " Stemoer Nays of said Ordinance No. Commissioner Stamper stated that he.voted "Naye" because he did not approve the oper- ating millage but approved the other parts of the ordinence. Thereupon the Chairman announced that the City Commission of the City of Sanford, Florida, had passed and adopted said Ordinance No. 527, entitled: AN ORDINANCE OF THE CITY OF SANFORD, FLOP~IDA, DETERMINING THE AMOUNT AND FIXING THE RATE OF TAXATION AND MAKING THE ANNUAL TAX LEVY OF THE CITY OF BANFORD, FLORIDA, FOR THE YEAR 1953. Pursuant to authorizatiqn of the Commission at meeting of August 25, to grant an easement to restrict the height of utility poles, or other structures to 34 feet in the utility. strip across Lots 1l~, 15, 28, 29 and 30 of Block 7, Palm Terrace, to be terminated upon the discontinuance of use of the airport for military purpose, the City Attorney next advised that the Navy Department would not accept a temporary easement and had requested a perpectual easement in form of a quit claim deed conveying all rights of any air space in excess of 35 feet in height. After discussion Commissioner Ivey moved the authorization for such a quit claim deed. Seconded by Commissioner Kadet and carried. On motion of Commissioner Stamper, seconded by Commissioner Ivey and carried, the City Clerk and City Attorney were next authorized access to Safe Deposit Box No. 177 at the Sanford Atlantic National Bank for ourpose of obtaining and presenting bond coupon for payment. On motion of Commissioner Stamper, seconded by Commissioner Kadet and carried, the time on semi-monthly radio program on discussion of general government was next~thorized to be changed to 8:99-8:30 P.M. due to no available time on the radio between 7:30 and 8:00 P.N. In accordance with regulations governing the holding of Municipal Elections, and on motion of Commissioner Stemper, seconded by Commiss~ crier Kadet and carried, the Mayor was next authorized to issue an election proclamation calling a Municipal General Election to be held on November 3, 1953, for ourpose of election of two City Commissioners for a term of three years each, and for approval or rejection of a salary increase for the City Commissioners; the following being designated as officials of said election: Mrs. F. E. Roumillat Floyd A. Palmer Mrs. Ralph Austin Smith James B. Gut Marvin W. Ozier Braxton L. Perkins, Jr. A. O. Roberts W. L. Roche FOr Clerks: For Inspectors: 127 123 MINUTES City Commission, Sanford, FIorido, ......8..~.p.~..?..m...b..e...r...?..(}..~....8.....P.....~..: ....... 19...5..~. PRIORITY NET PROGRAM NUMBER COST BOND ISSUE PROGRAM NO, I 1. Water Program 2. Rehabilitation of Sewers 3. Extension of Sewers PROGRAM NO. II 1. Minimum Program No. I 2. Pump Branch Improvement 3. Interceptor System PROGRAM NO. III 1. Program No. II 2. Treatment Plant 1 $176,000.00 2 326,600.00 3 391,400.00 894,000.00 894,000.00 4 76,0OO.00 5 253,000.00 1,223,000.00 $1,000,000.00 $1,~00,000.00 $1,500,000.00 was next given to the annual amount to be added to the sewer service that such cost under Program No. carried over the dissenting vote disagree with priorities set up". Consideration III be reduced accordingly. Seconded by Commissioner Kadet and of Commissioner Stemmer who stated "I voted Naye because I 1,223,000.00 6 200,000.00 2,423,000.00 NECESSARY PLEDGES: (TO BE SHOWN ON BALLOT) NECESSARY FOR BOND & INTEREST: (TO BE SHOWN ON BALLOT) MINIMUM MONTHLY CHARGE: (TO BE SHOWN ON BALLOT) MAXIMUM MONTHLY CHARGE: (TO BE SHOWN ON BALLOT) TOTAL REVENUE FROM SERVICE C}LARGES: (TO BE SHOWN ON BALLOT) Also the annual amount to be raised by sewer service charge for work to be done by city crews on rehabilitation program to be added to the monthly minimum and ma×Imum charge and sho~m on ballot. After careful study of the proposed ballot Commissioner StemDer moved that the $76,000.00 for Pump Branch Improvement under Program No. II be transferred to Program No. III, and that the c cst for Treatment Plant under Program No. III be reduced from $200,000.00 $o $120,000.00 to cover cost of constructing the new rotary screen type treatment plant, subject to approval of consulting engineer Robert M. Ang, a. Seconded by Commissioner Kadet but failed to carry over the dissenting vo~e of Commi~,loners Cordell, Ivey and Chase. Commissioner Stemper then moved that the proposed lmorovement to Pump Branch under Program No. II be reduced~ $32,982.00, ~he amount estimated by the engineers to imorove ~he e×ls~ing channel instead of relocating it at estimated cost of $76,000.00; and that the cost for treatment plant under Program No. III be reduced from $200,000.00 to $120,00©.00,subJect ~o approval of engineer Angas, but sa~ died for lack of a second. Commissioner Kadet ~hen moved that the cost of ~reatment plan~ under Program No. III be reduced to 8120,000.00 ~o cover cost of rotary screed type plant, subject to approval of engineer Angas, and that if it is not approved by him, the cost to remain a~ $200,000.00, and same died for lack of a second. Commissioner Cordell then moved that the Commission ad opt the program as set up on ~he QroDosed straw ballot with the ezceptlon of She co~t for treatment plsnt, and thst if engineer Angas furnish the City an estimate in writing that l~ can be congructed at a cost of $120,000.00, MINUTES September 2'8 at 8 P.N. 19 53 City Commission, Sanford, Florida, . ...................................................................... The consulting engineers coat estimate being $50,000.00 annually to complete the program within seven years. Thereupon Commissioner Kadet moved that only $20,000.00 per year be included in the service charge to complete the rehabilitation ~ork under the long range sewerage improvements program. Seconded by Commissioner Stamper but failed to ~arry over the dissenting vote of Commissioners Cordell, Ivey and Chase. Commissioner Kader then moved that $90,000.00 per year be added to the sewer aervioe charges to supplyment the rehabllitatt:m program for completing the long range sewerage im- provements. Seconded by Commlaaloner Ivey and carried over the dissenting vote of Commissioners Radar and Stemper. Commissioner Kadet next moved that a footnote be placed on the bottom of Program No. III on the straw ballot showing that the cost of operating the treatment plant will be a figure between $10,000.00 and $20,000.00. such amount to be aporoved by engineer Angaa. Seconded by Commissioner Cordell and carried over the dissenting vote of Commissioner Stemoer who said he did not think it should be included on the ballot because other operating expenses are not included. Commissioner Stamper next moved that a competent engineering firm with sewerage ex- perience be employed by the City as a consultant, at a fixed fee not to exceed ~2,500.00. Seconded by Commissioner Kadet but failed go carry over the dissenting vote of Commissioners Cordell, Ivey and Chase. There being no other business the meeting adjourned. ATTEST: gm O it y %ll~rk