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071254-Regular Session/M NUTES City Commission San//:ord Forda July 12, at 8 P. l~I. ¢4 The City Commission of Hall in the City of Sanford, Florida, at Present: Commissioner # # # # 261 the City of Sanford, Florida, met in regular session at the City 8:00 o'clock p. M. July 12, 1954. Earl Higginbotham, Mayor J. D. Cordell John L. Kadet John S. Krider Sr., W. H. Stemper City Attorney A. Edwin Shinholser City Manager W. E. Knowles Chief of Police R. G. Williams Absent: City Clerk H. N. Sayer Meeting called to order by the Chairman. The meeting was then opened with "Prayer' by Rev. H. L. Zlmmerman. J. C.' Hutchlson, Chairman of Seminole County Historical Society Committee, appeared with request for funds for construction ~nd maintenance of a fire-proof Memorial Library to house the affects of General Henry S. Sanford. Randall Chase also appeared in behalf of this committee and advised the Commission that this proposed library is something that cannot be duplicated as it is valued at approximately three-quarter million dollars, and that universities, such as Yale and Rollins College, are Very anxious to secure it. He stated that the County has agreed to contribute $2~00 the first year for construction and $2,500.00 the next two years, if the City will match this figure. Also that the County will match the City's con- tribution for maintenance of the building. Mr. Chase further stated that if the City and County can raise $15,000.00 within the next three years, that the State would put up $15,000.00 to match this sum. He pointed out that local residents would also like to house some of their historical affects in this library. Frank Evans and Robert Bauman also spoke in favor of the proposed library. Also, letters of endorsement were read from Volie A. Williams, Jr., and Fred R. Wllsonr local attorneys. Henry McLaulin appeared and stated oppose erecting it in 4th Street Park. He from the City, and pointed out that it has that he did not oppose the library itself, but he did requested the Commission not to take the park away too few as is, and further that the residents in that area paid a premium for their property because of this park. Consideration was then given to combining the memorial library with the municipal public library but no action was taken as the majority of the audience was in favor of the proposed library. After further discussion, and on motion of Commissioner Kadet, seconded by Commissioner Cordell and carried, the Commission agreed to match the County's contribution, not to exceed $7,500.00, toward construction of the' memorial library, and the City Attorney was instructed to work out the details with the County Attorney and Attorney Volie A. Williams, Jr., for a coooerative agreement between the City and County to cover same, and also for the maintenance. L. A. Baker next appeared with reference to the nroperty adjacent to his home at 1001 E Fourth, which was dedicated by the Board of County Commissioner in 1954 as a recreation park at the request of the City Commission by Resolution No. 680, adopted on October 9, 1944. He advised ths t he would like to acquire this property since there is no further need for it for recreation purposes, and that the County Commissioners had agreed to rescind the dedication, provided the City Commission will.opt a resolution requesting that it be lifted. Said property being described as: The Westerly 50 ft of Easterly 257~ ft of the Northerly 135 ft of Lot 53, J. E. Pace's, Subdivision of Block ~, Mel]onvllle. After discussion and in view of no further need for this property for public use, Com- missioner ~ader moved that the dedication be removed, and the City Attorney prepare the neces- MINUTE \ City Commission, Sanford, Florida, · ...... ~-.., ................................................... The City Manager was next directed to send a letter of for their action of reverting the old hospital site Mr. Van Laarhoven of Ridgefield, New Jersey, municipal pier, sometime in ~eptember, to moor his cially for pleasure cruises and fishing trios. thanks to the County Commissioners in Bel Air Subdivision to the City. next apoeared with request to use the 45 foot boat, which he intends to use comer- After discussion Commissioner Krider moved that Mr. Van Laarhoveu be granted the use of the pier under the same terms and conditions as granted James W. Parrlsh, and that he and the City Attorney negotiate the same type of agreement that is now in effect with Mr. Parrish, under which he will be required to pay his own utilities and assume all liabilities. Seconded by Commissioner Stemper and carried. The following bids next submitted for purchasing a utility billing machine for the Water Department and a ~dgetary accounting machine for the Clerk's office, which includes trade-in allowance on the Burroughs billing machine and BURROUGH~ CORPORATIg~ Utility billing machine Budgetary Accounting Machine TOTAL Delivery date: Within approximately I week. Terms: Payable after October l, 195~ NATIONAL CASH REGISTER COMPANY Utility billing machine Budgetary accounting machine TOTAL Delivery date: Within 60 days. the Burroughs bookkeeping machine now in use: $2,235.20 $ 5,070.40 $3,615.00 6,260.00 Mr. Foster, representative of National Cash Register Company and Mr. Walker, Representa- tives of Burroughs Corporation, then demonstrated their respective machines to the Commission. after discussion, and on advise of the City Manager that the billing machine now in use is not designed to ~handle the monthly sewer charges which will be added on consumers' water bills, Commissioner Stemper moved on the recommendation of the ~ditor, City Manager and City Clerk that the City purchase the two (2) Burroughs machines at the lowest net bid price of $5,070.40, including allowance on the two old machines. carried. Letter next submitted from Wellborn C. homes in Lock Arbor in the very near future, Seconded by Commissioner Krider and Phillips, Jr., outlining his plans to erec~ 49 with request that this area be annexed to ~he City. After careful consideration, and in view of the area in question being located about l~ miles beyond the city limits, w!.ich is rather far for City maintenance, it was felt that at this time, it would be more of a liability to the City than an asset, and Commiesioner Kadet recommended that the City Manager be instructed to write a letter of regret to Mr. PhilIips, advising that, st thie time, it is not feasible for the City to include t~his area within the corporate limits. Consideration next given to appropriating $500.00 in next fiscal year's budget for par- ticipation in the water,sources investigation with ~he Geological Survey, United States De- partment of the Interior, and after discussion it was felt that it would be for the interest of the City to avail itself of thie service, and Commissioner Stemper moved that $500.00 be apprO- priated for this ourpose, payable after October. Seconded by Commissioner Cordell and carried. ~tt~ next submitted from Sullivan, Long & Haggerty, Bessemer, Ala., who were awarded MINUTES City Commission, Sanford, Florida, . .......................... July 12 at 8 P. ~.. .J9 ........ 263 already secured the approval of the City's consulting engineers, Robert M. Angas and Associates, on the subletting. After discussion, and in view of approval having already been secured from the City's consulting engimeeps, Commissioner Stemper moved that contracts 5 end 6 be sublet to Mc- Poland Brothers, as requested by Sullivan, Long and Heggerty. Seconded by Commlesloner Kadet and Carried. The City Manager next submitted revised figures in sum of $246,076.10 as low bid of Hubbard Construction Company on contract 4, which represented a reduction of $34,552.51 after making certain changes recommended and approved by Engineer Angas. After discussion, and on advice that the changes and deductions had been approved by both Engineer Angas and Mr. Hubbard, Commissioner Krider moved that the City Manager authorize Engineer Angas to prepare the contract for execution. Seconded by Commissioner Cordell and carried. On recommendation of Auditor Gordon P. Blitch, and on motion of Commissioner Stemper, seconded by Commissioner Krider and carried, the Commission next authorized the employment of a woman clerk in the City Clerk's office on temporary basis for approximately two months to take off trial balances on all tax rolls, special assessments and other subsidiary accounts, at salary not to exceed $50.00 per week, and with progress report to be made to the Commissioners at the end of the two months. Also, that $500.00 be transferred to the Finance Department for this expenditure from the appropriation for purchasing agent's salary in the Manager's Office. Pursuant to letter addressed to the City Clerk from Auditor Blitch, with reference to the matter of the Board of Bond Trustees not accepting responsibility of the sinking fund for the liquidation of certain bonds, which is Contrary to the requirements of the Charter, Commissioner Stemper moved that the City Manager invite the members of the Board of Bond Trustees to the next regular meeting of the Commiesion~ discuss the matter. Seconded by Commissioner Cordell and carried. The correspondence between the Business, Professional and Civic Clubs and the City Manager, concerning the proposed improvements to Pump Branch under contract No. 8 of the sewer project, which was deleted from the program at this time because of lack of funds and also due to certain changes to be made in the specifications, were next submitted for consideration of the Commission. After considerable discussion Commissioner Kadet moved that the City Manager draft a letter to the aforesaid organization, to be signed by all Commissioners, outlining the problem the City is up against relative to the proposed imorovements to Pump Branch, and advising that the Commission is studying this situation and that it will be added to the program as soon as funds are available, but same died for lack of a second. Commissioner Stemper then recommended that Engineer Angas be contacted with request to furnish the Commission an estimate as to what the total cost would be to cover the entire creek. Commissioner Cordell added t~,t he, himself, would like the total cost to cover it over entirely, leaving out the proposed 90 degree bend that is shown on the plans and specifications. Commissioner Krider next gave a report on the status of the property owned by the School Board that was selected as a site for the proposed colored recreation center, advising that the Board has plans to enlarge the school building on this property, and until such plans are com- pleted, which will be at least two more weeks, that they will not know how much land they will be able to make available for this project. MINUTES July 12 at 8 P.M. 19 54 City Commission, Sanford, Florida, · .................. · ..................................................... and carried. plumbing permits for the new hospital construCtion. Seconded by Commissioner Cordell Letter next eubmitted from Floyd a Palmer, local representative of PrudeStial Insurance Company, enclosing a dividend check in sum of $140.00 for past policy year on the group life insurance coverage for employees, and a letter of thanks was directed to be sent him for same. The City Manager next presented, for approval, a complete survey of the designated traffic regulations, prepared by the Chief of Police and his department, and after a study of same, Commissioner Cordell moved that the ~chedule be approved to be placed into effect on July 15, 1954, subject to the perusing of said regulations by the City Attorney. Seconded by Commissioner Krider an~ carried. Chief Williams was then commended on compiling thle information and the tedious work involved. Letter next submitted from Pew & Murray, General Contractors, of Atlanta, Georgia, queetinga refund of the $75.00 non-refundable depoeit for plans and mp~cifications for the water and sewer improvemente program, which they bid upon. After disc~esiOh and on advice of the City Attorney that the nonrefundable nrovlsion on deposits for the plans and specifications ie the standard procedure set up for submitting bids on similar contracte, no action was taken on the foregoing request. Commissioner Krider next brought up matter of adopting the Ordinance to start collecting the new sewer service charges as eoon as poseible. Thereupon after considerable discussion, in which Commiesio~er Kadet commented that Ge charge should not be placed on the water bills Until the construction work is fairly well substantially complete, Commiesioner Krider moved that the final draft Be prepared to enforce tee eewer charge and that it be ready for its firet reading at the next regular meeting. Seconded by Commissioner Cord ell and carried over the dissenting vote of Commissioner Kadet. Commieeloner Kader'e stipulation that he voted "Nays" was becauee he did not think it is necessary t.o prepare this ordinance at this time, becauee we do not need it for the immediate future. Further consideration next given to reducing the impropements program, taps be set at $25.00 Kadet and carried. fee for sewer taps during the sewer and after discussion, Commissioner Stamper moved that the fee for sewer from now until the end of t he sewer program. Seconded by Commissioner At the suggestion of Commissioner Krider, the City Manager was next directed to contact MacAsphalt Corporation at Five Points to ascertain the cost for re-surfacing several streets, namely, First Street from Sanford Avenue east to Mellonville Avenue. Pursuant to the request from the businessmen of Sanford, and on motion of Commissioner Stemper, seconded by Commissioner Cordell and carried, the Commission next authorized a 10 or 12 minute perking meter installed at intersection of Park Avenue and First Street, on the northeast corner. Commissioner Cordell next reported that people are driving too fast on the new 8th Street Road and suggested that some "speed limit" signs be erected thereon, and same was so ordered. At the Suggestion of Commissioner Kadet, the matter of right-of-way on Pecan Avenue was next referred to the Traffic Committee. The matter of traffic hazard caused by a left turn north of Palmetto Avenue into the Post Office w~s nex~ referred to the Chief of Police. There being no further business the meeting adjourned.