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06112012 ws agn & min 2012 -185 CITY COMMISSION MINUTES JUNE 11, 2012 WORK SESSION CITY OF SANFORD CITY COMMISSION WORK SESSION Railroad Depot Room 2nd Floor Sanford City Hall MONDAY, June 11, 2012 300 North Park Avenue 4:00 PM Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) AGENDA 1. Discussion — Amtrak station and Auto train by United States Congresswoman Corrine Brown and Patrick Edmond, Amtrak's Senior Director of Government Affairs. [Commission Memo 12 -080] 4:00 — 4:30 PM 2. Discussion - Charter Amendment — Run Off Election; Term of Office [Commission Memo 12 -092] (RM 7.G) 4:30 — 4:45 PM 3. Update re: right of way use activities in SC -3, Special Commercial zoning since Ordinance No. 2011 -4258 was adopted six months ago [Commission Memo 12 -093] 4:45 — 5:00 PM 4. Regular Meeting Agenda Items — additional information and /or questions. 5:00 — 5:15 PM 5. Briefing items. 5:15 — 5:45 PM • Safety Incentive Program [Commission Memo 12 -096] (RM 8.H) 6. City Manager Comments. 5:45 — 6:00 PM CITY COMMISSION MINUTES JUNE 11, 2012 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, June 11, 2012, at 4 PM, in the Railroad Depot Room, Second Floor, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Patty Mahany Commissioner Mark M Commissioner Velma Williams Commissioner Randy Jones City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Janet Dougherty Deputy City Clerk Cynthia Porter 1. Discussion — Amtrak station and Auto train by United States Congresswoman Corrine Brown and Patrick Edmond, Amtrak's Senior Director of Government Affairs. [Commission Memo 12 -080] City Manager Bonaparte said that this item will be rescheduled. 2. Discussion - Charter Amendment — Run Off Election; Term of Office [Commission Memo 12 -092] (RM 7.G) At the May 14, 2012 Work Session the City Commission discussed various alternatives and determined to send ballots to overseas citizens in accordance with the MOVE Act, hold any necessary Run Off Election in January, and change the beginning and ending of the term of office of members of the City Commission from the second Monday in January to the fourth Monday in January (second regular meeting). CITY COMMISSION MINUTES JUNE 11, 2012 WORK SESSION The proposed change of the term of office of members of the City Commission to the fourth Monday in January will provide sufficient time to hold and certify a Run Off Election so that the winner can assume office on the fourth Monday in January. The 60 day after the Regular Election in November falls on the first Saturday in the following January, which is 16 or more days before the fourth Monday. City Clerk Dougherty confirmed that she ran the calendar out twenty years and 16 days is the least number of days and some years it is more than that. Action will be taken on this item at tonight's regular meeting. [City Clerk Dougherty left the meeting.] 3. Update re: right of way use activities in SC -3, Special Commercial zoning since Ordinance No. 2011 -4258 was adopted six months ago. [Commission Memo 12- 093] Christine Dalton, Historic Preservation Officer and Community Planner, reported that there have been no applications from 4COP establishments so there haven't been any issues since the ordinance was adopted six months ago. There has been a lull in permits and attempt has been made to get everybody into compliance and on a permanent renewal schedule of October 1; historically a permit has been renewed a year from the date it was issued. The opportunity for the outdoor entertainment permits has been well received by the merchants. Ms. Dalton said there are two businesses which have an old right of way use agreement allowing a sidewalk presence that was issued before the sidewalk cafe CITY COMMISSION MINUTES JUNE 11, 2012 WORK SESSION regulations were adopted. She asked if they should be taken away because they are old and are not on the same page as the other merchants. Mr. Colbert said he will need to look at the permits before making a decision on how to proceed. 4. Regular Meeting Agenda Items — additional information and /or questions. City Manager Bonaparte asked that Consent Item 6.0 be continued to the next meeting. Regarding Regular Item 8.B, he clarified that there is not a grant application fee but the grant preparer is being paid $4,000. 5. Briefing items. • Safety Incentive Program [Commission Memo 12 -096] (RM 8.H) Fred Fosson, Human Resources Director and Risk Manager, gave an overview of the Safety Incentive Program. 6. City Manager Comments. Mr. Bonaparte distributed the Agenda for the 2012 Budget Retreat to be held on June 14, 2012 and for the Special Work Session regarding the FY 2012/2013 Budget to be held on July 2, 2012. Mr. Bonaparte said that work continues on the new website; he expects it to roll out by late August. The results of the community survey should be able to be provided in about two weeks. An agreement is being finalized with a firm to facilitate the community visioning process. Work is continuing on the property swap with the Sanford Lofts. CITY COMMISSION MINUTES JUNE 11, 2012 WORK SESSION Commissioner M made reference to discussion had at the last work session regarding the Police Chief in Daytona buying bus tickets to Sanford for the homeless. Mayor Triplett said that they denied it was being done but they have been put on notice and if it continues a formal letter will be sent. Commissioner Williams said that she has received correspondence from the legal team about possible law suits regarding public records requests and wants to make sure that the law is being followed. Mr. Bonaparte said it will always be our intent to follow the law. Mayor Triplett reconfirmed commitment regarding First Amendment rights, Sunshine Laws, and transparency and open government. He said that we have to make sure that we reconfirm our commitment to transparency in public records and that we do everything in our power to get what is requested out. He suggested a phone call be made to the requestor to possibly redefine the request in order to expedite it quicker. Vice Mayor Mahany thanked Mr. Bonaparte and Interim Chief Myers for the CALNO presentation. City Attorney Colbert said that under his report tonight he will ask for an Attorney /Client session to be held prior to the next meeting to discuss two pending lawsuits: Maece Taylor (Mayfair Golf Course) and another one regarding public records. CITY COMMISSION MINUTES JUNE 11, 2012 WORK SESSION I There being no further business, the meeting was adjou •d at 5:35 PM. 4 .11 1 �1 IF Mayor Jeff Triple II i 1 r' Attest: C - , .(LA -4 -A- ' 1/4.4.. (c City Clerk cp