120152470 MINUTES
^~. December l, at 8 ~ M 19 52
City Commission, Sanford,
The City Commission of the City of Sanford, Florida, met in adjourned session at the
City Hall in the City of Sanford, Florida, at 8:00 o'clock P. M. December l, 1952:
Present: Commissioner W. H. Stemper, Mayor
" Andrew Carraway
" Randall Chase
" John D. Ivey
" John L. Kadet
City Attorney A. Edwin Shinholser
City Clerk H. N. Sayer
City Manager Thcs. L. Lemon
Chief of Police R. G. Williams
Meeting called to order by the Chairman.
Geo. H. Williams, Jr., Gordon L. Bradley and Vernon Vineyard, auditors of the firm of
Vineyard & Company, Certified Public Accountants, who are making the annual audit of the City's
records for fiscal year ended September 30, 1952, next appeared with reference to the form of
audit report to be prepared and submitted. They submitted copies of audit reports of several
other cities for comparison, advising that they had made a thorough study and comparison and
found that the annual reports prepared for S~nford are more comprehensive and in detail than
those of other Cities, and pointed out the advantages of hsvlng all the information furnished
in the various schedules, which they would continue furnishing unless the Commission had some
suggestions and recommendations for changes. Mr. Williams advised that they had almost com-
pleted the audit and found the records in good condition, and made the following recommendations,
which were taken under advisement: That an improved tax billing system be installed to replace
the outmoded system mow in use; thst a card system be inst~lled to record all delinquent taxes
so as to eliminate having to continue referring and posting to the delinquent tax rolls; and
that all salaries and wages be paid by check instead of cash, which is now being paid on the
weekly payroll.
Mr. Williams next submitted a proposal for suditing the books on one, three and five
year basis, end pointed out the advantages to both the City and the ~= in having the audit
under contract for more than one year, and same was taken under advisement.
J.P. Holtzclaw, Manager of Sanford Coca-Cola Bottling Company, next appeared and re-
quested permission to paint greeting signs on the east and west sides of City's dock warehouse,
advertising coca-cola and Sanford by using the words "$~nford Welcomes You" or ~Imilar greet-
ings, and after discussion, action was deferred pending further consideration.
Bids for furnishing motor vehicles and hesvy equipment in accordsnce with specifications
furnished by the City and advertised in the Sanford Herald on October ~l, and November 5, 1952,
which were opened publicly at ~:00 o'c2ock P. M. on November 17 and 18, and now on file in She
City Clerk's office, were next submitted for consideration:
The City Manager then sdvised that the City had funds in amount of $15,000.00 to apply
toward purchase of such equipment, which were aoproprlated in current budget for such purposes,
end that the local banks had agreed to finance the balance over a period of three years at in-
terest rets of ~% per annum.
Thereupon after a lengthy study and comparison of prices submitted, specifications of
equipment bid upon, the allowances on trade-ins, and taking into consideration the tabulated
recommendations of Engineer Robert M. Angas and the City Manater, and on motion carried unani-
mously, the Commission accepted the following bids:
No. Type of TOTAL TRADE-IN NET PRICE
BIDDER Units EQUIPMENT MAKE PRICE ~ A~.OWANCE
Holler Motor Bales, 3 3/$ Ton Pickup Trks. Chevrolet $$,932.87 $2,547.00 $2,385.87
Sanford, Florida
MINUTES
~1~ December 1 at 8 P.M. 52
City Commission, Sanford, ....... , .......................................................................... 19
H:4075o '
No. TYPE OF
BIDDER UNITS EQUIPMENT MAKE
Seminole Truck & Trac- 3 2-1/2 Ton Dump Trks. Inter-
tot Company, Banford. national
Holler Motor Sales, 2 Police Automobiles Olds-
Sanford mobile
471
TOTAL TRADE-IN
PRICE ALLOWANCE NET PRICE
$10,573.80 $2,713.80 $7,860.00
5,358.60 3,185.69 2,173.00
Holler Motor Sales,
Banford
Florida-Georgia Tractor
Company, Orlando, Fla.
Florida-Georgia Tractor
Company, Orlando, Fla.'
1
1
1
City Manager's Car Olds-
mobile
Bulldozer-Blade Internat'l
TD-6
Bltuminua Dis- Etnyre
tributor
3,318.11 1,399.11 1,919,.00
6,831.80 1,281.80 5,550.00
6,420.60 none 6,420.60
Florida Equipment Co.,
Jacksonville, Florida
Florida Equipment Co.,
Jacksonville, Florida
1 Slag Spreader Buckeye
Garbage Packer
1 Unit Pak-Mor
Power Brake & Equipment
Company, Tampa, Florida 1
Overhaul Old Packer,
New Chasie
Garwood
1,295.50 none 1,295.50
5,696.23 none 5,696.23
2,960.00 200.00 2,960.57
81,763.05 20,~53.91 61,309.14
Commerce for oermit to show the Roger
TOTALS
Request next received from the Junior Chamber of
Brothers Circus in Sanford On January 29, 1953, which they are sponsoring, to operate a sound
truck in connection with the advertising, and for the City to waive the license tax on both.
After discussion Commissioner Ivey moved that the City grant them a permit to conduct
the circus and to operate a sound truck in connection therewith. Seconded by Commissioner Chase
and carried.
Commissioner Chase then moved that the City waive the license tax on the circus and sound
truck for the Junior Chamber of Commerce. Seconded by Commissioner Kadet and carried.
Request next received from Junior Chamber of Commerce for the popcorn and candy concessions
for the Christmas parade and for waiver of the license tax, and on motion of Commissioner Chase,
seconded by Commissioner Kadet, same was granted.
Letter next read from the Nativity Committee presenting the City with the Nativity Bcene,
together with paid invoices and insurance policy covering same, which will be displayed at the
bandshell during the Christmas holidays. The presentation being made with request that the
Nativity, as a whole or any part of it, will not be used for any commercial or advertising
purpose.
Thereupon Commissioner Kadet moved that the Nativity Scene be accepted by the City with
thanks and appreciation. Seconded by Commissioner Ivey and carried.
The City Attorney next reported on receipt of letter from the Navy Department advising
that the option on the airport property had been executed and that the checks for payment would
be forwarded as soon as the title is approved.
There being no further business the meeting adjourned.
ATTEST:
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CITY C~