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012157-Special Session MINUTES City Commission, Sanford, Floridai Special Meeting, January 2119 57 The City Commission of the City of S~nfo~, Florida, met in special session at the City Hall iu the City of Sanfor~t, Florida, at 8100 o'clock P, M. January 21, 1957. Present: Commissioner David M. Gatchel, Mayor " Earl. Higginbotham " F.D. Scott " Merle W. Warner " A.L. Wilson City Attorney W. C. Hutchison, Jr., City Clerk H. N. Biayer City Manager W. E. Knowles Ass't Dir. of Finance H. N. Tatum Jr., Chief of Police R. G. Williams Also present were County Commissioners John S. Krider, Sr., and Homer W. Little; and Mdmes. Fred T. Williams, F. E. Roumillat, Raymond Key, C. R. Dawson, Messrs, Randall Cbmse, Fred R. Wilson, J. G. Hutchison, H. B. Pope, Robert W. Deans, C. R. Dawson and J. B. Root, members of the General Sanford Memorial Library and Muse%um Association. Meeting called to order by the Chairman. The Board then proceeded to a lengthy discussion with the Committee concerning protectlv~ measurers, and maintenance and operation of the new Memorial Library and Museum..~:- L'l, % J. C. Hutchison, spokesman for the Memorial Library and Museum Association advised that the building had been completed and paid for, with balance of $2,448.00 left in the construction fund., from which approximately $1,500.00 will be paid for the freight on the library, paintings, works of art, etc., of General Sanford:~i. from::Derby, Conn,, and un- packing expense, which have already arrived in Sanford and in the process.of being unpacked. Mr. Hutchison further advised that the Association would also pay from this fund the cost of installing flood, lights on the building, a burglar alarm and iron doors on the windows, and that the Garden Club had agreed to landscape the grounds with request that the City fur- nish the peat and one laborer to assist with the work, Mr. Hutchison also advised that the Association would unpack the shipment and place the books on the shelves, but that it would be necessary for the City to employ an experienced librarian to catalogue the books and papers, and a librarian to operate the library after the preliminary work is completed. He further advised t hat they had not been able to secure ap- plicants for the position of librarian but that Rollins College had agreed to furnish li- brarians for the cataloging, provided there was no one else available. After discussion as to employmer~ of a librarian, the City Manager' was directed to contact Rollins College and Stetson University relative to salaries paid for such serVices. The matter of insurance on the building and contents was next brought up for consider- ation, whibh would also have to be paid by the City, and after discussion it was the opinion of all concerned that $50,000.00 comprehensive coverage Would. be sufficient. Thereupon Commissioner Higginbotham moved the authorization for such immediate coverage. Seconded by Commissioner Scott and carried. John Krider, Manager of Seminole County Chamber of Commerce, next appeared with,referenc~ to the option granted ~anford Manufacturers, Inc., to purchase a plant site, 150' x 200' located at Northeas~ corner of First Street and Poplar Avenue, at price of $100.00, with stipulation that a reverter clause be embodied in the deed of conveyance that said property will revert to the City if a building with not less than 10,000 square feet of floor,es is not erected thereon and used for manufacturing purposes within one year from date of con- veyance. He advised that financial arrangements had been worked out to construct a concrete block building thereon to meet t~ aforesaid requirements which will cost $54,000.00, and that the money is being held by Florida State Bank who will handle the' disbursement for the MINUTES City Commission, Sanford, Florida, January 21 at 8 P M 19. 57 local citizens were participating in financing the comtruction of the building, which will in- volve mortgages on the property, and theft under such financing they would not be able to erect the building on the property with the reverter clause in the deed from the City. He then assuz the Commission that should the building not be constructed on the property it would be conveyed back to the City. After careful consideration, and in view of the benefits that will accrue to the City from taxes on the proposed building, and to the community as a whole from payrolls by the manufacturing industry, Commissioner Higginbotham moved that the City convey the property under option to. Sanford Manufacturers, Inc., without the reverter clause in the deed, and ~hat the Mayor and Clerk be authorized to execute same on behalf of the City. Seconded by CommisSio Warner and carried. Mr. Krider next cited the need for additional post office facilities in Sanford to take care of the rapid growth of the community, and pointed out that since the present Post Office is located in a conJected area with no room for expansion, the possibilities of securing a new building in an area with plenty of parking facilities should, be explored. He then requeste the Commission to adopt a resolution requesting a survey by the Postal Department for the put- pose of securing SUch building. Thereupon Commissioner Higginbotham moved that the City Attorney prepare the ree&lution of request as outlined by Nr. Krider. Seconded by Commissioner Scott and ca,tied. The following proposed agreement next submitted from Frederick H. Blair, Jr., for engagir. his services as Planning Consultant for the City: January 16, 1957 Mr. Warren E. Knowlee, City Manager, Banford, Florida. Dear Mr. Knowles: This letter sets forth a proposed agreement between the City of Sanford and my- self concerning consultant servlSes in the initiation of comprehensive planning for the City. I agree to work with, advise and assist the City Commission, the Planning and Zoning Commission, and such other groups and individuals as the City Commission may direct, and to supervise the staff planner in the preparation of Comprehensive plans for the future development of the City of Sanford and ordinances and regu- lations necessary to effectuate such plans. As consideration for these services, the City of Sanford ie to pay me $500.00 as a retainer, and in addition a fee of $75.00 per day plus expenses for each day's service rendered to the City by me. It is anticipated that such services will amount to about two days per month, and that they will be scheduled regu- larly at a mutually convenient time. It is further agreed that the retainer covers a period of not more than two years from February 1, 1957, and that, should the City wish to terminate th~s agreement at any time within the two years covered by the retainer, it may do so on thirty days notice~ but without penalty to me. Should I wish to termi- nate this agreement, I may do so on sixty days notice, ba~ only if the City concurs in such termination, and the City may require a refund of a portion of the retainer, provided however that such refund shall not eexceed the $500.00 total minus $25.00 for each day's service rendered by me up to and including the terminal d ate. My signature below indicates that I agree to these terms, subject to their acceptance by the City of Sanford, and payment of the retainer, on or before February l, 1957. (Notary Seal) s/ Fredei-ick H. Balr, Jr. ~. Consultant The City of Sanford agrees to these terms, and transmits herewith the $500.00 retainer. Date For~: the City i78 MINUTES City Commission, Sanford, Florida, January 21 at 8 P.M. 19 57 After careful study and consideration of the proposed agreement, and. on motion of 0om' missioner Wilson, seconded by Commissioner Higginbotham and carried, the Commission rejected same and ins trusted the City Manager to notify Mr. Bait of it not being acceptable to the City Further consideration next given to application of Wefour Corporation for City to supply water for a proposed subdivislon~d~velopment located on South Sanford Avenue~3,800 feet beyond the corporate limits, whereby, they proposed that the City install the entire mains and hydrants and the corporation deposit money with the City to cover cost of installing such facilities beyond the citylimits, to be refunded over a period of three years. The estimated cost of extending water fa~ilities to serve this subdivision being as follows: Inside the City. Limits_ 8" main (1700 ft) $ hydrants Cut-in valve Fit tings Outside City Limits 8" main~ (3800 ft) Fittings $6,290.00 8OO.OO 100.00 150.o0 ...... $7,3 ~,o. oo 14,06o .o0 350.0o $ -1'4,410. o0 Total cost $ 21,750.00 After discussion, and on motion of Commissioner Higginbotha. m, seconded by Comm~sioner Wilson and carried, the Ci,ty Manager was autborlzed to negotiate with Wefour Corporation for furnishing water to serve the aforesaid subdivision on basis of the developer depositing the money to cover cost of extending the facilities beyond ~he city limits, to be refunded by the City on basis of $35.00 for each customer connected thereto, with maximum ref.und of $3,000.00 per year. Pursuant to request from Dr. C. F. Brooke Smith for a reserve parking space in front of his office at 117 S Palmetto Avenue, consideration was next given to eli~:inating all "reserved spaces for doctors" in the business section. Thereupon after a lengthy discussion, Commissioner Scott moved that all downtown "reserved spaces for doctors" be eliminated, and that ~the City charge the doctors a fee of $90.00 per year for parking Privileges and furnish a sticker for their car, which will entitle them to park in any available parking stall without depositing money in the meters. Seconded by Commissioner Higginbotham and carried over the dissenting vote of Commissioner Wilson who stated that he felt the fee was too high. Letter next submitted from the Junior Chamber of Commerce of New Smyrna Beach, request- ing the City to adopt a resolUtion endorsing their request to the State Road Department that the new road from Sanford to New Smyrna Beach be designated as "Campbell Thornal Highway" After consideration Commissioner Higginbotha~ moved that the Commission supPort this movement of the Junior Chamber of Commerce, and t.hat the CLty Attorney prepare the' necessary resolution for adoption. Seconded by Commissioner Scott and. carried. There being no further business the meeting adj°Urned.