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040769 MINUTES ~ - City Commission, Sanford, Florida April ..7, at 8:00 P.M. 19 69. OFFICE SUPPLY CO~ANY ~ ~ ' 69 t The City Commission of the City of Sanford, Florida, met in special session at the City Hall in the City of Sanford, Florida, at 8:00 o'clock P. M. on April 7, 1969. Present: Commissioner Lee P. Moore, Mayor " James H. Crapps " Earl Higginbotham W. Vincent Roberts A.L. Wilson City Attorney W. Co Hutchison, Jr. City Manager W. E. Knowles City Clerk H. L. Whelchel Police Chief Ben E. Butler The meeting was called to order by the Chairman. The first item of business was the consideration of a request by Charles Gaines, 219 West Fifth Street, for an exempt occupational license as a painter and paper contractor due to military service disability; and on motion of Commissioner Crapps, seconded by Commis- sioner Higginbotham and c~rried, same was approved on the basis as provided by the laws as set forth in the Florida State Statures, documents of proof presented, and county and state licenses are also issued under said exemption. Job~"~A. Burton, IV, Architect, was present to discuss with the Commission the status and finalizing of plans for the addition of dressing room facilities at the Sanford Municipal Civic Center as drawn by said firm and previously presented for consideration. Action re- garding same was referred to and set forth in minutes of January 27, 1969, and March 24, 1969. After consideration, Commissioner Roberts moved that the City authorize Architect John A. Burton, IV, to proceed to advertise the plans, as presented on January 27, 1969, for construction bids and if the City can afford to build said addition they will do so, and if not, action will be deferred until such time as the City can afford said construction; and further, that Joh~ A. Burton, IV, be paid the architect fee for said plans with the under- standing that said fee would be determined on the low bid submitted on construction costs. Seconded by Commissioner Moore upon Commissioner Roberts acting as Chairman Pro-Tem. Motion carried with Commissioner Crapps abstaining. The City Attorney next outlined a request of David M. Whelchel, Lessee of the City- owned golf course property, namely Mayfair Country Club, to incorporate relative to encounter- ing problems with reference to being able to accumulate funds and to properly handle other matters by going to a corporate setup which means the entailing of the transfer of the Lease from him as an individual into a corporation, fo~ed by him, and which requires the concur- rence of the City Commission. After consideration, Commissioner Crapps moved to authorize the aforementioned in- corporating and lease transfer ~_~der the mechanics that there will be no reduction in the theoretical income picture that the lease is confined to because of the corporate setup and that said party will assume his personal liability under the lease irrespective of the corpora- tion. Seconded by Commissioner Higginbotham and carried over the dissenting vote of Commis- sioner Roberts. Appearing next was Dr. Charles L. Persons, representing the Rotary Club, requesting a donation of $100.00 toward the project of purchasing a piano replacement for the Sanford Municipa~ Civic Center for use by the civic organizations and other renters, and that civic groups presently meeting at said location would be approached to donate like funds. After consideration and on motion of Commissioner Higginbotham, seconded by Commis- sioner Wilson and carried, approval was given to donate the sum of $100.00 toward said piano MINUTES City Commission, Sanford, Florida ~t 8:00 P. M. _19 69 purchase with same to be appropriated from Contingency Account No. 8150. A discussion was next held with Consulting Engineers, B. C. Conklin ~and~Richard W. Madaus, representing the firm of Clark, Dietz and~.Associaties, regarding the City-wide Drainage Study as prepared by said firm, wherein Alternate Plan No. 2 of the study was approved on February 10,_ 1969, as the accepted plan for planning purposes only. The City Manager. recommended that a determination be made on priorities and phases of construction of the overall plan of what might be undertaken in order to establish these priorities for various areas, creating flooding problems, and then proceed with cost develop- ment for the engineering work for design, bidding, and construction of the selected areas. The engineers then discussed with the Commission the following storm drainage areas that ~e considered to be Priorit~ One: 1. Downtown - Park Avenue from the lakefront south to approximately Third Street (closed conduit-pipe system). 2. Mills Creek - from the lake to south of Eighth Street (includes ditch widening and street crossings). 3. Locust Avenue - from approximately Ninth Street south to Sanford and Plumosa Avenues (clased conduit-pipe system). 4. Cloud Branch A. From Mills Creek south to 10th Street (includes ditch widening and street crossings). B. South and West along 13th Street approximately as far east as Park Avenue (namely area of Phillips Cleaners and Southside School) (closed conduit system). Totaling approximately one-half million dollars in construction cost. After discussion, Commissioner Roberts moved that the City of Sanford make applica- tion to the federal department of Housing and Urban Development for a grant, on a partici- pation basis, on the project of the Overall Storm Drainage Interceptor Plan with the applica- tion to cover in.particular the initial priority areas as outlined in the foregoing para- graph as "Priority One". Seconded by Commissioner Higginbotham and carried. The Consulting Engineers then discussed with the Commission the status of their work relative to the proposed street paving program in the Georgetown Area; outlining that the design on the north-south streets is now completed and ready for bid letting; and that tracings are all ready for the east-west streets regarding survey and setting of the street grades, but final plans not yet completed. A discussion was then held regarding the correlating of certain sections of the drainage plan with this particular street paving project; reference is made to these certain sections of Pine and Cypress Avenues and action taken thereon in minutes of March 10, 1969; the preliminary need under the first public hearing on the street paving assessment project for a firm figure on the estimated cost. After consideration, Commissioner Roberts moved to instruct the respective engineers of the firm of Clark, Dietz and Associates to provide a firm cost estimate for the construction of the streets in the Georgetown Area and to authorize the City Attorney to draft a Resolution regarding the paving on the first phase of the north-south streets in the Georgetown Area. Seconded by Commissioner Higginbotham and carried. MINUTES City Commission, ,Sanford, Florida April 7 at 8:00 P. M. 19 69 tration Office, as follows: Yvette Lo Ramsey From: Clerk-Typist C - $70.48/week To: Clerk-Typist D - $72.84/week Seconded by Commissioner Wilson and carried. After consideration, Commissioner Roberts moved to approve a transfer of appropri- ated funds within the Police Department budget, as follows: From: Salaries Account No. 2201, the amount of $~I0.00 To: Miscellaneous Account No. 2209 - $100.00 Police Insurance Account No. 7097 - $340.00 Seconded by Commissioner Wilson and carried. A letter from Police Sgt. Tom Deppen citing the late arrival of ambulance service to an accident scene on March 25, 1969, with death resulting, was next reviewed. After dis- :ussion, Commissioner Roberts moved that the City Manager be authorized to write a letter to ~he Seminole County Commission apprising them of said situation relative to ambulance response and that a copy of Police Officer Deppen's letter be attached. Seconded by Commissioner Wilson and carried. After discussion, Commissioner Higginbotham moved that the awarding on Fire Hose Bids on Monday~ April 14, 1969, be held in abeyance for consideration at the regular meeting of the Commission on April 28, 1969. Seconded by Commissioner Crapps and carried. After consideration and on recommendation of the City Manger, Commissioner Wilson to authorize a salary reclassification for a City employee in the Maintenance Division, follows: Dean L. Johnson From: Class C - $83.21/week ~ To: Class D - $87.13/week by Commissioner Higginbotham and carried. After consideration, Commissioner Higginbotham moved that the Mayor be authorized to execute all leases pertaining to the leasing of the Sanford Airport property, and that the of the Sanford Industrial Commission be authorized to execute the engineering contrac 71 \ Consideration was next given to a request of Sandra-Fashions, located on South Orlando Highway 17-92, for the installation of a fire hydrant outside the City limits on the basis of a signed annexation petition. It was pointed out that property owners outside the City limits and lobated within 500 to 1,O00 feet of. the hydrant would receive a reduction and benefit in their fire insUrance premiums. Commissioner Roberts moved, that same be approved with motion dying for lack of a second. Commissioner Crapps moved that the request be tabled indefinitely. Seconded by Commissioner Wilson and carried over the dissenting vote of Com- missioner Roberts. Submitted next for consideration was an annexation petition signed by property owners of Lots l, 2, 21 and 28, Block 24, Dreamwold, abutting the City limits in the specific area of Osceola Drive and Mohawk Avenue. The City Manager recommended that on the basis of the majority of signatures that Lots 3 and ~ be included in the annexation approval. Commis- sioner Higginbotham moved that said property as outlined be approved to be included in the corporate boundaries of the ~ity limits and the City Attorney authorized to draw the appropri- ate ordinance upon certification of said property owners by the Seminole County Tax Assessor. Seconded by Commissioner Roberts and carried. After consideration and on the recommendation of the City Manager, Commissioner Crapps moved to approve a salary reclassification for a City employee in the Utility Adminis. MINUTES City Commission, Sanford, Florida A r~ at 8:00 P. M. with Clark, Dietz and Associates regarding the utility plants of water and sewer on same property. Seconded by Commissioner Roberts and carried. A discussion was next held regarding the present status on the legislative bill for the redefining of the boundaries of the City limits and more particularly referred to as annexation of the"pockets" or areas abutting and outside the boundaries of the corporate City limits. Consideration was given to the feasibility of pursuing the aforementioned, as foll~ (a) Divide the~proposed pockets/areas into eight groups. (b) The City Commission hold eight separate, personal, informative educational meetings with the property owners or persons residing in the particular pocket/area. (c) Place the annexation question on the ballot of the City Election in December, 1969, for a vote of referendum by registered voters. and on motion of Commissioner Wilson, seconded by Commissioner Crapps and carried, same was tabled. On motion of Commissioner Crapps, seconded by Commissioner Wilson and carried, minutes of March 10, 1969, were approved. Suggestions for the naming of the newly constructed recreation and ~ivi¢ center facility on Persimmon Avenue and McCracken Road, referred to as the Goldsboro Recreation Neighborhood Facilities Building, was next reviewed, and on motion ofCom~issioner Higgin- botham, seconded by Commissioner Wilson and carried, said facility was officially named Westside Recreation Center. On motion of Commissioner Crapps, seconded by Commissioner Higgi~botham and carried current vouchers and payrolls were next approved as evidenced by General Fund Florida State Bank Vouchers Nos. 13692 through 13911; General Fund Sanford Atlantic National Bank Vouchers Nos. 588 through 656; Florida State Bank Water and Sewer Revenue Fund Vouchers Nos. 358 through 373; Sanford Atlantic National Bank Public Projects Fund Vouchers Nos. 132 through 135. There being no further business, the meeting adjourned. ~, C, Wheichel, ~ity Cler~ lm MAYOR