1426* Traffic Control Products IFB10/11-20 CO\ 1 9-4)
Tuesday, August 21, 2012
PURCHASING DEPARTMENT
TRANSMITTAL MEMORANDUM
To: City Clerk
RE: Wayfinding Sign installation IFB 10/11 -20 Change Order Sec 00850 (executed)
Traffic Control Products of FL Inc.
The item(s) noted below is /are attached and forwarded to your office for the following action(s):
Development Order
Final Plat (original mylars)
Letter of Credit
Maintenance Bond
Ordinance
Performance Bond
Resolution
Once completed, please:
❑ Return originals to Purchasing
❑ Return copies
El
Special Instructions:
For safe keeping....
Marisol Ordofiez
rom
❑ Mayor's signature
Safe keeping (Vault
U Payment Bond
❑ City Manager Signature
❑ City Clerk Attest /Signature
g )aa
a
TADept_ forms \City Clerk Transmittal Memo - 2009.doc
DATE: 09/26/11
PURCHASING OFFICE: 407.688.5030
ACCOUNTS PAYABLE: 407.688.5020
FACSIMILE: 407.688.5021
VENDOR NO.: 3522
TO:
PURCHASE ORDER
CITY OF SANFORD
P.O. BOX 1788
(300 NORTH PARK AVENUE)
SANFORD, FLORIDA 32772
FLORIDA TAX EXEMPT NO.: 858012621681C-8
TRAFFIC CONTROL PRODUCTS OF FL
5514 CARMACK RD
TAMPA, FL 33610 -9416
PO NUMBER 032597
CHANGE #: 2
DATE CHG: 12/19/11
SUBMIT INVOICES TO: ACCOUNTS PAYABLE
FINANCE DEPT.
P.O. BOX 1788
SANFORD, FL 32772
SHIP TO:
CITY OF SANFORD
800 FULTON STREET
SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION
BID OR QUOTATION NO.
REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/11
NET /30
ACCOUNT NO.: SEE BELOW PROJECT NO.:
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
ITEM NO.
DESCRIPTION
QUANTITY
UNIT OF
ISSUE
UNIT COST
EXTENDED COST
* CHANGE ORDER
*
*** * * * * * * * * * * * * * * * * * * * * * * * * * * * * * **
1
CONTRACTOR FOR WAYFINDING SIGN
.00
.00
.00
INSTALLATION
2
CHANGE ACCT NUMBER TO CAPITAL
47016.00
NA
1.00
47016.00
ACCT
3
INCREASE PO PER DEPT CC APPROVED
5220.20
NA
1.00
5220.20
8.13.12
SUB
TOTAL
52236.20
TOTAL
52236.20
---------------------------- - - - - --
EQ /ACCT DATE REQ. BY
----- - - - - --
- - - --
PR
- - - - - --
JECT
- - - - - --
-- - - - - --
AMOUNT
-- - - - - --
---------------------------- - - - - --
000062852 08/29/11 ROBERT BEA
----- - - - - --
L
- - - --
ll
AY
7016.00-
0140475413400
2852 12/19/11 RYAN OSSOW
KI /CATHY
ll
AY E2236.20
0140475416300
---------------------------- - - - - --
----- - - - - --
- - - --
- - - - - --
-- - - - - --
APPROVED BY• APPROVED BY:
SIN AGENT CITY MANAG
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP: //WWW.SANFORDFL.GOV /DEPARTMENTS /PURCHASE/TERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
o . i
CITY COMMISSION
AUGUST 13, 2012
ws RM X
—
(� Item No.
M 12.1 18.D
To: Honorable Mayor and Members of the City Commission
PREPARED BY Robert Beall, Project Manager, Public Works De artment
SUBMITTED BY Norton N. Bonaparte Jr., City Manager / tr' �6G1
S UBJECT: Approve Change Order #1 to Traffic Control Products, Inc.
SYNOPSIS:
Approval of change order 41 to Traffic Control Products of Florida, Inc. for installation of Wayfinding Signs is
requested.
FISCA STATEMENT:
Funds in the amount of $5,220.20 are requested and are available in the Public Works Street Division Account.
BACKGROUND:
In September 2011 the City entered into an agreement with Traffic Control Products of Florida, Inc. in the
amount of $47,016.00 to install thirty -seven (37) wayfinding signs on City, County and Florida Department of
Transportation right -of -way. Change Order #1 includes the contractor's time and expenses to modify all of the
bases to match the preformed brackets and installation of additional signage by staff's direction.
LEGAL REVIEW:
N/A
RECOMMENDATION:
It is staff's recommendation the City Commission approve Change Order #1 to Traffic Control Products of
Florida, Inc. in the amount of $5,220.20.
SUGGESTED MOTION:
"I move to approve Change Order #1 to Traffic Control Products of Florida Inc. in the amount of $5,220.20."
Attachments: Change Order #1
SECTION 00850
CHANGE ORDER FORM
Change Order No. 1
Project Title Wayfinding Sign Installation
Bid No. IFB 10/11 -20
Owner: City of Sanford
Contractor: Traffic Control Products of Florida, Inc.
Agreement Date: September 20, 2011
This Change Order is necessary to cover changes in the work to be
performed under this Agreement. The GENERAL CONDITIONS,
SUPPLEMENTARY CONDITIONS, and STANDARD SPECIFICATIONS
apply to and govern all work under this Change Order.
THE FOLLOWING CHANGES ARE MADE TO THE CONTRACT DOCUMENTS:
(1) Original Contract Price
(2) Current Contract Price (Adjusted by Previous Change Orders)
(3) Total Proposed Change in Contract Price
(4) New Contract Price (Item 2 + Item 3)
(5) Original Contract Time
(6) Current Contract Time (Adjusted by Previous Change Orders)
(7) Total Proposed Change in Contract Time
(8) New Contract Time (Item 6 + Item 7)
(9) Original Contract Substantial Completion Date
(10) New Contract Substantial Completion Date
$47,016.00
$47,016.00
$ 5,204.20
$52,220.20
120 Days
120 Days
180 Days
300 Days
January 18, 2012
July 16, 2012
00850 -1
CHANGES ()RDERED
ITEM 1
Description of Change: Modify base brackets
Reason for Change: Hole alignment for sign brace did not match base bolts. Bolts had
to be cut of and re- drilled.
Change in Contract Price: $3,904.20
Change in Contract Time: 10 days
ITEM 2
Description of Change: Install Sign
Reason for Change: Install exit sign on US 14 ramp per staff recommendation.
Change in Contract Price: $1,300.00
Change in Contract Time: 5 days
ITEM 3
Description of Change: Delay in Work
Reason for Change: Several Delays due to damaged signs and repair coordination with
design and fabrication company.
Change in Contract Price: $0.00
Change in Contract Time: 165 days
00850 -2
CHANGE ORDER SUMMARY
No.
Description
Change in
Contract Price
Change in
Contract Time
1
Re -drill holes and repair signs
$3,904.20
10 days
2
Install new sin
$1,300.00
5 days
3
Project delays
$ 0.00
165 days
4
5
TOTAL
$5,204.20
180 Days
WAIVER This Change Order constitutes full and mutual accord and satisfaction for the
adjustment of the Contract Price and Contract Time as a result of increases or decreases in
cost and time of performance caused directly and indirectly from the change. Acceptance of
this Waiver constitutes an agreement between OWNER and CONTRACTOR that the Change
Order represents an equitable adjustment to the Agreement and that CONTRACTOR shall
waive all rights to file a Contract Claim or claim of any nature on this Change Order. Execution
of this Change Order shall constitute CONTRACTOR's complete acceptance and satisfaction
that it is entitled to no more costs or time (direct, indirect, impact, etc.) pursuant to this Change
Order.
APPROVAL AND CHANGE ORDER AUTHORIZATION
ACKNOWLEDGMENTS
The aforementioned change, and work affected thereby, is subject to all provisions of the
original Agreement and specifically changed by this Change Order; and
00850 -3
It is expressly understood and agreed that the approval of the Change Order shall have no
effect on the original Agreement other than matters expressly provided herein.
ATTEST:
Contractor
(Secretary)
7 �� � /2
Date
(Corporate Seal)
ATTES "r:
Wma
/(Si gnature )
Date
(Seal)
I > to
Printed Name and Title of Officer
By (S )gnature)
Date
4w
P inted Name and Titl
y (Signbture)
S I 1k► I IZ
Date
END OF SECTION
00850 -4