1527 Asphalt Recycling, Inc.PURCHASING DEPARTMENT
TRANSMITTAL MEMORANDUM
To: City Clerk
RE: Asphalt Recycling Inc PO 33006
Thursday, August 23, 2012
The item(s) noted below is /are attached and forwarded to your office for the following action(s):
❑
Development Order
❑
Mayor's signature
❑
Final Plat (original mylars)
❑
Recording
❑
❑
Letter of Credit
Maintenance Bond
❑
®
Rendering (U
Safe keeping
(Vault)(,'
❑
Ordinance
❑
Deputy City Manager
❑
Performance Bond
❑
Payment Bond
❑
Resolution
❑
City Manager Signature
❑
❑
City Clerk Attest /Signature
Once completed, please:
❑ Return originals to Purchasing
❑ Return copies
El
Special Instructions:
Safe Keeping...
Marisol Ordofiez
From
Date
TADept_ forms \City Clerk Transmittal Memo - 2009.doc
DATE: 08/21/12
PURCHASING OFFICE: 407.688.5030
ACCOUNTS PAYABLE: 407.688.5020
FACSIMILE: 407.688.5021
VENDOR NO.: 7786
TO:
ASPHALT RECYCLING,INC
P O BOX 510875
MELBOURNE BEACH, FL
PURCHASE ORDER
CITY OF SANFORD
P.O. BOX 1788
(300 NORTH PARK AVENUE)
SANFORD, FLORIDA 32772
FLORIDA TAX EXEMPT NO.: 858012621681C
PO NUMBER 033006
SUBMIT INVOICES TO: ACCOUNTS PAYABLE
FINANCE DEPT.
P.O. BOX 1788
SANFORD, FL 32772
SHIP TO:
CITY OF SANFORD
800 FULTON STREET
32951 -0875 SANFORD, FL 32771
DELIVER BY
TERMS
F.O.B. DESTINATION
BID OR QUOTATION NO.
REQUISITION NO.
UNLESS OTHERWISE INDICATED
09/30/12
NET /30
63334
ACCOUNT NO.: 136-4047-541.63-87 PROJECT NO.: RS 0 7 10
NO DEVIATION FROM THIS PURCHASE ORDER WILL BE ALLOWED UNLESS AUTHORIZED BY THE PURCHASING MANAGER - CITY OF SANFORD
ITEM NO.
DESCRIPTION
QUANTITY
UNIT OF
ISSUE
UNIT COST
EXTENDED COST
1
FULL DEPTH ASPHALT RECLAMATION
80000.00
NA
1.00
80000.00
3RD STREET
FROM 17/92 TO OLEANDER AVENUE
SUB
TOTAL
80000.00
TOT
L
80000.00
BFILE COPY
APPROVED BY:
APPROVED BY: � /
PU CHAI N GENT CITY MAN AR
ALL PACKAGES AND INVOICES ASSOCIATED WITH THIS P.O. MUST BEAR THIS PURCHASE ORDER NUMBER. THE VENDOR IS RESPONSIBLE TO CAREFULLY
READ AND COMPLY WITH ALL OF THE STANDARD TERMS AND CONDITIONS PROVIDED ON THE REVERSE SIDE OF THIS PURCHASE ORDER
AND AT HTTP: //WWW.SANFORDFL.GOV /DEPARTMENTS /PURCHASEITERMS.HTML
COPIES TO: VENDOR ORIGINATING DEPARTMENT PURCHASING
` �1� V s
CITY COMMISSION MEMORANDUM 1
AUGUST 13, 2012 AGENDA
WS_ RM X
Item No.
TO: Honorable Mayor and Members of the City Commission
PREPARED BY Jeffrey J. Davis, Senior Inspector &m
SUBMITTED BY Norton N. Bonaparte, Jr., City Manager
SUBJ Approval of Procurements for 3rd Street Road Rehabilitation Services.
SYNOPSIS:
Approval of four procurements to reconstruct E. 3` Street from US 17 -92 (SR 600) to
Oleander Avenue is requested.
FISCALISTAFFING STATEMENT:
A total of $207,000 is requested and available in the Fiscal Year 11/12 budget from the 2 ❑d
Generation One Cent Sales Tax Account.
BACKGROUND:
Four procurements are requested in the following amounts: $80,000 to Asphalt Recyclers
Incorporated (Piggyback Seminole County Contract IFB- 6000806 -10 /GMG) for full depth
asphalt reclamation, $85,000 to The Middlesex Corporation (Piggyback Seminole County
Contract IFB- 600562 -09 /GMG) for in place asphalt services, $30,000 to Core Construction
Group Incorporated (IFB 09/10 -25) for concrete, curb and sidewalk installation and $12,000 to
Fausnight Line and Stripe (Piggyback Seminole County Contract IFB- 600325 -08 /GMG) for
roadway marking.
LEGAL REVIEW:
The Piggy Back contracts have been prepared by the City Attorney.
RECOMMENDATION:
It is staff's recommendation the City Commission approve the procurements in the amount not
to exceed $80,000 to Asphalt Recyclers Incorporated, $85,000 to The Middlesex Corporation,
$30,000 to Core Construction Group Incorporated and $12,000 to Fausnight Line and Stripe
Incorporated to reconstruct E. 3` Street from US 17 -92 (SR600) to Oleander Avenue.
SUGGESTED MOTION:
F�
"I move to approve the procurements in the amount not to exceed $80,000 to Asphalt
Recyclers Incorporated, $85,000 to The Middlesex Corporation, $30,000 to Core Construction
Group Incorporated and $12,000 to Fausnight Line and Stripe Incorporated."
4�
i
FIFTH Al 1T TO TRW CONTRACT FOR IN -PLACE ASPHALT RECYCL3XG
(IFB- 600806 - 1019=)
THIS FIFTH Al is made and entered into this 3/ day of
20Z and is to that certain Agreement made and
entered into on the 13 day of April, 2010, as amended on November 30,
2010, February 1, 2011, March 8, 2011, and on June 23, 2011, between
AOP E"T RECYCLING, INC., whose mailing address is P.O. Box. 510,875,
Melbourne Beach, Florida 32951, hereinafter referred to as "CONTRACMR",
and SMSINOLE COUNTY, a political subdivision of 'the State of Florida,
Whose address is Seminole County Services Building, 1101 East First
Street, Sanford, Florida 32771, hereinafter referred to as "COUNTY".
WITNES S ETHz
WHRREAS, CONTRACTOR and COUNTY entered into the above- referenced
Agreement on April 13, 2010, as amended on November 30, 2010, February
1, 2011, March 8, 2011, and on 23, 2011, for in - place asphalt
recycling; and
WHYS, the parties desire to amend the Agreement so as to enable
both parties to continue to enjoy the mutual benefits it provides; and
WHEREAS, Section 21 of the Agreement provides that any amendments
shall be valid only when expressed in writing and duly signed by the
parties,
NOW, THEREFORE, in consideration of the mutual understandings, and
agreements contained herein, the parties agree to amend the Agreement as
follows:
1. Exhibit A of the Agreement is amended by the pricing changes
as indicated in the new Exhibit A attached hereto.
2. Except as herein modified, all terms and conditions of the
Agreement shall remain in full force and effect for the term of the
Agreement, as.originally set forth in said Agreement.
CERTIFIED COPY
In -Place Asphalt Recycling MARYANNE MORSE
IFS 600806- , 14/OfiX3 - Fifth Amendment CLERK OF CIRCUIT COURT
Page I of 2 SEMOLE COUNTY. F 8Y C;u.�
"PL" ZLERK
nF WXTVW8 WEMMY, the parties hereto have executed this
instrument for the purpose herein expressed.
ATTEST•
MARK E.ITCMSxl
Vice President
(CORPORATE SEAL)
Approved as to form and
1 ®gaA
CounV eY
Attachment:
Exhibit A - Scope of Services
ASPHALT RECYCLING, I
By:
TMO VORE W. BITOM3KI
President
Date:
__ 1 2
BY:
Date:
�16
ABC /sjs
i/24/i2
r : \W.. twq.1 secrst"T cp \*urarsiny tois\ApritMl7lts \vwiowos -30 $tit Md.doc
In -Place Asphalt Recycling
IFB- 600806- 10 /GM(3 - Fifth Amendment
Page' 2 of 2
As authorized by Section 3.554(6),
Seminole County Administrative
Code.
For the use and reliance
of Seminole county only.
EXHIBIT A
WORK ORDER FORM
Work Order Number RR- ARI -2G- 11/12 -3
CITY OF SANFORD FLORIDA
Master Agreement/Contract Number: Piggyback S/C IFB- 600806- 10 /GMG
Dated: 7/17/12
Contract/Project Title Road Reconstruction E 3rd St from 17/92 to Oleander Avenue
Solicitation No: SC _jE Sa ford Project No. RS0710
Purchase Order No.
Consultant/Contractor: Asphalt cy ng Inc.
Consultant/Contractor's Business Address, Phone Number, Fax Number and E -mail Address
PO Box 510875, Melbourne Beach, FI 32951 -0875
Ph: 321.632.6552 Fax: 321.632.6395
ATTACHMENTS TO THIS WORK ORDER METHOD OF COMPENSATION
DRAWINGS /PLANS /SPECIFICATIONS IFIXED FEE BASIS
SCOPE OF SERVICES
TIME BASIS -NOT TO EXCEED AMOUNT
SPECIAL CONDITIONS
TIME BASIS - LIMITATION OF FUNDS
PRICING IINFORMATION
X
UNIT PRICE BASIS -NOT TO EXCEED AMOUNT
X
WO TERMS AND CONDITIONS
TIME FOR COMPLETION: 50 Days of the effective date of this Work Order
Effective date- this Work Order: Date of Execution by City
Time for completion: The services to be provided by the Consultant/Contractor shall commence upon execution
of this Work Order by the parties and shall be completed within the time frame indicated above. Failure to meet
the stated completion requirement may be grounds for termination for default.
Work Order Amount: Dollars Expressed in Numbers: $ 80,000
Dollar Amount Written Out: Eighty Thousand Dollars -- ------------- - ------------ - ---- - --- --_--- ------- ---------------- -00 /xx
In Witness Where of, the parties hereto have made and executed this Work Order on the
respective dates under each signature: The City through its City Commission taking action on 8/13/2012
and the Consultant/Contractor by and through its duly authorized corporate officer having the full and complete
authority to execute sa
CONSULTANT /CONTRACTOR
ATTEST: EXECUTION:
Signature, Corporate O icer Signature, Corporate President
k _[ h - e a kre_ G, L2t 4, - 2 - li -- 1
Corporate Officer Printed Name, Title and Date Corporate President, Printed N and Date
CITY OF SANFORD
3�� - .00
Signatrdre, Purdiasing Manager
"'Z",
Pu c asin Manager,- Printed Name and Date
Signature, Oty Clerk Si na e, Mayor
Ja� , 09-�" 8 a3 1 8 -21 -2012
City Clerk, Prin ed Nam and Date Mayor, Printed Name and Date
Revised: 1-6 -2011
ID A L
WORK ORDER TERMS AND CONDITIONS
1. By accepting this Work Order (WO) the Contractor/Vendor /Contractor accepts all of the Terms and
Conditions included herein. The Buyer is the City of Sanford, Florida, hereinafter referred to as the
"City ". The term "City" is used in a broad sense to include its employees, directors, officers, agents,
volunteers, etc.
2. All information referenced is hereby incorporated into the WO. These Terms and Conditions may be
varied only by written amendment signed by the parties. All modifications in performance, including but
not limited to, extensions of time, renewal, or substitution are void absent dually signed amendment by
the parties. Time is of the essence of the lawful performance of the duties and obligations contained in
the Work Order. The Vendor /Contractor agrees that Vendor /Contractor shall diligently and expeditiously
pursue Vendor /Contractor's obligations.
3. Cancellation rights reserved by the City. The City may cancel this WO in whole or in part at any time for
default by written notice to the Vendor /Contractor. The City shall have no liability to the
Vendor /Contractor beyond payment of any balance owing for Material purchased hereunder and
delivered to and accepted by the City prior to the Vendor /Contractor's receipt of the notice of
termination.
4. Terms of shipping are F.O.B. the City's delivery location unless otherwise noted within the terms of this
WO. Regardless of the indicated F.O.B. point, the City does not accept title until the delivery is
acknowledged by an authorized City representative"
5. Prices stated on this WO are firm, all inclusive and consistent with applicable negotiations, bid(s) and /or
quotations. The City is exempt from the Florida Sales and Use Tax and will furnish the
Vendor /Contractor with proof of tax exemption upon request. Extra charges for any purpose will not be
allowed unless explicitly indicated on the WO. This order is hereby cancelled, if pricing is omitted.
6. The Vendor /Contractor warrants that any material or equipment supplied hereunder is new, unused
condition and free from defects in title, workmanship, defects in design and in full compliance with the
specifications defined by the City in the order. The goods or services furnished under this WO are
covered by commercial warranties for such goods or services and that the rights and remedies
provided therein are in addition to and do not limit those available to the City. A copy of these
warranties and all applicable manufacturer's warranties shall be furnished at the time of delivery.
7. The City reserves the right to conduct any inspection or investigation to verify compliance of the goods
and /or services with the requirements of this Work order and to reject any delivery not in compliance If
any deficiency is not visible at the time of delivery the City reserves the right to take and /or require
appropriate corrective action upon the discovery of any deficiency, non - compliance, or defect
8. All tools or property furnished to the Vendor /Contractor by the City shall remain the property of the City,
be subject to removal upon the City's demand, be used only on behalf of the City, be maintained in
good order, and be clearly identified as property of the City. The Vendor /Contractor assumes any and
all liability of whatsoever type or nature for loss or damage to such property.
9. The Vendor /Contractor agrees to comply with all Federal, State of Florida, Seminole County, City laws,
ordinances, regulations, authority and codes and authority having jurisdiction over the purchase.
10. To the fullest extent permitted by law, the Vendor /Contractor shall indemnify, hold harmless and defend
the City, its agents, servants, officers, officials and employees, or any of them, from and against any
and all claims, damages, losses, and expenses including, but not limited to, attorney's fees and other
legal costs such as those for paralegal, investigative, and legal support services, and the actual costs
incurred for expert witness testimony, arising out of or resulting from the performance or provision of
services required under this Agreement, provided that same is caused in whole or in part by the error,
omission, act, failure to act, breach of contract obligation, malfeasance of officers, officials, employees,
agents or subcontractors of Vendor /Contractor. Additionally, the Vendor /Contractor accepts responsibility
for all damages resulting in any way related to the procurement and delivery of goods or services
contemplated in this Work order. Nothing herein shall be deemed to affect the rights, privileges, and
immunities of the City as set forth in Section 768.28, Florida Statutes.
11. The Vendor /Contractor shall not assign this WO, any rights under this WO or any monies due or to
become due hereunder nor delegate or subcontract any obligations or work hereunder without the prior
written consent of the City.
WORK ORDER TERMS AND CONDITIONS -Page 2
12. The Vendor /Contractor shall not disclose the existence of this WO without prior written consent of the
City except as may be required to perform this WO.
13. All Material purchased hereunder must be packaged to ensure its security and delivery in accordance
with the City's shipping and packaging specification and good commercial practice. Each package shall
be labeled indicating the addressee of each package or shipment and the applicable WO number. All
shipments shall comply with HAZMAT requirements including, but not limited to, (DOT) regulations
published in 49CFR 1399, OSHA regulations 29 CFR 4999.
14. The Vendor /Contractor shall perform the obligations of this WO as an independent contractor and
under no circumstances shall it be considered as agent or employee of the City.
15. The Vendor /Contractor ensures that its personnel shall comply with reasonable conduct guidelines and
City policies and procedures.
16. After each delivery, the Vendor /Contractor shall provide to the "bill to address" an original, "proper
invoice" (single copy) which includes: a) Vendor /Contractor's name(dba), telephone number, mailing
address; b) City's P.O. Number; c) Date of invoice; d) Shipping date; e) Delivery date; f) Payment
terms; g) Description of goods /services; h) quantity; i) Unit price; j) Extended price; k) Total. The City
has the right to reconcile invoice with the WO and adjust payment accordingly to comply with the WO.
Payment will be made only to the Vendor /Contractor identified on the WO and for received and
accepted goods /services. The City shall have right at any time to set -off any amounts due to the
Vendor /Contractor against any amounts owed to the City by the Vendor /Contractor and shall in the
case of Vendor /Contractor default retain the right to further adjust payments as consistent with the best
interests of the City.
17. Payment of invoices will be in compliance with Chapter 218, Part VII of Florida Statutes, City Ordinance
No. 3029, Purchasing Policy of the City and the stipulations, terms and conditions of this WO. Any cash
discount period will date from receipt of invoice, receipt of actual delivery or date of invoice, which ever
is later.
18. If this WO involves the Vendor /Contractor's performance on the City's premises or at any place where
the City conducts operations, the Vendor /Contractor shall request information from the Purchasing
Manager regarding insurance coverage requirements. In circumstances where insurance is required,
Vendor /Contractor shall provide proofs of insurance required by the City, or City reserves the right to
cancel this Work Order, immediately suspend performance by the Vendor /Contractor at
Vendor /Contractor's expense and prohibit access to City premises until such proofs of insurance is
verified Noncompliance with this item shall place the Vendor /Contractor in default and subject to
disbarment from the City's Vendor /Contractor List.
19. The failure of the city to enforce any provision of this WO, exercise any right or privilege granted to the
City hereunder shall not constitute or be construed as a waiver of any such provision or right and the
same shall continue in force.
20. The Vendor /Contractor shall notify the Purchasing Manager of any inherent hazard and applicable
precautions, protective measures and provide any additional relevant information, including MSDS,
related to the Material being purchased herein.
21. The City shall have the right at no additional charge to use all or portions of material found in the
Vendor /Contractor's applicable literature relevant to the purchase. The Vendor /Contractor agrees to
advise the City of any updated information relative to the foregoing literature and documentation with
timely written notice.
22. A person or affiliate who has been removed from the City's Vendor /Contractor List may not submit a bid
or transact business with the City in excess of Category Two for a period of thirty -six (36) months from
the date of being removed from the City's Vendor /Contractor List.
23. In compliance with 8 U.S.C. Section1324a(e) [Section 274A(e) of the Immigration and Nationality Act
(INA)], the City will not intentionally make an award or upon discovery of a violation will unilaterally
cancel this WO with any contractor who knowingly employs unauthorized alien workers.
WORK ORDER TERMS AND CONDITIONS -Page 3
24. This WO shall be governed by and interpreted in accordance with the laws of the State of Florida. In
any action or proceeding required to enforce or interpret the terms of this Agreement, venue shall be of
the Eighteenth Judicial Circuit in and for Seminole County, Florida