091012 ws agn & min 2012 -403
CITY COMMISSION MINUTES
SEPTEMBER 10, 2012
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, September 10, 2012 300 North Park Avenue
4:00 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person
decides to appeal a decision made with respect to any matter considered at the above
meeting or hearing, he or she may need a verbatim record of the proceedings, including
the testimony and evidence, which record is not provided by the City of Sanford. (FS
286.0105)
AGENDA
1. Discussion of revised Board appointment procedures 4:00 — 4:15 PM
2. Presentation re: Community Survey results. 4:15 — 4:30 PM
3. Update re: utilizing the Bridge property as an alternate location for
serving meals. 4:30 — 4:45 PM
4. Discussion re: 18 Street Park. 4:45 — 5:00 PM
5. Discussion re: Budget transfers. [Commission Memo 12 -141]
5:00 — 5:15 PM
6. Regular Meeting Agenda Items — additional information and /or
questions. 5:15 — 5:30 PM
7. Briefing items. 5:30 — 5:45 PM
8. City Manager Comments. 5:45 — 6:00 PM
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CITY COMMISSION MINUTES
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WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, September 10, 2012, at 4:00 PM, in the Railroad Depot Room,
North Park Avenue, Sanford, Floor, City Hall, 300 No , Florida.
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Present: Mayor Jeff Triplett
Commissioner Mark M
Commissioner Velma Williams
Commissioner Randy Jones
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Janet Dougherty
Deputy City Clerk Cynthia Porter
Absent: Vice Mayor Patty Mahany
1. Discussion of revised Board appointment procedures.
This item was deferred to the end of the meeting.
2. Presentation regarding Community Survey results.
Public Information Officer Lisa Mosca gave a powerpoint presentation
regarding the Survey results, the highlights of which reveal that overall the ratings for
City employees have remained stable and stronger over time; shopping opportunities,
ease of car travel and traffic flow are all above the benchmark comparison; and the
ratings for City parks and recreation programs and centers all improved from 2008.
Opportunities for improvement include police services and public information services,
both which fell below the benchmark.
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3. Update regarding utilizing the Bridge property as an alternate location for
serving meals.
Senior Project Manager Andrew Thomas and Deputy City Manager Tom
George reported that the Bridge property is being considered for use as a location to
provide human services /social services to the homeless to help get them mainstreamed if
possible. The property was formerly used as a community resource facility and has a
north building with a kitchen facility, dining room, and restroom facilities.
The City is one of five members of the gasification site group which owns
the property that was purchased as part of the clean up effort. The group is requesting all
members contribute additional funds to an escrow account in order to cover potential
additional costs associated final project costs and with on -going monitoring of the site as
required by EPA. The City's portion is about 14% or about $200,000. The City is
negotiating to pay that amount over a ten year period, however instead of paying into
escrow the Public Works Department has considered the possibility of providing in -kind
services to maintain the facility which might be considered the City's contribution to the
Homeless Services Task Force if the site is eventually utilized as a place to feed or serve
the homeless population. The buildings have been vacant for about five years and would
require fixing up, the cost of which needs to be determined.
The Homeless Services Task Force has been discussing the use of the
property. In order to prepare a proposal to use the facility, a strong organization with
financial resources would need to be identified that could function as the lead agency (not
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the City), as well as confirmation from the agencies which are committed to providing
the services. The level of income revenues that would be generated to cover a portion of
the cost for the facility also needs to be identified. CDBG funds in the amount of $45,000
have been allocated for homeless services (wrap around services — counseling and
employment services) and can be used as seed money to help provide the immediate need
to help relocate the feeding projects to a more stable location than a downtown park.
This amount of funding alone is most likely not sufficient to repair the building and also
open the facility to provide needed services.
A solid proposal may be presented to the gasification group within the
next two weeks. The group will have to agree to any lease proposal for use of the facility.
It is the intent of the group to sell the property and any lease agreement would include
that acknowledgement.
4. Discussion regarding 18 Street Park.
The Commission concurred to keep the park as it is and to consider
naming an extension of the RiverWalk in recognition of Michael Barr, as Keep Seminole
Beautiful did a lot of work along the St. Johns River.
5. Discussion re: Budget transfers. [Commission Memo 12 - 141]
Finance Director Cynthia Lindsay said that for the last twelve years the
City Commission has delegated the authority to review and approve budget transfers
within departments, offices, or agencies by resolution while adopting the budget. This
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delegation does not authorize the City Manager to transfer funds within funds or increase
or decrease the budget, those authorizations must be presented to the City Commission
for approval. This approval only allows the City Manager to approve line item transfers
from one division to another within the same department and only among departments
within the same fund. These transfers only apply to funds that have received prior
approval from the City Commission during the annual budget process.
The City Commission concurred to authorize the City Manager to approve
the transfer of budgeted funds within departments up to $50,000 per item with the
exception of administrative transfers during the Fiscal Year 2012 -2013. Resolution 2330
scheduled for approval at tonight's Regular Meeting will be amended to reflect the
concurrence of the Commission.
6. Regular Meeting Agenda Items — additional information and /or questions.
Mr. Bonaparte said he held a community budget session on August 28 at
the Wayne Densch annex building. There were five staff members present and four
citizens.
Mayor Triplett asked about the 2014 Capital plan included as part of next
year's proposed budget. Mr. Bonaparte said that Ms. Lindsay and finance staff are
working on a more realistic capital replacement plan and she hopes to provide it to the
Commission in the next few months. What was presented is a wish list identified by
Directors as to what they need but there is no reasonable funding for it.
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Commissioner Williams said that about five or six years ago there was
included in the proposed budget the building of a community center on the east side of
town, and asked if it had been forgotten about. Mayor Triplett said that he is working on
that right now and hopes to have a plan to present within the next several weeks.
Economic Development Director Nick Mcray gave an update on the
Community Visioning Steering Committee.
7. Briefing items.
8. City Manager Comments.
Mr. Mcray gave an overview of the promotional campaign.
Lisa Mosca gave an update on the City's new website which is set to
launch the first week of October.
Recreation Director Mike Kirby gave a brief update on the City's 135
Birthday celebration.
City Manager Bonaparte reported that the grand opening of the City's
wellness center was held this morning. He complimented the Human Resources staff and
more particularly Senior Human Resource Analyst Joyce Riggins for the professional
facility.
1. Discussion of revised Board appointment procedures.
Board interviews for new applicants and members up for reappointment
will be held at the next Work Session. The Commission concurred that interviews be held
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but rather than discussing the applicants on the day of the interview, discussion and
appointment of board members will be scheduled for the October 8, 2012 Regular
Meeting.
There being no further business, the meeting was adjourned at 5:59 PM.
Arv4I /
Mayor Jeff Tri i
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Attest:
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