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091012 ws agn & min 2012 -403 CITY COMMISSION MINUTES SEPTEMBER 10, 2012 WORK SESSION CITY OF SANFORD CITY COMMISSION WORK SESSION Railroad Depot Room 2nd Floor Sanford City Hall MONDAY, September 10, 2012 300 North Park Avenue 4:00 PM Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) AGENDA 1. Discussion of revised Board appointment procedures 4:00 — 4:15 PM 2. Presentation re: Community Survey results. 4:15 — 4:30 PM 3. Update re: utilizing the Bridge property as an alternate location for serving meals. 4:30 — 4:45 PM 4. Discussion re: 18 Street Park. 4:45 — 5:00 PM 5. Discussion re: Budget transfers. [Commission Memo 12 -141] 5:00 — 5:15 PM 6. Regular Meeting Agenda Items — additional information and /or questions. 5:15 — 5:30 PM 7. Briefing items. 5:30 — 5:45 PM 8. City Manager Comments. 5:45 — 6:00 PM 2012 -404 CITY COMMISSION MINUTES SEPTEMBER 10, 2012 WORK SESSION The City Commission of the City of Sanford, Florida, met in Work Session on Monday, September 10, 2012, at 4:00 PM, in the Railroad Depot Room, North Park Avenue, Sanford, Floor, City Hall, 300 No , Florida. y Present: Mayor Jeff Triplett Commissioner Mark M Commissioner Velma Williams Commissioner Randy Jones City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Janet Dougherty Deputy City Clerk Cynthia Porter Absent: Vice Mayor Patty Mahany 1. Discussion of revised Board appointment procedures. This item was deferred to the end of the meeting. 2. Presentation regarding Community Survey results. Public Information Officer Lisa Mosca gave a powerpoint presentation regarding the Survey results, the highlights of which reveal that overall the ratings for City employees have remained stable and stronger over time; shopping opportunities, ease of car travel and traffic flow are all above the benchmark comparison; and the ratings for City parks and recreation programs and centers all improved from 2008. Opportunities for improvement include police services and public information services, both which fell below the benchmark. 2012 -405 CITY COMMISSION MINUTES SEPTEMBER 10, 2012 WORK SESSION 3. Update regarding utilizing the Bridge property as an alternate location for serving meals. Senior Project Manager Andrew Thomas and Deputy City Manager Tom George reported that the Bridge property is being considered for use as a location to provide human services /social services to the homeless to help get them mainstreamed if possible. The property was formerly used as a community resource facility and has a north building with a kitchen facility, dining room, and restroom facilities. The City is one of five members of the gasification site group which owns the property that was purchased as part of the clean up effort. The group is requesting all members contribute additional funds to an escrow account in order to cover potential additional costs associated final project costs and with on -going monitoring of the site as required by EPA. The City's portion is about 14% or about $200,000. The City is negotiating to pay that amount over a ten year period, however instead of paying into escrow the Public Works Department has considered the possibility of providing in -kind services to maintain the facility which might be considered the City's contribution to the Homeless Services Task Force if the site is eventually utilized as a place to feed or serve the homeless population. The buildings have been vacant for about five years and would require fixing up, the cost of which needs to be determined. The Homeless Services Task Force has been discussing the use of the property. In order to prepare a proposal to use the facility, a strong organization with financial resources would need to be identified that could function as the lead agency (not 2012 -406 CITY COMMISSION MINUTES SEPTEMBER 10, 2012 WORK SESSION the City), as well as confirmation from the agencies which are committed to providing the services. The level of income revenues that would be generated to cover a portion of the cost for the facility also needs to be identified. CDBG funds in the amount of $45,000 have been allocated for homeless services (wrap around services — counseling and employment services) and can be used as seed money to help provide the immediate need to help relocate the feeding projects to a more stable location than a downtown park. This amount of funding alone is most likely not sufficient to repair the building and also open the facility to provide needed services. A solid proposal may be presented to the gasification group within the next two weeks. The group will have to agree to any lease proposal for use of the facility. It is the intent of the group to sell the property and any lease agreement would include that acknowledgement. 4. Discussion regarding 18 Street Park. The Commission concurred to keep the park as it is and to consider naming an extension of the RiverWalk in recognition of Michael Barr, as Keep Seminole Beautiful did a lot of work along the St. Johns River. 5. Discussion re: Budget transfers. [Commission Memo 12 - 141] Finance Director Cynthia Lindsay said that for the last twelve years the City Commission has delegated the authority to review and approve budget transfers within departments, offices, or agencies by resolution while adopting the budget. This 2012 -407 CITY COMMISSION MINUTES SEPTEMBER 10, 2012 WORK SESSION delegation does not authorize the City Manager to transfer funds within funds or increase or decrease the budget, those authorizations must be presented to the City Commission for approval. This approval only allows the City Manager to approve line item transfers from one division to another within the same department and only among departments within the same fund. These transfers only apply to funds that have received prior approval from the City Commission during the annual budget process. The City Commission concurred to authorize the City Manager to approve the transfer of budgeted funds within departments up to $50,000 per item with the exception of administrative transfers during the Fiscal Year 2012 -2013. Resolution 2330 scheduled for approval at tonight's Regular Meeting will be amended to reflect the concurrence of the Commission. 6. Regular Meeting Agenda Items — additional information and /or questions. Mr. Bonaparte said he held a community budget session on August 28 at the Wayne Densch annex building. There were five staff members present and four citizens. Mayor Triplett asked about the 2014 Capital plan included as part of next year's proposed budget. Mr. Bonaparte said that Ms. Lindsay and finance staff are working on a more realistic capital replacement plan and she hopes to provide it to the Commission in the next few months. What was presented is a wish list identified by Directors as to what they need but there is no reasonable funding for it. 2012 -408 CITY COMMISSION MINUTES SEPTEMBER 10, 2012 WORK SESSION Commissioner Williams said that about five or six years ago there was included in the proposed budget the building of a community center on the east side of town, and asked if it had been forgotten about. Mayor Triplett said that he is working on that right now and hopes to have a plan to present within the next several weeks. Economic Development Director Nick Mcray gave an update on the Community Visioning Steering Committee. 7. Briefing items. 8. City Manager Comments. Mr. Mcray gave an overview of the promotional campaign. Lisa Mosca gave an update on the City's new website which is set to launch the first week of October. Recreation Director Mike Kirby gave a brief update on the City's 135 Birthday celebration. City Manager Bonaparte reported that the grand opening of the City's wellness center was held this morning. He complimented the Human Resources staff and more particularly Senior Human Resource Analyst Joyce Riggins for the professional facility. 1. Discussion of revised Board appointment procedures. Board interviews for new applicants and members up for reappointment will be held at the next Work Session. The Commission concurred that interviews be held 2012 -409 CITY COMMISSION MINUTES SEPTEMBER 10, 2012 WORK SESSION but rather than discussing the applicants on the day of the interview, discussion and appointment of board members will be scheduled for the October 8, 2012 Regular Meeting. There being no further business, the meeting was adjourned at 5:59 PM. Arv4I / Mayor Jeff Tri i i Attest: ./L / • / t .t1.:A..‘,_ ity Clerk f / cp