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082712 rm agn & min 2012 -392 CITY COMMISSION MINUTES AUGUST 27, 2012 REGULAR MEETING CITY OF SANFORD CITY COMMISSION MEETING City Commission Chambers 1 Floor Sanford City Hall MONDAY, August 27, 2012 300 North Park Avenue 7 PM Sanford, Florida In accordance with the Americans with Disabilities Act, persons with disabilities needing assistance to participate in any of these proceedings should contact the City Clerk at 407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person decides to appeal a decision made with respect to any matter considered at the above meeting or hearing, he or she may need a verbatim record of the proceedings, including the testimony and evidence, which record is not provided by the City of Sanford. (FS 286.0105) Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker on each item, except a person representing an organization and presenting its views during a quasi judicial hearing will be allowed five (5) minutes, and a person speaking under Citizen Participation will also be allowed five (5) minutes. Your cooperation is appreciated in observing the time limit policy. Each person desiring to address the City Commission on an agenda item pending before the City Commission must, before addressing the City Commission, legibly complete a citizen's input form and submit the form to the City Clerk or designee. Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford recognizing the importance of civility, decency, decorum and respectful behavior in promoting citizen participation in a democratic government. The City of Sanford calls upon the elected officials, employees, and the public to exercise civility toward each other. (Resolution No. 2226, 04/11/11) AGENDA 1) Meeting call to order by Mayor Triplett. 2) Invocation by Minister Shirley Williams, New Life Word Center. 3) Pledge of Allegiance. 4) Presentation: 5) Minutes. August 13, 2012 Work Session and Regular Meeting. 2012 -393 CITY COMMISSION MINUTES AUGUST 27, 2012 REGULAR MEETING 6) CONSENT AGENDA: The action proposed to be taken is stated for each item on the Consent Agenda. Unless the item is removed from the Consent Agenda by a City Commission member, no discussion on individual items will occur and a single motion will approve all items. [Commission Memo 12 -128] A. Approve award of RFP 11/12 -03 and procurement of Merchant Services from BB&T for the estimated amount of $52,000 per annum. B. Approve procurement for tires for FY 2012/2013 from Action Gator Tire in the estimated amount of $100,000, using State of Florida procurement contract number 863 - 000 -10 -1. C. Approve "Sanford Bikefest 2012 Thunder in the Streets" special event permit, alcohol permit, noise permit, street closures, and the delayed payment of approximately $13,222 in security and safety costs until November 14, 2012. D. Approve Volusia County Interlocal Agreement for midge mitigation services and approve continuation of services and agreement renewals in future years subject to budgetary approval. 7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input regarding the item being considered. Public Hearings are not intended to be a time for the public to obtain information about the subject matter of the hearing. (Hearing Sequence: 1 - staff; 2 - applicant/requesting party; 3 - public; final - City Commission motion, discussion and action.) NONE 8) OTHER ITEMS. A) Continued from August 13, 2012: Resolution No. 2323, amending the Classification and Pay Plan regarding Public Information Officer, Administrative Coordinator and Administrative Specialist II. [Commission Memo 12 -129] (WS- 2.A) B) Resolution No. 2326, amending the Classification and Pay Plan regarding Public Information Officer and Investigative Aide [Commission Memo 12 -131] (WS -2.6) C) Resolution No. 2327, amending the Classification and Pay Plan regarding Chief Building Codes Inspector. [Commission Memo 12 -134] (WS -2.C) 2012 -394 CITY COMMISSION MINUTES AUGUST 27, 2012 REGULAR MEETING D) 2550 Marshall Avenue - condemnation of structure. Notice sent to owner Thomas W. Chellette on July 9, 2012. Property posted July 9, 2012; Ad published in the Sanford Herald on July 22 and 29, 2012. [Commission Memo 12 -132] E) 1804 Lake Avenue — condemnation of structure. Notice sent to owners Evelyn Amie Silas Heirs & John L. Silas, Sr., Heirs on July 9, 2012. Property posted July 9, 2012; Ad published in the Sanford Herald on July 22 & 29, 2012. [Commission Memo 12 -133] F) Approve procurement for fuel for FY 2012/2013 from Petroleum Traders, Inc., in the estimated amount of $1,100,000, using State of Florida contract number 863 - 000 -10 -1. [Commission Memo 12 -135] G) Approve FY 12113 property, automobile, liability and workers compensation insurance renewal with the Florida League of Cities. [12 -136] H) Approve Tri -Party Memorandum of Agreement with Superior Properties Economic Community Services, Inc. (SPECS) relating to the former Sanford Police Station site and the property on which the Sanford Lofts Planned Development is proposed. [Commission Memo 12 -137] (WS -2.D) 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. 12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak and may present additional written material. If you have a matter you would like to discuss which requires more than five (5) minutes, please feel free to arrange a meeting with the appropriate administrative or elected official. This Citizen Participation is for the City Commission to receive citizen input and comments pertaining to matters over which the City Commission has jurisdiction or control. Questions directed to the City Commission may be referred to City staff to be answered within a reasonable period of time following the meeting. 13) CITY COMMISSIONER'S REPORTS. 2012 -395 CITY COMMISSION MINUTES AUGUST 27, 2012 REGULAR MEETING The City Commission of the City of Sanford, Florida, met in Regular Meeting on Monday, August 27, 2012, at 7 PM, in the City Commission Chambers, City Hall, 300 North Park Avenue, Sanford, Florida. Present: Mayor Jeff Triplett Vice Mayor Patty Mahany Commissioner Mark M Commissioner Velma Williams Commissioner Randy Jones City Manager Norton N. Bonaparte, Jr. City Attorney William L. Colbert City Clerk Janet Dougherty Deputy City Clerk Cynthia Porter 1) Meeting was called to order by Mayor Triplett at 7:06 PM. 2) Invocation by Minister Shirley Williams, New Life Word Center. 3) Pledge of Allegiance. 4) Presentation: 5) Minutes. August 13, 2012 Work Session and Regular Meeting. Commissioner Jones moved to approve the Minutes. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye I 2012-396 CITY COMMISSION MINUTES AUGUST 27, 2012 REGULAR MEETING 6) CONSENT AGENDA: [Commission Memo 12 -128] A. Approve award of RFP 11/12 -03 and procurement of Merchant Services from BB &T for the estimated amount of $52,000 per annum. B. Approve procurement for tires for FY 2012/2013 from Action Gator Tire in the estimated amount of $100,000, using State of Florida procurement contract number 863- 000 -10 -1. C. Approve "Sanford Bikefest 2012 Thunder in the Streets" special event permit, alcohol permit, noise permit, street closures, and the delayed payment of approximately $13,222 in security and safety costs until November 14, 2012. D. Approve Volusia County Interlocal Agreement for midge mitigation services and approve continuation of services and agreement renewals in future years subject to budgetary approval. Commissioner Jones moved to approve the Consent Agenda. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye 7) PUBLIC HEARINGS: NONE 2012 -397 CITY COMMISSION MINUTES AUGUST 27, 2012 REGULAR MEETING 8) OTHER ITEMS. A) Continued from August 13, 2012: Resolution No. 2323, amending the Classification and Pay Plan regarding Public Information Officer, Administrative Coordinator and Administrative Specialist II. Commission Memo 12 -129] (WS -2.A) Commissioner Williams moved to approve Resolution No. 2323. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye B) Resolution No. 2326, amending the Classification and Pay Plan regarding Public Information Officer and Investigative Aide [Commission Memo 12 -131] (WS -2.B) Commissioner Jones moved to approve Resolution No. 2326. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye C) Resolution No. 2327, amending the Classification and Pay Plan regarding Chief Building Codes Inspector. [Commission Memo 12 -134] 2012 -398 CITY COMMISSION MINUTES AUGUST 27, 2012 REGULAR MEETING (WS -2.C) Commissioner Jones moved to approve Resolution No. 2327. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye D) 2550 Marshall Avenue - condemnation of structure. Notice sent to owner Thomas W. Chellette on July 9, 2012. Property posted July 9, 2012; Ad published in the Sanford Herald on July 22 and 29, 2012. [Commission Memo 12 -132] Prior to tonight's meeting Community Improvement Director Darrel Presley provided the Commission with a revised Order of Condemnation which provides that the owner will have until September 21, 2012 to bring the property into compliance. Commissioner Jones moved to approve the Order of Condemnation for the structure located at 2550 Marshall Avenue. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye 2012 -399 CITY COMMISSION MINUTES AUGUST 27, 2012 REGULAR MEETING E) 1804 Lake Avenue — condemnation of structure. Notice sent to owners Evelyn Amie Silas Heirs & John L. Silas, Sr., Heirs on July 9, 2012. Property posted July 9, 2012; Ad published in the Sanford Herald on July 22 & 29, 2012. [Commission Memo 12 -133] Prior to tonight's meeting Community Improvement Director Darrel Presley provided the Commission with a revised Order of Condemnation which provides that the owner will have until September 21, 2012 to bring the property into compliance. Commissioner Jones moved to approve the Order of Condemnation for the structure located at 1804 Lake Avenue. Seconded by Vice Mayor Mahany and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye F) Approve procurement for fuel for FY 2012/2013 from Petroleum Traders, Inc., in the estimated amount of $1,100,000, using State of Florida contract number 863 - 000 -10 -1. [Commission Memo 12 -135] Commissioner Williams moved to approve this item. Seconded by Commissioner Jones and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye 2012 -400 CITY COMMISSION MINUTES AUGUST 27, 2012 REGULAR MEETING Commissioner Jones Aye G) Approve FY 12/13 property, automobile, liability and workers compensation insurance renewal with the Florida League of Cities. [12 -136] Commissioner M moved to approve the FY12 /13 insurance renewal with the Florida League of Cites. Seconded by Commissioner Williams and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye H) Approve Tri -Party Memorandum of Agreement with Superior Properties Economic Community Services, Inc. (SPECS) relating to the former Sanford Police Station site and the property on which the Sanford Lofts Planned Development is proposed. [Commission Memo 12 -137] (WS -2.D) At today's Work Session, City Manager Bonaparte distributed a revised Agreement citing a change to Section 2. Joint Plan of Action, No. (3). Commissioner Williams moved to approve the Agreement. Seconded by Commissioner M and carried by vote of the Commission as follows: Mayor Triplett Aye Vice Mayor Mahany Aye 20t2 -402.. CITY COMMISSION MINUTES AUGUST 27, 2012 REGULAR MEETING Commissioner M Aye Commissioner Williams Aye Commissioner Jones Aye 9) CITY ATTORNEY'S REPORT. 10) CITY CLERK'S REPORT. 11) CITY MANAGER'S REPORT. City Manager Bonaparte reminded the Commission that tomorrow there will be a community budget session to inform the public about the budget process at 5:30 at the Wayne Densch annex building at 203 S. Magnolia Avenue. 12) CITIZEN PARTICIPATION. 13) CITY COMMISSIONER'S REPORTS. Commissioner Williams complimented the City, Mayor and Commission, and the Recreation Department for a job well done at the luau. The next event is the Christmas gala. She also asked that at the next meeting the Commission recognize five young men who observed fire and smoke coming from the roof of a home where people were sleeping and played a major role in waking up the family. Vice Mayor Mahany complimented Commissioner Williams for the luau event; everything was great and everyone had a great time. She also said that in case anyone watched Channel 9 where they reported a $1.4 million budget shortfall, that is not true; the budget is balanced. Commissioner M reported that he attended the Florida League of 2012 -402 CITY COMMISSION MINUTES AUGUST 27, 2012 REGULAR MEETING Cities conference. While there he received handouts which he distributed to the Commission: Best Meetings Ever: Tips from the Pros and information regarding police and fire pension matters. Mayor Triplett thanked the Commission for taking bold steps on the PIO positions. He also thanked Vice Mayor Mahany for handling the last meeting in his absence. There being no further business, the meeting was •djourned at 7:34 PM. MayorJ Attest: / .462a0te City Clerk cp