082712 ws agn & min 2012 -383
CITY COMMISSION MINUTES
AUGUST 27, 2012
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, August 27, 2012 300 North Park Avenue
4:30 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person
decides to appeal a decision made with respect to any matter considered at the above
meeting or hearing, he or she may need a verbatim record of the proceedings, including
the testimony and evidence, which record is not provided by the City of Sanford. (FS
286.0105)
AGENDA
1. Discussion of Board appointment procedures 4:30 — 4:45 PM
2. Regular Meeting Agenda Items — additional information and /or
questions. 4:45 — 5:30 PM
A) Resolution No. 2323, amending the Classification and Pay Plan
regarding Public Information Officer, Administrative Coordinator
and Administrative Specialist II. [Commission Memo 12 -129] (RM-
8.A)
B) Resolution No. 2326, amending the Classification and Pay Plan
regarding Public Information Officer and Investigative Aide
[Commission Memo 12 -131] (RM -8.B)
C) Resolution No. 2327, amending the Classification and Pay Plan
regarding Chief Building Codes Inspector. [Commission Memo 12-
134] (RM -8.C)
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D) Tri -Party Memorandum of Agreement with Superior Properties
Economic Community Services, Inc. (SPECS) relating to the
former Sanford Police Station site and the property on which the
Sanford Lofts Planned Development is proposed. [Commission
Memo 12 -137] (RM -8.H)
3. Briefing items. 5:30 — 5:45 PM
4. City Manager Comments. 5:45 — 6:00 PM
1
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CITY COMMISSION MINUTES
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WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, August 27, 2012, at 4:30 PM, in the Railroad Depot Room, 2nd
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Mayor Jeff Triplett
Vice Mayor Patty Mahany
Commissioner Mark M
Commissioner Velma Williams
Commissioner Randy Jones
City Manager Norton N. Bonaparte, Jr.
City Attorney William L. Colbert
City Clerk Janet Dougherty
Records Manager Pat Lee
NOTE: Start time was delayed due to a Special Meeting held at 4
PM in the City Commission Chambers.
Mayor Triplett called the Work Session to order at 5:12 PM.
1. Discussion of Board appointment procedures
Mayor Triplett noted that board appointments will be coming up next
month and that he recently spent time with the Mayor of Winter Springs and looked at
their appointment process where each applicant came and spoke followed by each
Commissioner stating their choice and that three Commissioner's choice of one person
determined the candidate. Mayor Triplett stated he liked this process rather than the
selection process the Commission has been using. The Commission concurred they liked
this process also. Mayor Triplett stated he would reduce the process to writing and
submit it to the City Manager to finalize for further discussion at the next Work Session.
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WORK SESSION
2. Regular Meeting Agenda Items — additional information and/or questions.
A) Resolution No. 2323, amending the Classification and Pay Plan
regarding Public Information Officer, Administrative Coordinator and
Administrative Specialist II. [Commission Memo 12 -129] (RM -8.A)
Commissioner Mahany recapped the concerns from the last regular
Commission meeting where this was heard: questions on the continuing budget impact
for the next fiscal year; questions as to whether or not the City needs a full time PIO; and
whether or not this position could be "shared" with the Police and Fire Departments.
Mr. Bonaparte stated that this is the position Lisa Mosca has been
performing for several months now and that the Trayvon Martin issue brought attention
to the need. It involves a lot more than press releases and is not simply dealing with the
media. Ms. Mosca facilitated training on the new website, is working with Mr. Mcray on
marketing, writes the City Spotlight article for the Sanford Herald, and is working on
social media and streaming City Commission meetings through the website. (Mayor
Triplett temporarily left the meeting)
In response to questions from Commissioner Williams as to salary, Mr.
Bonaparte stated it is a salary range grade 132, mid - range, or about $50,000 ($78,000
with benefits). Commissioner Williams also asked if Ms. Mosca could partner with the
Orlando Sentinel and Orlando Times and do articles similar to what she does with
the
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Sanford Herald. Mr. Bonaparte stated that he could ask and if they let us, we can
certainly entertain that. (Mayor Triplett returned to the meeting)
Mr. Bonaparte stated that Ms. Mosca's background is in journalism and
that she underwent five days of training. Commissioner Mahany asked that Mr.
Bonaparte provide Ms. Mosca with some additional professional training.
B) Resolution No. 2326, amending the Classification and Pay Plan
regarding Public Information Officer and Investigative Aide [Commission
Memo 12 -131] (RM -8.B)
Commissioner M stated that he felt the new Police Chief would
need the help of a professional PIO and that this position will be very important to help
the new Chief be successful. Mr. Bonaparte concurred and stated that there is an
immediate need for an experienced PIO for the Police and Fire Departments.
Captain Darren Scott spoke to the need to hire a full time professional
(civilian) PIO with media experience to cover both the Police and Fire Departments 24/7;
this person would be on board full time and talking with the media as needed. Fire Chief
Ransom concurred. They want someone "to stay ahead of the game ". Mr. Bonaparte
stated this person would be a spokesperson for Public Safety but that the PIO's could
back each other up for vacations, etc.
Commissioner Mahany asked the status of the Police Chief search and
questioned whether or not the City should wait until the new Police Chief is hired to fill
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the PIO position. Mr. Bonaparte responded that there is no question that for the size of
Sanford's Public Safety Department that it needs its own PIO; someone who "knows it
and breathes it ". He stated that hiring a new Police Chief is three months away and felt
that a selection can be made based on who responds.
C) Resolution No. 2327, amending the Classification and Pay Plan
regarding Chief Building Codes Inspector. [Commission Memo 12-
134](RM-8.C)
Fire Chief Jerry Ransom stated that this was a new position fully funded
by reserves from building permit revenues (not General Fund). The current Building
Official will be retiring in 14 months or sooner and this position is needed for a smooth
transition. Approval of this position would increase the total FTE's to 9.75 which was
the staffing level four years ago.
Mayor Triplett asked for an update on what can be done on -line relative to
building permit process improvements. Mr. Mcray stated he has been working with
Chief Ransom and that changes will be coming with the new website.
D) Tri -Party Memorandum of Agreement with Superior Properties
Economic Community Services, Inc. (SPECS) relating to the former
Sanford Police Station site and the property on which the Sanford Lofts
Planned Development is proposed. [Commission Memo 12 -137] (RM-
8.H)
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Mr. Bonaparte distributed a revised copy of the Tri -Party Memorandum of
Agreement (MOA) noting that it was received after the agenda packets were delivered.
He explained that the change is in Section 2, Joint Plan of Action (3). Seminole County
requested the following wording change: Contingent upon SPECS obtaining and fully
expending the necessary funds, representing SPECS financial commitment to the total
cost of the subject project, COUNTY, at that point, shall release $350,000.00
(Three Hundred and Fifty Thousand Dollars) of HOME Community Housing
Development Organization funding towards the completion of the project.
(Commissioner Jones temporarily left the meeting) Mr. Bonaparte summarized that this
is saying "we are ready once Mr. Hillery satisfies the County and we will swap the land ".
Mr. Bonaparte stated that he further discussed with Mr. Hillery that the City did not want
this "open ended ". City Attorney Colbert stated that the City could, at the time of the
exchange of deeds, prepare a document to tie in a date of completion.
Mayor Triplett stated that the City's property is valued more than SPECS'
and that he wants to be sure there are no "blue sky" issues. (Commissioner Jones
returned). Commissioner Williams clarified that the Commission was only voting on the
land swap tonight and asked if there was a consensus on this. The Commission indicated
they were in agreement to approve the land swap.
3. Briefing items.
New Police Chief Search: Mr. Bonaparte thanked Bill Smith, Purchasing
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Manager, for his assistance in putting out a Request for Proposals (RFP) for the police
chief search. He is looking at utilizing Waters Consulting Group which is giving the City
an $8,900 credit (since they did the search last year) and whose proposal best met the
City's needs.
Commissioner Williams asked if the consulting group will come before
the Commission and spoke regarding requiring the Police Chief to live within the City
limits. Mr. Colbert stated that the City Commission can establish policy and require this
person to live in the City if they so desire.
Bridge Property: Mr. Bonaparte will have a report on the next agenda on
utilizing this property as an alternate location for group serving of meals.
Community Survey: Results will be presented at the next Work Session.
FY 2012/2013 Public Budget Presentation: Will be held tomorrow
evenin g at the Wayne Densch Performin g Arts Center Annex at 203 S. Magnolia Avenue
beginning at 5:30 PM. Mr. Bonaparte noted there was some miscommunication that
some in the community think they are being asked to help the City solve a $1.4 million
budget deficit, which is not the case at all.
County Ball Fields: Seminole County is looking at property over by
Lake Mary Boulevard for a large ball field complex.
4. City Manager Comments.
City Manager Vacation: Mr. Bonaparte will be out of the office on
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vacation from August 29, 2012 through September 10, 2012.
Mayor Triplett stated he will be bringing a plan back in two weeks to work
with the School Board on a project for the east side of town.
There being no further business, the meeting adjourned at . 32 PM.
44111111
Mayor Jeff Tr'r
ATTEST:
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