081312 rm agn & min 2012 -366
CITY COMMISSION MINUTES
AUGUST 13, 2012
REGULAR MEETING
CITY OF SANFORD
CITY COMMISSION MEETING
City Commission Chambers
1 Floor
Sanford City Hall
MONDAY, August 13, 2012 300 North Park Avenue
7 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting.
Advice to the public: If a person decides to appeal a decision made with respect to any
matter considered at the above meeting or hearing, he or she may need a verbatim record
of the proceedings, including the testimony and evidence, which record is not provided by
the City of Sanford. (FS 286.0105)
Speaking Before the City Commission. There is a three (3) minutes time limit for each speaker
on each item, except a person representing an organization and presenting its views during a
quasi judicial hearing will be allowed five (5) minutes, and a person speaking under Citizen
Participation will also be allowed five (5) minutes. Your cooperation is appreciated in observing
the time limit policy. Each person desiring to address the City Commission on an agenda item
pending before the City Commission must, before addressing the City Commission, legibly
complete a citizen's input form and submit the form to the City Clerk or designee.
Pledge of Civility. A resolution was adopted by the City Commission of the City of Sanford
recognizing the importance of civility, decency, decorum and respectful behavior in promoting
citizen participation in a democratic government. The City of Sanford calls upon the elected
officials, employees, and the public to exercise civility toward each other. (Resolution No. 2226,
04/11/11)
AGENDA
1) Meeting call to order by Mayor Triplett.
2) Invocation by Bishop, Dr. Enrique Hernandez, President of Spanish American
International Chaplain Association
3) Pledge of Allegiance.
4) Presentation:
5) Minutes.
July 2, 2012 Budget Work Session, July 9, 2012 Work Session and Regular Meeting, and
August 1, 2012 Special Meeting.
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6) CONSENT AGENDA: The action proposed to be taken is stated for each item on the
Consent Agenda. Unless the item is removed from the Consent Agenda by a City
Commission member, no discussion on individual items will occur and a single motion will
approve all items.
[Commission Memo 12 -118]
A. Approve MetroPlan Orlando FY 2012/2013 funding agreement in the amount
of $26,523.
B. Approve Addendum B and Addendum C to lease with Sanford Airport
Authority for Youthbuild.
C. Approve award of bid to L7 Construction, Inc. in the amount of $109,900 for
the Pinecrest II Lift Station project.
D. Approve Change Order #1 to Traffic Control Products, Inc., in the amount
of $5,220.20 for installation of Wayfinding Signs.
E. Approve procurement of services from Stage Door II in amount not to
exceed $81,896 for the US 17 -92 median improvement and various Citywide
Brick Repair projects.
F. Approve staff's ranking of respondents to RFQ 11/12 -02 and delegate
authority to the City Manager to negotiate and execute a unit price based
contract with Killebrew, Inc., the firm ranked number one, in an amount not
to exceed $4,000,000.
G. Approve "4 Annual Pirates of St. Juans Festival" Special Event, noise
permit, alcohol permit and related street closure.
H. Authorize renewal of the Dispatch Services Agreement with the Seminole
County Sheriff's Office for term of October 1, 2012 to September 30, 2016.
I. Accept 2012 Edward Byrne Memorial Assistance Grant in the amount of
$24,511 for two Automatic License Plate Reader Systems.
J. Approve procurement of services from Asphalt Recyclers Inc. in amount
not to exceed $80,000, from The Middlesex Corporation in the amount of
$85,000, from Core Construction Group Inc. in amount of $30,000, and from
Fausnight Line and Stripe, Inc. in amount of $12,000 for 3` Street road
rehabilitation services.
K. Approve procurement to purchase 35 laptops from CDW -G in the amount of
$63,454.50.
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REGULAR MEETING
L. Approve submission of the CDBG One -Year 2012 -2013 Annual Action Plan
and the amendment to the 2010 -2011 Action Plan activities to the
Department of Housing and Urban Development. (WS -6)
7) PUBLIC HEARINGS: The purpose of a Public Hearing is to receive input
regarding the item being considered. Public Hearings are not intended to be a time for
the public to obtain information about the subject matter of the hearing. (Hearing
Sequence: 1 - staff; 2 - applicant/requesting party; 3` - public; final - City Commission
motion, discussion and action.)
A) Second reading of Ordinance No. 4275 to extend the PD approval to June 2,
2017 for the Twin Lakes Center PD; Owner: Eoghan N. Kelley Family LP;
Applicant: Christopher E. Kelley, Twin Lakes Properties LLC; Ad published July
8, 2012. [Commission Memo 12 -119]
8) OTHER ITEMS.
A) Resolution No. 2321, adjusting the Water, Wastewater and Reclaimed Water
Rates. [Commission Memo 12 -120]
B) Resolution No. 2322, to authorize entering into a Florida State Revolving Fund
Loan in amount of $11,871,743 for Wastewater Treatment Plant improvements;
authorize the City Attorney to execute the legal opinion letter. [Commission
Memo 12-121]
C) Resolution No. 2323, amending the Classification and Pay Plan regarding Public
Information Officer, Administrative Coordinator and Administrative Specialist II.
[Commission Memo 12 -122]
D) Resolution No. 2325, amending the Classification and Pay Plan regarding Water
Quality Specialist and Utility Services Technician I. [Commission Memo 12 -123]
E) Resolution No. 2324, authorizing the 2012 Florida Recreation Development
Assistance Program grant applications in amount of $200,000 for Coastline Park
and $200,000 for the Fort Mellon Park Amphitheater Project. [Commission
Memo 12 -127]
9) CITY ATTORNEY'S REPORT.
10) CITY CLERK'S REPORT.
11) CITY MANAGER'S REPORT.
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REGULAR MEETING
12) CITIZEN PARTICIPATION. Each speaker is allotted five minutes to speak and may
present additional written material. If you have a matter you would like to discuss which
requires more than five (5) minutes, please feel free to arrange a meeting with the
appropriate administrative or elected official. This Citizen Participation is for the City
Commission to receive citizen input and comments pertaining to matters over which the
City Commission has jurisdiction or control. Questions directed to the City Commission
may be referred to City staff to be answered within a reasonable period of time following
the meeting.
13) CITY COMMISSIONER'S REPORTS.
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The City Commission of the City of Sanford, Florida, met in Regular
Meeting on Monday, August 13, 2012, at 7 PM, in the City Commission Chambers, City
Hall, 300 North Park Avenue, Sanford, Florida.
Present: Vice Mayor Patty Mahany
Commissioner Mark M
Commissioner Velma Williams
Commissioner Randy Jones
Deputy City Manager Tom George
City Attorney William L. Colbert
City Clerk Janet Dougherty
Deputy City Clerk Cynthia Porter
Absent: Mayor Jeff Triplett
City Manager Norton N. Bonaparte, Jr.
1) Meeting was called to order by Vice Mayor Mahany at 7:05 PM.
2) Invocation by Reverend Samuel Duncan, Great Honor House.
3) Pledge of Allegiance.
4) Presentation:
5) Minutes.
July 2, 2012 Budget Work Session, July 9, 2012 Work Session and Regular
Meeting, and August 1, 2012 Special Meeting.
Commissioner Jones moved to approve the Minutes. Seconded by
Commissioner Williams and carried by vote of the Commission as follows:
Vice Mayor Mahany Aye
Commissioner M Aye
Commissioner Williams Aye
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Commissioner Jones Aye
6) CONSENT AGENDA: [Commission Memo 12 -118]
Items D, F, and K were pulled for separate consideration.
A. Approve MetroPlan Orlando FY 2012/2013 funding agreement in the
amount of $26,523.
B. Approve Addendum B and Addendum C to lease with Sanford
Airport Authority for Youthbuild.
C. Approve award of bid to L7 Construction, Inc. in the amount of
$109,900 for the Pinecrest II Lift Station project.
D. Approve Change Order #1 to Traffic Control Products, Inc., in the
amount of $5,220.20 for installation of Wayfinding Signs.
E. Approve procurement of services from Stage Door II in amount not to
exceed $81,896 for the US 17 -92 median improvement and various
Citywide Brick Repair projects.
F. Approve staff's ranking of respondents to RFQ 11/12 -02 and delegate
authority to the City Manager to negotiate and execute a unit price
based contract with Killebrew, Inc., the firm ranked number one, in
an amount not to exceed $4,000,000.
G. Approve "4 Annual Pirates of St. Juans Festival" Special Event,
noise permit, alcohol permit and related street closure.
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REGULAR MEETING
H. Authorize renewal of the Dispatch Services Agreement with the
Seminole County Sheriff's Office for term of October 1, 2012 to
September 30, 2016.
I. Accept 2012 Edward Byrne Memorial Assistance Grant in the amount
of $24,511 for two Automatic License Plate Reader Systems.
J. Approve procurement of services from Asphalt Recyclers Inc. in
amount not to exceed $80,000, from The Middlesex Corporation in the
amount of $85,000, from Core Construction Group Inc. in amount of
$30,000, and from Fausnight Line and Stripe, Inc. in amount of
$12,000 for 3 Street road rehabilitation services.
K. Approve procurement to purchase 35 laptops from CDW -G in the
amount of $63,454.50.
L. Approve submission of the CDBG One -Year 2012 -2013 Annual
Action Plan and the amendment to the 2010 -2011 Action Plan
activities to the Department of Housing and Urban Development.
(WS -6)
Commissioner Williams moved to approve the Consent Agenda, minus
Items D, F, and K. Seconded by Commissioner Jones and carried by vote of the
Commission as follows:
Vice Mayor Mahany Aye
Commissioner M Aye
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REGULAR MEETING
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Williams moved to approve Item D. Seconded by
Commissioner M and carried by vote of the Commission as follows:
Vice Mayor Mahany Aye
Commissioner M Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner Jones moved to approve Item F. Seconded by
Commissioner Williams and carried by vote of the Commission as follows:
Vice Mayor Mahany Aye
Commissioner M Aye
Commissioner Williams Aye
Commissioner Jones Aye
Commissioner M moved to approve Item K. Seconded by
Commissioner Williams and carried by vote of the Commission as follows:
Vice Mayor Mahany Aye
Commissioner M Aye
Commissioner Williams Aye
Commissioner Jones Aye
7) PUBLIC HEARINGS:
A) Second reading of Ordinance No. 4275 to extend the PD approval to
June 2, 2017 for the Twin Lakes Center PD; Owner: Eoghan N. Kelley
Family LP; Applicant: Christopher E. Kelley, Twin Lakes Properties LLC;
Ad published July 8, 2012. [Commission Memo 12 -119]
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Commissioner Williams moved to adopt Ordinance No. 4275. Seconded
by Commissioner Jones and carried by vote of the Commission as follows:
Vice Mayor Mahany Aye
Commissioner M Aye
Commissioner Williams Aye
Commissioner Jones Aye
8) OTHER ITEMS.
A) Resolution No. 2321, adjusting the Water, Wastewater and Reclaimed
Water Rates. [Commission Memo 12 -120]
Commissioner Jones moved to approve Resolution No. 2321. Seconded
by Commissioner Williams and carried by vote of the Commission as follows:
Vice Mayor Mahany Aye
Commissioner M Aye
Commissioner Williams Aye
Commissioner Jones Aye
B) Resolution No. 2322, to authorize entering into a Florida State Revolving
Fund Loan in amount of $11,871,743 for Wastewater Treatment Plant
improvements; authorize the City Attorney to execute the legal
opinion letter. [Commission Memo 12 -121]
Commissioner Williams moved to approve Resolution No. 2322.
Seconded by Commissioner Jones and carried by vote of the Commission as follows:
Vice Mayor Mahany Aye
Commissioner M Aye
Commissioner Williams Aye
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Commissioner Jones Aye
C) Resolution No. 2323, amending the Classification and Pay Plan
regarding Public Information Officer, Administrative Coordinator and
Administrative Specialist II. [Commission Memo 12 -122]
Commissioner Jones moved to continue this item to August 27, 2012.
Seconded by Commissioner Williams and carried by vote of the Commission as follows:
Vice Mayor Mahany Aye
Commissioner M Aye
Commissioner Williams Aye
Commissioner Jones Aye
D) Resolution No. 2325, amending the Classification and Pay Plan regarding
Water Quality Specialist and Utility Services Technician I. [Commission
Memo 12 -123]
Commissioner M moved to approve Resolution No. 2325.
Seconded by Commissioner Jones and carried by vote of the Commission as follows:
Vice Mayor Mahany Aye
Commissioner M Aye
Commissioner Williams Aye
Commissioner Jones Aye
E) Resolution No. 2324, authorizing the 2012 Florida Recreation
Development Assistance Program grant applications in amount of
$200,000 for Coastline Park and $200,000 for the Fort Mellon Park
Amphitheater Project. [Commission Memo 12 -127]
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REGULAR MEETING
Commissioner Williams moved to approve Resolution No. 2324.
Seconded by Commissioner Jones and carried by vote of the Commission as follows:
Vice Mayor Mahany Aye
Commissioner M Aye
Commissioner Williams Aye
Commissioner Jones Aye
9) CITY ATTORNEY'S REPORT.
10) CITY CLERK'S REPORT.
11) CITY MANAGER'S REPORT.
12) CITIZEN PARTICIPATION.
Beverly Brown, Beverly's Hair Cutting Services, said there is supposed to
be a street party on Sanford Avenue on Friday, August 31 from 6 -12 PM. She didn't
know of the arrangement for the party and asked if the road block time can be moved to a
later time because her business as well as others will be open at the time of the event.
Chris McLeod, Welcome Center President, said that this Thursday from 8-
9 AM the Mayor and City Manager will have a coffee talk at the Welcome Center.
Reverend Samuel Duncan, Great Honor House, spoke regarding a request
he submitted for NSP and CDBG funds.
Sherri Wilkie said she is appreciative of the Community Conversation of
Compassion meeting held here two weeks ago; it was a great step in the right direction
and a validation for each person's feelings. She asked Mr. George to relay to Mr.
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Bonaparte that she would like there to be more meetings in the same style; it gave
everyone a chance to express their feelings. It was the first meeting since February that
she came away feeling positive.
13) CITY COMMISSIONER'S REPORTS.
Commissioner M reported that he had a District 1 Town Hall
Meeting on July 16; important issues were discussed and advice received from residents.
He plans to attend the Florida League of Cities annual conference in a few weeks so he
can be more effective and better serve constituents. He, Pastor John of Harvest Time
International, and Paul Benjamin had a ribbon cutting for the Love Sanford Project.
Sanford's 135 birthday is coming up and a nice event is scheduled to be held in Fort
Mellon Park in September. In October he plans to get involved in the Florida League of
Cities "My City" program which is designed to raise public awareness about the services
that cities perform and to educate the public on how city government works.
Commissioner Williams reminded the Commission that she will have a
community meeting in August on the east side of town in District 2. She also reminded
the Commission about the Luau which will be held Friday night from 6:30 — 9 PM at the
Boys & Girls Club. It is an annual event for senior citizens and is sponsored by the
Sanford Recreation Department.
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There being no further business, the meeting was .djourned at 8:49 PM.
/MI
Mayor Je � ple
Attest:
City Clerk
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