081312 ws agn & min 2012 -360
CITY COMMISSION MINUTES
AUGUST 13, 2012
WORK SESSION
CITY OF SANFORD
CITY COMMISSION WORK SESSION
Railroad Depot Room
2nd Floor
Sanford City Hall
MONDAY, August 13, 2012 300 North Park Avenue
3:30 PM Sanford, Florida
In accordance with the Americans with Disabilities Act, persons with disabilities needing
assistance to participate in any of these proceedings should contact the City Clerk at
407.688.5010 at least 48 hours in advance of the meeting. Advice to the public: If a person
decides to appeal a decision made with respect to any matter considered at the above
meeting or hearing, he or she may need a verbatim record of the proceedings, including
the testimony and evidence, which record is not provided by the City of Sanford. (FS
286.0105)
AGENDA
1. Presentation on Advocacy 4 Cities — Florida League of Cities —
Kathy Till 3:30 — 3:40 PM
2. Presentation on Community Visioning and Strategic Planning —
Renaissance Planning Group [Commission Memo 12 -125]
3:40 — 4:10 PM
3. Sanford RiverWalk Phase II Update [Commission Memo 12 -126]
4:10 — 4:30 PM
4. Discussion regarding FY 2012 -2013 Budget. 4:30 — 4:40 PM
5. Discussion of Board appointment procedures 4:40 — 4:55 PM
6. Discussion regarding CDBG program amendment
[Commission Memo 12 -118 L] (RM 6 -L) 4:55 — 5:25 PM
7. City Financial Report — 3rd Quarter Ended June 30, 2012
[Commission Memo 12 -124] 5:25 — 5:30 PM
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8. Regular Meeting Agenda Items — additional information and /or questions.
5:30 — 5:40 PM
9. Briefing items. 5:40 — 5:55 PM
10. City Manager Comments. 5:55 — 6:00 PM
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WORK SESSION
The City Commission of the City of Sanford, Florida, met in Work
Session on Monday, August 13, 2012, at 3:30 PM, in the Railroad Depot Room, Second
Floor, City Hall, 300 North Park Avenue, Sanford, Florida.
Present: Vice Mayor Patty Mahany
Commissioner Mark M
Commissioner Velma Williams
Commissioner Randy Jones
Deputy City Manager Tom George
City Attorney William L. Colbert
City Clerk Janet Dougherty
Deputy City Clerk Cynthia Porter
Absent: Mayor Jeff Triplett
City Manager Norton N. Bonaparte, Jr.
1. Presentation on Advocacy 4 Cities — Florida League of Cities — Kathy Till
Kathy Till, Advocacy Consultant for Florida's Cities, distributed
information and gave a presentation regarding advocacy planning.
2. Presentation on Community Visioning and Strategic Planning — Renaissance
Planning Group [Commission Memo 12 -125]
Whit Blanton, Vice President of Renaissance Planning Group, gave a
powerpoint presentation of the visioning and strategic planning process for the City.
3. Sanford RiverWalk Phase II Update [Commission Memo 12 -126]
Kurt Luman, CPH Project Manager, distributed a handout and gave an
update regarding Sanford RiverWalk Phase II and Phase III.
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WORK SESSION
4. Discussion regarding FY 2012 -2013 Budget.
Commissioner Williams asked for confirmation that the 1% increase for
employees is still in the budget. Mr. George said it is in the proposed budget.
5. Discussion of Board appointment procedures
This item will be discussed at the next work session.
6. Discussion regarding CDBG program amendment [Commission Memo 12-
118 L]
Senior Project Manager Andrew Thomas distributed and reviewed the
City of Sanford Community Development Block Grant Annual Action Plan 2012 -2013.
7. City Financial Report — 3 Quarter Ended June 30, 2012 [Commission Memo
12 -124]
Finance Director Cynthia Lindsay presented the Report.
8. Regular Meeting Agenda Items — additional information and/or questions.
The Commission briefly discussed Consent Item F regarding staff's
ranking to establish a qualified contractor to perform Water Quality Improvement
Projects (5 Yr Capital Improvement Plan (CIP) for Water Treatment Plants; Well Fields;
and Water Quality).
Human Resources Director Fred Fosson briefly discussed information
regarding the request for bids for the City's insurance. The City's current insurance
carrier, the Florida League of Cities, provided the only responsive bid submission. He
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WORK SESSION
will provide a recommendation for Commission consideration at the next meeting.
9. Briefing items.
Mr. George said that about a month ago the roadside memorial on Oregon
Avenue was removed and since then has been re- erected and taken down several times.
There is concern about the safety and welfare of those who are passionate about the issue.
The City doesn't have a policy for roadside memorials but has the inherent right to remove
things from the right of way and there are codes that regulate obstructions, litter, nuisances,
etc., albeit nobody wants to apply those labels to a roadside memorial. Staff is looking for
guidance. He provided the Commission a copy of various memorials throughout the City.
There was discussion about having a public memorial garden area at the cemetery. City
Attorney Colbert said that some cities have adopted an ordinance detailing various types of
memorials that could be handled through an application process through the City: purchasing
and planting a tree in memory of; dedicating a park bench; or a type of uniform memorial. If
the City adopts a policy it would have to be City wide and applicable to all. The
Commission concurred that more research should be done about what other cities are doing
and information brought back for consideration.
10. City Manager Comments.
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There being no further business, the meeting was adj I • at 6:13 PM.
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